PROJECT MANAGEMENT. BIPARD, Patna 25 th January Rajiv Misra
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1 PROJECT MANAGEMENT BIPARD, Patna 25 th January 2012
2 CAN A SUCCESSFUL PROJECT MANAGER SUCCEED EVERYWHERE?
3 WHAT WERE THE DIFFERENT TASKS WE DID?
4 WHAT WERE THE DIFFERENT TASKS WE DID? PLANNING STAGE
5 PRODUCT MIX?
6 PRODUCT MIX? Type A, B, C or D? Selecting Dam Site Project Portfolio Management
7 ESTIMATION?
8 ESTIMATION? No of sheets needed? Nesting etc etc Time Needed? Benchmark: Internal or External
9 PROTOTYPING?
10 PROTOTYPING? ACTIVITY AND RESOURCE To identify the activities and resources (Technological)? Will one scissor be enough (Resource Leveling)? Generates ideas (Template) Drawing on the paper before (not on each shape)
11 DECIDING THE ORGANIZATION STRUCTURE
12 DECIDING THE ORGANIZATION STRUCTURE Who will do what when? Is the required traits of leader same at all stages?
13 PROCUREMENT?
14 PROCUREMENT? Hiring Equipment Raw Material CONTRACTS
15 RISK MANAGEMENT Do not work on the new sheet WIP will build up
16 ACTION PLANS FOR ADDRESSING RISKS Prob of Risk (PR) Prob of Impact (PI) Risk Event Impact Total Loss (L) Risk Event Drivers Prevention Plans Impact Drivers Contingency Plans
17 ONE SUCH RISK Prob of Risk (0.7) Prob of Impact (0.3) Retirement: 60 CTC: 25L yearly Heart Attack Death Total Loss (L) 25L*10 yrs = 250L Stressful job Beer.. Prevention Plans No ambulance Contingency Plans
18 HOW TO TRACK AND MONITOR?
19 HOW TO TRACK AND MONITOR? Intuitively --- ARROWS / CRITICAL PATH Not observed by me Time is coming to an end Some aspects of Risk mitigation (WIP is building etc or ARROWS not complete) Could result in elaborate Forms Project Forms/ Software Plan (Word Docs)
20 WHAT WERE THE DIFFERENT TASKS WE DID? EXECUTION STAGE
21 PERFORMANCE MONITORING
22 PERFORMANCE MONITORING We need to hasten up Punctuated equilibrium model Milestones
23 LEARNING From own experience From other groups
24 WHAT WERE THE DIFFERENT TASKS WE DID? CLOSING STAGE
25 CALCULATION Profit or loss?
26 HANDOVER As built drawings, workmen statutory clearances, site closing Get back all Bank and Performance Guarantees Scrap Reconciliation
27 PROJECT MANAGEMENT PROCESSES
28 PROJECT MANAGEMENT PROCESSES Gray and Larson: Your book
29 PROJECT MANAGEMENT PROCESSES PMBOK
30 WHY WAS THE QUALITY OF DRAWING NOT SO GOOD?
31 PROJECT MANAGEMENT
32 PROJECT MANAGEMENT TRADEOFF Project Management balances this: TRADE OFF TRIANGLE
33 NEED FOR A SEPARATE TECHNIQUE
34 PROJECT MANAGEMENT Why is a separate technique for Project Industries needed? Daily Passenger versus once in a while traveler Rly Time Table Answers to these basic Questions must be provided by any technique What is to be done? When is it to be done? Are we on schedule? If not, how late and when can we complete
35 WHAT IS A PROJECT: DEFINITION
36 PROJECT MANAGEMENT : DEFINED 5.0 DEFINITION OF A PROJECT A temporary endeavor to create an unique Product/Service Evolving Product, Starts & Finish, Transient Teams (PMBOK
37 PROJECT MANAGEMENT : EXAMPLES
38 PROJECT MANAGEMENT : EXAMPLES Trojan Reactor Vessel Removing a full size Reactor without dismantling Public safety concerns Never done before Saved 19 million dollars PMI 2000 International Project of the year
39 PROJECT MANAGEMENT : EXAMPLES Mars Pathfinder Mission Space craft to Mars - landed July 4, years, 150 million dollars Motto Better, Faster, Cheaper Earlier Viking missions took 6 years Extensive Requirement Tracking Lessons from past projects and lessons for future What went Right/ What went Wrong (www) PMI 1998 International Project of the year
40 NAPOLEON S PLANS FOR RUSSIA
41 PROJECT MANAGEMENT : EXAMPLES PYRAMIDS Pyramid at Cheops 3 BC 2,30,000 Stone Blocks weighing 2-70 tons a pc Height of a 40 storey building Base is 13 acres 1,50,00 workmen and their families 20 year Project
42 PROJECT MANAGEMENT : EXAMPLES LAUNCH OF MICROSOFT PROJECT 2003 Visual Freeze
43 PROJECT MANAGEMENT : EXAMPLES RENOVATING THE STATUTE OF LIBERTY Companies 30 month Project Crown Windows replaced Ancient copper molding technique used for Torch
44 PROJECT MANAGEMENT : EXAMPLES OLYMPICS
45 PROJECT MANAGEMENT : EXAMPLES PULSE POLIO PROGRAM
46 PROJECT MANAGEMENT : EXAMPLES MANUFACTURE OF LUX SOAP
47 PROJECT MANAGEMENT : EXAMPLES CRM at Jamshedpur
48 PROJECT MANAGEMENT : EXAMPLES REVAMP OF PRODUCT (INDICA TATA CAR)
49 PROJECT MANAGEMENT : EXAMPLES IMPLEMENT ERP
50 PROJECT MANAGEMENT : EXAMPLES PRODUCING HR COILS
51 PROJECT MANAGEMENT : EXAMPLES RESCUE MISSION AFTER 9/11
52 PROJECT MANAGEMENT IN INDIA INDIA S PROJECT SUCCESSES ASIAD KONKAN RAILWAYS HIGHWAY PROJECTS/ DELHI METRO INDIAN PROJECT DISASTERS SECTOR COST O/RUN TIME O/RUN COAL 752% 192% STEEL 231% 345% RAILWAYS 470% 121% POWER 921% 196%
53 PROJECT MANAGEMENT IN INDIA Construction India Development Council s Study Study covered 500 Central Government Projects over 200 crores value each 10% completed within time and cost 20% of the projects had cost overruns of 100% Cost overruns of % not uncommon Source:
54 PROJECT MANAGEMENT IN INDIA REASONS FOR OVERRUNS FUNDING COMPLICATED PROJECT CLEARANCE NO STANDARD PROJECT MGT TECHNIQUE USED PROJECT MANAGEMENT IN INDIA LIMITING FACTORS VARIABILITY LITTLE GOVT. SUPPORT LACK OF NATION LEVEL STATISTICS CORRUPTION WHY THE EXTRA MILE CLAIMS EMERGING CHANGES NTPC/NHAI INFLUENCE ON USE OF PM AVAILABILITY OF DESKTOP S/W INFLUENCE OF MULTINATIONAL (EPC) EDUCATION. LEGAL CHANGES
55 NETWORK METHODS
56 NETWORK METHODS
57 NETWORK METHODS HISTORICAL DEVELOPMENT GANTT CHART One Month Delay Activities Time 1 st Jan
58 NETWORK METHODS HISTORICAL DEVELOPMENT GANTT CHART Activities Time WEAKNESSES IN GANTT INTERDEPENDENCIES NOT MODELED
59 NETWORK METHODS WHAT ARE THEY PERT CPM
60 NETWORK METHODS NEED: COST AND TIME OVERRUNS Defense Industry EFFORTS IN RESEARCH (1) UK: Central Electricity Board Master Sequence (2) USA-1 : Polaris Missile R and D Project Lockheed, Navy, and Booz Allen Relied on Probability Theory Resulted in PERT (3) USA-2 :Maintenance and Construction Projects DuPont an Rand Time and Cost Trade Off Deterministic Times Resulted in CPM
61 PERT U.S Navy, concerned with the control of contracts for its Polaris Missile project. 500 main contractors; 3000 sub-contractors Contracts consisted of research, development work and manufacturing of parts that were unique and had never been previously undertaken. Programme Evaluation & Review Technique (PERT) US Navy/ Polaris Missile Project 1958
62 CPM
63 DRAWING NETWORKS PROJECT: PREPERATION OF A BUDGET ACTIVITY ID DEPT TIME PREDECESSOR Forecast Sales a Sales 14 - Price Sales b Sales 3 a Prepare Prodn. c Prodn 7 a Schedule Cost Production d Accounts 4 c Prepare Budget e Treasurer 10 b,d
64 DRAWING NETWORKS PROJECT: PREPERATION OF A BUDGET ACTIVITY ID DEPT TIME PREDECESSOR Forecast Sales a Sales 14 - Price Sales b Sales 3 a Prepare Prodn. c Prodn 7 a Schedule Cost Production d Accounts 4 c Prepare Budget e Treasurer 10 b,d a (14) 1 2
65 DRAWING NETWORKS PROJECT: PREPERATION OF A BUDGET ACTIVITY ID DEPT TIME PREDECESSOR Forecast Sales a Sales 14 - Price Sales b Sales 3 a Prepare Prodn. c Prodn 7 a Schedule Cost Production d Accounts 4 c Prepare Budget e Treasurer 10 b,d a (14) 1 2 b (3) c (7)
66 DRAWING NETWORKS PROJECT: PREPERATION OF A BUDGET ACTIVITY ID DEPT TIME PREDECESSOR Forecast Sales a Sales 14 - Price Sales b Sales 3 a Prepare Prodn. c Prodn 7 a Schedule Cost Production d Accounts 4 c Prepare Budget e Treasurer 10 b,d a (14) 1 2 b (3) c (7) 3 4 d (4) e (10) 5 PATHS = = 35 (CRITICAL)
67 NETWORKS TERMS
68 NETWORKS TERMS FLOAT: Day 0 10 Buy Motor Let s Review on Finish 0 Make Support 12 Free Float Float Delayed 12 Erection Testing 30 31
69 NETWORK CLASSIFICATION
70 NETWORK CLASSIFICATION 1. ACTIVITY ON ARROW (AOA) b a c 2. ACTIVITY ON NODE (AON) b S a c F 3. PRECEDENCE DIAGRAMMING (PDM) FS, FF, SS, SF BETWEEN PAIR OF ACTIVITIES
71 NETWORK CLASSIFICATION Activity Predecessor A - B - C - D A,B E B,C Activity on Node (AON) A D S B C E F
72 NETWORK CLASSIFICATION Activity Predecessor A - B - C - D A,B E B,C Activity on Arrow (AOA) A D S C B E F DUMMY
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