EASTERN VIRGINIA MEDICAL SCHOOL MATERIALS MANAGEMENT REQUEST FOR QUOTE (RFQ) TRANSCRIPTION SERVICES RATE AGREEMENTS

Transcription

1 EASTERN VIRGINIA MEDICAL SCHOOL MATERIALS MANAGEMENT REQUEST FOR QUOTE (RFQ) TRANSCRIPTION SERVICES RATE AGREEMENTS

2 EASTERN VIRGINIA MEDICAL SCHOOL REQUEST FOR QUOTE (RFQ) Issue Date: Title: SEPTEMBER 22, 2:00PM EST TRANSCRIPTION SERVICES Issuing Department: Eastern Virginia Medical School Department of Materials Management PO Box 1980 Norfolk, Virginia Department and Location Where Work Will Be Performed: Eastern Virginia Medical School Campus Wide Initial Period of Rate Agreement: Quotes to be Received No Later than: 10/01/ /30/2018 with option to renew two (2) one-year periods 10/01/ /30/2020 OCTOBER 13, 4:00PM EST Any addenda to this solicitation will be posted on the EVMS Internet web site at All inquiries for information should be directed, in writing, to Contract Specialist, James Hawkins via [email protected] or via fax: (757) Note: Eastern Virginia Medical School does not discriminate against faith-based organizations or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment. IF QUOTES ARE MAILED, SEND DIRECTLY TO THE ISSUING DEPARTMENT SHOWN ABOVE. IF QUOTES ARE HAND-DELIVERED, DELIVER TO: DEPARTMENT OF MATERIALS MANAGEMENT, 711 SOUTHAMPTON AVENUE, NORFOLK, VA

3 In compliance with this Request for Quote and to all the conditions imposed therein and hereby incorporated by reference, the undersigned offers and agrees to furnish the goods/services in accordance with the attached signed proposal or as mutually agreed upon by subsequent negotiation. Virginia Contractor s License No.: Class: Specialty Codes: Name and Address of Firm: Zip Code: Date: By: Signature (In Ink I certify that I am authorized to sign this proposal) Name (Please Print) Title Phone No.: FEI/FIN No.: Fax No.: DUNS No.:

4 TABLE OF CONTENTS Purpose Background Goods/Products/Services For Bid Requirements Evaluation, Negotiation, and Scoring Criteria Terms and Conditions Method of Payment

5 Eastern Virginia Medical School, a public body and constituted as a governmental instrumentality for the dissemination of education in the Commonwealth of Virginia, hereinafter referred to as the Medical School. I. PURPOSE: The purpose of this Request for Quote (RFQ) is to solicit a quotation to establish a three (3) year rate agreement with the option to renew two (2) one-year periods for medical transcription services. Rates will be established and published on the EVMS intranet for departments to use as needed. Multiple rate agreements may be established depending on the service/good being offered/supplied. II. Background Eastern Virginia Medical School (EVMS) was born of necessity in 1973, the result of a community-led effort to improve health care in a region then plagued with a severe shortage of physicians. Patients often had to leave the area in search of specialized care. Today, the region enjoys modern medical facilities and a full-range of medical specialties. As community leaders foresaw, EVMS was a catalyst for change, playing a key role in the region s medical renaissance through its commitment to education, research and patient care. Education EVMS offers a variety of graduate and doctoral degrees in the medical and health professions. Interest in all programs continues to grow. In the most recent year, EVMS received nearly 8,000 applications for 450 openings. The school now has 6,800 graduates who practice throughout Hampton Roads, across Virginia and around the globe. EVMS also provides specialty training for some 300 medical residents annually and offers Continuing Medical Education to thousands of health-care professionals practicing in the region. Research EVMS is the largest biomedical research institution in southeastern Virginia. More than 100 EVMS faculty members are engaged in basic and clinical research focused in areas where the community has pressing needs. Innovative research has brought EVMS to the forefront of groundbreaking discoveries from the pioneering of in vitro fertilization in America, to the recognition of new cancer detection and treatment methods and innovative therapies for individuals suffering from the debilitating side effects of diabetes. We continually strive to enhance our research enterprise in order to improve the health of the people of Hampton Roads and beyond. Patient Care What once was one of the nation s most medically underserved communities is today a destination for people from around the country seeking the best available care. For the 1,500 people each day who receive high-quality, patient-centered care at more than 20 convenient EVMS Medical Group locations across the region, it equates to the best possible care, delivered with a healthy dose of compassion.

6 III. GOODS/PRODUCTS/SERVICES FOR BID: 1. Provide Pricing for cost per line of transcription 2. Provide Pricing for cost for faxing per three pages 3. Please provide normal turnaround time 4. Please provide pricing for any other services related to transcription 5. Please indicate what measures are in place for HIPAA Compliance 6. Pricing will be firm for the term of the contract three (3) years and any renewal options, two (2) years IV. REQUIREMENTS: 7. List all terms and conditions including cancellation of services. **The Medical School s terms and conditions as listed on all purchase orders will be the master set of terms and conditions. 8. Please provide information on your company s history, experience, expertise and background. 9. Include the names and contact information for the Account Representative(s) / Management Team that would be assigned to the Medical School s account. 10. Indicate if your company is considered a: Small Business(SB), Small Disadvantaged Business(SDB), Women Owned Business(WOB), HUBZone business(hubzone), Veteran Owned Business(VOB), Service Disabled Veteran Owned Business(SDVOB), Minority Owned Business(MOB). If you identify as one of these classifications, authorized documentation must be provided. 11. Please include a copy of your company s Insurance Certificate. 12. Provide at least 3 references from other clients to include company, contact name, title, phone number, address, and how long doing business with that company. V. EVALUATION, NEGOTIATION, AND SCORING CRITERIA For Services: Point Value: 1) Pricing 50 2) Qualifications and Experience of offeror in providing services 20 3) Specific Plans and Methodology 10 4) References 10 5) Small, Woman, and minority owned business status 10

7 TOTAL: 100 VI. TERMS AND CONDITIONS EVMS PO terms and conditions can be viewed at the following link: VII. METHOD OF PAYMENT Payment Terms are Net 30 Days Submit invoices to the following address: Eastern Virginia Medical School Attn: Accounts Payable PO Box 2020 Norfolk, Virginia