Common Standard of Quality for PhD education at NTNU A. Recruitment Role/Responsibility Task Activity Measures

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1 Appendix 2: NTNU s system for quality assurance of education Common Standard of Quality for PhD education at NTNU A. Recruitment Rector Information and recruitment Information about PhD education Information about PhD education is to be readily available in Norwegian and English on the website. Announcement of PhD positions Procedures are to be in place for announcing PhD positions, processing applications, and providing information to applicants. Recruitment To reach the best candidates, active recruitment efforts are required. and Head of PhD Programme For each person who is recruited consideration is to be taken about the academic group they will work with as well as the skills, quality, and capacity of the proposed supervisors. All candidates are normally to have at least two supervisors. The applicant's required formal qualifications as well as his/her motivation and suitability must be determined before the position is offered. The candidate has to be interviewed to determine his/her motivation and suitability. Emphasis must be placed on the required formal qualifications for applicants with university education from outside Norway. 1

2 B. Admission and start-up Admissions Admission to a doctoral programme Procedures are required to assure the quality of admissions to PhD education and the appointment of supervisors. Procedures are required to assure that the organized academic training is of high quality and will provide the candidates with adequate and relevant content. Start-up Start-up and reception of new candidates Introductory seminar for all new candidates. Offer candidates a satisfactory, inclusive environment, both academically and socially. Rector,,, y skills Develop supervisory skills. Academic inclusion Permission related to research data Introduce the candidate to relevant academic groups at the university as well as at national and international levels. Ensure that necessary permission is obtained for use of research data and that the obligations related to use of the data are fulfilled. 's duties s must familiarize themselves with NTNU's values and regulations. Use the trial period actively, evaluation Is to evaluate the candidate's work before the end of the trial period and decide whether employment should be continued. and Go through: Quality in PhD Education. Common Standard and Handbook This to be the subject of an early supervisory meeting between the candidate and supervisor. 2

3 C. Implementation Rector Follow-up progress Procedures to ensure effective follow-up of the individual candidate and that he/she completes the degree within the nominal period Reporting to ensure effective followup at individual and aggregated levels (PhD programme, faculty level and central level), and *Follow-up of internally and externally appointed candidates *Follow-up of academic progress *Annual progress reporting *Midway evaluation *Expressions of concern and implementation of measures *Causes of drop-out *Prevent termination *Conduct performance assessment interviews 's duties Must have good procedures for the reporting of financial matters, leaves of absence, absence due to illness. Must have effective procedures for checking progress against the planned schedule. Reporting must take place at least once a year, with a thorough evaluation during the PhD work. Must have good procedures for recording non-conformance and matters of concern, and must take necessary measures if required. Must record reasons for drop-out and have a dialogue with the candidate to prevent termination if possible. Actively seek supervision and contribute to the academic environment. 3

4 's duties The main supervisor is to coordinate the supervision with the cosupervisors; follow-up practical research issues (integration in academic groups, internationalization, publishing) D. Termination before the agreed time Termination before the agreed time The candidate and the institution may agree on termination of the education before the agreed time. E. Completion and submission of thesis Completion Evaluation and disputation (Governed in detail through regulations) Responsibility for ensuring that the assessment and disputation take place within the time limits in force. Propose the assessment committee, invite the members, and help to ensure that the assessment and disputation can take place within the stipulated time limits. Responsible for considering whether the thesis meets the quality requirements before it is submitted. Close contact with the supervisor in the final phase. 4

5 F. The doctoral examination The doctoral examination The doctoral examination (Governed in detail through regulations). Reference 1 Quality in PhD education. Common standard and handbook Reference 2: NTNU's human resources policy Reference 3: Regulations for the Philosophiae Doctor degree (PhD) at NTNU (Approved by the Board of NTNU on 23 January 2012). Reference 4: Form for admission to PhD programme 5