Retention Period for Specific Records. Retention Period. Permanent. Permanent. Permanent

Transcription

1 for Specific s Corporate/Organization s Board records, including agendas, resolutions, and minutes Corporate maps or hierarchy charts Incorporation records, including articles of incorporation and bylaws, and charter Shareholder Communication and Minutes of Shareholder Meetings Accounting s Accounts payable Accounts receivable Annual financial statements Audit reports Bank reconciliations Canceled checks Capitalization charts, stock, and bond certificates Cash receipts Credit card receipts Data for acquired/divested assets Data for nonacquired/nondivested Expense records General ledger Journal entries Loan records Interim financial statements 20 years after final payment

2 Payroll s Canceled payroll checks Earnings records State unemployment forms 4 years State unemployment tax records Time cards or timesheets W-2 forms 8 years W-9 forms 8 years Personnel s Accident reports Attendance records Background investigation results persons hired Background investigation results persons not hired Beneficiary information Cost of living tables Disciplinary warnings, demotions, lay-offs, and discharges Education assistance Employee resumes and employment history Employment and termination agreements Employment applications persons hired Employment applications persons not hired Evaluations Incentive plans Job announcements and advertisements Letters of recommendation person hired following employment following completion of employment While employed (after expiration) 2

3 Letters of recommendation persons not hired Medical and safety records Medical examinations persons hired OSHA s Payroll deductions Pension plans Promotions and raises Promotions, raises, reclassifications, and job descriptions Resumes persons hired Resumes persons not hired Retirement plans Salary or current rate of pay Sick leave benefits Time cards Wage or salary history Wage rate tables (after expiration) following employment following completion of employment (after expiration) While employed Tax s 1099 forms 8 years City and state excise tax reports and supporting documentation Federal tax returns (not payroll) Payroll taxes (form 941, state withholding forms, state unemployment returns) Payroll taxes (W2, W3 forms) State and local tax returns Supporting worksheets and records for tax returns Unclaimed property filings and supporting documentation 8 years 4 years 3

4 Insurance s Claims forms, including supporting documentation and evidence Policies from resolution of claim Intellectual Property s Copyright registrations, applications, renewals, amendments, and related filings Patents, patent applications and related filings Trademark registrations, applications, renewals, and related filings Trade secret documentation Life of trade secret plus Legal s Attorney opinion letters Contracts (including customer contracts) Environmental studies Leases Litigation records (claims, court records, transcripts, discovery materials) Real estate deeds and records after date of letter after termination after termination following resolution of litigation Marketing s Advertisements Marketing plans Press releases Public filings 4

5 Client s Trust/Plan Documents Account Statements Work Papers Tax s Account transaction history Invoices Correspondence Reviews after termination Relationship term plus 8 years 5