Section 8.1: Sundry Invoice Approval

Transcription

1 Section 8.1: Sundry Invoice Approval The purpose of this section is to introduce the user how to approve a Sundry Invoice. If the Invoice Approval task is approved it will proceed to be paid by the. If the payment method is BACS the Data control section will receive a wkflow task to validate the payee bank account details after the approver has approved the transaction. APPROVAL PROCESS All Sundry Invoices will go through wkflow approval. A task and will be sent out f the relevant person people required to approve the task. These tasks will follow the same route f approval as the requisitioning process, as detailed below in the APPROVAL PROCESS Table. APPROVAL PROCESS Table AMOUNT Under and 25K First Second Third Fourth Fifth Sixth Seventh 25K and 50K 50K and 100K 100K and 250K College Over 250K College Direct of An will be sent to the relevant user advising them they have an Agresso Wkflow Task. The includes a link to the Agresso Website. See example of below: Sept 2011 Page 1

2 The person who has received the wkflow task will have three options APPROVE The person approves the Sundry Payment. PARK The person is querying the invoice with the supplier, /and, has requested a credit note. This Task will remain parked until Approved Rejected. REJECT -The person rejects the wkflow task as it has been sent to the wrong department and will go back to the to amend. Section 8.1: Invoice Approval/Rejection/Park This allows the user to Approve, Reject, Park individual lines with further details shown on screen 1. To access the Approve, Reject, Park screen: 2. From the Menu Select This will show any tasks that are pending: The update Task list will update your tasks 3. Select the required task from the task list and the following screen will appear: Sept 2011 Page 2

3 4. To see the details of the Sundry Payee click on Sundry Credit BACS( may be Sundry Credit GBP) 5. APPROVE, REJECT, OR PARK. Each row must be Approved Rejected befe it moves onto the next stage of the Wkflow process. APPROVE The person approves the sundry payment Select to approve each row, Tick on the Rows required to Approve and select Sept 2011 Page 3

4 PARK The person is querying the invoice with the supplier, /and, has requested a credit note. Select to PARK each row. Tick on the Rows required to PARK and select A comment must be entered in the wkflow f any Parked Task. REJECT -The person rejects the wkflow task e.g. sent to the wrong department, etc. and will go back to the to amend. Select to reject each row. Tick on the Rows required to Reject and select A comment must be entered in the wkflow f any Rejected Task 6. UNDO This option will allow the user to undo the Approve, Reject, Park status of the row. Click on the button to revert the line to iginal status. NB This must be done befe task is saved. Sept 2011 Page 4

5 Section 8.2: Viewing Scanned Invoice If required the user can also view the scanned registered invoice within the task. 7. Click on the image within the task. This will open the scanned registered invoice in a new screen where the user can to view the invoice better. 8. The user can save the invoice using the and save to a required location on the users PC. 9. The Invoice can even printed if required. Select. This will open a new screen. Then select Control + P on your keyboard (press CTRL and P at same time) to print invoice. 10. The user can also use the right click option on the mouse to Send via , print, save etc.. Sept 2011 Page 5