ROOF REPLACEMENT PROJECTS SMALLEY POOL & CRESTVIEW RECREATION BUILDING

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1 Agenda #9b (1) E L M H U R S T P A R K D I S T R I C T B O A R D O F P A R K C O M M I S S I O N E R S M E M O R A N D U M DATE: March 11, 2015 TO: Board of Park Commissioners FROM: James W. Rogers, Executive Director Angela Ferrentino, Director of Parks and Recreation E. Anne Scheppele, Division Manager Facilities RE: ROOF REPLACEMENT PROJECTS SMALLEY POOL & CRESTVIEW RECREATION BUILDING ISSUE This project entails a full tear-off and re-roofing of the Smalley Pool pump room and bathhouse structures as well as the Crestview Recreation Building. This project addresses the Board s Strategic Plan Theme: Fiscal Agility, Objective B: Take Care of What We Have. DISCUSSION During the FY15 Capital Budget planning process the Smalley Pool pump room and bathhouse and the Crestview Recreation Building were prioritized as facilities in need of roof repairs. Both projects were combined into one bid package to achieve bidding, construction and administrative efficiencies. As part of the FY15 Capital Budget, $140,000 was designated for the replacement of the roof, soffits and cover fascia on the pump room and bathhouse at Smalley Pool, and $65,000 was allotted for replacement of the shingles, fascia and soffits at the Crestview Recreation Building. In order to obtain the lowest possible pricing, staff recommends procuring the roofing materials utilizing the bid pricing agreement from U.S. Communities Government Purchasing Alliance. U.S. Communities prepares bids, conducts a competitive sealed bidding process, and awards contracts for goods and services on behalf of public agencies. Purchasing the roofing materials directly from U.S. Communities will allow the District to reduce costs by avoiding contractor markups, which can range anywhere from 10-30%. U.S. Communities materials lists were included in the bid packet and bidders were instructed to indicate order quantities for products for each project location. Estimated material costs for the roofing project are $41, Any additional materials required to complete the project, over and above the quantities submitted by the bidder will be billed to the bidder directly and will not be the responsibility of the District.

2 Agenda #9b (1) Bids for this project (Base Bid #1 for Smalley Pool) and (Base Bid #2 for Crestview Recreation Building) were solicited for labor, equipment and non-u.s. Communities materials; non-u.s. Communities materials provided by the contractor may include nails, fasteners, wood blocking, asphalt and insulation. Base Bid #1 for Smalley Pool included Alternate #1 for a lump sum cost for cladding wood soffits in Kynar factorycoated 24 gauge galvanized steel to match new fascia. Each base bid also included a miscellaneous price for wood deck replacement (if needed) specific to the individual project. The Board s Strategic Plan Theme: Fiscal Agility, Objective B: Take Care of What We Have recognizes that buildings are valuable assets and should be protected. As a result, plans and specifications were developed and a legal ad was placed in a local newspaper on February 6, 2015 announcing the availability of bid packets and specifications at the Administrative Office and made available electronically. Six general contractors attended the mandatory pre-bid meeting on February 13, 2015 and the bids were opened and read publicly on February 24, 2015 at 1:00 p.m. A bid packet received from DCG Roofing was not considered because it was received after the time listed on the solicitation. A copy of the bid tally is attached. SMALLEY POOL The pump room and bathhouse roofs at Smalley Pool were last replaced in 1990 and have reached the end of their useful lives. The existing pump room roof has degraded such that it does not sufficiently protect assets in the building (e.g. boiler and chemical/acid pumps), and the bathhouse roof is showing signs of failure. This project will preserve the integrity and improve the appearance of both buildings. Coleman Roofing of Chicago Heights, IL submitted the lowest responsible bid for Base Bid #1 in the amount of $52,170 and $14,300 for Alternate #1.The Smalley Pool project is scheduled to take place March 23 through May 22. This timeframe will allow the contractor time to mobilize and complete the project ahead of facility preparations for the summer pool season. Staff conducted a scope review with Coleman Roofing s representative and is satisfied that Coleman Roofing is a reputable company that can successfully complete the work in accordance with the required specifications and schedule. Positive references for Coleman Roofing were received from the North Riverside Police & Fire Department and Grilli Construction of Montgomery, IL. A records search with the Illinois Department of Labor (IDOL) and Dun & Bradstreet, Inc. found no violations for Coleman Roofing. CRESTVIEW RECREATION BUILDING The existing roofing system at the Crestview Recreation Building is showing signs of failing and staff recommends it will be more practical and cost effective to remove the entire roof system and replace it rather than continuing to attempt temporary solutions. The District last replaced the roof in Malcor Roofing of Illinois Inc. of Montgomery, IL submitted the lowest responsible bid for Base Bid #2 in the amount of $19,500. The Crestview Recreation Building project is scheduled for June 8 through August 4. Positive references for Malcor Roofing of Illinois were received from McHugh Construction, Lite Construction, Wegman Construction and E.P. Doyle & Sons 2

3 Agenda #9b (1) Architects. A records search with the Illinois Department of Labor found no violations and the Illinois Secretary of State found Malcor Roofing of Illinois, Inc. to be in good standing. Staff is satisfied that both companies are reputable roofing contractors and able to successfully complete the work in accordance with the required specifications and schedule for each project. RECOMMENDATION That the Board of Park Commissioners (1) awards the Smalley Pool roofing project s Base Bid #1 to Coleman Roofing of Chicago Heights, IL in the amount of $52,170; (2) accepts Alternate #1 in the amount of $14,300; (3) awards the Crestview Recreation Building roofing project s Base Bid #2 to Malcor Roofing of Illinois of Montgomery, IL in the amount of $19,500; (4) approves the expenditure of $41, for U.S. Communities roofing materials, and (5) authorizes the Executive Director to execute said contracts with each contractor/supplier. Thank you. Attachments: Bid Tally Sheets About US Communities 3

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5 ELMHURST PARK DISTRICT Roof Replacement Projects - Smalley Pool & Crestview Rec. Building BID OPENING: February 24, :00p.m. BID RESULTS SMALLEY POOL: Base Bid # 1 - labor, materials, equipment and non-u.s. Communities materials for roof replacment Alternate # 1 - lump sum cost for cladding wood soffits in coated 24 gauge steel to match new fascia Wood Deck - per linear ft. cost for 2 1/2 inch tongue and groove wood deck replacement (if needed) Labor & Non - US Communities Alternate Wood Deck TOTAL Contractor US Communities Materials Materials No. 1 (if needed) (inc. Alt. # 1) 1) Coleman Roofing $52, $41, $14, $15.00 $107, ) L Marshall Roofing $84, $56, $22, $9.00 $163, ) Malcor Roofing $86, $43, $36, $22.00 $166, ) Riddiford Roofing $92, $45, $57, $22.75 $194, CRESTVIEW: Base Bid # 2 - labor, materials, equipment and non-u.s. Communities materials for roof replacement Wood Deck - per sq. ft. cost for 3/4 inch plywood deck replacement (if needed) Labor & Non - US Communities Wood Deck Contractor US Commuities Materials Materials (if needed) TOTAL 1) Malcor Roofing $19, $ $7.50 $20, ) Riddiford Roofing $25, $1, $7.89 $26, ) Coleman Roofing $26, $1, $6.00 $28, ) L Marshall Roofing $34, $1, $8.50 $36,672.60

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