MINUTES. Secretary Objectives. Venue. Agenda Topics Time Sponsor Welcome

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1 MINUTES Meeting:02 / 2009 Time: 09:00 16:00 Date: Tuesday 12 th May 2009 Venue: Melbourne Chairman Secretary Objectives Venue Kevin Taylor (Acting) Ian Bell to provide a forum for the exchange of ground safety related information between Member organisations to assist Member organisations in achieving and maintaining the highest standards of ground safety to encourage communication on ground safety related matters within the industry in general to further the causes of ground safety education/promotion within the industry to formulate, recommend, or pursue, ground safety guidelines relating to operating standards within the aviation industry Hume Room, Melbourne Airport Agenda Topics Time Sponsor Welcome K. Taylor Chris Barber offers his apologies but due to a CASA audit, he is unable to attend. Also thanks to Melbourne Airport and Shell Aviation for the organisation of the Seminar yesterday. Great balance of presenters and topics. Of particular interest was David Caple s presentation on Ergonomics and Manual Handling. Good presentation on the importance of Culture to obtain the next level of safety performance and of interest to the AAGSC as a way of improving safety focus and ownership within the member companies. This is an item that may be developed as a similar AAGSC program. Introductions/Apologies K. Taylor C. Barber, B. Calaby, Jon Eyley, Phil Clark, Ray McMath, Trevor Hamblin, Derrick Ogden, Wayne Smith, Peter Dunlop/Adrian Bannister, Norm Hogwood 1 Acceptance/ Amendment of last minutes B. Eaton / J. Walters Correspondence (Inwards/Outwards) K. Taylor Inwards In the latest Ground Handling International mag that arrived yesterday, your mate, Neale Millett, wrote in favour of the two BA ground staff being arrested at Heathrow for failing to report damage they are alleged to have caused to an A320. I decided to tackle him about the police being involved in something that the employer should be investigating and taking action on but Neale seems to think that BA called in the cops on this one. Interesting to see his comments about the airport regulations and bylaws. 2 Outwards Nil 2009 Meetings 1 Late addition omitted at meeting by Secretary 2 Late addition omitted at meeting by Secretary

2 The meetings for 2009 will be held as follows: 11 August Venue will be Auckland. (Will try to co-ordinate with the Wildlife forum dates but they have not yet confirmed dates of their meeting) 10 November (Australian venue to be advised and will be inclusive of AGM). I Bell 6. Finance & Membership Report Finance $24,000 in the bank with membership subscriptions to be collected this year. No outstanding debts. Membership fees will be sent out in June/July for the 2009/10 Financial year and this is expected to increase the cash on hand providing sufficient funds to commence some of the projects planned. New members are Regional Express and Australian Air Express. Welcome 7. Press Office Les Payne has handed over Press responsibilities to John Walters (Air NZ) who will act in the position until AGM. John to contact Flight Safety Australia to determine what article content profiling AAGSC for their magazine. John to contact Chris Barber to follow up opportunity. Website: All agreed that the website needs to be redeveloped and process undertaken more quickly. All members to provide any potential website designer details to Kevin Taylor for follow-up. A workshop session was conducted during the meeting to determine content and structure of the website (appendix) Need for changing articles so will start with monthly member organisation profile with content relevant to Ground Safety. AKL Airport end June, AAE end July, Shell end August. RIP s currently contain last review date. Members agreed that this should be changed to expiry date so that review and renewal is better managed. Schedule of RIP reviews to be managed and 3 RIP s discussed at each meeting. John Walters to follow up with Flight Safety Australia magazine to determine whether AAGSC profile possible as an article. Provide potential website designers to Kevin Taylor (all members to please provide names of potential website designers or advise no contacts ) [email protected] Kevin Taylor to discuss with Kelsey Brooks his ideas for website redesign Member organisation profiles to be written and uploaded to website as scheduled above. RIP expiry dates to be allocated to all RIP s J. Walters All K Taylor AKL, AAE, Shell K. Taylor 31/07/09 31/05/09 31/05/09 Advd dates 31/05/09 8. Executive Meeting Report was held via telecom. Education Officer Swap Shop

3 The goal is to put a newsletter together between each meeting. Executive to discuss how newsletter can be developed between each meeting and allocate preparation to ensure that this happens. I. Bell 25/05/09 9. Ramp Safety Report Associated Ground Safety Groups Report ARTEX - nil IATA Airside Safety Group - nil AEROSHA next meeting in June (Melbourne) IAHA - nil Ramp Safety education Refuelling Hazards DVD containing 90 second video, Poster and Toolbox topics is complete and will be sent to Kelsey for upload to the website and available for all members to start running toolbox sessions using the material. Will be available via website as a package. Next package to be developed will be Manual Handling. A workshop session was held on this item during the meeting to determine the most relevant way to present this information (appendix) R. Boyd (Skystar Aviation Services will lead development) with John Walters and Peter McDermott. Other items for later development are Traffic Management (including vehicle speed & passenger management), Fall from heights, Slips, Trips and Falls Presentation of the AAGSC Ground Safety Toolkit developed by Steve Bowman with demonstration through selected modules. Agreement that the content and presentation was excellent and with minor changes provided to Steve, the DVD could be finalised and made available to all members. Talsico were scheduled to provide a presentation on Picture Process mapping but could not attend. Apologies were offered and Kevin Taylor took the meeting through the PPM process used by Cobham and others. Key aspects of this process are the ability to link training with records and work instructions for improved safety and reduced human error rates. Further information is available at Workcover Victoria provided a presentation on working at heights. Key aspects of the presentation were: Legislative requirements Injury statistics and why the focus is on this aspect of safety Control measures, Risk assessments and controls General discussion and questions. Guidance material available from including compliance codes. 10. Safety Alerts / Newsletters A number of safety alerts were discussed although it was noted that there had been few uploaded to the AAGSC website since the last meeting. All safety alerts should be sent to Derrick Ogden ([email protected]) for uploading to website and production of newsletter.

4 Kevin was thanked for standing in as Chair for the meeting and thanks Melbourne Airport for providing the meeting facilities for both the Seminar and the meeting. Banners No banners were exchanged. 11. AAGSC promotions 12. Swapshop & Best Practice Presentation Substantial discussion on member incidents occurred from Sydney Airport showing that since airside traffic infringement summaries are being sent to the employee s company, this has improved behaviours. from Melbourne Airport regarding their DAMP and their obligations to ensure safety airside. All drivers involved in airside driving incidents must be subjected to Drug & Alcohol testing. If the employee s company are prepared to share the results with Melbourne Airport this would eliminate duplicate testing otherwise Melbourne Airport are required to test the person involved also. A confirmed positive test will result in 12 airside driving points and loss of ADA. (note: this applies to driving incidents). around the need to communicate and observe the Circle of Safety requirements when driving around aircraft. General agreement that a presentation by CASA on the operation of the Drug & Alcohol legislation and the DAMP requirements would be most valuable at the next Australian AAGSC meeting due to confusion and conflicts between individual DAMP requirements. Arrange CASA DAMP presentation for the next Australian meeting I Bell 31/10/ New Business 14. General Business

5 Nil 15 Close / Next Meeting Auckland 11 th August 2009 venue to be confirmed.

6 Appendix 1 RIP Review No. Recommended Industry Practice Last Review Date 1 Aviation High Visibility Safety Garment (SNZ have been nonresponsive to repeated requests for update.) May 2006 Driver or Reviewed Ian Bell Shell 2 Apron Emergency Communication Systems May 2008 Ralph Lepore - Rehbein 3 Aircraft Refuelling Emergency Stop Signage Nov 2006 Ian Bell Shell 4 Safety Considerations for Strong Winds Feb 2007 Working Group 5 Safety Considerations for Electrical Storms Feb 2007 Working Group 6 Emergency Procedures on the Apron (combined with RIP 2) 7. Passenger Safety on the Apron May 2007 Ray McMath NZ 8 Hepatitis & other Bloodborne Pathogens (Removed) 9 Ground Support Equipment & Rolling Stock May 2004 Derrick Ogden Jetstar 10 Use of Portable Electronic Devices Airside Feb 2007 Ian Bell Shell 11 Checked Baggage Weight Limitations & Handling May 2004 Chris Barber Qantas 12 Alcohol & Drugs (For jurisdictions not covered by CASA regulations) May Safety Considerations for Baggage Make-up Areas May 2004 Brett Eaton / Trevor Hamblin 14 Safe Operation of Aerobridges Aug 2008 Jude Taylor 15 Airside Driver Training (Refer IATA AHM611) 16 Visitor to Airside / Contractor Induction Aug 2004 Phil Clark - Cairns 17 Provision of Emergency Showers & Eyewash on Airports Nov 2003 Chris Barber QF 18 Wearing of Seatbelts Airside 19 Opening & Closing of Aircraft Doors Nov Foreign Object Debris Management Nov FOD Removal Equipment (combined with RIP 20) 22 Working Around Aircraft during Refuelling (to be developed) Ian Bell - Shell 23 ULD Storage Aug Circle of Safety Aug 2011

7 Appendix Website workshop brainstorm items Multiple logons per organisation Contact Us - better contacts by function (airports, airlines, ground handling, etc) Interest list Instructions about using site / uploads etc Links to news items Industry statistics Job vacancies Monthly members profile Name & contact on members site for administrator Members front Keywords Blog administrator to be able to take comments off - transfer member items to public area if of interest - topic headings on front page Directory structure better so documents can be found, files can be uploaded to appropriate area and search function works well Educational materials from incident investigations and shared learnings RIP s to be subjected to blog reviews during update/review process (ie forum to allow members to show their reviews and thoughts before the RIP is finalised) Safety initiatives Video and educational packs such as the Manual Handling, Refuelling hazards, etc available from the website. Manual Handling workshop brainstorm items Reach not weight is the important message Make the video what I can do Culture affects manual handling and employees willingness to report or do the right thing Use examples that are everyday examples (ie not necessarily just work examples) Statistics to drive the training specifics (ie where are the majority of manual handling injuries) Definition of manual handling (pull, push, lift, lower) Do not focus on standards. Focus on personal attributes and reach Generic package (look at Child s Play video as an example). Link to case studies and real life injuries Web references Manual handling ergonomics Need to continue to coach after training and to have a checklist for continued ergonomic behaviours Focus on people v engineering solutions both have a role. Specific items of concern - removing and fitting main wheel assemblies - Disabled passenger handling - Sequence of loading heavy items - Restricted space lifting/manoeuvring - Tarmac baggage handling - Moving GSE by hand - Pulling ULD s by straps which may let go or slip -

8 Attendees Name John Walters Paul Lamont Greg Doherty Matthew Franzi Daniel Turnley Brett Eaton Sarah Renner Alan Sinclair Kevin Taylor Ollie Ojczyk Ian Bell Jim Turnley Rebecca Boyd Gwenael Melteras Jaron Rakau Les Payne Paul Robertson Peter McDermott Justin Walker John Barnden Judith Taylor Organisation Air New Zealand Cairns Airport CASA Jetstar Melbourne Airport Adelaide Airport Melbourne Airport Menzies Aviation National Jet Systems Qantas Shell Aviation Skystar Aviation Services Skystar Aviation Services Vanuatu Airports Vanuatu Airports Virgin Blue Engineering Virgin Blue Airline Australia Air Express Air BP WAIL SACL