Student-Athlete Handbook

Transcription

1 Student-Athlete Handbook

2 DIRECTORY Athletic Training Athletic Administration Athletic Communications Athletic Compliance Baseball Basketball Men s Basketball Women s Cross Country Men s Cross Country Women s Football Fred M. Key Academic Excellence Program (Study Hall) Golf Women s Soccer Women s Softball Strength and Conditioning Ticket Office BLUE (2583) Track & Field Men s (Outdoor) Track & Field Women s (Indoor and Outdoor) Volleyball

3 FREQUENTLY ASKED QUESTIONS The Angelo State University Student-Athlete Handbook contains information that all student-athletes at Angelo State University are responsible for knowing and understanding. The handbook is distributed at the start of each academic year. Any questions should be address with staff assigned to that particular area. If further information or explanation is needed, please contact the Academic Excellence Program Office or the Athletic Compliance Office. Q: How do I get advised? A: See the advisor assigned to you by the department of your major AND see the Director of Athletic Academic Services Q: How do I drop a class? A: See page 17 of this handbook. Q: What is the best way to contact my professor? A: Look at the syllabus for the class and follow the instructions provided by the professor regarding contact. Q: Who do I speak with about my athletic scholarship? A: If your question is regarding the amount you speak with your head coach. If your question is regarding the signature of a contract or it not showing on your account you speak with the Athletic Compliance Office. Q: Who do I speak with about my financial aid and/or scholarships (nonathletic)? A: See the Financial Aid office located on the first floor of the Hardeman Student Services Center building. Q: Who do I speak with about my bill? A: See the Bursar s/student Accounts office located on the first floor of the Mayer Administration building. Q: What are these s I keep getting from FrontRush? A: FrontRush is a compliance program used by Angelo State athletics to monitor multiple areas including countable athletically related activates (CARA). You are receiving the because your name was picked at random by the program to approve the CARA activities for the previous week. You will need to click on the link in the and follow the on screen instructions. If you still have questions please see the Athletic Compliance Office. See page of this handbook for additional information, Q: How do I report a violation? A: See page 29 of this handbook. 1

4 HANDBOOK TABLE OF CONTENTS FREQUENTLY ASKED QUESTIONS 1 DIVISION II STRATEGIC POSITIONING PLATFORM 5 LONE STAR CONFERENCE HISTORY AND MISSION 7 ANGELO STATE UNIVERSITY MISSION 7 Angelo State University Anti-Discrimination Policy and Grievance Procedure for Students 7 Angelo State University Sexual Orientation Non-Discrimination Policy 7 ANGELO STATE UNIVERSITY ATHLETICS MISSION 7 Administration 8 STUDENT-ATHLETE EXPECTATIONS 8 Role of Student-Athletes 8 Code of Student Conduct 8 Proper Conduct 9 Improper Conduct 9 Sanctions 10 Actions 10 Academic Integrity 10 Academic Fraud 10 Sanctions 10 Actions 10 Harassment 10 Sanctions 10 Actions 11 Sexual Harassment/Sexual Assault 11 Sanctions 11 Actions 11 Hazing 11 Unethical Conduct NCAA Bylaw Disclosure of Information 12 Athletic Communications Expectations 12 Interviews 13 Social Networking Websites 13 Alcohol and Tobacco Policy 14 Alcohol 14 Tobacco 15 Drug Education and Screening 15 ASU Policies and Procedures 15 Self-Referral Safe Harbor 15 NCAA Policies and Procedures 15 Coach, Program and Departmental Evaluations 16 FRED M. KEY ACADEMIC EXCELLENCE PROGRAM FOR ATHLETICS 16 Athletic Academic Services and Procedures 16 Registration 16 Academic Advising 17 Dropping a Class 17 Attendance 17 Absence Policies for Athletic Events 17 Earning a Degree 17 Academic Performance Checks 17 2

5 Academic Mentoring/Tutoring 18 Study Hall 18 CONTINUING ELIGIBILITY 18 Ten-Semester Rule: Years of Competition 19 Use of a Semester 19 Use of a Season 19 Full-Time Enrollment and Good Academic Standing 19 Six-Hour Rule 19 75/25 Rule 19 Repeated Courses 19 Remedial Courses 19 Designation of Degree Program 20 Changing Degree Plans 20 Beginning of Second Year of Enrollment [completed two (2) full-time semesters] 20 Beginning of Third Year of Enrollment [completed four (4) full-time semesters] 20 Beginning of Fourth Year of Enrollment [completed six (6) full-time semesters] 20 Beginning of Fifth Year of Enrollment [completed eight (8) full-time semesters] 21 DEPARTMENT OPERATIONS 21 Notification 21 Photographs 21 Athletic Training 21 Physical Examinations 21 Standing Athletic Training Room Protocols 22 Strength and Conditioning 22 Academic Excellence 22 Student-Athlete Expectations in Supervised Study Hall 22 Countable Athletically Related Activities 23 Playing and Practice Seasons 24 Daily and Weekly Hour Limitations Playing Season 24 Weekly Hour Limitations Outside of Playing Season 24 Vacation Periods and Between Terms 24 Student-Athlete Travel Policy 24 Hosting a Prospective Student-Athlete 24 ATHLETIC SCHOLARSHIPS 25 Terms and Conditions of Awarding Institutional Financial Aid 25 Increase Permitted 25 Reduction or Cancellation During Period of Award 25 Fraudulent Misrepresentation 25 Misconduct 26 Reduction or Cancellation Not Permitted 26 Athletically Related Condition Prohibition 26 Decrease Not Permitted 26 Renewals and Nonrenewals 26 Reconsideration of Nonrenewal 26 Appeal Process for Lost Athletic Aid 26 Off-Campus and/or Book Stipend 27 AWARDS AND ACHIEVEMENTS 27 NCAA RULES AND REGULATIONS 27 Awards, Benefits and Expenses for Enrolled Student-Athletes 28 Award 28 Extra Benefit 28 3

6 Excessive Expense 28 Pay 28 Gambling Policy 28 Complimentary Admissions 28 Equipment 29 Reporting a Violation 29 To Who Shall an Alleged Violation be Reported 29 Leaving Angelo State University 29 Transfer Request Procedures 29 Requesting Permission to Contact 29 Transferring Within the Lone Star Conference 29 Transferring Outside the Lone Star Conference 30 Denied Permission to Contact and/or Transfer Release 30 Appeal Process for Denied Permission to Contact and/or Transfer Release 30 CHAMPS/LIFE SKILLS 30 Student-Athlete Advisory Committee (SAAC) 30 APPENDIX A: Summary of Regulations NCAA Division II 31 APPENDIX B: Policies and Procedures for Drug Education and Drug Screening for Student-Athletes at Angelo State University 45 APPENDIX C: NCAA Banned Drugs 55 ALMA MATER 57 FIGHT SONG 57 This handbook is for information purposes only. The provisions of this handbook do not constitute a contract, express or implied, between any student-athlete and Angelo State University. The provisions of this handbook are subject to change without notice. The most up to date version of this handbook will be posted on the Compliance page of 4

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9 LONE STAR CONFERENCE HISTORY AND MISSION STATEMENT Long known as a leader in intercollegiate athletics, the Lone Star Conference (LSC) is an innovative athletics conference that aims to provide a superior competitive experience for member institutions and to allow for comprehensive development of student-athletes through academic services and life skills programming. The LSC continues to build upon its proud history while intending to be recognized as the premier NCAA Division II conference in the nation. The league's mission is to foster student participation and success among member institutions in Division II intercollegiate athletics as an integral part of each institution's total educational program. The LSC strives for academic excellence, stresses involvement within the community, and prides itself in upholding traditions while continually seeking new opportunities to provide student-athletes with a unique and superior experience. ANGELO STATE UNIVERSITY MISSION Angelo State University, a member of the Texas Tech University System, delivers undergraduate and graduate programs in the liberal arts, sciences, and professional disciplines. In a learning-centered environment distinguished by its integration of teaching, research, creative endeavor, service, and cocurricular experiences, ASU prepares students to be responsible citizens and to have productive careers. Angelo State University Anti-Discrimination Policy and Grievance Procedure for Students Angelo State University does not tolerate discrimination or harassment of students based on or related to sex, race, national origin, religion, age, disability, status as a covered veteran, genetic information, or other protected categories, classes, or characteristics. While sexual orientation is not a protected category under state or federal law, it is Angelo State s policy not to discriminate on this basis. Actions related to admission, discipline, housing, extracurricular, and academic opportunities shall not be made based on a student s protected status. Discriminatory behavior is prohibited regardless of the manner in which it is exhibited, whether verbally, in writing, or electronically displayed or conveyed. Individuals who violate these polices and laws are subject to disciplinary action, up to an including expulsion. Angelo State University Sexual Orientation Non-Discrimination Policy It is the policy of Angelo State University to strive to maintain an educational and work environment free from impermissible discrimination. In addition to Angelo State University s policy against discrimination on the bases of race, color, religion, sex, national origin, age disability, Vietnam era or special disabled veteran status, genetic information, or refusal to submit to a genetic test, it is the policy of Angelo State University that no person shall be subject to discrimination on the basis of sexual orientation with regard to admission, employment, or use of the programs, facilities, or services of Angelo State University. ANGELO STATE UNIVERSITY ATHLETICS MISSION The Angelo State Athletic Department will provide opportunities for exceptional student-athletes to compete in their sports and to enrich their personal lives, improve their abilities to serve and contribute to society, and to become leaders in their professions and in their communities. 7

10 Administration The intercollegiate athletic programs of Angelo State University shall be conducted in strict compliance will all rules, regulations, and bylaws of the National Collegiate Athletic Association (NCAA), Lone Star Conference, Texas Tech University system, Angelo State University, and the laws and constitution of the state of Texas. The president of the university shall provide direction to the athletic department to ensure compliance with all applicable rules, regulations, bylaws and laws governing intercollegiate athletics. The athletic director will be responsible for implementing procedures to ensure that the Athletic Department remains in compliance with all applicable rules, regulations, bylaws and laws governing intercollegiate athletics. A faculty athletics representative will be designated by the president. The individual will be a tenured faculty member outside of the athletic department. The Athletic Council shall be appointed annually by the president to give direction to the athletic programs, to review and make recommendations on matters related to the athletic programs, and to conduct reviews or studies as requested by the president. The president, faculty athletics representative, athletic director and assistant athletic director of athletic compliance will meet annually, usually in August, with all athletics department personnel to discuss new rules, interpretations, the need for strict adherence to the rules, and the consequences of noncompliance. Role of Student-Athletes STUDENT-ATHLETE EXPECTATIONS Participating in intercollegiate athletics at ASU is a unique privilege. Student-athletes are provided with opportunities specific to the exciting world of sports. Athletics furnishes avenues through which student-athletes may experience such facets as goal setting, teamwork, and leadership, among others. As an intercollegiate athletics participant, student-athletes are expected to embrace the role of a learner, utilizing these opportunities and experiences to enhance educational pursuits. Student-athletes function largely as representatives of the university. The athletics environment often affords student-athletes with considerable attention within and outside the campus community. As much of a privilege as participating in intercollegiate athletics is, this privilege caries a great deal of responsibility as well. Due to the high profile nature of being an athlete at ASU, student-athletes are held to high standards of behavioral expectations, ethical conduct, and sportsmanship. Studentathletes are expected to conduct themselves at all times in a manner that honors and complements themselves, their teammates, the Athletics Department, and the institution. Code of Student Conduct Students at ASU are subject to university regulations and procedures outlined in the institution s Catalog, Student Handbook, and all other published material containing such regulations, policies and procedures. Students are also expected to comply with all federal, state and local laws. This principle extends to conduct off campus that is likely to have adverse effects on the University or on the educational process. In addition, student-athletes are subject to all rules and regulations required for individual participating on specific sports teams, including team rules, rules of the lone Stare 8

11 Conference, and rules of the National Collegiate Athletic Association. Student-athletes are expected to be thoroughly familiar with institutional and departmental rules and regulations, as well as those pertaining to the Lone Star Conference and the NCAA. Violations of the Code of Student Conduct are invested and resolved by staff members in the Office of Student Services under the general supervision and direction of the Student Affairs and Enrollment Management Office. Members of the Athletics Department may be involved in such investigation, depending on the nature of the charge. Violations of local, state and/or federal laws are investigated and resolved by appropriate local, state and/or federal authorities. Members of the Office of Student Services and the Athletics Department may be involved in such investigations, depending on the nature of the charge. Violations of team rules are investigated and resolved by Athletics Department coaching staff members under the general supervision of the Office of the Athletic Director. Violations of Lone Star Conference and NCAA rules are investigated and resolved by the Office of Athletics Compliance under the general supervision of the Office of the Athletic Director. Possible violations may also be investigated and resolved by entities outside the Athletic Department, including, but not limited to the Faculty Athletic Representative, University Athletics Committee on Compliance, Lone Star Conference and the NCAA. Proper Conduct Student-athletes are expected to conduct themselves at all times in a manner that honors and complements themselves, their teammates, the Athletic Department and the institution. Student-athletes are expected to respect the rights and responsibilities of others, including teammates, coaches, professional staff, support personnel, members of opponents teams, official and spectators; as well as all members, visitors and constituents of the institution s community. Student-athletes are expected to assume the responsibility of meeting all academic and institutional obligations in a timely manner, consistent with established procedures. Improper Conduct Student-athletes are expected to refrain from the following prohibited conduct (as outlined in the ASU Student Handbook, Code of Student Conduct, Article B): Illegal use, production, distribution, sale or possession of alcohol, Illegal use, production, distribution, sale or possession of drugs, Academic dishonesty, Use, storage or possessions of weapons or dangerous devices, Tampering with safety equipment and arson, Theft and/or unauthorized use of property, Destruction of property Infliction of bodily or emotional harm, Sexual misconduct, Gambling, Hazing, False alarms for terroristic threats, Unauthorized presence Failure to comply with university authority, Unauthorized or abusive use of computer equipment, programs or data, Misuse of computer, Dishonest conduct, 9

12 Disorderly conduct, Failure to comply with residential living rules, Cheating, Plagiarism, Collusion, Abuse of resource material, Fabrication and falsification, and Bearing false witness. Sanctions. The sanctions for violations related to improper conduct will be determined by ASU institution authorities as well as NCAA authorities on a case-by-case basis. Actions. Report all knowledge of possible unethical conduct to the Athletic Compliance Office. Academic Integrity The Athletics Department, ASU and the NCAA consider scholastic dishonesty an egregious violation which may result in academic sanctions, suspension and/or athletics ineligibility. In addition to sanctions by the university and/or NCAA, a student-athlete who engages in scholastic dishonesty of any nature could receive Athletics Department disciplinary actions/sanctions. All possible sanctions, as described and explained on the signature pages of this handbook, are at the discretion of the Athletics Department Administration [Athletics Director or Senior Staff member(s)] and/or the Head Coach. Please remember that all student-athletes are also held accountable to the academic integrity standards in ASU s Code of Student Conduct as well as ASU Athletics Policy and can also be sanctions by university personnel. Academic Fraud Academic fraud includes but is not limited to: acquiring information (e.g., copying from other students on assignments or during exams), providing information (e.g., giving answers to other students for assignments or exams), plagiarism (e.g., claiming others work as one s own), conspiracy (e.g., agreeing with other students to commit academic dishonesty), and fabrication of information (e.g., falsification of results from research). Sanctions. Academic fraud is a violation of NCAA Bylaw 10.1(b). Penalties may vary according to the severity of the violation and may result in suspension and/or termination from the athletics program and/or the university. Harassment Actions. Report all knowledge of possible improper conduct to the Athletic Compliance Office. Student-athletes are expected to be viable, contributing members of the ASU community. As a socially and culturally diverse community, student-athletes are expected to be sensitive to and respectful of the background, heritage, experiences and rights of all others. Harassment is defined as any act or verbiage that demeans, humiliates, or intimidates others. Sanctions. Harassment in any form is unacceptable and will not be tolerated at ASU. Disciplinary measures will be taken regarding the violation of this policy. 10

13 Actions. Victims of harassment are encouraged to contact the ASU Counseling Center or appropriate Athletic Department personnel. Sexual Harassment/Sexual Assault Sexual harassment is a violation of University policy and will not be tolerated in the University community. Sexual harassment is defined as any unwelcome sexual advance, request for sexual favor, reference to gender or sexual orientation, or other verbal or physical conduct of a sexual nature. Such behavior, even if perceived to be in jest, is unacceptable and will not be tolerated at ASU. Sexual assault is defined as an unwanted violating sexual act forced upon an individual by a perpetrator. The perpetrator may or may not be known to the victim. On college campuses, date rate, which involves acquaintances or friends as opposed to strangers, is the prevalent form of sexual assault. Just because two individuals know each other does not absolve one from acting without the consent of the other. Keep in mind that no means no regardless of the type of relations that exists between two people. When one person acts in a manner unwanted by another, the unwanted act will be considered assault. Hazing Sanctions. Sexual assault is unacceptable and will not be tolerated at ASU. Disciplinary measures will be taken regarding the violation of this policy. Actions. Victims of sexual harassment or sexual assault are encouraged to contact the ASU Counseling Center or appropriate Athletic Department personnel. Hazing means any intentional, knowing or reckless act, occurring on or off the campus of an educational institution, by one person alone or acting with others, directed against a student, that endangers the mental or physical health or safety of a student for the purpose of pledging, being initiated into, affiliating with, holding office in or maintaining membership in any organization whose members are or include students at an educational institution. Hazing is prohibited by State law and University policy and will not be tolerated. If you witness or are a victim of any hazing please contact your head coach, the Athletic Director, the Associate Athletic Director, Senior Woman Administrator or the Assistant Athletic Director of Athletic Compliance immediately. Unethical Conduct NCAA Bylaw Unethical conduct by a prospective or enrolled student-athlete or a current or former institutional staff member, which includes any individual who performs work for the institution or the athletics department even if he or she does not receive compensation for such work, may include, but is not limited to, the following: (a) Refusal to furnish information relevant to an investigation of a possible violation of an NCAA regulations when requested to do so by the NCAA or the individual s institution; (b) Knowing involvement in arranging for fraudulent academic credit or false transcripts for a prospective or an enrolled student-athlete; (c) Knowing involvement in offering or providing a prospective or an enrolled student-athlete an improper inducement or extra benefit or improper financial aid; (d) Knowingly furnishing or knowingly influencing others to furnish the NCAA or the individual s institution false or misleading information concerning an individual s involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation; (e) Receipt of benefits by an institutional staff member for facilitation or arranging a meeting between a student-athlete and an agent, financial advisor or a representative of any agent or advisor (e.g., runner ); 11

14 (f) Knowing involvement in providing a banned substance or impermissible supplement to student-athletes, or knowingly providing medications to student-athletes contrary to medical licensure, commonly accepted standards of care in sports medicine practice, or state or federal law. This provision shall not apply to banned substances for which the studentathlete has received a medical exception per Bylaw ; however, the substance must be provided in accordance with medical licensure, commonly accepted standards of care and state or federal law; (g) Failure to provide complete and accurate information to the NCAA, the NCAA Eligibility Center or institution s admissions office regarding an individual s academic record; (h) Fraudulence or misconduct in connection with entrance or placement examinations; (i) Engaging in any athletics competition under an assumed name or with intent otherwise to deceive; or (j) Failure to provide complete and accurate information to the NCAA, the NCAA Eligibility Center or the Institution s athletics department regarding an individual s amateur status. Disclosure of Information Student-athletes are required to immediately disclose (within 24 hours) if they are arrested or otherwise charged with a criminal offense by any law enforcement agency in any jurisdiction, have violated the Angelo State University Code of Conduct, OR have engaged in any behavior, at any time, that could have negative consequences for their team and/or the athletics department. This includes behaviors that could result in sanctions by campus entities (Housing, Dining, Dean of Students Office, Academic Departments, and Professors, etc.). In addition, student-athletes must disclose any behavior(s) that results in medical personnel action that is not athletically related (ambulance requested, trip to hospital or doctor, etc. outside of practice or competition). These requirements include incidents that might occur out of town and/or during school breaks. Student-athletes must report the information to their Head Coach within twenty-four (24) hours of the occurrence or they will risk (including but not limited to) suspension, permanent removal from the program and/or reduction or cancellation of athletics aid at the discretion of the Director of Athletics or his designee. A student-athletes failure to report the information to their head coach within 24 hours could result in Athletics Department disciplinary action/sanctions. All possible Athletics Department sanctions are at the discretion of the Athletics Department Administration [Athletics Director or Senior Staff Member(s)] and/or the Head Coach as described and explained on the signature pages of this Handbook. Finally, it is the Head Coaches responsibility to report the incident to the director of Athletics and/or a member of the Athletics Department s senior staff as soon as possible. Athletic Communications Expectations As an Angelo State student-athlete, you will be the center of attention on many occasions. Members of the new media, Angelo State alumni, friends and the public will want to talk with you about your experience as a student-athlete. You have a responsibility to your teammates, your coaches and to the university to meet with the media, with alumni, friends and the public. The media gives our athletic program, and you, coverage. Opportunities to meet with the media, alumni, fans and pubic should be viewed as just that, an opportunity, as well as a responsibility. The public is interested in the intercollegiate athletic experience and it is from these interested alumni, fans and supporters that the university receives much of the support for the athletic program. 12

15 Interviews Following are some important thanks to remember as you interact with the media and the public The opportunity to deal with the press is a learning experience and can help you develop communication skills which can be helpful not only during your time as a student-athlete, but in future professional, business and athletic careers. You should always be on time for scheduled and pre-arranged interviews. You should always return phone calls arranged by the Athletic Communications office at the appropriate and designated time. Failure to do so is a poor reflection on you, your coaches, teammates and the university. The Athletic Communications office will not give out your phone number or without your permission Never agree to any interview unless arrangements have been coordinated by the Athletic Communications office. This policy will help you avoid contact with unauthorized persons who attempt to gain and use information for scouting or gambling purposes. The athletic communications office will alert you when to expect calls from authorized contact(s) from the media or other related individuals. As a student-athlete at Angelo State, you are expected to be available to the media, but you do not have to answer every question from the media. This is important. A proper response to a question you would rather not answer is always, I d rather not discuss that subject. You may always refer a question to your coaches or to a member of the Athletic Communications staff. If you are uncomfortable with questions asked or the general tone of the interview, contact the Athletic Communication staff member responsible for your particular sport. Remember: Nothing is Off The Record. While the person you are talking to may not print or broadcast what you say, it could be repeated in conversation and could appear later in a story or broadcast by someone who heard it from a reliable source. Again, Nothing is Off the Record. Use good judgment in what you say to the media. Remember, you are representing not only yourself, but your family, teammates, coaches and the university. A good general rule is If you can t say something good, don t say anything. This applies to comments about your teammates, coaches and your opponents. At times you may be asked about personal or family business. You are not required or expected to answer questions of a personal or family nature, whether they refer to your personal family or your team family. Just say, I d rather not discuss that subject, and then refer it to your coaches or the Athletic Communications office. Social Networking Websites Social media can be a great way to interact with friends, fans and the public and promote your sport and the University. Used irresponsibly it can be a quick way to destroy your reputation in 140 characters or less. Social networking is an extremely powerful tool and the Angelo State Athletics Department wants you to use that tool to your advantage. Use it as a tool to not only market yourself but your program and university. Build relationships with fans and alumni and actively engage with those to promote the Angelo State Athletic Department. 13

16 Here are some tips for social networks. Do not post personal information such as cell phone numbers, date of birth, social security number, address, class schedules, your whereabouts, etc. Consider that once any written test or photo is posted online, it becomes available to anyone with internet access. Consider that many potential employers, internship series, graduate programs and scholarship committees now search these sites to screen applicants. Only friend individuals that you would actually consider a friend. Don t post anything privately that you wouldn t post publicly. Monitor default privacy settings. Do not post information about your teammates, coaches, prospects, or administration. Student-athletes could face discipline/dismissal for violation of team, University, and or NCAA policies. You will be held accountable for all conduct appearing on your site, and may be subject to disciplinary action by coaches and/or Athletic Department personnel. Athletic Department personnel may search your social networking website(s). Alcohol and Tobacco Policy As an ASU student-athlete, you may receive extra attention from other students. Along with this high visibility comes an extra responsibility. These policies contain the minimum guidelines which may be expanded on by each head coach. Alcohol Recognizing that the improper use of alcohol can be detrimental to the health and welfare of student-athletes, as well as to their athletic performance, and in recognition that there is increased public attention being given to university student-athletes concerning drinking behavior, the Athletic Department establishes the following policy for alcohol consumption by student-athletes. This policy does not supersede federal, state, local laws or University policies and regulations pertaining to alcohol consumption, nor does it supersede any foreign or international regulation when traveling out-of-country. This policy contains the following minimum guidelines which may be expanded on by each head coach: No consumption of alcohol by anyone under 21 years of age at any time. No consumption of alcohol by any student-athlete while traveling and competing as a team member for away competitions. All student-athletes are to be governed by this policy. Those student-athletes of legal age to drink (over 21 years) can do so in accordance with this policy. The behavior of intoxicated student-athletes does not present a positive image of ASU and its student-athletes. It is anticipated that student-athletes eligible to drink will do so in a responsible manner, and in accordance with team regulations. 14

17 Tobacco NCAA rules state that the use of tobacco products is prohibited for all student-athletes, coaches, all game personnel (i.e., coaches, trainers, managers and game officials) in all sports during PRACTICE and COMPETITION. Uniform penalties (as determined by the applicable rules-making committees and sports committees with rules-making responsibilities) shall be established for use. These are the minimum guidelines which may be expanded on by each head coach. Drug Education and Screening The purpose of the Drug Education and Drug Screening Program for Student-Athletes at Angelo State University is to provide safe and equitable competition for student-athletes participating in the intercollegiate athletic program, consistent with the high ethical standards and the goals and objectives of the university. ASU Policies and Procedures Each student-athlete is provided a copy of the Policies and Procedures for Drug Education and Drug Screening for Student-Athletes at Angelo State University at the beginning of each academic year (see Appendix B). Each student-athlete should be familiar with the policies and procedures, as well as with the penalties for positive results. If a studentathlete has questions regarding the policies, procedures, and penalties, they should see the Athletic Director, Assistant Athletics Director of Sports Medicine or the Athletic Compliance Office. Self-Referral Safe Harbor. The Department encourages each student-athlete to seek help about concerns he or she may have regarding a potential substance abuse problem. Any student-athlete who has a concern about substance abuse may notify a member of the Athletic Department s staff of such concerns and receive information, an assessment, and/or drug counseling. The first such self-referral shall not constitute a failed drug test, provided that the self-referral is made before notice of a pending drug test. The staff member must contact the Drug Testing Coordinator no less than 5 business days of such self-referral. NCAA Policies and Procedures The NCAA Drug-Testing Program was created to protect the health and safety of studentathletes and to ensure that no one participant might have an artificially induced advantage or be pressured to use chemical substances. Each student-athlete is provided a copy of the Summary of NCAA Regulations Division II (see Appendix A) and the NCAA Banned-Drug Classes (see Appendix C) at the beginning of each academic year. The NCAA Banned-Drug Classes are subject to change. A current list can be found at: Each student-athlete should be familiar with the policies and procedures, as well as with the penalties for positive results. If a student-athlete has questions regarding the policies, procedures, and penalties, they should see the Athletic Director, their Head Coach, or Assistant Athletics Director of Sports Medicine. PLEASE NOTE that many nutritional/dietary supplements contain NCAA banned substances. The U.S. Food and Drug Administration (FDA) does not regulate the supplement industry; therefore purity and safety of nutritional dietary supplements cannot be guaranteed. Impure supplements may lead to a positive NCAA drug test. The use of supplements is at the student-athlete s own risk. 15

18 If you are taking or interested in taking an over-the-counter nutritional/dietary supplement, please check with the Assistant Athletics Director of Sports Medicine for more information. Failure to do so may result in a POSITIVE drug test and LOSS of athletic eligibility! Coach, Program and Departmental Evaluations All ASU student-athletes will be given the opportunity at the end of their seasons (Near the end of the season for spring sports) to evaluate their head coach, assistant coaches, sport program and the departmental service areas. These evaluations are administered by the Senior Woman Administrator or her designee. The results of these evaluations are summarized and are used during the evaluation process of all sport programs and departmental areas. If a student-athlete has a grievance pertaining to any service area or policy, he/she has the option of presenting it to a coaching staff member or Athletics Department staff member. If the student-athlete feels uncomfortable discussing the issue with an Athletics Department staff member, he/she could contact the Faculty Athletics Representative (FAR). In addition, a student-athlete exit interview /survey opportunity is provided by the Senior Woman Administrator or her deigned to all student-athlete who exit a sport program (exhausted eligibility, quit, cut, transfer or graduation). The purpose of the interview/survey is to find out how the studentathletes perceive their overall experience at ASU. The information is used to help the Athletics Department determine the strengths and weaknesses of programs and to help decide where changes or improvements should be made. FRED M. KEY ACADEMIC EXCELLENCE PROGRAM FOR ATHLETICS Athletic Academic Services and Procedures The Director of Athletic Academic Services Office, located in the Junell Center Room 254A, provides a range of academic services. The Director of Athletic Academic Services within this office offers: Guidance concerning course scheduling Assistance with registration and adding or dropping a course Information regarding NCAA academic requirements Eligibility, degree plans and grade checks Mandatory study hall for identified students Registration Student-athletes are responsible for meeting with their academic advisors and the Director of Athletic Academic Services before registering for classes each semester. This process ensures that you are fulfilling your academic and degree progress requirements set by the NCAA, LSC and ASU. All current student-athletes will be able to register for classes on the first day of registration regardless of their academic classification with the university. 16

19 Attendance Academic Advising To ensure that you are fulfilling your academic and progress-toward-degree requirements, you are responsible for meeting with your academic advisors, the Director of Athletic Academic Services and coaches prior to registration for class each term. Dropping a Class According to NCAA regulations, a student-athlete is no longer eligible to compete, participate, or practice if enrollment falls below full-time status. At ASU, full-time enrollment is twelve (12) hours. If a student-athlete finds that they need to drop a class or classes they must have approval from their Head Coach, the Director of Athletic Academic Services or the Athletic Compliance Office. Once approval has been granted, the Assistant Athletic Director of Athletic Compliance or the Director of Athletic Academic Services will need to sign the drop slip before it is submitted to the Office of the Registrar. If a student-athlete drops a class without approval, he/she may be deemed ineligible for practice/competition, and may result in forfeiture of contests for your team. You are expected to attend ALL classes and complete ALL academic assignments on time, unless there is a conflict with competition and other arrangements are made with the instructor prior to posted class time. Other absences from class are to be avoided, and each head coach has his/her own disciplinary rules and regulations for unexcused absences. Absence Policies for Athletic Events University policy allows attendance policies (excused/unexcused absences and make-up work) to be established by each instructor. The student-athlete is responsible for discussing possible absences and policies regarding make-up of work with each instructor at the beginning of the semester to prevent misunderstandings later in the semester. Should the instructor not allow make-up work, the student-athlete is encouraged to select another course in which make-up work is allowed. All discussions and schedule changes MUST occur during the first class meeting. If you are unable to attend class because of a game, it is YOUR RESPONSIBILITY to inform your instructors and complete assigned work (i.e., quizzes, tests, etc) PRIOR to departure for the competition, unless other arrangements are made. Earning a Degree All of the student-athletes at ASU are encouraged to earn their college degree in four to five years. During your enrollment at ASU you WILL NOT receive preferential treatment in ANY AREA of your academic program. If you are having problems or concerns in a class, please inform your Head Coach or Director of Athletic Academic Services. Academic Performance Checks Periodically the Director of Athletic Academic Services will submit progress reports to professors of student-athletes. Each report requests information regarding class attendance, participation, and current grades. Student-athletes receiving a poor progress report will meet with the Director of Athletic Academic Services to develop an academic recovery plan. The academic recovery plan will vary depending on the student s circumstance and will be determined at the discretion of the Director of Athletic Academic Services. 17

20 Academic Mentoring/Tutoring As an ASU student-athlete, you are expected to maintain complete honesty and integrity in all academic pursuits and will be held to the following guidelines: You are responsible for doing all of your own coursework; It is NOT the responsibility of the mentor/tutor/coach/volunteer to do your work for you; You WILL come to these sessions prepared and with all necessary materials; You must understand that these sessions are not for completing homework, but to receive extra help where it is needed; You must understand that if you do not attend these sessions, the opportunity to participate in these sessions may be removed. You must understand that these sessions fall under the Angelo State University Student Academic Honor Code and NCAA Ethical Conduct legislation, and any violations of the honor codes will be reported to the Dean of Student Life and to the NCAA. If you are in need of a mentor/tutor, please inform the Director of Athletic Academic Services. Study Hall It is your responsibility to attend ALL required study halls and remedial tutoring sessions. Each head coach has the option of conducting and monitoring a study hall for his/her individual program. Given the time constraints of student-athletes schedules and the wide range of their academic backgrounds and foundations, a structured study environment is sometimes necessary to facilitate academic learning. A student-athlete may be assigned or unassigned supervised study hours based on discussions between the Director of Athletic Academic Services and Head Coaches. Supervised study hall hours during the day must take place in Junell Center Room 254A with the Director of Athletic Academic Services. Supervised study hall is always completed under the supervision of the Director of Athletic Academic Services or staff. Upon approval from the Director of Athletic Academic Services, credit may be given for supervised study hall hours in another university location. Team study hall will take place at a time determined by the Head Coach. Extended study hall hours will take place during midterms and final exams. Times will be posted on the Director of Athletic Academic Services office. *Please note that supervised study hall is closed during holiday breaks and university closures. CONTINUING ELIGIBILITY All student-athletes at ASU are subject to institution, conference and NCAA rules and regulations, pertaining to eligibility for participation in intercollegiate athletics. Since the regulations are subject to change, a student-athlete should always consult with his/her head coach, Academic Advisor and/or the Athletic Compliance Office with any questions. It is the responsibility of the student-athlete to know and meet all eligibility requirements. 18

21 Ten-Semester Rule: Years of Competition All student-athletes in NCAA Division II varsity sports are eligible for four (4) seasons of competition, to be completed during their first ten (10) semesters in which they are enrolled in at least a minimum full-time program of studies. Use of a Semester A student-athlete is considered to have used a semester under this rule when the studentathlete is officially registered in a collegiate institution (domestic or foreign) in a regular term o f an academic year for a minimum full-time program of studies, as determined by the institution, and attends the first day of classes for that term, even if the student-athlete drops to part-time status during that first day of classes. Use of a Season A season of competition is used the moment a student-athlete steps onto the playing surface during the course of any intercollegiate competition, despite the length of participation. Scrimmages, exhibitions, joint practice sessions with another institution, non-traditional season contest, etc., are all considered contest against outside competition. For the few exceptions to the rule or for additional information, please contact the Athletic Compliance office. Full-Time Enrollment and Good Academic Standing Student-athletes must be in good academic standing with the university and enrolled as a full-time student (enrolled in at least 12 credit hours) each semester to be eligible to practice, compete and travel with the team. A student-athlete will immediately become ineligible to engage in these activities if he/she drops below full-time status. Six-Hour Rule Student-athlete must pass a minimum of six (6) credit hours toward a declared major in each regular term (cannot include hours earned during an intersession or summer term). 75/25 Rule A student-athlete must earn at least 75 percent of the minimum number of semester hours required for progress toward degree during the regular academic year. The student-athlete shall earn no more than 25 percent of the minimum number of semester hours required for progress toward degree during the summer. Repeated Courses A course can be counted toward eligibility only one time. If a student-athlete repeats a class for which he/she has already received a passing grade (i.e., A, B, C, and sometimes D), then the course cannot count toward his/her eligibility for a second time. Remedial Courses During a student-athlete s first year of enrollment only, a maximum of twelve (12) credit hours of remedial courses can be used toward eligibility. 19

22 Designation of Degree Program A student-athlete shall designate a program of studies leading towards a specific baccalaureate degree by the beginning of the fifth semester of full-time enrollment and thereafter shall make progress toward the declared degree. To file an official degree plan a student-athlete must see their academic advisor and the Director of Athletic Academic Services. A copy of the application must be on file in the Athletic Compliance office. Changing Degree Plans If a student-athlete should decide to change from one academic major to another, he/she must have approval from their Head Coach, the Director of Athletic Academic Services and the Athletic Compliance Office before the change can be made. Once approved, the studentathlete may make the change by going to the department of the desired major; speak with an advisor and completing a new application of degree plan. A copy of the application must be on file in the Athletic Compliance office. Beginning of Second Year of Enrollment [completed two (2) full-time semesters] After completing the first academic year and by the beginning of the second year of enrollment, student-athletes must have earned a minimum of twenty-four (24) credit hours toward any degree program AND a minimum ASU cumulative GPA to be eligible for competition. A maximum of six (6) credit hours may be earned during the summer to meet the twenty-four (24) credit hour requirement. Beginning of Third Year of Enrollment [completed four (4) full-time semesters] After completing the second academic year and by the beginning of the third year of enrollment, student-athletes must have earned either: a minimum of twenty-four (24) credit hours toward any degree program during the previous academic year AND a minimum ASU cumulative GPA to be eligible for competition. A maximum of six (6) credit hours may be earned during the summer to meet the twenty-four (24) credit hour requirement; or a minimum of forty-eight (48) credit hours toward any degree program AND a minimum ASU cumulative GPA to be eligible for competition. A maximum of twelve (12) credit hours total may be earned during the summers to meet the forty-eight (48) credit hour requirement. Beginning of Fourth Year of Enrollment [completed six (6) full-time semesters] After completing the third academic year and by the beginning of the fourth year of enrollment, student-athletes must have earned either: a minimum of twenty-four (24) credit hours toward any degree program during the previous academic year AND a minimum ASU cumulative GPA to be eligible for competition. A maximum of six (6) credit hours may be earned during the summer to meet the twenty-four (24) credit hour requirement; or a minimum of seventy-two (72) credit hours toward any degree program AND a minimum ASU cumulative GPA to be eligible for competition. A maximum of eighteen (18) credit 20

23 hours total may be earned during the summers to meet the seventy-two (72) credit hour requirement. Beginning of Fifth Year of Enrollment [completed eight (8) full-time semesters] After completing the fourth academic year and by the beginning of the fifth year of enrollment, student-athletes must have earned either: a minimum of twenty-four (24) credit hours toward any degree program during the previous academic year AND a minimum ASU cumulative GPA to be eligible for competition. A maximum of six (6) credit hours may be earned during the summer to meet the twenty-four (24) credit hour requirement; or a minimum of ninety-six (96) credit hours toward any degree program AND a minimum ASU cumulative GPA to be eligible for competition. A maximum of twenty-four (24) credit hours total may be earned during the summers to meet the ninety-six (96) credit hour requirement. Notification DEPARTMENT OPERATIONS is the official means of communication at Angelo State University. Per ASU policy, students are expected to check their official ASU on a frequent and consistent basis; the university recommends checking daily. Student-athletes are responsible for all information sent to them via their university account and are advised that if they choose to forward their university account they will remain responsible for all information, including attachments sent to another account. Athletics Department communicates regularly with students via their university accounts. Student-athletes are expected to check their university daily and to keep their mailboxes functional. accounts should be purged of old at regular intervals so that can be sent and received at all times. Student-athletes are held responsible for all information forwarded to them by whether or not the is actually received or read. Therefore, student-athletes need to ensure that their mailboxes are not over quota and that important information will be received. Photographs The Athletic Communications office maintains a file of photographs for media use. All photographs are the property of the Athletics Department. Please note that NCAA rules do not allow the Department to give photographs to student-athletes. Athletic Training Physical Examinations All student-athletes must undergo a physical examination each year prior to participation or practice with any team. A student-athlete will NOT be allowed to participate in any scheduled practices, scrimmages or competition until the physical examination has been completed. The examinations will be completed by the ASU team physicians for student-athletes who report at the beginning of the pre-season period. 21