Show me the Money! Presented by Payroll. Wendy Heathcote, Manager of Payroll Processing Terri Heston, Sr. Payroll Representative

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1 Show me the Money! Presented by Payroll Wendy Heathcote, Manager of Payroll Processing Terri Heston, Sr. Payroll Representative

2 When do I get paid? Faculty receive 10 EQUAL payments for the academic year First pay will be on August 31, 2011 Last pay will be on May31, 2012 What s worth doing is worth doing for money Michael Douglas as Gordon Gekko in movie Wall Street (2004)

3 Pay Schedule

4 Direct Deposit How am I paid? All employees are paid via direct deposit (Pay Stubs available on ESS) You can elect up to Two (2) accounts You can elect that your payroll goes to checking and/or savings accounts Bank(s) can be anywhere in the USA Its payday, boys, come and get it! John Wayne as Rooster Cogburn in movie Rooster Cogburn(1975)

5 Direct Deposit Form Complete form TODAY Forms received AFTER 23 rd of August will result in Check being held in PEB Office for pickup

6 Mandatory Taxes OADSI Taxes (No paperwork Required) Social Security Tax (Mandatory) EmployEE portion 4.2% of taxable gross wages/benefits EmployER Portion 6.2% of taxable gross wages/benefits Maximum limit is $106,800 for 2011 Medicare (Mandatory) EE & ER portion is 1.45% of taxable gross wages/benefits No Maximum People who complain about paying their income tax can be divided into two types men and women. -Seinfeld (The Truth)

7 Federal Taxes Federal Taxes Complete form W4 today Don t make the mistake Box 7 Exempt means NO FEDERAL TAXES will be withheld.

8 Form (WH-4) 2011 Indiana & County Taxes If you were NOT living in Indiana on January 1, 2011 enter N/A 2012 IF you were a non-resident or changed county of residence after January 1, 2011 Complete the county you anticipate to be a Resident and Employed BSU is in Delaware County Indiana State Tax Rate is 3.4% each county tax varies and is subject to change.

9 What is Employee Self Serve (ESS)? Online Portal to your payroll information that is online, convenient, secure, user-friendly, accessible from your office or from home You may access and/or make changes Pay Stubs Address Phone Marital Status Personal Data Name Pin Pin question & answer Emergency contact Dependents The line waiting to see Santa Claus stretched all the way back to Terre Haute. And I was at the end of it. Peter Billingsley as Ralphie in the movie The Christmas Story (1983)

10 ESS What do I need to use ESS BSU ID (omit first zero) or SSN A distinct PIN number VPN software for off campus use Go to for access information on accessing ESS from Off Campus When is ESS available? Available at noon Sunday through 7pm Monday Tuesday through Saturday, 4:30am-7pm

11 Absence Reports? Exception based reporting to your department (Dept reports via Kronos) Sick Days 12 days for the Academic Year See Handbook for other excused absences Reporting Period is 16 th of previous month to 15 th of current month Bueller?...Bueller?...Bueller? Ben Stein as Economics Teacher in movie Ferris Bueller s Day Off (1986)

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13 Leave of Absence or Resignation In case of a leave of absence or resignation, it is essential you notify the Payroll & Employee Benefit Office to make the necessary arrangements so benefits will continue. Leaves are applied for through the Human Resource Department If this turns into a zombie attack, I am so quitting. Gene Hackman as Marshall Jack Carter in movie Eureka (2006)

14 What is 12 Month Pay Option? After-tax dollars withheld from 10 academic year payments are repaid in two equal installments June 29, 2012 July 31, 2012 Will be included with any summer payments earned Child Support is deducted from these payments

15 12 Month Pay Options Pay Options does not impact: Insurances All insurances are still deducted during academic year Taxable wages All monies are taxed during Academic Year No Interest Dollars deducted for 12 month pay options does not earn interest Must sign up every year DEADLINE is August 22 nd!!!

16 Turn in the following Forms Federal Tax Form (W4) State/County Tax Form (WH4) Direct Deposit Form Don t be a Kip!

17 Help Resources Website: Payroll & Employee Office Administration Building ~ Rm 029 Main Office Phone Contact your Payroll Rep, Terri Heston ([email protected]) or at Payroll Manager, Wendy Heathcote ([email protected]) or at UCS Help Desk Bracken Library ~ Rm 101 Help Desk Houston, we have a problem. Tom Hanks as Jim Lovell Movie, Apollo 13 (1995)