REQUEST FOR PROPOSALS RELOCATION SERVICES LINCOLN PARK PUBLIC HOUSING DEVELOPMENT

Transcription

1 REQUEST FOR PROPOSALS RELOCATION SERVICES LINCOLN PARK PUBLIC HOUSING DEVELOPMENT RFQ Issued: October 24, 2013 Proposal Deadline: November 15, 2013 RFQ Item Number: Issued by Hampton Redevelopment and Housing Authority 1 Franklin Street, Suite 603 Hampton, Virginia 23669

2 1. Introduction and Purpose Background Scope of Services Professional Qualifications Proposal Instructions and Requirements Section Administrative Requirements Evaluation Criteria and Selection Proposal Submission Requirements Period of Performance Insurance Contract Requirement EXHIBITS: A. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION B. COMPANY AFFIVIDAVIT C. SECTION 3 SELF-CERIFICATION FORM

3 1. Introduction I. INTRODUCTION AND PURPOSE The Hampton Redevelopment and Housing Authority, hereafter referred to as the HRHA was organized in 1958, under the U.S. Housing Act of 1937 by the General Assembly of Virginia. HRHA is governed by a seven member Board of Commissioners, elected by the City Council of the City of Hampton, Virginia. Our main purpose is to provide affordable housing to low and moderate income families, veterans, senior citizens and disabled/handicapped individuals. We also provide self-sufficiency programs and non-discriminatory housing assistance services. The U.S. Department of Housing and Urban Development hereinafter referred to as HUD provides HRHA with an annually appropriated subsidy for the public housing and voucher programs, but HRHA is also active in developing and acquiring additional affordable housing throughout the City of Hampton. HRHA owns 543 units of HUD public housing and 100+ non-hud units in the City of Hampton. HRHA is seeking proposals, from qualified firms, to provide counseling, relocation assistance and support to residents due to demolition and disposition of HRHA s Lincoln Park Public Housing Development in the City of Hampton. All activities will be carried out (as applicable) in compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA), 24 CFR 970, Demolition or Disposition of Public Housing projects, Section 104(d) of the Housing and Community Development Act of 1974, as amended, Section 18 of the U.S. Housing Act of 1937 made by the Quality Housing and Work Responsibility Act (QHWRA) of 1998 and any other applicable federal, state and local laws. The initial relocation effort will occur over a two (2) year period and will involve the relocation of approximately 271 public housing households, and the coordination with agencies providing support services to ensure that individuals and families can assess economic, housing and human service opportunities. The purpose of this Request for Proposals (RFP) is to solicit competitive proposals so that HRHA may select the one that best meets its needs and requirements. It is expected that HRHA will enter into an initial two-year performance-based contract with the successful Relocation Consultant that will include periodic reviews of key milestones and performance measurements. There will be a formal annual contract review. In addition to this initial contract term, the successful Relocation Consultant shall commit to providing an option to extend the contract for up to three additional one-year extensions (to be exercised at the sole discretion of HRHA). All eligible households must be relocated according to the milestones described below. Given that some families may need support services beyond the initial two years of the relocation process, HRHA reserves the right to extend the contract or re-bid the services.

4 It if fully understood and agreed that the successful respondent, including its employees and/or consultants, will be independent Relocation Consultants and not officers, employees or agents of HRHA. 2. Background a. Relocation Plan This relocation effort is necessitated by the demolition and disposition of HRHA s Lincoln Park Public Housing Development. All activities will be carried out (as applicable) in compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA), 24 CFR 970, Demolition or Disposition of Public Housing projects, Section 104(d) of the Housing and Community Development Act of 1974, as amended, Section 18 of the U.S. Housing Act of 1937 made by the Quality Housing and Work Responsibility Act (QHWRA) of 1998 and any other applicable federal, state and local laws. The existing project consists of 275 rental units owned and managed by HRHA. The current number of occupied units is approximately 271, leaving the number of vacant units at 4. The goal of the Lincoln Park relocation effort is to responsibly relocate families and provide them with the resources and housing mobility counseling services needed to make quality housing choices. Families who must move will be offered a Housing Choice Voucher to use in a community of their choice. Residents may also be offered the option to move to another HRHA public housing community of their choice, as available. In all cases, eligible residents will be offered comparable replacement housing. The Housing Authority expects the following to be the respondents minimum guide to creating a successful relocation process: 1. Relocation housing will consist of a wide variety of choices, reasonably accessible to places of employment for displaced residents and in areas generally as desirable and include the same or better amenities and services as they currently possess in their current residence, 2. Promote community involvement in the relocation process. 4. The relocation process should minimize disruption to the education of the children of Lincoln Park. 5. Lincoln Park residents should be provided with transitional counseling both before and after their relocation. 6. The relocation process should ensure that all individuals and families have access to objective information about services, organizations and resources in their new neighborhoods. 7. All families relocating to new communities should receive assistance in acclimating to their new neighborhoods. b. Replacement Housing Options 1. Unit in another Housing Authority development in Hampton 2. Housing Choice Voucher Program

5 c. Relocation Assistance HRHA is committed to providing the self-sufficiency support required to effectively transition individuals and families into appropriate new living situations. The Relocation Consultant will be responsible for ensuring that residents are relocated in accordance with HRHA s Relocation Operations Manual. The Relocation Consultant s responsibilities include notifying residents per URA and/or Section 18 requirements, calculating appropriate relocation benefits (URA and/or Section 18), assisting with the housing search, and ensuring that the relocation is successful. The Relocation Consultant under contract to HRHA will coordinate as needed with case managers and HRHA to ensure that residents receive the full range of services that displaced households may need to ensure a successful transition to new living conditions. The Relocation Consultant will have prime responsibility for identifying household needs, conducting housing searches, issuing relocation assistance, assisting in the application process, and coordinating the physical moves to new housing for all affected households. The Relocation Consultant must coordinate with other organizations and individuals who will be providing homeownership training, referrals to appropriate services, advocacy on behalf of impacted residents, monitoring of the effectiveness of these services, and troubleshooting of specific issues and special needs for each family. Relocation staff personnel will make determinations with respect to ability to pay for housing, based on family income. Families and individuals will not be expected to pay more than a gross rent 30% of their gross monthly income. d. Relocation Standards Relocation housing will be reasonably accessible to places of employment of displaced residents, and in areas generally not less desirable in regard to public utilities and commercial facilities than areas in which they currently reside. In addition, all relocation homes must comply with Federal Housing Quality Standards (HQS). e. Status of Project HRHA s Section 18 application for demolition and disposition was approved by HUD in July of Currently, HRHA is awaiting HUD funding approval for additional housing choice vouchers, which will be issued to Lincoln Park residents to enhance the relocation process. The Lincoln Park public housing development will be systematically demolished once all residents are relocated. Tentatively the plan is to begin demolition at the end of the second quarter of 2016, and completed by the end of the third quarter of f. Resident Involvement Lincoln Park residents and the Lincoln Park Resident Council have been involved throughout the planning and application process. A series of planning and informational meetings with the

6 residents have been held and will be held regularly throughout this process. HRHA expects the selected Relocation Consultant to encourage resident participation in this process as they will continue to play a vital role throughout the relocation process. 3. Scope of Services HRHA is seeking a qualified Relocation Consultant that can demonstrate the capability to quickly implement and operate a relocation plan for approximately 271 households. The execution and completion of this task is extremely time sensitive, and must be completed within the referenced timeframe. The successful Relocation Consultant will be responsible abiding by HRHA s Hampton Relocation Operations Manual and providing all tools and materials used in performing the tasks under this contract. HRHA will provide an office for the Relocation Consultant, with suitable furniture for interviewing individuals, a telephone, a computer, and access to the Internet. The Relocation Consultant will provide case management-like support to households and individuals during the relocation process and will serve as the primary point of contact for households on all relocation-related issues, coordinating with other supportive service providers as needed. The Consultant will continue to meet with residents on an ongoing, as-needed basis. The Relocation Consultant selected shall, at a minimum, maintain an expertise in, and strong working knowledge of, the URA and underlying rules and regulations as well as the relocation plan and benefits administered by the HRHA in order to provide high-quality service to displaced households. The Relocation Consultant must be able to provide the following relocation services and should describe the organization s philosophy, strategies and techniques for delivering and integrating these basic services in the proposal: a. Project Coordination: The Relocation Consultant will serve as the primary point of contact for relocation matters among HRHA, and service providers and displaced households. b. Intake and Assessment: Conduct intake assessments/resident surveys on households prior to relocation. Prepare Household Relocation Plans for each household addressing any special needs, recommend services and service providers; routinely review and track the status of households as they transition to new environments. c. Supportive Services and Referrals: Assist households in implementing the goals of their Household Relocation Plans before, during and after relocation Monitor progress of Household Relocation Plans and devise strategies for assisting residents in meeting these milestones Coordinate with the appropriate agency to assist residents in obtaining fair housing and housing choice counseling Coordinate with appropriate agency as needed to refer residents to specific services.

7 Assist residents in understanding relocation information and associated benefits and entitlements, encourage them to take advantage of relocation services, and accompany residents to specific meetings, as needed Assistance in making arrangements for the physical moves, including the connection and disconnection of utilities, notification of the post office, and in cases of elderly and disabled households, providing for assistance in packing and unpacking, provision of packing materials. Provide other direct assistance, advice and recommendations as requested by HRHA. d. Communication: Hold regular meetings as needed to keep residents completely informed of proposed activities and to actively solicit their views and opinions. Conduct and/or coordinate the provision of general informational workshops on such topics as homeownership, budgeting and housing search techniques. Provide other communication as requested by HRHA. The following notices will be utilized during this process: 1. General Information Notice : HRHA has delivered General Information Notice to all families occupying units in Lincoln Park. The notice informed the residents of their rights for assistance. 2. Notice of Eligibility for Relocation Assistance : The Authority has mailed the Notice of Eligibility/Non-Eligibility for Relocation Assistance to all families occupying units in Lincoln Park Day Notice to Vacate : Each resident will be provided with a 90 day advance written notice of the earliest date by which he or she may be required to move. The notice may also incorporate three comparable units for resident consideration. e. Tracking: The Relocation Consultant will design and maintain a system, organized by seniority (defined as Head of Household leaseholders at Lincoln Park) and bedroom size requirements, for tracking the status of each relocation supportive services referrals, the utilization of such services, and overall progress. This list will be updated daily and will eventually create the waitlist to prioritize returning residents. It will include: Names and ages of the head of household and all household members Unit size required Date of relocation Interim contact information Special needs Permanent housing preference Relocation assistance and benefits received Current status Record of all notices sent to the household All attempts to contact household

8 Record of workshops attended Impediments and solutions Provide other tracking as requested by HRHA. The Relocation Consultant will maintain records on all activities and related costs, including tracking of all families as they move. The Relocation Consultant will provide monthly reports to HRHA, in an electronic format to be reviewed and approved. 4. Professional Qualifications The selected Relocation Consultant shall have demonstrated experience in the following areas: a) Familiarity with large-scale relocation efforts and processes; familiarity with the requirements of the Uniform Relocation Act; familiarity with the requirements of Section 18; familiarity with Housing Quality Standards. The Relocation Consultant shall demonstrate experience in providing advice and advocacy to residents in regards to the following issues among others: Identifying housing choices Housing search URA replacement housing payments Transportation Assistance in the application process Payment of moving expenses New neighborhood orientation b) Development and management of multi-dimensional tracking systems. The Relocation Consultant must demonstrate experience with developing detailed tracking systems to monitor the performance of both the Relocation Consultant and the individual service providers. Monthly and up-to-date figures will be provided for: Development of individual Household Relocation Plans Referrals to specific services Utilization of those services Progress made on individual Household Relocation Plans Special cases/needs c) Provision of direct services and/or referral to supportive services. The Relocation Consultant must show evidence of a working knowledge of and familiarity with how to access a wide range of human development services (serving primarily low-income minority populations, the elderly/disabled, special needs population), and the ability to establish a system for successfully referring displaced residents to these services, including: Budgeting

9 Homeownership counseling Credit counseling Senior services Financial Literacy Rental Counseling Employment training and placement Childcare Youth activities Clinical case management Substance abuse counseling Health and mental health counseling Family counseling, including early intervention and parent support 5. Proposal Instructions and Requirements All proposals submitted in response to this RFP must contain the following information: a) Understanding of the Scope of Work: Please describe your understanding of the scope of work, and indicate awareness of implementation challenges and issues. Please indicate your strategies for encouraging 100% participation in the program and for working with special populations in low-income communities such as the elderly, disabled, non-english speaking residents, families with children and those with special housing needs. b) Technical Approach and Preliminary Work Plan: Please provide a description of your technical approach for completing the scope of work, including any alternate suggestions for implementation. Include a detailed description of all tasks and activities, significant milestones and anticipated deliverables. Please break out the initial relocation effort (families moving from Lincoln Park). c) Statement of Qualifications: Please provide a description of your organization s past experience that is most relevant to this scope of work. Please include the following information: 1. Business name and type (corporation, 501(c)(3), etc.), including location 2. Number of years in business and number of years providing relevant services 3. For all contracts completed during the last five years provide: Year Type of services Dollar amount of services provided Description of population services provided for Contracting agency and phone number Details of any failure to complete a contract or any litigation d) Staffing Plan Please include a description of all key personnel that will work on this project, along with a proposed staffing ratio. Include resumes of all proposed staff. Provide a detailed organization

10 chart showing administrative accountability and communications flow from top management level through provider level. e) Plan for Subcontracting and/or Joint Proposal If the Relocation Consultant is proposing a joint venture or a subcontracting relationship with other entities, please provide the following information: Submit a statement regarding intent to subcontract. If sub-contractors are to be used, list each subcontract and identify responsibilities, tasks, schedule, and costs, resumes of key personnel, and contractual relations. All sub-contractors must be approved by HRHA prior to utilization of the sub-contractor. The Relocation Consultant is fully responsible for any sub-contractor Two or more Relocation Consultants may submit a joint proposal. All Relocation Consultants in a joint proposal must provide all the information and documentation specified in this RFP. The lead Relocation Consultant must be identified. The lead Relocation Consultant will be held accountable for the ultimate fiscal responsibility of the program. The lead Relocation Consultant must maintain all program and financial records for at least five years. Describe organizational structure of the lead Relocation Consultant with the other partners in the collaborative. Provide specific, detailed information on how the Relocation Consultants will work together and now assignments will be made. Summarize the key responsibilities of each partner that will be detailed in a Memorandum of Understanding (MOU) between the lead Relocation Consultants and each of the collaborating partners if awarded this contract. f) References: Please provide the names and contact information for at least three references familiar with your work. g) Fee Proposal: HRHA understands that the pricing of the above Relocation Consulting services over a 2 year period is a challenge. To better understand various pricing alternatives and to provide similar information for comparison purposes between relocation consultants, HRHA requests that the following pricing information be provided in the written proposal: 1. Provide a detailed annual budget with fully loaded hourly rates for each job position/title and describe any other direct costs not included in hourly rates. Travel costs should be separately estimated and listed. 2. Provide a detailed fee proposal by task, based on your Preliminary Work Plan detailed in above. 3. Provide a proposal for monthly billing based on a performance-based contract (i.e., per household, per Household Action Plan developed, per successful relocation, per service provided, etc.).

11 All pricing is subject to negotiation. 6. Section 3 and Minority and Woman Owned Business The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3 shall, to the greatest extent feasible, be directed to low-and very low-income persons, particularly persons who are recipients of HUD assistance for housing. The parties to the contract agree to comply with HUD s regulations in 24 C.F.R. Part 135, which implement Section 3. As evidenced by their execution of the contract, the parties to the contract certify that they are under no contractual or other impediment that would prevent them from complying with Part 135 regulations. The Relocation Consultant agrees to send to each labor organization or representative of workers with which the Relocation Consultant has collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers representative of the Relocation Consultant s commitments under this Section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum, number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each: and the name and location of the person(s) taking applications for each of the positions: and the anticipated date the work shall begin. The Relocation Consultant agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR Part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the sub-contractor is in violation of the regulations in 24 CFR Part 135. The Relocation Consultant will not subcontract with any sub-contractor where the Relocation Consultant has notice or knowledge that the sub-contractor has been found in violation of the regulations in 24 CFR Part 135. The Relocation Consultant will certify that any vacant employment positions, including training positions, that are filled (1) after the Relocation Consultant is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of t 24 CFR [art 135 require employment opportunities to be directed, were not filled to circumvent the Relocation Consultant s obligations under 24 CFR Part 135. Noncompliance with HUD s regulations in 24 CFR Part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracted. With respect to work performed in connection with Section 3 covered Indian housing assistance, Section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the

12 greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian0owned Economic Enterprises. Parties to this contract that are subject to the provisions of Section 3 and Section 7(be) agree to comply with Section 3 to the maximum extent feasible, but not in derogation of compliance with Section 7(b). It is mandatory that the firm(s) fill out the Section 3 Self Certification document, hereby attached as Exhibit C. 7. Administrative Requirements The Relocation Consultant will work cooperatively and constructively with HRHA, the City of Hampton, and other key stakeholders. To ensure consistency and accuracy of all communications, the Relocation Consultant will be required to provide initial training and orientation for their staff to the workings of the HRHA, and its philosophy regarding the successful relocation of its residents. The Relocation Consultant will meet biweekly with HRHA to ensure that milestones are met and that appropriate procedures are being followed. The Relocation Consultant will enter into a detailed performance-based contract that will make payment for services contingent on the satisfactory delivery of those services, HRHA will work with the Relocation Consultant to identify the specific outcomes measurements to be incorporated in the contract and payment schedule. The Relocation Consultant shall adhere to all reporting and administrative requirements as required by HRHA, the U.S. Department of Housing and Urban Development, the City of Hampton, the State of Virginia, and all other pertinent organizations and institutions. The Relocation Consultant will maintain the confidentiality of all information regarding displaced households and individual household members. The Relocation Consultant will secure signed release of information forms before divulging such information, and will do so only where necessary to secure required services for the displaced person(s). No household information shall be released to any party without prior written approval by HRHA. The Relocation Consultant s staff will conduct reviews and/or audits of client files, intake and assessment forms, Household Action Plan development, referrals, and follow-up tracking on a regular basis and document findings for review by HRHA. Where it is observed that services are not in compliance with contract requirements or best practices, the Relocation Consultant will institute staff training and issue written directives to effectively address problem areas. To insure quality customer service, the Relocation Consultant will perform periodic audits to monitor adherence to regulations, policies, and best practices. Client files will be maintained in an orderly, confidential and accessible manner, and must be available to authorized HRHA staff for the purposes of monitoring and auditing. The Relocation Consultant will be required to develop a comprehensive electronic tracking and reporting system, to be reviewed and approved by HRHA, for the purpose of monitoring monthly performance of the Relocation Consultant and service providers. In addition to these formal reporting requirements, the Relocation Consultant shall be responsible for immediately reporting (within a 24 hour period) to HRHA any special issues or concerns

13 regarding a household that might affect the immediate health and safety of any household member. 8. Evaluation Criteria and Selection Written proposals containing the requested information will serve as the primary basis for final selection. However, HRHA reserves the right to make contract awards based solely upon the written proposal, or to negotiate further with one or more Relocation Consultants. HRHA will rate the responses according to the following factors: a. EVALUATION POINTS 1. Qualification of firm and demonstrated expertise (35 points) 2. Technical approach, work plan and clarity of proposal (35 points) 3. Reasonableness of cost (25 points) 5. Section 3 Business (5 points) b. Evaluation Process Total Points 100 HRHA will review all eligible responses and rank them based on the evaluation factors described above. HRHA may invite top-ranked respondent(s) to an in-person interview. Subsequently, HRHA will enter into contract negotiation with selected Relocation Consultant once approval of selected Relocation Consultant is obtained. Top-ranked respondent(s) may be asked to provide additional information at the time of their interview. c. HRHA Options HRHA reserves the right to cancel this RFP, or to reject, in whole or in part, any and all proposals received in response to this RFP, upon its determination that such cancellation or rejection is in the best interest of HRHA. HRHA further reserves the right to waive any informalities or the failure of any responder to comply therewith if it is in the best interest to do so. HRHA will reject the proposal of any responder who is debarred by the State of Virginia or the Federal Government. HRHA reserves the right to reject the proposal of any responder who has previously failed to properly perform any contract for HRHA. The determination of the criteria and process whereby proposals are evaluated and the decision as to who shall receive a contract award or whether or not an award shall be made as a result of this RFP shall be at the sole and absolute discretion of HRHA.

14 9. Proposal Submission Requirements Proposal Delivery Location: Please submit one (1) original and 5 copies to: Hampton Redevelopment and Housing Authority 1 Franklin Street, Suite 603 Hampton, Virginia Attention: Aaru Ma at Proposals must be sealed and clearly labeled: LINCOLN PARK RELOCATION SERVICES PROPOSAL RFP# Response Due Date: In order to be considered, proposals must arrive no later than 3:00 p.m. EST on November 15, 2013 by mail or hand delivery. The proposals must be sealed in a box or envelope conspicuously marked with the title of this RFP and the responder s name, address and telephone number. All material must be submitted in an 8 1/2 x 11 formats. The above stated deadline is firm as to date and hour. A responder may select any mode of delivery; however, the risk of non-delivery shall remain with the responder. HRHA will treat as ineligible any submission that is received after the deadline. Upon receipt of each proposal, HRHA will date stamp it to evidence timely or late receipt and upon request provide the responder with an acknowledgment of receipt. Faxed or e- mailed submissions will not be accepted. All timely submissions become the property of HRHA and will not be returned. Proposals will be held in confidence and not released in any manner until after contract award. Each firm(s) shall sign and include the following forms as part of the proposal. Certification Regarding Debarment and Suspension (attached as Exhibit A). Company Affidavit (attached as Exhibit B) Section 3 Self-Certification form (attached as Exhibit C) Please submit all questions via . Direct Inquiries To: Aaru Ma at, Director of Community Development, at [email protected]. All questions must be submitted no later than November 1, Questions and answers will be collected and shared with all potential respondents no later than November 4th, HRHA reserves the right to withdraw this RFP at any time, if it is determined to be the best course of action. HRHA is an equal opportunity employer and does not discriminate on the basis of race, sexual orientation, color, national origin, sex, religion, genetics, age, political affiliation, disability or family status in employment or the provision of services. HRHA solicits and encourages the participation of minorities and small businesses.

15 10. Period of Performance The initial contract awarded will be for a period of 24 months, beginning on the date of actual award. At its option, the Authority may elect to grant up to 3 renewals for a period of 12 months each under the same terms and conditions. 11. Insurance The Relocation Consultant(s) selected for award shall maintain professional liability insurance in amounts/limits that the HRHA dictates are reasonable and adequate to protect the HRHA from acts, omissions, and negligence on the part of the firm, its partners, attorneys and/or employees. The Relocation Consultant shall furnish the HRHA original certificates of insurance naming HRHA as an additional insured and evidencing such coverage dictated by the HRHA on the effective date of the contract resulting from this RFP. 12. Contract Requirements The selected firm shall include evidence of satisfaction or actual documents to the following items within the contract documents: 1. Insurance and bonds of a nature and in amounts consistent with the requirements of HRHA and the City of Hampton, Virginia including but not limited to professional errors and omission, general liability, and workmen s compensation. HRHA shall be named as additionally insured on all insurance policies, and no such policy shall be subject to cancellation without advance written notice. 2. No debarment or suspension by HUD under 24 CFR part Standard provisions and certifications required by HUD. 4. Compliance with the Davis-Bacon Act and maintenance of a drug free work place as defined in Schedules I through V of Section 202 of the Controlled Substances Act (21 U.S.C. 812) and as further defined in Regulation at 21 C.F.R ; 5. Adherence to all applicable OSHA requirements; 6. Adherence to all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15), and all applicable mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L , 89 Stat. 871); 7. Adherence to the Fair Housing Amendments Act (42 U.S.C ), and regulations issued thereunder; 24 CFR Part 100; Executive Order (Equal Opportunity Housing) and regulations issued thereunder; 24 CFR Part 107; the Fair Housing Poster Regulations; 24 CFR Part 110; 8. Adherence to Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d, and regulations issued thereunder relating to nondiscrimination in housing, 24 CFR Part 1; 9. Adherence to age Discrimination Act of 1975, 42 U.S.C , and regulations issued thereunder, 24 CFR Part 146; 10. Adherence to Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794, and regulations issued thereunder, 24 CFR Part 8; 11. Adherence to the Americans with Disabilities Act, 42 U.S.C , and regulations issued thereunder, 28 CFR Part 36; and

16 12. Adherence to Executive Orders 11246, 11625, and 12138; 24 CFR part 86; the cost principles of the Office of Management and Budget - Circular - 87; Title VII of the Civil Rights Act of 1967 (42 USC 2000d et seq.); the Copeland Anti-Kickback Act (18 USC sec. 874 and 40 USC sec. 276); the Byrd Anti-Lobbying Amendment (31 USC sec. 1352); the Debarment And Suspension (Executive Order and 12689); the Architectural Barriers Act (24 CFR part 40); and any applicable HUD implementing guidance and instructions. 13. Compliance with the HRHA and the City of Hampton, Virginia Minority Business Enterprise (MBE) utilization goal of not less than five percent (5%) of the total contract value and a Women Business Enterprise (WBE) utilization goal of not less than five percent (5%) of the total contract value. 14. Compliance with the Section 3 of the Housing and Urban Development Act of Be fully licensed under applicable law and qualified to transact business in the Commonwealth of Virginia 16. Compliance of HRHA s Retention policy, in which all information, materials or documents received, reviewed, prepared and presented in connection with this project, will remain the property of HRHA. Each firm(s) shall read and be familiar with the HUD forms below. The firm(s) awarded a contract as a result of this RFQ will be asked to sign these forms: Form HUD 5369-B Instructions to Offerors Non Construction Form HUD 5369-C Certifications and Representation of Offerors/Non-Construction Form HUD SF-LLL Disclosure of Lobbying Activities Form HUD Certification of Payments to influence Federal Transactions Form HUD Certification for a Drug-Free Workplace

17 Exhibit A Certification Regarding Debarment, Suspension, Proposed Debarment and Other Responsibility Matters A. 1. The Relocation Consultant certifies, to the best of its knowledge and belief, that: i. the Relocation Consultant and/or any of its principals: a. Are ( ) are not ( ), presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contract by any Federal agency, including HUD, or by any agency of the Commonwealth of Virginia; b. Have ( ) have not ( ), within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or Local) contract or subcontract; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and c. Are ( ) are not ( ) presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in (A) (1) (b) of this provision. ii. The Relocation Consultant has ( ) has not ( ), within three-year preceding this offer, had one or more contracts terminated for default or terminated for cause by any Federal agency or agency of the Commonwealth of Virginia. 2. Principals, for the purposes of this certification, means officers, directors, owners, partners, and persons having primary management or supervisory responsibilities within a business entity (e.g. general manager, plant manager, head of a subsidiary, division or business segment and similar positions). B. The Relocation Consultant shall provide immediate written notice to the authority if, at any time prior to contract award, the Relocation Consultant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. C. A certification that any of the items in Paragraph (A) of this provision exists will not necessarily result in withholding of an award under this RFP. However, the certification will be considered in connection with a determination of the Relocation Consultant s responsibility. Failure of the Relocation Consultant to furnish a certification or to provide such additional information as requested by the Authority may render the Relocation Consultant non-responsible. D. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (A) of this provision. The knowledge and information of a Relocation Consultant is not required to exceed that which is normally possessed by a prudent person in the ordinary courses of business dealings. E. The certification in Paragraph (A) of this provision is a material representation of fact upon which reliance will be placed when making award. If it is later determined that the Relocation Consultant knowingly rendered and erroneous certification, in addition to the other remedies available, the Authority may terminate the contract resulting from this RFQ for default or cause. Name of agent authorized to bind Relocation Consultant Signature of agent authorized to bind Relocation Consultant Date

18 Exhibit B COMPANY AFFIDAVIT The affidavit states with respect to this Proposal to the Hampton Redevelopment and Housing Authority: I (we) hereby certify that if the contract is awarded to our firm that no member or members of the governing body, elected official or officials, employee or employees of said Housing Authority, or any person representing or purporting represent the Housing Authority, or any family member including spouse, parents or children or said group, has received or has been promised, directly or indirectly, any financial benefit, by way of fee, commission, finder s fee or any other financial benefit on account of the act of awarding and/or executing a contract. I hereby certify that I have full authority to bind the company and that I personally reviewed the information contained in the RFP and this proposal, and all attachments and appendices, and do hereby attest to the accuracy of all information contained in this proposal, including all attachments and exhibits. I acknowledge that any misrepresentation will result in immediate disqualification from any consideration in the proposal process. I further recognize that the Hampton Redevelopment and Housing Authority reserves the right to make its award for any reason considered advantageous to the Housing Authority. Signature Name Title Date Phone Fax Firm Name Type of business organization (corporation, LLC, partnership, proprietorship) Address City, State, Zip

19 BASIC INFORMATION Exhibit C Section 3 Business Self-Certification 1. Company Name: 2. Company Address: City State Zip 3. Telephone Number: ; Cell Number: Fax Number: address: 4. Relocation Consultant s License: Class A B C or N/A; License Number: 5. Business License Number Federal ID Number 6. Type of Business: TYPES OF SECTION 3 BUSINESS ENTERPRISES Please check "Yes" or "No". If you answer "YES" to one or more of the following questions, you may designate your company as a Section 3 Business Enterprise % or more of your business is owned by a Section 3 residents; or Yes No 2. At least 30% of your full time employees include persons that are currently Section 3 residents, or within three years of the date of first employment with the business concern were Section 3 residents; or Yes No 3. You can provide evidence, as required, of a commitment to subcontract in excess of 25% of the dollar award of all subcontracts to be awarded to business concerns that meet the qualifications in the above two paragraphs. Yes No VERIFICATION - The company hereby agrees to provide, upon request, documents verifying the information provided on this form. The definition of a Section 3 resident is: 1) a public housing resident; or 2) a low- or very low-income person residing in the metropolitan area or Nonmetropolitan County in which the Section 3 covered assistance is expended. I declare and affirm under penalty of prosecution for perjury that the statements made herein are true and accurate to the best of my knowledge. I understand that falsifying information and incomplete statements will disqualify certification status. Signature of Business Owner or Authorized Representative: Signature: Attested by: Date: Date: