Enterprise Program Portfolio Management (EPPM) Why does your organization need Enterprise Portfolio and Program Management (EPPM) software?

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1 Enterprise Program Portfolio Management (EPPM) Why does your organization need Enterprise Portfolio and Program Management (EPPM) software?

2 Executive Overview Software has an essential role to play in facilitating enterprise portfolio and program management (EPPM), strategy formulation and execution. Appropriate EPPM software can help managers and organizations to develop, communicate and implement complex, integrated and multi-layered strategies, instead of just completing of a series of single stand-alone projects. Use of customizable-offthe-shelf EPPM technology offers significant value in strategic planning, decision support, resource capacity planning, program formulation, and interdependency management. The scope of EPPM software goes well beyond the realm of traditional Project Management Systems, which are typically limited to planning IT-specific projects and tracking the completion of routine work tasks. EPPM systems enable enterprise managers to define the high-level, interconnected objectives and priorities for the entire firm. The results of projects, resources and operations are then managed and tracked within a cohesive framework.

3 EPPM technology streamlines collection of performance measurements, targets, actual progress and results to guide performance reviews and inform future strategic decisions. These tools aid strategy development and facilitate continuous strategy monitoring and execution, allowing adjustments to operations as trends emerge. Analytics are an essential aspect of EPPM systems, allowing in-depth reporting, executive analysis and converting complex enterprise data into actionable information. Introduction EPPM solutions contrast with traditional piecemeal project management solutions in that they provide end-to-end collaborative portfolio environment that enables stakeholders across an enterprise to effortlessly collaborate and share information through team project workspaces. This enables program management, resource and interdependency and feedback tracking for programs, projects and activities, to identify bottlenecks and inefficiencies in strategy implementation. By enabling managers to assess project portfolios in a holistic manner, EPPM software improves strategy execution by integrating value recognition, strategic choices and performance monitoring.

4 Strategy Formulation / Execution EPPM software supports your enterprise strategy formulation by providing an interactive environment for defining strategic objectives and goals together with the relationships between objectives, key performance indicators and initiatives throughout an enterprise. Strategic objectives are typically defined as a multilevel hierarchy, and EPPM systems provide the ability to assign the contribution of each project, activity or work effort to strategy at both the planning and post execution stage. Integrated analytics subsequently facilitate monitoring of progress toward targets and goals and identify areas of underperformance. EPPM software can add value to enterprise strategic planning at both early and advanced stages. For enterprises with robust existing strategic planning processes and capacity, EPPM software streamlines strategy formulation by providing standard templates, a single repository for information that can be shared in a controlled fashion. These attributes reduce the time and cost required for the planning process, and allow broader "bottom-up" engagement between managers and staff than would be feasible with traditional approaches. However, EPPM software should not be regarded as a strategic planning panacea, or a siloed technical exercise. Stakeholder buy-in is essential for enterprises seeking to implement strategic planning for the first time, where EPPM software can only serve its purpose effectively as part of a holistic change management effort.

5 Strategy Formulation / Execution C o n ti n u o s u P e rformance Enterprise Strategy: I m p r o v e m e n t Goals, Objectives, KPIs Enterprise Departments and Units Projects Data: Inputs/Outputs, KPI data, budgets Analytics and reporting tools

6 EPPM software helps organizations to prioritize, manage, and implement portfolios that best align with business strategy. Organizations can automate corporate frameworks, define and track key performance indicators (KPI) to evaluate project achievement against predefined targets and goals, with a view to maximizing resource utilization and operational efficiency. Enterprise Portfolio Management Instead of standalone project management systems, EPPM solutions offer an end-to-end collaborative portfolio environment that enables stakeholders across an enterprise to effortlessly collaborate and share information through team workspaces. Portfolio management capabilities tie strategy formulation to the strategy execution by handling strategic choices and performance monitoring, as well as value recognition with the enterprise. This supports to improved resource capacity planning and tracking to ensure that the required resources are actually committed to achieve the portfolio objectives. EPPM software enables whole enterprises to collaboratively prioritize, plan and implement initiatives across to achieve interconnected and multi-layered strategic goals.

7 Multilevel Reporting and Dashboards EPPM systems enable enterprises to evaluate their progress towards strategic objectives by leveraging customizable data reporting and visualization tools. These features ensure that multiple levels of management can stay up-to-date on their key results, and identify areas on exactly what they need to take action in real-time. Integrated EPPM systems enable customized filtering and searching criteria such as strategic objective, project, year, sector, region, etc., to drill down into performance data. Managers can use such analytics to gain high-level insights about their enterprise's operations and performance. Completed Ongoing Project 1 Project 2 Project 3 Project 4 Project 5

8 The ability for an organization to effectively execute a strategy is just as important as the strategy itself. Synergy EPPM provides program management and interdependency tracking of program, projects and activities. It facilitates program level interconnections and feedback tracking. Providing timely feedback on objectives while communicating future opportunities and threats is integral for success in an interconnected enterprise. Interdependency Tracking and Program Management EPPM systems allow managers to view dependencies across projects in different portfolios, create multi-level project hierarchies, enhancing transparency and control across organization's projects implementation. This helps to bring strategy to life by visually depicting how strategic objectives and metrics are connected, enhancing accountability to everyone in the organization. Without this capability to validate what influences outcomes, organizations risk pursuing flawed strategies. EPPM system allow managers to analyze the dynamic causal factors behind project performance, and trace dependencies between results in different objective areas, to identify success factors and make performanceimproving changes in real-time.

9 Conclusion EPPM software is a perfect complement to ever-improving project portfolio management. The end result of fully-realized implementation EPPM systems is more effectively delivery of high value programs and projects, improved enterprise resource allocation, greater profitability, and greater accountability and transparency across the enterprise.