F-1 CU Matrices for Executive Functions
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1 APPENDIX F CU MATRIX This appendix presents the Create-Use Matrices for important functions of UPID. CU Matrix is a method to develop information architecture by setting up a matrix that describes the relationship between processes (the rows) and their relevant entities (the columns). This matrix describes the allowed operations, such as add, modify, delete, and use for the entities. C: Create (Add/Modify/Delete) U: Use (View) F-1 CU Matrices for Executive Functions Financial Accounting Cash Book Details Imprest Details Subsidiary Register Details Reconciliation Details Transfer Entry Details Bank Master Account Head Master Advance Master Advance Details Stock Item Master Stock Item Issue Rate Master T &P Article Master Supplier Master Sanctioned Works Master T &P Transaction Details Compile Accounts C C C C C U U C C U U U U U U U U U U U U U U C U U U U U U U Cash Transactions C C C C U U C C U U U U U U U U U U U U (Grant 93) Cash Transactions C C C C U U C C U U U U U C C C C C U C C U U U U U U U U U U (Grant 94) Maintain Suspense C C U C U U U U U U U U U C U U U U U U U Account Auction Details Supply Order Details Stock Transaction Details Store Monitoring Details Employee Salary Records Arrear Calculation Tax Details Pay Check Details Works Master Contractor Master Administrative Unit Type Master Grant Master Budget Scheme Master Budget Requirement and Surrender Budget Allotment (Works) Budget Allotment (Establishment) Budget Expenditure Detail Revenue Remittance Audit Details F-1
2 Audit and Draft Para Management Internal Audit C U C C C U U U External Audit Draft Para C U C C C U U U Public Accounts Committee C U C C C U U U (PAC) Para Comptroller and Auditor General C U C C C U U U (CAG) Para Pre Audit C U C C C U U U Rough Notes Auditors Master Objection Master Audit Master Audit Detail Administrative Unit Type Master F-2
3 Contracts Management Contractor General details Contractor Machinery details Contractor Performance Details Contractor Previous Work Details Contractor Technical Staff Details Contractor Work Specialisation Details Blacklisted Contractors Register Contract Details Contractor registration and C C C C C C C U U removal Contractor Accounting U U U C C C C C C C C C C U U U C U U U Cash Book Contractor Ledger Measurement Book Advance Details Running account bill Final bill Account of Secured Advances Bill deduction detail Expenditure Sanction details Budget Allotment Works Ongoing Project Details Administrative Approval Details Technical Approval Details Financial Approval Details F-3
4 Human Resource Management Employee Class Master Employee Cadre Master Employment Status Master Employee Verification Certificates Master Employment Termination Reason Master Travel Mode Master Reservation Category Master Post Type Master ACR Rating Master Designation Master Time Bound Pay Scale Master Leave Type Master Eligible Leaves Master Pay Scale Master Administrative Unit Type Master Qualification Master Qualification Discipline Master Annual Transfer Criteria Master Training Institute Master Manpower estimation U U U U U U U U U C and sanction Recruitment U U U U U U U U U U U U C Personnel record U U U U U U U U U U U U U U C U U U U C C U U U C U C U U C U U U U U keeping Retirement U U U U U C U U U U C U U U U Suspension U U U U U C U C U U Resignation U U U U C U U U U U Leave U U U U U C C C C Transfer U U U U U U C C U C Deputation U U U U U U U U U U U C C C Travel U U U C Performance U U C C C appraisal Training U U U U U U U U C Training Program Master Employee Associations Master Retirement Age Master Sanctioned Post And Additional Manpower Applicants Records Certificates For Employee Verification Employee Association Membership Employee Transfer Records Travel And Disturbance Allowance Records Annual Confidential Report Records ACR Files-Issue and Returns Employee Promotion Records Employee Deputation Records Subjective Entry Records Eligible Leave Account Leave Application Records Employee Training Records Service Break Records Employee Transfer Options Allowance/ Deduction Details Employee Salary Records Pension Case Details Pension Nominee Details GPF Account Details Link Deposit Details Group Insurance & Saving Scheme Details F-4
5 Complaints and Grievances Letter Type Master Letter Medium Master Letter Information Details Involved Persons Details Preliminary Departmental Proceeding TAC/Vigilance Preliminary Proceedings Vigilance Prosecution Details Show Cause Details Disciplinary Proceedings Complaints management U U C C C C C C C C C U U U U Grievance management U U C U C C C C U U U U U U U U U U U Complaints Receipt and Dispatch Register Grievance Type Master Grievance Receipt Information Cases Moved to Court Grievance Receipt and Dispatch Register Party Details Administrative Unit Type Master Employee Salary Records Time Bound Pay Scale Master Employee Promotion Records Employee Transfer Records Pension Case Details Advance Details Eligible Leave Account Court Case Details F-5
6 Payroll Accounting Managing Pay Roll Employee Salary Record Employee Investment Record Group Insurance & Saving Scheme Pay Check Details Arrear Calculation Imprest Details Income Tax Details GPF Rate Mas ter GPF Account Details GPF Balance Details GPF Nomination Details GPF Inheritor Details Link Deposit Parameters Link Deposit Details Pension Master Pension Parameters Pension Case Details Pension Nominee Details Account Head Master Advance Master Advance Details Bank Master Contingency Expenses Administrative Charges Allowance/Deduction Master Allowance/Deduction Details Administrative Unit Type Master Budget Requirement and Surrender Budget Allotment (Establishment) Budget State Contingency Details Monitor Loans and Advances U C C C C C U C C C C U C C U U U U Process Group Insurance and C U C C U C C U U U U U U Saving Scheme Deposit Linked Insurance Scheme C C C U C U U U U U U U Salary Computation C U U C U U U U U U U U U U C U U U U U Calculation of Income Tax U U U U U U C U U U U U U Leave Encashment C C C U U U Recovery C C U U U U U U U U Pension U U U C U C C U U U U U Revision of Pay C C C C C C C C U C C U U U U U GPF C C C C C U C U U U Contingency Charges U C U U U U U Maintenance of other subheads under grant 93 U C U U U U U F-6
7 Litigations Management Litigation Receipt and Dispatch Register Proceedings a) Manage cases C C C C C U U U U C b) Ensure compliances C U U U U U C U U U C Status of Cases Court Case Details Party Details Lawyer Details Administrative unit master Compliance Details Employee master Letter Type Master Letter Medium Master Letter Information Details F-7
8 Stores Accounting Stock Item Master Stock Item Issue Rate Master Stock Transaction Details T &P Article Master Maintain Stock Account C C C C U C C C C U C C C U U Tools and Plant Management C C C U C C C C U C C C U U T &P Transaction Details Contractor Details Supplier Master Sanctioned Works Master Auction Details Supply Order Details Store Monitoring Details Audit Details Cash Book Details Subsidiary Register Details Transfer Entry Details Budget Allotment Works Details Budget Allotment Establishment Details F-8
9 Revenue Revenue Processing Revenue Rates Revenue Items Revenue Categories Revenue Master Revenue Details Revenue Remittance Account Head Master Assess Revenue Rates C U U U U Prepare Revenue Schedules U U U C C U Deposit Collection into Treasuries U U U U C U F-9
10 Budgeting Budget Source Master Grant Master Scheme Master Budget State Contingency Fund Budget Requirement and Surrender Budget for Grant 93 Budget estimate U U U C C U U U U U Budget sanction U U U C U U Budget allotment U U U U U U C U U U U Budget disbursement U U U U U U C U U U U Budget expenditure U U U U C U U U U U Budget surrender U U U C U U U U U Budget re-appropriation U U U U U U C U U U U Budget for Grant 94 Budget estimate U U U C C U U U U U U U Budget sanction U U U C U U Budget allotment U U U U U U C U U U U Budget disbursement U U U U U U C U U U U U U CCL for sanctioned budget U U U C U U U U U Budget expenditure U U U U C U U U U U U U Budget surrender U U U C U U U U U Budget re-appropriation U U U U U U C U U U U Budget state contingency fund U U C C U U U U Budget Consolidated Requirement Budget Sanction Details Cash Credit Limit Details Budget Expenditure Details Budget Allotment Works Details Budget Allotment Establishment Details Budget Re-Appropriation Details Budget State Contingency Details Account Head Master Ongoing project Details Project Details Administrative Unit Type Master F-10
11 Procureme nt and Tender Management Work Estimate Details Sanctioned Work Item Details Indented items list Procured Items List Bidder Details Purchase Order Details Supplier Order Details Contract Details DOI & DGSD Rate Contract List Supplier Details Tender Acceptance Details Tender/RFP Details Tender Sale Receipt Details Receipt and Dispatch Register Budget Allotment Works Budget Allotment Establishment Ongoing Project Details Administrative Approval Details Technical Approval Details Contractor General details Procurement U C C U C U C U U U C U U U Tendering a) Equipments U U C C C C C C C C C C U U U C U U C U b) Works U C U C U U C U C C C C U U U C U U U U c) Consulting services U C C C C C C U U U C U U C U Financial Approval Details F-11
12 Assembly and Parliament Questions and their Reply Management Questions C U C C U C Rules U C C U C C Coordination with assurance U U C U C U U C committee Question Details Employee master Reminder Reply Details Assurance Details Administrative unit master Rule Details Notes Details Questionnaires Coordination with other committees U U C F-12
13 Asset Management Record keeping Asset Master Land Details Building Details Forest Details Tree Details Survey Details Administrative Unit Type Master Stock Item Master T &P Article Master Budget Allotment Establishment Details Budget Expenditure Details Revenue Remittance U C C C C C U U U U U U U U F-13
14 F-2 CU Matrices for Technical Functions Irrigation and Water Management Operation and Maintenance of head-works Operation and Maintenance of canal system Recording of Irrigation areas and Revenue collection Proceedings of Cases pertaining to Northern India Canal and Drainage Act Use of water for non-irrigation purposes Gauge and discharge data Water availability details Water demand details Canal water share details Roster Standing orders Sluice gates operation details Silt data Inspection detail Maintenance estimates details Approval details Objection/Complaints details Khasra-shudkar Osrabandhi details Irrigation details Maintenance records U U U C U C C C C C C C U U U U U U U U C C C C C U C C C C C U U U U U U U U U U Parcha details U U C C C C C C C U U Jamabandi details U U C U U C U U U U U C U Civil structures master Irrigation acreage and cropping pattern Design records Gauge Discharge curve Maintenance master Irrigation rates Storage capacity records Register of Cases Agreements C Budget allotment works Works master Water Usage Master F-14
15 Drainage Improvement and Maintenance Implementation, Improvement and Maintenance of Drainage Works Inspection detail Silt data Maintenance estimate details Approval details Maintenance works records Drain Master Canal Master Drainage factor master Design criteria/assumptions master Maintenance master Works master Budget allotment works Drainage Type Master C C C C C U U C U U U U U F-15
16 Investigation and Planning I&P Project Master Project Feasibility Master Field Data Survey Details Technical Approval Details Financial Approval Details Administrative Approval Details Project Details I&P for New Irrigation Projects Project Initiation C C C C U U U U Preparation of DPR U U C C C U C C C U Proceedings for Project Approval U U U U C C C C C U U U U U I&P for Flood Related Works Preparation and Sanction of flood C C C C C C C C C U U U U related schemes Flood Protection U U C C U U U U U U C U U U U C C U U I&P for Water Resources Procedures C C C C C C U U C U U Five-Year Plan Preparation of five-year plan and yearly plans Dispatch Register Standard Guidelines and norms Forecast Records Landownership Records U U C U U C C U Hydrology Topography Geology Water distribution & Release Records Flood Prone Area Records Interstate/International Project Details Gauge and Discharge Data Ongoing Project Details Sector wise Estimated Outlay Five Year/Yearly Plan details Irrigation Acreage and Cropping Pattern F-16
17 Design of Works Site Detail Site Visit Details Preliminary Design Proceedings on Design Works Project Start-up U C U U Initial Design and Drawing U C C C U C U C C U U C U Preparation Detailed Designing U U U U U U C C U U C C U U C U Project Detail GAD Master Design Records Drawing Records Utility Master Standard Design Correspondence Details Design Receipt and Dispatch Register Checklist Master Civil Structure Master Approval Details F-17
18 Mechanical Works Tubewell Master Operators Master Defect Master Tubewell Closure Master Tubewell Maintenance Master Tubewell Re-construction Master Civil Works Master Lift Canals Master Lift Canals Complaints Master Lift Canals Maintenance Master Mechanical Components Master Electrical Components Master Tubewell maintenance C C C C C C C U U U U U U U C Lift Canal maintenance C C C C U U U U U U U U U Maintenance of hydromechanical C C C C U U U U U U U U C equipments (Irrigation Workshop Circle, Kanpur) Maintenance of departmental U C U U U U U U U U C tubewells (Irrigation Workshop Circle, Lucknow) Use of heavy earthmovers C C C C C C C U U U U U Power Roster Master Demand Letters Master Hydro-mechanical Component Master Design Records Hydro-mechanical Component Maintenance Master Raw Material Master Machine Master Machine Repair Estimate Master Machine Usage Master Machine Repair Master Machine Survey Master Machine Log Book Master Machine History Sheet Master Administrative Unit Type Master Budget Allotment Works Details Budget Allotment Establishment Details Budget Expenditure Details Approval Details Manufactured Components Master F-18
19 Dam Safety Monitoring Dam Master Documentation C C C C C U Preparation of Inspection U U U C U C C U Reports Proceedings on Distressed Dams Preparation of Health Status U U U U U C U U C U Report Action on Distressed Dam U U U U U C U C U C U Dam detail Dam Data Book Project Completion Detail Operation & Maintenance Data Inspection Detail CWC Norms Investigation Details Health Status Data Remedial Measure F-19
20 Monitoring and Evaluation Project details Ongoing Project details Inspection detail Evaluation reports Follow -up action details Minutes of meetings Irrigation details Revenue details Monitoring and Evaluation a) Monitoring U U U C U U U U U U U U U U U U U U U U U U U b) Evaluation U U U C C U U U U U U U U U U U U U U U U U U U U Cash Credit Limit details Preliminary departmental proceedings TAC/Vigilance preliminary proceedings Vigilance prosecution details Grievances type master Grievance receipt information Court Case details Status of cases Stock transaction details T&P transaction details Land details Building details Forest details Tree details Survey details Employee master Administrative unit master F-20
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