Chapter 17 COMPLETION. 1. Receipt of notice from Contractor. 2. Final Inspection. PT

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1 Flowchart Description Action By Reference 1 1. Receipt of notice from Contractor Final Inspection. PT 3 Yes No 3. Works (or Section) is practically completed for all purposes of the Contract? Issue instruction to rectify defective works, if any SOR 5 5. Issue Certificate of Practical Completion and Hand over the Works to Client-Agency SOR 6 6. Release of 50% of Performance Bond SOR/CAO Refer Chapter Final - Payment Account & Final Certificate Flowchart 17.1 Completion Revision 0 : March

2 17 COMPLETION 17.1 INTRODUCTION This chapter provides: An overview of the completion provisions and procedure for works contracts The standard forms of contract use for DID projects 17.2 PROCEDURES Please refer to Flowchart 17.1 Completion. Step Procedures / Tasks Action By / Reference 1 Receipt of notice from Contractor Contractor issue notice that the Works are all practically completed and ready for Final Inspection 2 Final Inspection Carry out Final Inspection especially mechanical and electrical installation works to determine Works are practically completed Action by: PT 3 Works (or Section) is practically completed for all purposes of the Contract Practically completed meaning, the Contractor has performed and completed all the necessary Works specified in the Contract and the patent defect existing are minor 4 Issue Instruction to rectify defective works; if any If necessary; issue instruction to rectify defective works that can effect the issuance of Certificate of Practical Completion 5 Issue Certificate of Practical Completion and Hand over the Works to Client-Agency Action by: SOR Action by: SOR If two (2) is acceptable, than issue Certificate of Practical Completion and thus the Works are handed over to the Client- Agency Revision 0 : March 2009

3 Step Procedures / Tasks Action By / Reference 6 Release of 50% of Performance Bond When CPC is issued, Action by: SOR/CAO (a) Release 50% of the Performance Bond; or (b) Release 50% of the Performance Guarantee Sum, whichever is applicable. Where the Contractor submitted Performance Bond, then release the 50% only after the Contractor has submitted a new bank/insurance guarantee for the remaining 50% COMPLETION When in the opinion of the S.O that the Works are practically completed, meaning that the Contractor has performed and completed all the necessary Works specified in the Contract and the patent defects existing in such Works are minor than the S.O shall issue Certificate of Practical Completion. The issuance of Certificate of Practical Completion indicates the start of the Defects Liability Period PRACTICAL COMPLETION In determining whether the Works has reached practical completion, the S.O must consider the following questions: a) Has the Works been completed in accordance with the Contract? b) Is defective work substantial? c) Will the making good of defects cause undue inconvenience to the occupants or users? The Contractor should notify the SO/PT when he considers the Works is Practically Completed, to such a stage that it will perform the functions for which it is constructed, or may be occupied and used. A joint inspection must be held where the Contractor, SOR/PD, PM or other involved should attend. Where the Works has been completed to a stage as meets the criteria specified above, the Certificate of Practical Completion may be issued. Where the criteria specified above are not met, the outstanding and defective works must be identified and a list if the same prepared and forwarded for the action of the Contractor. This process must be repeated until the criteria specified are met. The original copy of the Certificate of Practical Completion must be issued to the Contractor. Copies of the same must also be distributed to the parties listed in the Certificate and in addition to all others involves in the Contract. The Defects Liability Period commences from the date of practical completion stated in the Certificate of Practical Completion. Notwithstanding the issue of Certificate of Practical Completion, all defective works have to be made good by the Contractor when the S.O issue instruction; if any. A reasonable time must also be specified for the Contractor to execute and/or make good the same. Revision 0 : March

4 When CPC is issued; then 50% of the Performance Bond can be released to the Contractor and in turn Contractor to issue new Performance Bond guaranteeing the remaining sums. If Performance Guarantee Sum is used, then 50% of the sum may be released to the Contractor upon issuance of the CPC SECTIONAL COMPLETION The Conditions of Contract contains provisions, which allows the Government to require the Works to be completed in sections or parts. Where this is required, the sections or parts must be identified and the measure of Liquidated and Ascertained Damages for each must be specified in the tender and contract documents. Where sectional completion of the Works is specified, the provision of the Contract as regards the Certificate of Practical Completion, Delay and Extension of Time, Liquidated and Ascertained Damages and the Defects of Liability Period apply as if each section or part is the subject of a separate and distinct contract between the Government and the Contractor PARTIAL OCCUPATION Prior to the practical completion of the whole Works, the Government may but with the consent of Contractor, take possession of and occupy any part of the completed Works. Where any part of the Works is taken possession of and occupied by the Government prior to completion of the whole of the Works, the following apply:- a) A Certificate of Partial Occupation must be issued within seven (7) days of the taking possession and occupation of the part of the Works. The Certificate must state the estimated value of the part of the Works taken possession of and occupied. b) The Defects Liability Period for the part of the Works taken possession of and occupied commences on the date the Government takes possession of and occupies the same. c) The Liquidated and Ascertained Damages specified in the Contract is reduced in the proportions which the value of the part taken possession of and occupied bears to the Contract Sum. d) The provisions of the Contract as regards of insurance and release of the Performance Bond are not affected HANDING OVER Upon the issue of the Certificate of Practical Completion, the Government takes over the Works and the Contractor cease to be responsible for loss and/or damage to the same other than loss and/or damage caused by or arising from defective work. For the purpose of handing over the Works to the Government, a joint inspection of the Works must be held and the keys to the Works handed over. The Government must also be advised of the operation and maintenance requirements of the Works including those relating to mechanical and electrical installations Revision 0 : March 2009

5 17.8 SUBMISSION AND REQUIREMENTS NECESSARY FOR COMPLETION Notes : Please refer to the DID Manual Volume 11 - Construction Management, Chapter REFERENCE DOCUMENTS Please refer to Volume 10A for the standard reference or sample documents for the procedures or processes outlined in this Chapter. JKR 203S : Certificate of Practical Completion JKR 203W : Certificate of Partial Occupation Perakuan Serahan Kerja Siap Perakuan Serahan Kerja Siap Berbahagian Revision 0 : March

6 STANDARD FORM OF CONTRACT (This page is deliberately left blank) 1) PRACTICAL COMPLETION A) BASED ON PWD FORM 203/203A (REV. 10/83) B) BASED ON PWD FORM 203/203A (REV. 2007) C) BASED ON PWD FORM DB/T (2002 EDITION) D) BASED ON PWD DB (REV. 2007) 2) SECTIONAL COMPLETION A) BASED ON PWD FORM 203/203A (REV. 10/83) B) BASED ON PWD FORM 203/203A (REV. 2007) C) BASED ON PWD FORM DB/T (2002 EDITION) D) BASED ON PWD DB (REV. 2007) 3) PARTIAL OCCUPATION A) BASED ON PWD FORM 203/203A (REV. 10/83) B) BASED ON PWD FORM 203/203A (REV. 2007) C) BASED ON PWD FORM DB/T (2002 EDITION) D) BASED ON PWD DB (REV. 2007) 4) HANDING OVER A) BASED ON PWD FORM 203/203A (REV. 10/83) B) BASED ON PWD FORM 203/203A (REV. 2007) C) BASED ON PWD FORM DB/T (2002 EDITION) D) BASED ON PWD DB (REV. 2007) 17-6 Revision 0 : March April

7 APPENDIX 17A CHECKLIST FOR THE PREPARATION OF CERTIFICATE OF PRACTICAL COMPLETION (SENARAI SEMAKAN PENYEDIAAN PERAKUAN SIAP KERJA) TAJUK PROJEK Untuk Tindakan Nama Pegawai Tarikh Diberi Kepada Tarikh Diterima Oleh Tarikh Siap Semakan PMK 1 PMK 2 AK* BIL. KETERANGAN PMK1 PMK2 AK* ULASAN 1. Borang Perakuan Siap Kerja Tandakan () selepas Borang yang digunakan ialah borang semakan JKR203S yang terkini. Muka Depan 2. KERAJAAN bermaksud 'KERAJAAN MALAYSIA' bagi projek Persekutuan atau 'KERAJAAN... bagi projek Negeri. 3. Rujukan - masukkan no. fail projek Pegawai Penguasa. 4. Pejabat - masukkan Pejabat Pegawai Penguasa atau Wakil Pegawai Penguasa. 5. Tarikh - iaitu tarikh ditandatangani oleh Pegawai Penguasa atau Wakil PP. 6. Kepada - Nama dan alamat Kontraktor hendaklah sama seperti dalam dokumen kontrak. 7. Kelas - mengikut kelas lesen pendaftaran kontraktor dalam dokumen kontrak. 8. Kontrak No. - hendaklah sama dengan yang terdapat dalam dokumen kontrak. 9. Kontrak Untuk - Nama projek sama seperti di dalam dokumen kontrak. 10. Pastikan samada kerja tersebut siap sebahagian atau keseluruhan dan potong yang tidak berkenaan. 11. Siap pada - Nyatakan tarikh siap sebenar. Revision 0 : March A-1

8 BIL. KETERANGAN PMK1 PMK2 AK* ULASAN 12. Ambil milik pada - pastikan sehari selepas tarikh siap. 13. Tempoh Tanggungan Kecacatan pada - sama dengan tarikh siap kerja sehingga tamat tempoh tanggung kecacatan seperti yang dinyatakan dalam dokumen kontrak. 14. Tempoh berakhir 6/12/24* bulan dari tarikh di atas. *Yang mana berkenaan, mengikut tempoh yang tercatat di dalam Lampiran Kepada Syarat-syarat Kontrak. 15. Tandatangan Pegawai Penguasa / Wakil PP projek berkenaan mengikut kontrak. 16. Nama Penuh dan Jawatan - Pegawai Penguasa / Wakil PP yang berkenaan. Tandatangan Pegawai Semakan Tarikh Selesai Tugasan: Tandatangan Pegawai Pengesahan Tarikh Selesai Tugasan: Tandatangan Kualiti Audit Tarikh Selesai Tugasan: * Jika berkenaan 17A-2 Revision 0 : March 2009