Shipping Authorization -- EDI-862
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1 TRUCK MANUFACTURING BUSINESS PROCESS GUIDE Version April 11, 2016 EDI 862 Ship Schedule Document Number: PUR-2040 Revision: 3.0 Revision Date: April 11, 2016 Written by: Susan Ewing Reviewed/ Approved by: Jacquetta Ullah Brad MacDougall This Document Applies to: X Truck Engine Service Parts
2 Table of Contents 1. Transaction Definition Business Procedure Overview Frequency and Responsiveness Availability Off Hours Navistar Expectations of Supplier EDI Transaction and Business Examples Definition of Terms Navistar Specific Codes Conformance Testing Procedures... 5 Page i
3 1. Transaction Definition Type: Frequency: EDI Transaction: Regenerative with each message Variable -- Parameter Controlled ANSI-X12 / AIAG-862 Application: The Shipping Authorization/EDI-862 Transaction Set (Version ) will be used to communicate daily requirements. Total visibility for the transaction will cover up to a five (5) week horizon. 2. Business Procedure Overview The Shipping Authorization/EDI-862 will be used by Navistar to communicate daily shipping requirements pertaining to the Supplier/ Navistar business relationship Frequency and Responsiveness The Shipping Authorization/EDI-862 will be transmitted to the supplier in a nightly batch. The supplier is expected to retrieve the transaction set within 1 business day and to react accordingly with regards to the any changes reflected from the prior transaction set. The transaction set will be made available on a Monday through Thursday basis in the Nightly Batch Process. Page 1
4 2.2. Availability Navistar will process the Shipping Authorization/EDI-862 transactions on demand and the transaction will be delivered in the nightly batch process. Acknowledgment response (EDI- 997) will be processed during any of the following process times. Navistar EDI Transaction Processing Window From To Monday - Friday 00:00 23:00 Saturday 00:00 17:30 Sunday 22:00 00:00 All Times are for the Central Time Zone. Any EDI transactions submitted to Navistar during a downtime will remain in Navistar s mailbox until the process is resumed. Any transactions generated by Navistar outside of the processing windows will be suspended and delivered at the next available window Off Hours For Off Hours Support, Navistar provides a system for EDI at [email protected] and the supplier s Plant EDI Coordinator. Suppliers should send a message indicating the problem and any related information available about the problem along with a contact and telephone number Navistar Expectations of Supplier Navistar expects the Supplier to retrieve each Shipping Authorization/EDI-862 in a timely manner. The supplier should process the transaction and forward it to all appropriate disciplines. Navistar expects the Supplier to acknowledge receipt of the EDI 862 with an EDI 997 in a timely manner (within 1 business day). Page 2
5 EDI Data Elements Data Content Explanation 3. EDI Transaction and Business Examples Example of EDI 862 AIAG Formatted Data for Daily Requirements See Implementation Guide for Complete Details ST*862*0001 N/L BSS*05*1790*160224* SH*160223*160403*065ASM70687X * ****A N/L ANSI Transaction Set 862 Transaction ID Number 0001 Replacement Document 1790, Dated 2/24/16, Shipment Based from 2/23/16 to 4/3/16, Release Number 065ASM70687X , Actual Discreet Quantities. Defines the 862 Transcation and the Control Number Defines document this transaction is replacing, the horizon for the Shipping Dates, and release number. Purchase Release is in discrete quantities. N1*ST**92*065 N/L Ship to Location 065 Defines the ship to location is Escobedo Assembly Plant Line 2. PER*EX*47*TE* N/L Expeditor 47, Telephone Number Code to identify Material Analyst and Telephone Number at the ordering Navistar plant. N1*SU**92*70687X1 N/L Supplier Code 70687X1 The seven digit supplier code which identifies the supplier and ship location. LIN**BP*123456C1 N/L Part Number Information Navistar Part Number C1. UIT*PC N/L Unit of Measure Indicates that Unit of Measure is Pieces. SDP*A*F N/L Ship Delivery Pattern Ship delivery pattern is Monday thru Friday as directed. Page 3
6 EDI Data Elements Data Content Explanation FST*70*C*D* N/L Quantity and Ship Date Daily Quantity is 70 to ship on February 29, FST*84*C*D* N/L Quantity and Ship Date Daily Quantity is 84 to ship on March 1, FST*315*C*D* N/L Quantity and Ship Date Daily Quantity is 315 to ship on March 2, SHP*01*200*50* N/L Date and Quantity Last Receipt Last shipment received was 200 pieces on Februaru 22, SHP*02*469*051*151101* N/L Cumulative Reciepts Year to Date Accumulative Reciepts from November 1, 2015 through February 22, 2016 is 469 pieces. CTT*1 N/L Line Items. Indicates total number of line items is 1. SE*15*001 N/L Segments Transmitted. There were 15 segments transmitted in Transaction Page 4
7 4. Definition of Terms Plant Code Springfield Assembly Plant Cab Assembly and Stamping Escobedo Assembly Plant Line Conway Bus Plant Tulsa Bus Plant Escobedo Assembly Plant Line 2 xxxxxxx -- Designated Remote Receiving Location 5. Navistar Specific Codes There are no Navistar specific codes for this transaction set. 6. Conformance Testing Procedures Upon readiness Navistar will transmit an actual transaction set of the supplier s related schedule. Page 5
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