Empowering Dynamic Data Strategies

Transcription

1 Empowering Dynamic Data Strategies In this session, participants will explore a problem common to many public school districts setting up a data repository and how to best analyze data. K12 Dynamics--a vendor partner--will also be present to share their web-based, mobile-friendly solution. More online at

2 Empowering Dynamic Data Strategies Session Facilitators: School District: M. V. Vendor Partner: Traci

3 Join the Conversation online at: TodaysMeet.com/TCEA16dynamic For Twitter folks: #tcea2016mg

4 Our Need and We re Not Alone School districts have a clear and urgent need for a data solution that: is easily accessible by district/campus level staff provides tiered access to student data easily accessed, filtered, and disaggregated improves strategic decision making saves time and money Read online at gl/ilns8p

5 Dynamic Empowerment Three Steps to Empower Change 1. Identify your current practices and what to change. 2. Make data analysis easy, effective, and insightful. 3. Build Partnerships

6 Step 1: Identifying Current Practices Meet with Stakeholders Read more about needs and challenges to be overcome at com/tcea16 discuss current needs and challenges gain insight into classroom, campus, and department efforts listen, listen, listen you have two ears and one mouth for a reason!

7 Identifying Current Practices, cont... Analyze current processes Meet with staff at all levels document processes Identify inefficient or ineffective approaches that may need improvements WE LEARNED process diagrams are GREAT to help identify improvement opportunities!

8 Identifying Current Practices, cont... Identify Data Flows Identify the source systems and corresponding data Document the data flows between systems, whether automated or manual Identify points of failure WE LEARNED our current approach failed to include all data sources for critical data!

9 Identifying Current Practices, cont... Tracing Data File Creation Identify inputs, outputs, and processes required to create each data file Confirm all data required is captured and included in the final output Identify potential points of failure WE LEARNED an accurate data file creation diagram helps validate the final data file output

10 Identifying Current Practices, cont... Identify Touchpoints How do your users interface with the data? Where do reports come from? Does the current approach produce efficient and accurate reports? WE LEARNED our reporting processes were time-consuming, inaccurate, and did not include all relevant data sources.

11 Identifying Current Practices, cont... Identity Automation Are your systems hosted on-site, hosted off site, or do you have some of both? How do you manage data exchange between systems? Review your security protocols WE LEARNED we really needed a single sign-on solution, that is architecturally secure with streamlined ETL processes to ensure secure data exchange

12 Vendor Analysis We looked at multiple vendors DecisionEd escholar Mizuni DataWarehouse Tyler Pulse K-12 Dynamics We chose a vendor that could provide the expertise we needed at a price we could afford.

13 2. Making Data Analysis Easy Our District Partner: Dynamic District Dashboard Approved Vendor

14 Data Analytics Portal The Dynamic District Dashboard is an advanced data analytics portal that provides insights into your school district data to help support decisions and alignment of strategies with organizational goals. integrates data from multiple source systems facilitates strategic planning and monitoring of KPI s identify trends in district, teacher and student performance single solution with district-wide, role-based dynamic reporting

15 3. Build Partnerships Solution Benefits: Integrated Data Warehouse with dashboards, scorecards, watchlists, KPI s, and more. Reporting with advanced analytics and disaggregation Role-based access and privacy controls Flexible: add any data source Scaleable: easily grows with us Hosted, mobile-friendly

16 Build Partnerships Why you may need a Data Warehouse Abundance of (Unusable) Data Scattered (Often Antiquated) Infrastructure multiple source systems in data silos, inaccessible in a comprehensive, useful, and timely way. Data Accessible only through Gatekeepers extensive data is rarely used to analyze student needs or quality of instruction, to help form strategic plans or policy, or to determine whether resources are distributed equitably. most districts only allow data analysts direct access, who respond to static requests from district leaders Inaccurate, Late, or Cumbersome Data Most common complaint from teachers about data revolve around issues of relevance and usefulness.

17 Build Partnerships School District Benefits Campus Administrators like the KPIs, dashboards, watch lists, and performance scorecards. D3 illustrates a clear picture of at-risk students to facilitate intervention using data from state assessments, campus assessments, gradebook, attendance, discipline, and enrollment. Technology Directors value centralized, standardized reporting system on streamlined architecture with light footprint. Work-order and Inventory dashboards help with technology refresh projects, and are especially useful for 1:1 programs.

18 Build Partnerships School District Benefits HR and Finance Managers D3 provides insight into teacher performance and effectiveness with at-risk students, enabling adjustments to class loads and development of action plans based on performance. Finance Managers appreciate budget and payroll dashboards, scorecards, and KPIs to track budget performance Superintendent and Cabinet Members rely on Scorecards, KPI s and Performance Dashboards. Analyzing district-wide trends and drilling down to individual performance levels helps uncover causes and develop solutions. Board Members can log in to view district performance on KPI s, no longer waiting on monthly reports with stale data

19 Build Partnerships Dashboard

20 Build Partnerships Architecture

21 Build Partnerships Demonstration

22 Build Partnerships How To Get Started Call for a demo and price quote. Implementation includes an experienced K-12 Dynamics technical team with a dedicated deployment manager to oversee the implementation from beginning to end, as well as on-site training prior to full deployment. Annual licensing per student is priced thousands below competitors. Fast-Track implementation available for school districts with Skyward, itccs, or Discovery (SIS), Munis (FI and HR), and Pearson source systems! K-12 Dynamics is currently inviting school districts to participate in a Partner Program. Participating districts will: Provide feedback on roadmap priorities Provide requirements/feedback for new functionality Participate in testing new functionality prior to release Receive a 20% discount on annual licensing. CONTACT US

23 Get Connected! Miguel Guhlin Traci Didn t get enough? Connect via Voxer at #tecsigchat and join via Voxer app at