EASTERN VIRGINIA MEDICAL SCHOOL MATERIALS MANAGEMENT. REQUEST FOR BID (RFB) ego Plus Parking Tags

Transcription

1 EASTERN VIRGINIA MEDICAL SCHOOL MATERIALS MANAGEMENT REQUEST FOR BID (RFB) ego Plus Parking Tags 1

2 EASTERN VIRGINIA MEDICAL SCHOOL RFB Number: Issue Date: Title: Issuing Department: EVMS PARKINGTAGS MARCH 28, 11:00 AM EST ego Plus Parking Tags Eastern Virginia Medical School Department of Materials Management PO Box 1980 Norfolk, Virginia Department and Location Where Work Will Be Performed: EVMS PARKING Eastern Virginia Medical School Campus Wide Initial Period of Contract: Pricing to be firm for one year from date of award. Quotes to be Received by: APRIL 08, 4:00 PM EST Any addenda to this solicitation will be posted on the EVMS Internet web site at All inquiries for information should be directed, in writing, to Contract Specialist, James Hawkins via hawkinjm@evms.edu or via fax: (757) IF BIDS ARE MAILED, SEND DIRECTLY TO THE ISSUING DEPARTMENT SHOWN ABOVE. IF BIDS ARE HAND-DELIVERED, DELIVER TO: DEPARTMENT OF MATERIALS MANAGEMENT, 711 SOUTHAMPTON AVENUE, NORFOLK, VA In compliance with this Request for Bid and to all the conditions imposed therein and hereby incorporated by reference, the undersigned offers and agrees to furnish the goods/services in accordance with the attached signed proposal or as mutually agreed upon by subsequent negotiation. 2

3 Virginia Contractor s License No.: Class: _ Specialty Codes: Name and Address of Firm: Date: Zip Code: By: Signature (In Ink I certify that I am authorized to sign this proposal) _ Name (Please Print) _ Title Phone No.: _ FEI/FIN No.: Fax No.: DUNS No.: _ _ 3

4 TABLE OF CONTENTS Purpose Background Goods/Products/Services for bid Requirements Bid Preparation and Submission Instructions Evaluation, Negotiation and Scoring Method Terms and Conditions Method of Payment Attachments A. RFB Certification B. Entity Data Sheet 4

5 Eastern Virginia Medical School, a public body and constituted as a governmental instrumentality for the dissemination of education in the Commonwealth of Virginia, hereinafter referred to as the Medical School. I. PURPOSE: The purpose of this Request for Bid (RFB) is to solicit bids to establish a pricing agreement for ego Plus Mini Sticker Tags. Multiple agreements may be established depending on the service/good being offered/supplied. The Medical School, however, reserves the right not to award any or to award multiple agreements, as deemed in the best interest of the Medical School. II. BACKGROUND: Eastern Virginia Medical School (EVMS) was born of necessity in 1973, the result of a community-led effort to improve health care in a region then plagued with a severe shortage of physicians. Patients often were forced to leave the area in search of specialized care. Today, the region enjoys modern medical facilities and a full range of medical specialties. And, as community leaders foresaw, EVMS was a catalyst for change, playing a key role in the region s medical renaissance via its commitment to Teaching, Discovering, and Caring. III. GOODS/PRODUCTS/SERVICES FOR BID: EVMS wishes to receive quotes that will be valid for one year from award of winning bidder for ego Plus Mini Sticker Tags. Quote will be provided for seven (7) different quantity levels (see below). Vendor may be required to submit a sample of tag prior to ordering. Must be compatible with EVMS s current system. EVMS is not required to order any quantity, but may order at any level during the term of the quote. Requirements are as follows: 5

6 1. Facility Code of bit read/write memory 3. Thin flexible sticker format 4. Easy peel release liner attached by a semi-permanent adhesive to interior of a nonmetallic windshield for quick installation 5. Non-battery MHz feet maximum read range 8. Linear, Horizontal Polarization bits ATA Mode x 2.19 x 0.04 size ounce 12. Operating Temperature -40 degrees F to 185 degrees F 13. Humidity 100% condensing 14. Vibration Tolernace: 1Grms, 5 to 2,000 Hz, 3 axes 15. Shock Tolerance: 50 G, ½ sine pulse, 3 ms duration, 3 axes 16. Tag will not be damageable from long exposure to sun bit Wiegand output Quantity 5,000 7,000 10,000 14,000 18,000 21,000 25,000 Cost Per Tag 6

7 IV. REQUIREMENTS: 1. List all terms and conditions including cancellation of services. **The Medical School s terms and conditions as listed on all purchase orders will be the master set of terms and conditions. 2. Please provide information on your company s history, experience, expertise and background. 3. Include the names and contact information for the Account Representative(s) / Management Team that would be assigned to the Medical School s account. 4. Indicate if your company is considered a: Small Business(SB), Small Disadvantaged Business(SDB), Women Owned Business(WOB), HUBZone business(hubzone), Veteran Owned Business(VOB), Service Disabled Veteran Owned Business(SDVOB), Minority Owned Business(MOB). If you identify as one of these classifications, authorized documentation must be provided. 5. Please include a copy of your company s Insurance Certificate. 6. Provide at least 3 references from other clients to include company name, contact name, title, phone number, address, and how long doing business with that company. (EVMS may not be used as a reference). V. BID PREPERATION AND SUBMISSION INSTRUCTIONS RFB Response: In order to be considered for selection, offerors must submit a complete response to this RFB. One (1) original and (1) copies of each bid must be submitted to the Medical School. No other distribution of the bid shall be made by the offeror. Only one bid may be submitted per offeror. If multiple bids are received, the one received last, prior to the deadline will be the one that is reviewed. 7

8 VI. EVALUATION, NEGOTIATION, AND SCORING CRITERIA For Services: Point Value: 1) Pricing 60 2) Qualifications and Experience of offeror in providing services 10 3) Specific Plans and Methodology 10 4) References 10 5) Small, Woman, and minority owned business status 10 TOTAL: 100 VII. TERMS AND CONDITIONS EVMS terms and conditions can be viewed at the following link: conditions/ VIII. METHOD OF PAYMENT Payment Terms are Net 30 Days with valid EVMS purchase order. Submit invoices to the following address: Eastern Virginia Medical School Attn: Accounts Payable PO Box 2020 Norfolk, Virginia

9 Attachment A Offeror RFB Certification RFB Number: Issue Date: Project Title: Name of Entity: Street Address: State/ Zip Code: FEI/FIN No: DUNS No: By signing below, I hereby certify that: 1. I have the authority to submit the attached Proposal and am the authorized signatory for the entity listed above; 2. The terms and conditions of this RFB are accepted by the entity listed above and all good/services will be provided in accordance with the attached Proposal; and, 3. All information provided in the attached Proposal is true and correct to the best of my knowledge, information and belief. Signature By: Date: Name: Title: Phone: Fax: 9

10 Please complete the following information: Attachment B Entity Data Sheet 1. Entity Name: 2. Signatory Name: & Title 3. Address: 4. Primary Negotiation Point of Contact Name: Title: Address: Telephone Number: 5. Is the entity registered in System for Award Management (SAM), formerly known as the Central Contractor Registration (CCR)? Registration in SAM is required under 2 CFR 25 unless the entity is exempt under 2 CFR Yes No Expiration Date: _ 6. Entity DUNS Number: _ 10

11 7. Entity EIN: _ 8. CAGE Number: _ 9. Past Work Experience: (Past work experience in general and as it pertains to the Proposal submitted in response to an RFP or an RFQ.) 10. Key Personnel: (List Names and Titles and attach resumes). 11. Professional references: Please include length of time Offeror has been providing this type of service and what year the service was provided). 12. Small Business Status (Check all that apply): Offeror must be registered with an authorizing agency, such as the Small Business Administration or Department of Small Business and Supplier Diversity. A copy of the certificate(s) must be provided. Small Disadvantaged Owned Business (SDB) Woman Owned Small Business (WOSB) Veteran Owned Small Business (VOSB) Minority Owned Small Business (MOSB) HubZone Small Business (HSB) Service Disabled Small Business (SDVOSB) Small Business (SB) Not Applicable (NA) 11