Thales global payment card program

Transcription

1 Thales global payment card program Jacques Chambre / Christian Dureault

2 Who we are 61,500 people in 50 countries researchers 2005 sales: 10.6bn 2

3 Our core markets Aerospace Defence Security 3

4 Our key challenges Increasingly competitive and global business environment Drive to service customers on a global basis as businesses become increasingly international in their reach Drive to optimise cost structures and focus on efficiencies A global T&E programme management contribute to reducing costs 4

5 Sales breakdown 12% 26% 15% sales breakdown by end user 9% 14% 19% 5% 5

6 Travel Expenses are critical SPEND Air : 110 M Hotel : 23 M Cars : 11 M 6

7 Thales objectives with the corporate payment card Manage T&E payment and services globally with one Global Provider: Eliminate cash advances for travellers & provide universal payment solution Standardise FX rate Track strategic expenses (Air, Hotel, Car Rental ) Control policy compliance Use consolidated card data and travel agency data to negotiate with strategic suppliers and define a ww Hotel programme Implement E2E procurement process: e-proc, automate expense form / SBT, e-payment, e-invoicing Rationalise invoices management (with BTA, Purchasing card ), reduced PO/check processing costs ( 1M invoices lines ) Satisfy travellers with best in class services 7

8 Thales achievements with the corporate payment card Control over 90% of T&E expenses in 22 countries Automate the management of 55% invoices lines with BTA and CPS with e-invoicing (10%) Thales achievements with American Express Card North America CV: US$ 12.3M Europe CV: US$ 177M T&E Global Data Consolidation improving spend awareness and control Indirect cost savings: central billing process (EBTA) for invoices, card data feeds to Marco Polo (Expense Process Automation tool), CPS for over invoices (E2E process) LAC CV: US$ 0.2M Asia Pacific CV: US$ 10.9M Direct cost savings: through spend & policy compliance monitoring and renegotiation with strategic suppliers (Hotel programme) Employee Convenience, safety and benefits, with proven experience of assisting employees with daily and emergency needs Innovation: proposition of innovative solutions to optimize purchasing & accounting integration processes for all commodities (CPS, e-invoicing ) 8

9 E-procurement & E-payment Program Objectives Reduced processing costs on recurrent low value purchases, leading to a high a number of transactions with a small number of suppliers To cover 15% of General Expenses spend by E-procurement and E-payment, this spend represent 75% of the GE administrative purchasing/accounting load. Cover 100% of the payment to the Procurement Service Provider in charge of the nonrecurrent and low value purchases ( 3% of the GE spend but 50% of the total GE suppliers ) Extend e-procurement on commodities payed by purchasing card as temporary staff Extend purchasing card to logistics suppliers Achievements / Process improvements 15 suppliers with and E2E process : payment with a lodge card + automated transaction reconciliation 13M spend under e-procurement but transactions per year with an average transaction spend of 48 ( Fr & UK) 50 % of the e-procurement spend and transaction volume under e-payment Externalization of 50% of the non recurrent and low purchases. Additional coverage of purchasing card on 27 suppliers / 16 M spend ( out of eproc) Brakes / Constraints Purchasing teams are the leader but Accounting teams need to be convinced Suppliers need to adapt IS processes and accept new payment processes 9

10 Thales expectations of the card provider Improve the user-friendliness of the database Offer more detailed reports on Hotel data (number of nights) Propose new card solutions: Premium cards Consider a new pricing structure for Purchasing Card Depending on providers Implememt global e-payment portal 10

11 Questions & Answers Thank you for your attention Q&A session 11