Wireless Network and. Web Filtering System Request for Proposal

Transcription

1 Wireless Network and Web Filtering System Request for Proposal February 13, 2014 Proposals Due :00pm EST Administrative Offices Woodland Hills School District 2430 Greensburg Pike Pittsburgh, PA Contact: Steve Muiter Technology Administrator ext 0103

2 TABLE OF CONTENTS 3 SUBJECT 3 OVERVIEW 3 CORE PROJECT COMPONENTS 3 VENDOR GUIDELINES 4 SCHEDULE 4 EVALUATION PROCESS 5 EVALUATION CRITERIA 5 RIGHT OF SELECTION AND REJECTION 5 COMPANY INFORMATION 5 COMPENSATION 6 COMMITMENTS 6 FINANCIAL TERMS AND CONDITIONS 6 EXCEPTIONS 7 SCOPE OF WORK OVERVIEW 8 WIRELESS NETWORK SYSTEM 8 FORMAT 8 SPECIFICATIONS 9 QUANTITIES 10 ACCESS MANAGEMENT SYSTEM 10 FORMAT 10 SPECIFICATIONS 11 QUANTITIES 12 WEB FILTERING SYSTEM 12 FORMAT 12 SPECIFICATIONS 13 QUANTITIES 2

3 SUBJECT The Woodland Hills School District seeks proposals to provide increased access to mobility for students and staff in support of academic and operational endeavors. OVERVIEW This project shall provide for delivery of wireless access points, Access Management System and Web filtering. Initial implementation support and licenses for associated systems and options, subscription to support and maintenance. CORE PROJECT COMPONENTS Wireless Access Points Access Management System Web Filtering VENDOR GUIDELINES All bids must be clearly identified by the title Wireless Network and Filtering System. The district reserves the right to make multiple awards. Awards will be announced before the end of March 2014 All responses are due by 1:00pm on March 6th and will be accepted via only to A confirmation of receipt will be sent within 24 hours. If no confirmation is received, please call A copy of this RFP may be obtained from the District s website at: It is the sole responsibility of the vendor to monitor this website for any amendments to the RFP 3

4 SCHEDULE Questions with regard to the RFP may be asked via to until 1:00pm EST on March, 06, EVALUATION PROCESS The Technology Dept. will consider how well the vendor's proposed solution meets the need of the District as described in the vendor's response to each requirement and form. It is important that the responses be clear, concise, and complete so that the evaluators can adequately understand all aspects of the proposal in a succinct fashion. The evaluation process is not designed to simply award the contract to the lowest cost vendor. Rather, it is intended to help the District select the right vendor with the best combination of professional attributes, experience, and relevant skill-sets, including that of price, based on the evaluation factors. This RFP provides general and technical information as well as the required format for responses. Your submitted responses will be the primary source of information used for the system evaluation and selection. Please include all required and appropriate information with your proposal. No other source of information submitted, either written or verbal, will be considered part of your proposal. At the completion of the RFP process, the Woodland Hills School District will determine the viability of moving forward and complete negotiations with the chosen vendor to provide equipment and services, representing, but not limited to, solutions that best meet the need of the District's criteria in design, cost, vendor requirements, and references. 4

5 EVALUATION CRITERIA Cost of eligible products and services 25% Integration and compatibility with current infrastructure 20% Vendor expertise and commitment to support 20% Vendor experience with similar organizations 20% Prior experience with vendor and/or reference quality 15% RIGHT OF SELECTION AND REJECTION The District reserves the right to reject any or all proposals, to waive any minor informalities or irregularities contained in any proposal, and to accept any proposal deemed to be in the best interest of the District. Selection of a vendor solution shall not be construed as an award of contract, but as a commencement of contract negotiation, including but not limited to the contract price proposed. Basis of Award Woodland Hills will award a contract based on the following terms: 1. Approval by the districts school board. 2. References of at least three (3) installations of similar application size and complexity. (All references should include: a contact person, dates of work, mailing address and telephone numbers.) 3. Proof of certifications and qualifications for all engineers and installers associated with this project. COMPANY INFORMATION Please include in the proposal: 1. A brief history of your organization and describe its ownership. 2. A description of your experience with K-12 clients. 3. A list of K-12 institutions that use your solution. COMPENSATION No payment of any kind will be provided to the submitting vendor, or parties they represent, for obtaining any of the information solicited. Procurement of all equipment and services will be in accordance with subsequent contractual action. 5

6 COMMITMENTS All proposals should be submitted initially on the most complete basis and with the most favorable financial terms available. The selected vendor's proposal may, at the District s option, be made part of the final purchase contract and all representations in the vendor's proposal may be considered commitments to supply the system as described. Vendors may submit more than one proposal in response to this RFP. However, each proposal must be a separate, complete package, which can be considered independently of any other proposals from the same vendor. FINANCIAL TERMS AND CONDITIONS The proposal must contain a fee schedule that includes line items for any equipment, software, licenses, professional services, warranties, project management, installation, and training fees. The selected vendor agrees to honor quoted equipment prices for any orders placed outside the scope of this proposal for a period of 6 months EXCEPTIONS Respondents may take exception to any of the stated requirements so long as all such exceptions are expressly noted and clarified in the response. Alternatives may be shown and quoted as options. 6

7 SCOPE OF WORK OVERVIEW Wireless Access Points o Vendor Delivery of Access Points Delivery of Licenses Access to Software Downloads o School District Installation of All Access Points Configuration of All Access Points Access Management System o Vendor Delivery of Access Management System Delivery of Licenses Implementation, and Configuration Support o School District Physical Install of Management System Web Filtering o Vendor Delivery of Web Filter Device Delivery of Licenses Implementation, and Configuration Support o School District Physical install of Web Filter System 7

8 WIRELESS ACCESS POINTS The prospective vendor will provide the cost of access points and and/or licenses with the below specifications in the indicated format. FORMAT The bid should be submitted on a spreadsheet containing the following information, with a line for each unique Entity Number. o Per Unit Cost o Quantity o Description of the Equipment or License Make Model Specifications / Functionality o Total Cost SPECIFICATIONS Access points must: must meet or exceed specifications of the Aruba AP 225 Function as part of a controller-less or controller architecture Be configured and managed through a centralized web based interface Support dual-band indoor operation (2.4GHz and 5GHz) Support 2x2 MIMO with two spatial streams (minimum) Support a/b/g/n/ac Support 802.3af PoE and 802.3at PoE+ Include 100/1000Base-T Ethernet Interface (RJ-45) Include standard T-bar ceiling grid mounting design or hardware Be new product in unopened boxes 8

9 ACCESS POINT QUANTITIES Name Description Quantity IAP-225-US Aruba Instant IAP-225 AP 32 Please include: Optional per-unit costs for upgraded access point models (3x3 MIMO, faster proc., etc.) Recurring annual license fees and multi-year options Optional management system license fees and multi-year options Annual support fees and multi-year options, with complete terms Manufacturer data sheets Advantages of this architecture Disadvantages or limitations of this architecture Advantages or disadvantages of various architecture configurations Description of all relevant optional management tools or separately licensed functionality Warranty information Total cost of ownership summary 9

10 ACCESS MANAGEMENT SYSTEM The prospective vendor will provide the cost of an Access Management System and any associated licenses with the below specifications in the indicated format. FORMAT The bid should be submitted on a spreadsheet containing the following information, with a line for each item. Items o Per Unit Cost o Quantity o Licenses, endpoint, devices, guests o Theme Creation, Professional services o Configuration, Implementation, Customer Training o Description of the Equipment or License Make Model Specifications / Functionality o Total Cost Total Cost Summary SPECIFICATIONS Access Management System must meet or exceed specifications of the Aruba Clearpass 5K Hardware Appliance Licenses for 500 endpoints, 1100 devices, 100 guest endpoints All equipment must be new product in unopened boxes 10

11 ACCESS MANAGEMENT SYSTEM Name Description Quantity CP-HW-5K Aruba Clearpass 5K Hardware 1 SA1-CP-HW-5K Appliance Support for CP-HW-5K 1 SUB1-CP-OG-500 OnGuard Sub 500 Endpoints 1 SUB1-CP-OB-1K OnBoard Sub 1,000 Devices 1 SUB1-CP-OB-100 OnBoard Sub 100 Devices 1 SUB1-CP-GM-100 Guest Sub 100 Endpoints, 1 AMG-SKIN-PS Theme Creation Service 1 Please include: Recurring annual license fees and multi-year options Optional management system license fees and multi-year options Annual support fees and multi-year options, with complete terms Manufacturer data sheets Description of all relevant optional management tools or separately licensed functionality Warranty information Total cost of ownership summary 11

12 WEB FILTERING SYSTEM The prospective vendor will provide the complete cost associated to a district wide web filtering system FORMAT The bid should be submitted on a spreadsheet containing the following information, with a line for each item. Items o Per Unit Cost o Quantity o Description of the Materials Make Model Specifications / Functionality Licensing o Total Cost Total Cost Summary SPECIFICATIONS This filter will meet the following specifications: Web Filter must meet or exceed specifications of the iboss A Bandwidth Management BYOD Management URL Filtering (CIPA Compliant) HTTPS/SSL Filtering File Extension Protection Advanced Content Filtering 12

13 WEB FILTER ITEMS Name Description Quantity IWF A iboss Web filter IWF S 1Year Activation (3000 total) 1 IWF R Devices) Replacement Warranty 1 IWR-3960-A External Reporter 1 Mobile Filtering (100) Mobile filter licenses 1 Please include: Recurring annual license fees and multi-year options Optional add-on license fees and multi-year options Annual support fees and multi-year options, with complete terms Manufacturer data sheets Warranty information Total cost of ownership summary 13