AUDIT COMMITTEE 19 MARCH 2014
|
|
- Allan Robbins
- 8 years ago
- Views:
Transcription
1 AUDIT COMMITTEE 19 MARCH 2014 AGENDA ITEM 11 Subject: Report by: ITEMS TO BE BROUGHT TO MEMBERS ATTENTION, OUTSTANDING HIGH RISK RECOMMENDATIONS, INTERNAL AUDIT REPORTS INCLUDING HIGH RISK RECOMMENDATIONS, AND PROGRESS ON THE AUDIT PLAN AUDIT AND INVESTIGATIONS MANAGER Enquiries contact: Ray Joy ( ) Purpose This report: details any item which should be brought to Members' attention; lists all reports where there are outstanding high risk recommendations lists the audits which have been completed together with their main objectives and high risk recommendations; lists the audits, together with their main objectives, which are in progress; and lists audits to be undertaken before the end of the financial year. Recommendation 1. It is recommended that the report be noted. Corporate Implications Legal: Financial: Personnel: Risk Management: Equalities and Diversity: Health and Safety: IT: Other: Consultees The Council is required by law to maintain an effective Internal Audit function There are no additional financial implications. No additional staffing requirements are envisaged The Internal Audit function contributes to the effectiveness of the Council s risk management arrangements Director of Financial
2 Policies and Strategies Internal Audit Strategy Anti-Fraud and Corruption Strategy Corporate Plan Priorities The report relates to the following priorities in the Corporate Plan Attracting investment and delivering infrastructure Facilitating suitable housing for local needs Providing high quality public spaces Promoting a more sustainable environment Promoting healthier and more active lives Enhancing participation in cultural activities
3 1. Any item(s) which should be brought to Members' attention 1.1 Since 1 st January 2014 the staffing level has stabilised and the team consists of the Audit and Investigations Manager, two Senior Auditors, one of which works three days per week and an Auditor. Approximately 25% of the Audit and Investigations Manager s time is spent on Investigation work mainly relating to Housing Benefits. In addition, the three Investigators undertake counter fraud work for this Council and assist in Proceeds of Crime Act investigations for this and other Councils. 1.2 Internal Audit staff use the Covalent system for storing their documentation including audit recommendations and to produce reports including Committee reports. It is pleasing to report that there has been a decrease in the number of outstanding medium risk recommendations. 1.3 One investigation relating to a former employee was referred to the Police in September The case is to be heard in the Crown Court in October Internal Audit assisted in an investigation in the Housing Service which resulted in an employee resigning prior to his disciplinary. 1.5 The Council s two Fraud Investigators are currently investigating three cases where it is intended to use the Proceeds of Crime legislation to recover any losses. Two cases relate to investigations with other authorities and the third relates to an investigation with the County Council and the Department of Works and Pensions. 2. Outstanding Critical and High Risk Recommendations 2.1 At the conclusion of the fieldwork, where there are audit findings to be discussed with the auditee, a Matters Identified for Review Report is generated by the Covalent system. This report forms the basis of the discussion of the matters identified in the audit with the auditee. As a result of the discussion the Matters Identified for Review Report is finalised and the recommendations are allocated to the appropriate officers. The database contains the findings, risks, recommendations, priority, any response comments and due date of each recommendation and generates the Audit Report together with Committee Reports. 2.2 The risk priorities are defined as follows:- Critical Priority - A fundamental control weakness which presents a serious risk of error, irregularity or inefficiency and requires immediate action High Priority A significant system weakness, which presents material risk to the system and requires urgent attention Medium Priority A system weakness, whose impact or frequency presents an unacceptable risk to controls and needs to be addressed Low Priority The system is not exposed to significant risk but the issue merits attention Matrix Number of Recommendations 0 1 2>9 10> Critical Substantial Minimal Minimal Minimal Minimal High Substantial Adequate Limited Minimal Minimal Medium Substantial Substantial Adequate Limited Limited Low Substantial Substantial Substantial Adequate Limited
4 2.3 With effect from 1 st April 2013 only critical and high risk recommendations for new audits are followed up, auditees will normally attach evidence to the medium risk recommendations thereby replacing the need for the follow up audit. 2.4 There are no outstanding High Risk Recommendations which have not been implemented in accordance with the agreed implementation date. 2.5 A table listing the number of outstanding medium recommendations for each directorate is contained in Appendix 1. There has been a decrease since the last meeting. It must be noted that the Directors of Financial and Corporate normally receive more recommendations than the others due to the majority of audits being in their areas of responsibility. 3 Internal Audit Reports 3.1 Thirteen Audit Reports (listed in Appendix 2) have been issued since the last meeting. 3.2 Three Main Financial Audit Reports (listed in Appendix 3) are in progress. 3.3 Five Audits (listed in Appendix 4) are in progress. 3.4 Planned Audits to be undertaken in 2013/14 yet to be started but will be reprioritised in 2014/15 Audit Plan -. (Appendix 5) 4. Conclusion 4.1 Outstanding audit recommendations, audits in progress and the completion of the Audit Plan continue to be monitored. List of Appendices (1) Number of Outstanding Medium Risk Recommendations as at 28 th February (2) Audits completed since Previous Report on 11 th December 2013 (3) Main Financial Audits in progress (4) Audits currently in progress As At 28 th February 2014 (5) Planned Audits to be undertaken in 2013/14 yet to be started but will be reprioritised in 2014/15 Audit Plan. Background Papers Audit reports on:- Covalent Database of Audit Recommendations
5 Appendix 1 Outstanding Overdue Medium Risk Recommendations as at 28th February 2014 Directorate Number of Outstanding Overdue Medium Risk Recommendations Corporate 18 Financial 5 Leisure 9 Public Places 5 Safer 10 Sustainable 15 TOTAL 62 1
6 Audits completed since previous report on 11 th December 2013 Appendix 2 Audits Objectives of Audit Actual Date Level of * Recycling and Waste Collections 2012/13 Park and Ride Follow Up 2013/14 Review recycling and waste collection operations to ensure that: Adequate and effective management controls are in place to monitor the effectiveness of recycling and waste collection services provided by the Council. Service users are sufficiently aware of the Council s policies and responsibilities as a waste collection authority. All payments and credits are received in line with contracts and supported by documentation. Appropriate arrangements are in place to monitor and review service performance against targets, including quality issues such as missed collections and that where necessary appropriate remedial action is taken. The budget for recycling and waste collection services is regularly reviewed and any variations from budget examined and reported appropriately. The recommendations in the 2011/12 Park and Ride audit report have been implemented 15-Jan-2014 Substantial Critical and High Priority Recommendations Directorate Public Places 06-Dec-2013 Safer 2
7 Audits completed since previous report on 11 th December 2013 Audits Objectives of Audit Actual Date Level of * Safeguarding Children 2013/14 Planning Enforcement 2013/14 Youth Activities- Crucial Crew and Ad Hoc Projects 1314 Prevention and awareness raising measures are in place Key staff are identified, vetted and trained Procedures are in place and followed when reporting an incident The information contained in the Essex County Council Audit return is correct and judgements could be evidenced if required Enforcement Procedures are in place Complaints are recorded, progressed and monitored Proactive Enforcement is carried out in accordance with Development Management Enforcement Plan Health and Safety Procedures are in place to protect staff from threat of abuse and aggression There is a defined program of activities in place Spending is appropriate and regularly monitored Staff including casuals, volunteers and subcontractors is CRB/DBS checked Insurance arrangements are in place in respect of all Youth Activities 26-Feb-2014 Adequate 23-Jan-2014 Adequate 05-Dec-2013 Adequate Critical and High Priority Recommendations Directorate Safer Sustainable Safer 3
8 Audits completed since previous report on 11 th December 2013 Audits Objectives of Audit Actual Date Level of Critical and High Priority Recommendations Directorate Youth Activities- Play Activities 1314 MFS IT Controls 2012/13 Follow Up High Priority Rec 2013/ /14 Follow Up of AU FN A372 Credit & Debit Card Income 2012/13 Parking Enforcement 2013/14 There is a defined programme of activities in place Spending is appropriate and regularly monitored Staff including casuals, volunteers and subcontractors is CRB/DBS checked Insurance arrangements are in place in respect of all Youth Activities Follow up implementation of recommendation 3.1 from the 2012/13 Main Financial Systems IT Controls Audit. Follow up implementation of the agreed high risk recommendations from the 2012/13 audit of Credit & Debit Card Income. Enquiries to DVLA regarding vehicle ownership are made in the official format required Enforcement officers have written instructions regarding issuing penalty charge notices All relevant records and accounts are updated to record notices issued and income received Recovery action is undertaken promptly Write offs are in accordance with Council rules 05-Dec-2013 Adequate Leisure 14-Feb-2014 Corporate 26-Feb-2014 Financial 06-Dec-2013 Adequate Safer 4
9 Audits completed since previous report on 11 th December 2013 Audits Objectives of Audit Actual Date Level of Community Sport and Wellbeing 2013/14 Dovedales Follow Up 2012/13 rec 1.1 Staff Recruitment Follow Up 2013/14 Partnerships Follow Up 2013/14 Rec 1.4 only There is a strategy and policy in respect of Sports 07-Dec-2013 Adequate Development There are adequate procedures in place in respect of the bidding for grants and external funding, and the control of funding expenditure There is a defined, appropriate and effective framework in place in respect of the day to day operational controls of the function All income due is received, recorded accurately and banked promptly Procedures are in place where services are commissioned and grants are awarded Risk focused procedures are in place and are undertaken as appropriate Security of assets/data is adequate and appropriate Reporting and Monitoring procedures are effective and appropriate The pdq machines at Dovedales have been correctly programmed. The high risk recommendation in the 2012/13 Staff Recruitment Follow Up audit report has been implemented The high risk recommendation in the 2012/13 Partnerships Follow Up audit report has been implemented Critical and High Priority Recommendations Directorate Leisure 06-Dec-2103 Leisure 06-Dec-2013 Corporate 10-Dec-2013 Safer 5
10 Appendix 3 Main Financial Audits in Progress 2013/14 as At 28 th February 2014 Audits Position of Audit Objectives of Audit Directorate Income and Debtors 2013/14 Payroll 2013/14 Fieldwork in progress Fieldwork in progress Debtor procedures comply with the Council s Financial Rules and procedures; There is documentary evidence to support transactions; Debtor invoices provide sufficient information of the debt; All relevant records and accounts are updated promptly; Sums due are calculated and coded correctly; The debt is monitored; Prompt debt recovery is undertaken; Write offs and credit notes are controlled; All income is invoiced in respect of hires at Oaklands Museum All employees on the payroll are valid and are employed by the Council; Payments are made only for hours worked or allowable expenses; Gross payroll costs and material deductions are properly calculated and in accordance with approved pay rates or staff contracts; Payroll costs are properly accounted for in the main accounting system; Segregation of duties is in place between creation of an employee record, processing payroll information and authorising payments Follow up the implementation of the recommendations contained within the 2012/13 Payroll Audit Report. Financial Corporate Cash and Bank 2013/14 Fieldwork in progress Cash and other cashable orders are held securely; All remittances received are properly recorded and banked in full and are properly accounted for; Payments are properly authorised, including manual cheques and BACS; Cash and bank balances are accurate and agree to recorded cash transactions; Financial 6
11 Main Financial Audits in Progress 2013/14 as At 28 th February 2014 Audits Position of Audit Objectives of Audit Directorate There is adequate segregation in the cash receipting, recording and authorising process; Follow up the implementation of recommendations from the 2012/13 audit. 7
12 Appendix 4 Audits Currently in Progress - As at 28th February 2014 Audits Position of Audit Objectives of Audit Directorate Housing Tenancy Insurance & Health and Safety Accident Investigations 2012/13 Matters Identified Meeting to be held 19-Mar-2014 Start Delayed Checks carried out on social housing and homelessness applicants ensure that only eligible applicants receive assistance. Bed & breakfast and nightly let accommodation for homeless applicants is procured in a cost effective manner and the number of nights homeless applicants spend in this type of accommodation is monitored effectively. Where applicants are placed in temporary accommodation any charges for which they are liable are recovered from them in full and, in cases of nonpayment, action is taken to effect recovery. Information is shared within Chelmsford Council and with social landlords in order to prevent and detect of housing fraud. Accident and investigation procedures have been produced and communicated to staff Accidents are promptly recorded and notified to Health & Safety and to Insurance Action is taken to prevent similar incidents in future Sustainable Financial 8
13 Audits Currently in Progress - As at 28th February 2014 Audits Position of Audit Objectives of Audit Directorate Vehicles Management and Maintenance 2013/14 Business Continuity 1314 Matters Identified Meeting to be held 06-Mar-2014 Control Objectives to be reviewed by Audit and Investigations Manager There are procedures in place for the purchase, temporary hire and disposal of Public Places Vehicles Vehicle databases are complete, accurate and properly maintained Documents such as MOT, insurance and tax are stored securely and are not out of date Periodic Maintenance is carried out in a timely manner and there are adequate arrangements for the assessment, recording and repair of faults Drivers have the correct qualifications and that the arrangements are in place to recheck their documentation periodically Fuel and vehicle parts are stored securely, usage is accounted for and costs are correctly allocated Management information reports are produced regularly and contain sufficient information to assist in making financial and operational decisions Confirm that Business Continuity Management Strategy, Policy and Procedures have been established Verify that hazards to Mission Critical Activities (MCA's) activities are determined and response is formulated Asses that work area recovery strategies are in place Check that mechanisms are in place to test, monitor and review Business Continuity Plans Training is provided to staff in order to prepare for specific incidents Safer 9
14 Audits Currently in Progress - As at 28th February 2014 Audits Position of Audit Objectives of Audit Directorate Procurement - Adherence to CCC and EU rules 2013/14 In progress Staff notify the Procurement Manager and Legal of any and all purchases being planned that are over 10,000 For all expenditure between 10,000 and 50,000 at least three formal written quotations are obtained and an evidence of quotation form is completed For all expenditure over 50,000 a formal tender process managed by the Procurement team is undertaken. For expenditure over 173,934 for Goods or, or 4,348,350 for Works, competitive tenders are invited from six contractors where possible and that the tender process is followed in line with contract rules Contract values are not divided up into smaller parts so as to avoid going over a threshold for expenditure Chelmsford City Council makes available to public scrutiny details of all expenditure above 500. Financial 10
15 Appendix 5 Proposed Audit Plan until 31 st March 2014 NAME OF AUDIT Annual Audits Cash and Bank Council Tax Benefits Business Rates IT Controls Main Financial Systems Pro-active Fraud Business Rates Council Tax Discounts - Students General Auditable Areas Hylands House Business Continuity Planning Health and Safety High Risk Recommendations Follow Up Retail Market Mobile Computing- Management of Removable media Car Parks IT Business Continuity REASON FOR AUDIT Main financial systems these will be undertaken on an annual rotational basis Pro-active fraud initiatives Potential Risk Poor public image Damage to the Council s reputation Legal implications Potential Risk In accordance with new procedures only high and critical risks are followed up as audits 11
AUDIT COMMITTEE 25 JUNE 2015
AUDIT COMMITTEE 25 JUNE 2015 AGENDA ITEM 13 Subject: ANNUAL INTERNAL AUDIT REPORT 2014/15 Report by: AUDIT AND INVESTIGATIONS MANAGER Enquiries contact: Ray Joy (01245 606424) Email ray.joy@chelmsford.gov.uk
More informationTable of Contents. 1 P a g e
Table of Contents Financial Regulations 2 General... 2 Accounting Procedures... 2 Internal Audit... 3 Budget Planning And Preparation... 3 Power To Incur Expenditure Within Approved Estimates... 4 Budget
More informationH 7. Factoring Policy. If you require this policy in a different format please ask a member of staff. Date of Approval Oct 12 Review Due Dec 15
H 7 Factoring Policy If you require this policy in a different format please ask a member of staff Date of Approval Oct 12 Review Due Dec 15 1.0 The Association s Objective 1.1 Elderpark Housing Association
More informationAnnual Report of Internal Audit 2012/13
Open Decision Item 4 Audit & Governance Committee 19 th June 2013 Annual Report of Internal Audit 2012/13 SYNOPSIS To report on Internal Audit s opinion of the overall adequacy and effectiveness of the
More informationReport 7 Appendix 1d Final Internal Audit Report Sundry Income and Debtors (inc. Fees and Charges) Greater London Authority February 2010
Report 7 Appendix 1d Final Internal Audit Report Sundry Income and Debtors (inc. Fees and Charges) Greater London Authority February 2010 This report has been prepared on the basis of the limitations set
More informationChecklist. Internal financial controls for charities. Contents. 1. Self-assessment checklist
1 of 9 Internal financial controls for charities Checklist Contents 1. Self-assessment checklist 1 2. Some key issues, monitoring arrangements and risk of fraud 2 3. Income 3 4. Purchases and payments
More informationNORTH YORKSHIRE FIRE AND RESCUE AUTHORITY AUDIT AND PERFORMANCE REVIEW COMMITTEE 25 JUNE 2014 INTERNAL AUDIT PROGRESS REPORT TO 31 MAY 2014
ITEM 5 NORTH YORKSHIRE FIRE AND RESCUE AUTHORITY AUDIT AND PERFORMANCE REVIEW COMMITTEE 25 JUNE 2014 INTERNAL AUDIT PROGRESS REPORT TO 31 MAY 2014 Report of the Head of Internal Audit 1.0 PURPOSE OF THE
More informationAberdeen City Council. Fleet Management Final Report
Aberdeen City Council Fleet Management Final Report Internal Audit Report 2013/2014 for Aberdeen City Council February 2014 Internal Audit KPI Targets Target Dates Actual Dates Red/Amber/ Green Commentary
More information2 Matters to report from internal audit work completed during the period
1 Introduction Appendix A 1.1 This report summarises the work undertaken during the nine months of the year to 31 December 2011 by the council's Internal Audit Service under the internal audit plan for
More informationVela Debt Recovery Policy
Vela Debt Recovery Policy Overview The scope of this policy is to establish a framework for the recovery of a range of debts which includes:- current and former tenant arrears current and former recharge
More informationPayment Standard. Benefits Service
Payment Standard Council Tenants will have any rent rebate credited to their rent account, leaving the tenant with a net amount to pay. Tenants who pay rent to a private landlord will receive payments,
More informationLONDON BOROUGH OF HARROW. Overview & Scrutiny Committee
LONDON BOROUGH OF HARROW Meeting: Overview & Scrutiny Committee Date: 27 April 2004 Subject: Internal Audit Plan 2004/05 Key Decision: Responsible Chief Officer: No Executive Director, Business Connections
More informationF I N A N C I A L R E G U L A T I O N S
F I N A N C I A L R E G U L A T I O N S South Downs National Park Authority March 2014 Page 0 of 17 F I N A N C I A L R E G U L A T I O N S Contents Page 1 INTRODUCTION Purpose of Financial Regulations
More informationCOUNCIL TAX REDUCTION, DISCOUNT & EXEMPTION ANTI- FRAUD POLICY
COUNCIL TAX REDUCTION, DISCOUNT & EXEMPTION ANTI- FRAUD POLICY December 2014 1 Contents Section Page Council Tax Reduction, Discount & Exemption Anti-Fraud Policy 1 Introduction 3 2 Definition of Council
More informationSalary Sacrifice (Novated Vehicles) Guideline
Salary Sacrifice (Novated Vehicles) Guideline Policy Hierarchy link This guideline is linked to the Fleet Management Policy Responsible Officer Manager, Campus Services, Ext: 53978 Contact Officer Manager,
More informationSANCTIONS AND REDRESS
Appendix 3 SANCTIONS AND REDRESS Introduction This Appendix sets out s (the Trust / NTW) approach in respect of sanctions to be applied against those persons and / or organisations who have committed fraud,
More informationIf instalments are not paid as they are due a reminder will be sent requiring payments to be brought up to date within 7 days.
APPENDIX 1 DEBT RECOVERY POLICY This debt recovery policy of South Lakeland District Council aims to maximise income from all revenue generating sources whilst incorporating a sympathetic approach to the
More informationBath & North East Somerset Council
Bath & North East Somerset Council MEETING: MEETING DATE: Corporate Audit Committee 8th December 2015 AGENDA ITEM NUMBER TITLE: Internal Audit Annual Plan (2015/16) Six Month Performance Update WARD: ALL
More informationHUNTINGDONSHIRE DISTRICT COUNCIL. Internal Audit Service: Annual Report. Meeting/Date: Corporate Governance Panel 15 July 2015
Public Key Decision - No HUNTINGDONSHIRE DISTRICT COUNCIL Title: Internal Audit Service: Annual Report Meeting/Date: Corporate Governance Panel 15 July 2015 Executive Portfolio: Report by: Ward(s) affected:
More informationHow To Write A Corporate Fraud Plan
6 AUDIT & GOVERNANCE COMMITTEE Tuesday, 3 March 2015 CORPORATE ANTI-FRAUD BUSINESS PLAN 2015-16 (REP1176) 1. 2. EXECUTIVE SUMMARY The Corporate Anti-Fraud Business Plan 2015-16 details the Council s proposed
More informationHelp us to help you Contact us and work in partnership with your local Council
February 2016 Version 6 Torridge District Council A Fair Collection and Recovery of Debt Policy Help us to help you Contact us and work in partnership with your local Council Torridge District Council
More informationPROCEDURE Banking. Number: G 1904 Date Published: 8 May 2014
1.0 Summary of Changes This is a new procedure which details the collection and handling of all income owed to Essex Police. This includes the handling of cash seized under the Proceeds of Crime Act (POCA).
More information1.2 These Financial Regulations shall come into force on 19 th December 2012
Part 4F FINANCIAL REGULATIONS GENERAL FR1 1.1 These Financial Regulations are made pursuant to the Local Government Act 1972 Section 151 the Accounts and Audit (England) Regulations 2011 (as amended) and
More informationRochdale MBC Corporate Debt Management Policy. Contents Page. Page
Rochdale MBC Corporate Debt Management Policy Contents Page Page 1. Background and Objectives 1.1 What is a Corporate Debt Management Policy 1 1.2 Introduction 1 1.3 Objectives of the Policy 1 1.4 What
More informationInternal Audit. Capital Projects. May 2015. Final Report
Internal Audit TABLE OF CONTENTS Executive Summary...3 1 Introduction...3 2 Objectives...3 3 Scope...4 4 Summary of...4 5 Overall and Opinion...4 Audit Tests and...5 6.1 Management & Delivery of Projects...5
More informationPolicy and Procedures for the Recovery of Council tax and Business Rates
Scope and Purpose of this Policy Policy and Procedures for the Recovery of Council tax and Business Rates 1 The purpose is to establish a policy to ensure consistency, equality and probity in the collection
More informationInternal audit plan 2014-15
Audit and Governance Committee Report Report of Head of Corporate Development Author: Joan Poole Tel: 01483 444854 Email: joan.poole@guildford.gov.uk Lead Councillor responsible: Nigel Manning Tel: 01252
More informationDraft Harrow Council Corporate Debt RecoveryPolicy. Collecting money responsibly, sensitively and effectively
Draft Harrow Council Corporate Debt RecoveryPolicy Collecting money responsibly, sensitively and effectively August 2013 1 Introduction Harrow Council levies rent and charges for a variety of services
More informationANNUAL REPORT ON INTERNAL AUDIT ACTIVITY 2006/07 REPORT AUTHOR SANDRA KING, AUDIT MANAGER, SOUTH NORFOLK COUNCIL
BROADLAND COUNCIL ANNUAL REPORT ON INTERNAL AUDIT ACTIVITY 2006/07 REPORT AUTHOR SANDRA KING, AUDIT MANAGER, SOUTH NORFOLK COUNCIL Summary: This report has been prepared in accordance with the requirements
More informationGreat Aycliffe Town Council. Purchase Ordering and Payment for Goods and Services Policy
Great Aycliffe Town Council Purchase Ordering and Payment for Goods and Services Policy Finance Section April 2013 1.0 Introduction 1.1 This policy sets out the Council s arrangements for ordering, receiving,
More informationDumfries & Galloway Council
Dumfries & Galloway Council Audit of housing and council tax benefit Risk assessment report Prepared for Dumfries & Galloway Council May 2013 Audit Scotland is a statutory body set up in April 2000 under
More informationRISK MANAGEMENT MATRIX FOR ACADEMIES. Contents. Introduction. Mission/objectives. Law and regulation. Governance and management.
RISK MANAGEMENT MATRIX FOR ACADEMIES Contents A B C D E F G H K J Introduction Mission/objectives Law and regulation Governance and management External factors Operational factors Human resources Environmental
More informationLSB Procurement Framework
LSB Procurement Framework Introduction Procurement covers the typical purchase of services, supplies and works required to enable project delivery and to manage the infrastructure. The Services Board (LSB)
More informationCabinet Member (Finance and Resources) (Gary Layzell)
Agenda Item No. REPORT TO: Cabinet Member (Finance and Resources) DATE: 25 March 2015 SERVICE AREA: REPORTING OFFICER: SUBJECT: WARD/S AFFECTED: FORWARD PLAN REF: Finance Benefits Services Manager (Gary
More informationPolicy-Standard heading. Fraud and Corruption Policy
Policy-Standard heading Fraud and Corruption Policy September 2013 Table of contents Introduction 3 Purpose 3 Scope 3 Related Policies and Processes 3 Definition of Fraud and Corruption 4 Policy 4 Code
More informationDEBT RECOVERY POLICY
DEBT RECOVERY POLICY OBJECTIVE 1.1 The objective of the Debt Recovery Policy is: To ensure that money owed to the Comhairle is collected as soon as possible using efficient, effective and fair debt recovery
More informationInternal Audit Final Report Strategic Finance Accounts Receivable March 2014
Internal Audit Final Report Strategic Finance Accounts Receivable March 2014 Page 1 of 23 CONTENTS EXECUTIVE SUMMARY 3-4 Overview 3 Summary of Significant Risks 4 Summary of Significant Findings 4 Conclusion
More informationCANI Financial Policy and Procedures
CANI Financial Policy and Procedures Policy CANI Council is conscious of the need to ensure that all funds received by the organisation are used in accordance with the aims and objectives of CANI; that
More informationHow To Help The Council With Its Finances
COUNCIL TAX AND BUSINESS RATES RECOVERY PROCEDURE SECTIONS 1. The Council s Aims 2. The Revenues Service 3. The Legal Framework 4. Demand Notice 5. Joint & Several Liability 6. Instalments 7. Methods of
More informationDraft CAT2 standard terms and conditions for capital grants
Draft CAT2 standard terms and conditions for capital grants 1. If any part of the capital grant is to buy or build, refurbish, extend or alter buildings or land ( capital assets ), then we understand that
More informationAppendix 1e DIRECTORATE OF AUDIT, RISK AND ASSURANCE INTERNAL AUDIT SERVICE TO THE GLA
Appendix 1e DIRECTORATE OF AUDIT, RISK AND ASSURANCE INTERNAL AUDIT SERVICE TO THE GLA REVIEW OF PAYROLL February 2012 DISTRIBUTION LIST Audit Team Karen Welsh, Auditor Prakash Gohil, Audit Manager Distribution
More informationEssex Fire Authority. Fleet Management. Internal Audit Report (4.12/13) 28 February 2013 FINAL. Overall Opinion
Essex Fire Authority Fleet Management Internal Audit Report (4.12/13) 28 February 2013 FINAL Overall Opinion Essex Fire Authority Fleet Management 4.12/13 CONTENTS Section Page Executive Summary 1 Action
More informationFleet Alliance is a leading UK fleet management provider offering contract hire, leasing and a complete range of fleet solutions products.
The all-round fleet solution Fleet Audit CONSULTANCY Funding Products Green Fleet & Whole Life Cost Competitive Tendering Flexi Hire Fleet Management & Support Accident Management FLEET SOLUTIONS Driver
More informationBasildon Council - Motor Vehicle Claim Form
Basildon Council - Motor Vehicle Claim Form Please ensure you read the following information before completing this claims form and that you complete this form thoroughly, failure to complete the form
More informationNorthern Grampians Shire Council FRAUD CONTROL PLAN
Northern Grampians Shire Council FRAUD CONTROL PLAN Northern Grampians Shire Council does not tolerate fraud or improper conduct by its employees, officers or members, nor the taking of reprisals against
More informationAudit Report for South Lakeland District Council. People and Places Directorate Neighbourhood Services. Audit of Grounds Maintenance
Audit Report for South Lakeland District Council People and Places Directorate Neighbourhood Services Audit of Grounds Maintenance Cumbria Shared Internal Audit Service: Internal Audit Report 7 th November
More informationFair Debt Collection Policy
Fair Debt Collection Policy 1 1. Background 1.1 The council first approved a Fair Debt Collection Policy in 1995. The policy was established as a means of not only protecting the interests of the council
More informationRiver Stour (Kent) Internal Drainage Board Risk Management Strategy and Policy
River Stour (Kent) Internal Drainage Board Risk Management Strategy and Policy Page: 1 Contents 1. Purpose, Aims & Objectives 2. Accountabilities, Roles & Reporting Lines 3. Skills & Expertise 4. Embedding
More informationFinancial Regulations. Version 9-17 February 2014
Financial Regulations Version 9-17 February 2014 Contents Introduction... 6 Purpose of Financial Regulations... 6 Scope of Financial Regulations... 6 Corporate Governance... 7 Court... 7 University Council...
More informationSundry Debt Management and Recovery Policy
1. Introduction Sundry Debt Management and Recovery Policy 1.1 Forest Heath and St Edmundsbury Councils (referred to in this document as West Suffolk or the councils ) provide a wide range of services
More informationTunbridge Wells Borough Council Decisions taken by the Cabinet on Thursday, 25 June 2015. That the report be noted. REASON(S) FOR DECISION:
Tunbridge Wells Borough Council s taken by the Cabinet on Thursday, 25 June 2015 Part A Items considered in public 10 Annual Report on the Use of RIPA by Tunbridge Wells That the report be noted. 11 Quarter
More informationCambridgeshire and Peterborough Fire Authority. Internal Audit Progress Report Overview & Scrutiny Committee meeting 16 October 2014
Cambridgeshire and Peterborough Fire Authority Internal Audit Progress Report Overview & Scrutiny Committee meeting 16 October 2014 Cambridgeshire & Peterborough Fire Authority 1 Introduction This report
More informationWest Highland College. Internal Audit 2014/15 Annual Report August 2015
Internal Audit 2014/15 Annual Report August 2015 TABLE OF CONTENTS Section Page 1. Introduction 3 2. Executive Summary 4 5 3. Audit Findings 6 11 4. Benchmarking 12 5. Key Performance Indicators 13 Appendices
More informationParking debt Write-off Policy
APPENDIX B LBBD Enforcement Policy Parking debt Write-off Policy 1 L B B D P a r k i n g d e b t w r i t e - o f f P o l i c y Page 323 Contents Page 1 Introduction 3 2 The Principles of Good Practice
More informationMERTHYR TYDFIL COUNTY BOROUGH COUNCIL
MERTHYR TYDFIL COUNTY BOROUGH COUNCIL DATE WRITTEN 14 th October 2005 REPORT AUTHOR Mark Horrigan COMMITTEE DIVISION Strategic COMMITTEE Cabinet COMMITTEE DATE 16 th November 2005 TO: Chairman, Ladies
More informationAsda Van Insurance. money. Terms of Business
Asda Van Insurance money Terms of Business Contents page number TERMS OF BUSINESS... 3 About The Service we Provide... 3 Our Status and the Services Provided... 3 The Capacity in Which We re Acting...
More informationHigh Assurance Overall, very good management of risk. An effective control environment appears to be in operation.
ANNEX 1 AUDITS COMPLETED AND REPORTS ISSUED The following categories of opinion are used for audit reports. Level of High Overall, very good management of risk. An effective control environment appears
More informationwww.nelincs.gov.uk North East Lincolnshire Council - Corporate Debt Recovery Strategy
Executive Director Business Services Rob Walsh B.A. (Hons) Solicitor www.nelincs.gov.uk North East Lincolnshire Council - Corporate Debt Recovery Strategy Background. As part of Transactional Services
More informationCouncil Tax and Housing Benefit Overpayments Vale of Glamorgan Council
September 2010 Authors: Margaret Griffiths and Jayne Power Ref: 426A2010 Council Tax and Housing Benefit Overpayments Vale of Glamorgan Council Good arrangements helped the Vale of Glamorgan Council overpay
More informationHow To Fill Out An Accident Report Form
Reference. Please read the attached Guidance tes before completing this form. In addition to completing the Claim tification Form (PL1), please complete this Accident Report Form. The additional information
More informationMeasuring your capabilities in Fleet Safety Management ACC Fleet Saver
Measuring your capabilities in Fleet Safety Management ACC Fleet Saver Audit Standard 29 May 2014 Table of Contents Page 2 1. Getting Started...3 2. Critical element 1: Registered Owner Commitment to Safety
More informationSCHEDULE 3 Generalist Claims 2015
SCHEDULE 3 Generalist Claims 2015 Nominal Insurer And Schedule 3 (Claims) Page: 1 of 23 Contents Overview... 3 1. Scope of Services... 4 1.1 Claims Services... 4 1.2 Claims Process... 5 1.3 Assessment
More informationBUSINESS LEASE CAR POLICY
BUSINESS LEASE CAR POLICY Version: 2 Ratified by Senior Managers Operational Group Date ratified August 2015 Title of originator/author: Title of responsible Committee/group Assistant Director of Finance
More informationBuckinghamshire & Milton Keynes Fire Authority
ITEM 6 Buckinghamshire & Milton Keynes Fire Authority MEETING Executive Committee DATE OF MEETING 18 March 2015 OFFICER LEAD MEMBER SUBJECT OF THE REPORT David Sutherland, Acting Director of Finance and
More informationHUMAN RESOURCES SERVICES SERVICE LEVEL AGREEMENT
HUMAN RESOURCES SERVICES SERVICE LEVEL AGREEMENT (Schools) 1 April 2008-31 March 2011 HUMAN RESOURCES SERVICES TO SCHOOLS 1. INTRODUCTION CONTENTS 1.1 Status of Agreement 3 1.2 Standard Conditions 3 1.3
More informationPurchasing Card (PCard) Background
Purchasing Card (PCard) Background The use of the Purchasing Cards (PCards) is WA Health s preferred method of purchasing and paying for general purpose low value (i.e. under $5,000) goods and services
More informationLOCAL GOVERNMENT AUDIT SERVICE. Statutory Audit Report. to the. Members of Limerick City Council. for the
LOCAL GOVERNMENT AUDIT SERVICE Statutory Audit Report to the Members of Limerick City Council for the Year Ended 31 December 2013 CONTENTS Paragraph Introduction 1 Financial Standing 2 Summary of Major
More informationTERMS & CONDITIONS FULLY MANAGED SERVICE
TERMS & CONDITIONS FULLY MANAGED SERVICE For the purpose of this agreement the following definitions will apply:- Keywest Estate Agents Ltd shall be known as The Agent... shall be known as The Owner..
More informationsportscotland widening opportunities developing potential achieving excellence
sportscotland widening opportunities developing potential achieving excellence Facility Quality Management Systems Guidelines August 2005 1 Introduction The purpose of a Facility Quality Management System
More informationDebt Management Procedures Financial Procedure
Section 1 General Introduction 2 General Debtors 3 Research Debtors 4 Student Debtors 5 Former Student Debtors 6 Debtor Write Off Authority Limits 7 Complaints 1. General Introduction Effective credit
More informationStandard conditions of purchase
Standard conditions of purchase 1 OFFER AND ACCEPTANCE 2 PROPERTY, RISK & DELIVERY 3 PRICES & RATES The Supplier shall provide all Goods and Services in accordance with the terms and conditions set out
More informationOperations. Transport Officer OP199. Operations Manager. Administration Officer
Job Description Service Job Title Post No Salary Grade Operations Transport Officer OP199 E Hours 37 Responsible to Responsible for Operations Manager Administration Officer Purpose of Post: To support
More informationFIFE COUNCIL INTEGRATED INCOME COLLECTION AND DEBT RECOVERY POLICY
Appendix A FIFE COUNCIL INTEGRATED INCOME COLLECTION AND DEBT RECOVERY POLICY INTRODUCTION 1.1 This document details the Council s policies on the billing, collection and recovery of monies due to the
More informationCHESTERFIELD COLLEGE. Financial Regulations
CHESTERFIELD COLLEGE Financial Regulations 1 CONTENTS TERMINOLOGY FINANCIAL REGULATIONS A GENERAL PROVISIONS 1 Background 2 Status of Financial Regulations B CORPORATE GOVERNANCE 3 The Corporation 4 Chief
More informationDebt Management Policy. East Lindsey District Council
Debt Management Policy East Lindsey District Council 1 Debt Management Policy 1. Introduction 2. Legislation 3. Policy Aims 4. Policy Objectives 5. Communication 6. Recovery of Money Due 7. Our Approach
More informationLEGAL SERVICES CORPORATION OFFICE OF INSPECTOR GENERAL FINAL REPORT ON SELECTED INTERNAL CONTROLS RHODE ISLAND LEGAL SERVICES, INC.
LEGAL SERVICES CORPORATION OFFICE OF INSPECTOR GENERAL FINAL REPORT ON SELECTED INTERNAL CONTROLS RHODE ISLAND LEGAL SERVICES, INC. RNO 140000 Report No. AU 16-05 March 2016 www.oig.lsc.gov TABLE OF CONTENTS
More informationStandard terms of business
31a Charnham Street, Hungerford, Berkshire, RG17 0EJ Tel: 01488 682546 Fax: 01488 684473 Email: bradingcryer@bradingcryer.co.uk Web: www.bradingcryer.co.uk Standard terms of business The following standard
More informationChichester District Council. Corporate Debt Recovery Policy
Chichester District Council Corporate Debt Recovery Policy 1 1. Introduction The Council raises a significant proportion of its total income through local taxes and charges. These sources of income provide
More informationCare Providers Protecting your organisation, supporting its success. Risk Management Insurance Employee Benefits Investment Management
Care Providers Protecting your organisation, supporting its success Risk Management Insurance Employee Benefits Investment Management Care providers are there to help those in need. But who helps the care
More informationOperational Risk Publication Date: May 2015. 1. Operational Risk... 3
OPERATIONAL RISK Contents 1. Operational Risk... 3 1.1 Legislation... 3 1.2 Guidance... 3 1.3 Risk management process... 4 1.4 Risk register... 7 1.5 EBA Guidelines on the Security of Internet Payments...
More informationThe Education Fellowship Trust. Review of financial management and governance
The Education Fellowship Trust Review of financial management and governance April 2014 Contents Executive Summary 3 Background to the Trust 5 Findings 6 Governance 6 Risk and Financial Control Framework
More information13 ENVIRONMENTAL AND SOCIAL MANAGEMENT SYSTEM
13 ENVIRONMENTAL AND SOCIAL MANAGEMENT SYSTEM This ESIA has identified impacts (both positive and negative) to the physical, natural and socio-economic environments, as well as to community and worker
More informationAppropriation Account 2013. Vote 18. Shared Services
Appropriation Account Vote 18 Shared Services 2 Vote 18 Shared Services Introduction As Secretary General of the Department of Public Expenditure and Reform, I am the Accounting Officer for Vote 18. I
More informationResources and Audit Committee. Corporate Collections and Recovery. Head of Housing & Community Safety
CLACKMANNANSHIRE COUNCIL THIS PAPER RELATES TO ITEM 10 ON THE AGENDA Report to: Resources and Audit Committee Date of Meeting: 26th February 2014 Subject: Corporate Collections and Recovery Report by:
More informationAppendix D: 2015 Program & Service Budget
Appendix D: 2015 Program & Service Budget Program & Service Budget by Program.. 1 Program & Service Budget by Sub-Program....... 2 Program & Service Budget by Service.... 3 Program & Service Budget by
More informationROSSENDALE BOROUGH COUNCIL SUNDRY DEBT MANAGEMENT - POLICY STATEMENT
ROSSENDALE BOROUGH COUNCIL SUNDRY DEBT MANAGEMENT - POLICY STATEMENT 1. Introduction 1.1. The principal objective for any debt recovery policy must be the maximum conversion of outstanding debt into cash
More informationLOCAL GOVERNMENT MANAGEMENT ASSESSMENT OVERVIEW AND QUESTIONNAIRE
LOCAL GOVERNMENT MANAGEMENT ASSESSMENT OVERVIEW AND QUESTIONNAIRE The Comptroller s Economic Development and Analysis (EDA) Division provides education and direct assistance to local governments, helping
More informationNWW LOCAL INVESTMENT FUND INFORMATION GUIDE
NWW LOCAL INVESTMENT FUND INFORMATION GUIDE PUBLISHED JANUARY 2013 This version supersedes all previous versions, copies of which should now be destroyed. SECTION A KEY FACTORS Introduction The North West
More informationREPORT OF THE ACTING MUNICIPAL MANAGER 1. INTRODUCTION / BACKGROUND TO REPORT
GOOD GOVERNANCE: SUPPLY CHAIN MANAGEMENT REPORT: IMPLEMENTATION OF THE SUPPLY CHAIN MANAGEMENT REGULATIONS WITHIN THE PERIOD 01 JULY 2014 TO 30 JUNE 2015 (2014//2015 FINANCIAL YEAR) REPORT OF THE ACTING
More informationTITLE C193 BUSINESS CREDIT CARDS POLICY AND PROCEDURES DEPARTMENT POLICY
TITLE C193 BUSINESS CREDIT CARDS POLICY AND PROCEDURES DEPARTMENT Corporate Services POLICY DIRECTIVE To provide internal control procedures to ensure proper use and authorisation of Credit Card transactions.
More informationDUBBO CITY COUNCIL POSITION DESCRIPTION
DUBBO CITY COUNCIL POSITION DESCRIPTION Position Title: Debt Recovery Officer Position Code: DRO Grade: 10 Branch: Financial Accounting Services Division: Organisational Services Reports To: Revenue Accountant
More informationWEST LOTHIAN COLLEGE
WEST LOTHIAN COLLEGE ANNUAL REPORT TO THE BOARD OF GOVERNORS AND THE AUDITOR GENERAL FOR SCOTLAND ON THE EXTERNAL AUDIT FOR THE YEAR ENDED 31 JULY 2006 DECEMBER 2006 Wylie & Bisset Date of commencement
More informationControls should be appropriate to the scale of the assets at risk and the potential loss to the University.
POLICY SUPPORT PAPER MANAGING THE RISK OF FRAUD Risk and Controls in Specific Systems Purpose of the Paper The purpose of this paper is to provide guidance to managers and supervisors on controls that
More informationFIVE MANAGEMENT SYSTEM Policies and Procedures Checklist
FIVE MANAGEMENT SYSTEM Procedures Checklist Provided by: Navajo Nation Office of the Auditor General TABLE OF CONTENTS Introduction.........................................1 General Administrative Procedures...............................1
More informationAsda Van Insurance. Terms of Business. money
Asda Van Insurance Terms of Business money Contents page number TERMS OF BUSINESS... 3 About The Service we Provide... 3 Our Status and the Services Provided... 3 The Capacity in Which We re Acting...
More informationDRAFT NORTHAMPTON BOROUGH COUNCIL CORPORATE DEBT POLICY
DRAFT NORTHAMPTON BOROUGH COUNCIL CORPORATE DEBT POLICY Revised Draft 6 th May 2010 DRAFT Corporate Debt policy May 2010 v0.6.doc 1 1 INTRODUCTION 1.1 The Council levies charges and rent for a variety
More informationIncome and Debt Management Policy, Processes and Responsibilities April 2015
Appendix A Income and Debt Management Policy, Processes and Responsibilities April 2015 Lancashire County Council Income and Debt Management Policy, Processes and Responsibilities (2015) Section Description
More informationSouthend-on-Sea Borough Council. Department for Corporate Services Revenues & Benefits Service. Housing Benefit. A Guide to Overpayments
Southend-on-Sea Borough Council Department for Corporate Services Revenues & Benefits Service Housing Benefit A Guide to Overpayments A guide to Overpayments This leaflet is designed to explain the following:
More informationA Fair Collection and Debt Recovery Policy
A Fair Collection and Debt Recovery Policy Sundry Debts and Housing Benefit overpayments Introduction Fylde Borough Council believes a collection and debt recovery policy should be fair to everyone, especially
More informationNHS LEEDS WEST CCG DETAILED SCHEME OF DELEGATION. Version: 3-4 November 2015
NHS LEEDS WEST CCG DETAILED SCHEME OF DELEGATION Version: 3-4 November 2015 Section A Financial Issues Section B Human Resources Issues Section C Other NHS LEEDS WEST CCG DETAILED SCHEME OF DELEGATION
More information