Municipal Bushfire Recovery Action Plan January 2014

Transcription

1 Municipal Bushfire Action Plan January 2014 Adopted Date: April 2014 Reviewed DATE

2 Table of Contents Foreword... 3 Introduction... 3 Impact Assessment Map... 4 Overview of event impact statistics Municipal Committee... 6 Introduction... 6 Structure... 6 Objectives... 7 Membership... 7 Sub-Committees... 8 Meetings... 8 Roles & responsibilities of members and Code of Conduct... 8 Role and responsibilities of the Chair... 8 Relationships & Support... 9 Reporting... 9 Review Municipal Bushfire Action Plan...10 KRA 1.1: Develop a Structure for Northern Grampians Shire KRA 1.2: Engage with the Northern Grampians throughout the recovery effort KRA 1.3: Work with State and Federal governments in the delivery of recovery actions KRA 1.4: Provide a Centre for as long as required KRA 1.5: Facilitate Municipal across the municipality Social Environment Plan KRA 2.2: Event and s KRA 2.3: Material Aid and Volunteer Coordination Built Environment Plan KRA 3.1: Local Laws/ Animal Management KRA 3.2: Public Health KRA 3.3: Re-establishment of council property and other public assets KRA 3.4: Re-establishment of private property KRA 3.5: Planning permissions and processes Natural Environment Plan KRA 4.1: Erosion & Waterways Management KRA 4.2: Flora and Fauna Management KRA 4.3: Cultural Heritage Management Economic Environment Plan KRA 5.1: Assess the direct & indirect impacts of the bushfire events on local business & employment38 KRA 5.2: Provide support to the Tourism Sector KRA 5.3: Identify major projects and business to stimulate the local economy Appendix 1: Social Environment Sub-Committee Terms of Reference Appendix 2 Built Environment Sub-Committee Terms of Reference Appendix 3 Natural Environment Sub-Committee Terms of Reference Appendix 4 Economic Environment Sub-Committee Terms of Reference Appendix 5: Acronyms used in the Action Plan Last saved by Greg Little 19/03/2014 Page 2 of 52 NGSC Municipal Bushfire Action Plan

3 Foreword Northern Grampians Shire was impacted by a number of fires during January They varied from relatively minor to quite severe incidents. The Bushfire Action Plan has been developed to aid in the recovery of those affected communities. The clean-up and rebuilding of physical assets can and will commence relatively quickly, but support needs to be ongoing to address the full scope of the resulting damage. The effect on the business community, while in most cases not directly impacted by these fires, has also been severe. It will take considerable time to rebuild and return these businesses back to a normal turn-over. While this rebuilding is in progress the longer term resilience of our communities, which has endured much in these recent, past years, should be given careful consideration. I take this opportunity to again thank all those emergency service workers who responded to the fires in the first instance and over the many days and weeks that followed, and also to again thank all those who have assisted with the recovery phase. Finally thank you to the Team who will implement this Plan and will be instrumental in returning our communities back to normal. Cr. Kevin Erwin Mayor, Northern Grampians Shire Council. Introduction Northern Grampians Shire Council is situated in the North Central Region of Victoria and is home to 11,912 residents. There are eleven affected areas within the municipality including Halls Gap and the Grampians National Park, Roses Gap, Wartook Reservoir, Stawell-Black Range, Carapooee, and Emu. The Northern Grampians Region boasts a strong tourism industry, along with farming and manufacturing in and around the Grampians. Major employment for the region includes tourism, agriculture, mining, meat production, health and trade. The 2014 Northern Grampians complex fires and the Black Ranges fires were suspected to have started from lightning on Wednesday, 15 January. Weather conditions and a merging of a number of smaller fires resulted in the fires becoming a significant natural disaster. It is estimated the Northern Grampian fire have burnt more than 51,800 hectares. A Municipal Emergency Coordination Centre (MECC) was opened on the morning of the 17th January, along with a Relief Centre to cater for evacuated residents and visitors in the fire affected areas. A Centre and a Post impact Assessment program has also been undertaken. For the Northern Grampians Shire municipality the loss of homes, and damage to buildings, equipment and property were a significant tangible example of the effect of this fire. What is also apparent is these fires have had a major impact on the tourism industry through immediate losses of visitation, the strain on tourism operations and the future visitor experience and confidence. Additionally the cumulative effect of natural disasters [fires, drought, fires, locust, landslides, floods and fires] over the last decade is noticeable when engaging with the community and individuals. The Northern Grampians Shire Council response to the disaster event has until the adoption of this plan in April 2014 been guided by an Inception Period plan. This has provided a response framework as well as an immediate recovery structure. Last saved by Greg Little 19/03/2014 Page 3 of 52 NGSC Municipal Bushfire Action Plan

4 Impact Assessment Map Last saved by Greg Little 19/03/2014 Page 4 of 52 NGSC Municipal Bushfire Action Plan

5 Overview of event impact statistics. Property types with direct fire damage in the Northern Grampians Shire Businesses 2 Caravans 1 Farms 1 House- Primary Residences 2 Other houses, cottages, residences 15 Sheds 18 Carports/Pergolas/external fittings 3 Fence damage / destroyed 4 Reported pasture/grazing crop loss 10 Ha Reported farm fencing lost or damaged 33km *$ Farm machinery/tractors 2 Plantation timber 16Ha Water supply 1- delivering to 8 properties o Cost of supply reinstatement $13500 Municipal roads impacted by fire or suppression activities 14 o Roads reopened (as at March ) 12 o Inspections/assessments completed on affected roads 100% o Road emergency clearing clean up works completed 70% o Road furniture, signpost, rails affected $40,000 Parks and Gardens 0 infrastructure and recreational reserves 1 Environment (erosion, trees) 97 o Estimated cost to council $25,000 Value of restoration of road network & removal of trees $0.5 million Evacuation/Relocated only to relief centre 400+ Economic Impact (excluding farm properties- as at date) Businesses assessed 94 Confirmed direct damage due to fire event 3 Estimated direct income loss during fire $ Loss of stock $ Impact on bookings 48 Refunds provided 3 Cancellations 52 Number of days lost 179 Effect on employees 22 Businesses reducing staff hours/temporary cessation of employment 10 Information sourced from Northern Grampians Shire Council post impact assessments and correct as at March Last saved by Greg Little 19/03/2014 Page 5 of 52 NGSC Municipal Bushfire Action Plan

6 Municipal Committee Introduction The impacts of the January 2014 bushfires in the Northern Grampians Shire have had a significant impact on the townships of Halls Gap, Roses Gap, Stawell, Emu, Wartook and the community living in the Black Range and accessing the Grampians National Park. In line with the Emergency Management Act 1986, the Municipal Emergency Management plan, and as a clear commitment to the communities of the municipality, the Shire has convened a Municipal Bushfire Committee. The principal role of the committee is to oversee all aspects of the work required to assist the recovery of the community from the impact of the Bushfires and to foster a cooperative and shared approach to emergency recovery from key agency stakeholders. The Northern Grampians Shire Council Municipal Incident Committee has the following Terms of Reference: Structure The structure of the Municipal Incident Committee is as defined in the Municipal Emergency Management Plan. Last saved by Greg Little 19/03/2014 Page 6 of 52 NGSC Municipal Bushfire Action Plan

7 Objectives The objectives of the Municipal Incident Committee are to: (a) Develop a Municipal Incident Action Plan to identify all actions necessary to ensure recovery is undertaken in a systematic, affective and timely manner appropriate to the community s capacity; (b) To recommend that Council adopts the Municipal Bushfire Action Plan as an approved Council document; (c) Facilitate and oversee the implementation of the Action Plan; (d) Monitor the progress and on-going developments arising through the recovery process to ensure actions are flexible and responsive to emerging needs, trends and relevant issues; (e) Report to the Council, State and Commonwealth with recommendations for resources and actions needed to assist with recovery across all areas; (f) Foster and facilitate recovery initiatives at the local level; (g) Partner with a range of organisations to: Facilitate community engagement; Provide knowledge on local issues and initiatives; Encourage communities to become involved; Link with current Federal and State Government policies and directions; Advocate the need for a shared response to the issues; (h) Inform the community of progress on Municipal Incident and major initiatives and achievements; and (i) Coordinate dissemination of relevant information. Membership Mayor Northern Grampians Shire Council Chairperson Chief Executive Northern Grampians Shire Council Municipal Manager Northern Grampians Shire Council Director Economic and Development Northern Grampians Shire Council Director Infrastructure and Environment Northern Grampians Shire Council Chief Executive Grampians Health Bushfire - Northern Grampians Shire Council Emergency Management, Grampians Region Department of Human Services and invitations to attend meetings or receive minutes to: Parks Victoria Department of Primary Industries Victoria Police Department of Sustainability and Environment The Municipal Bushfire Committee may co-opt particular individuals as required for specific purposes. Member s representation organisations will be encouraged to provide a nominee if a committee member is unable to attend a meeting on a particular occasion. Members from organisations may invite others (with the prior approval of the Chairperson) to attend Committee meetings to provide advice or support on relevant issues. The term of membership on the Municipal Bushfire Committee will be for 12 months from the date of the first meeting of the committee. After 12 months of operation, the committee will conduct a review process to consider the need for the ongoing operation and composition of the committee. All members will be eligible for re-appointment. Last saved by Greg Little 19/03/2014 Page 7 of 52 NGSC Municipal Bushfire Action Plan

8 Sub-Committees There will be four sub committees established to oversee discrete areas as defined within the Municipal Incident Action Plan. Each subcommittee has Terms of Reference and report directly to the Municipal Incident Committee. The four sub committees are: Social Environment Sub-Committee focussing on building stronger communities beyond the Bushfires. Built Environment Sub-Committee focussing on building better infrastructure beyond the Disasters. Natural Environment Sub-Committee focussing on creating a better natural environment beyond the Disasters. Economic Environment Sub-Committee focussing on building business and employment beyond the Disasters. In accordance with the Terms of reference for each Sub-committee, there may not continue to be a need for the sub-committee to continue to meet or advise the Municipal Bushfire Committee if the recovery activities have been addressed. Meetings The Municipal Bushfire Committee shall meet each month in the first year and then as determined by the committee, and the quorum for each Municipal Incident Committee shall be half the membership of the committee. Roles & responsibilities of members and Code of Conduct Members will: Attend meetings and participate in accordance with the Terms of Reference; Provide constructive input into matters related to local issues, concerns, ideas and solutions; Report back to their respective parent organisations as required to ensure those interests are kept informed and up to date on progress of the committee s work. All members will be responsible for upholding the following values: Respecting the views, ideas and beliefs of all members; Providing an atmosphere where all members feel safe and comfortable to participate and express their views openly; Being transparent, honest and trustworthy; and Contributing in a positive and collaborative way to finding solutions to issues and concerns. Role and responsibilities of the Chair The Chair will be responsible for ensuring that: The meeting is facilitated to enable independence and fairness; Meetings are consistent with the terms of reference; The meetings start and end at the appointed times; The agenda is relevant and manageable within the time constraints of the meeting; Agreed actions are recorded, followed up and resolved; and An appropriate atmosphere and standard of behaviour is maintained to allow all members to feel comfortable in attending. Last saved by Greg Little 19/03/2014 Page 8 of 52 NGSC Municipal Bushfire Action Plan

9 Relationships & Support Secretariat support will be provided by the Northern Grampians Shire Council through the Municipal Bushfire Committee functions. Reporting The Municipal Bushfire Committee will provide reports or briefings through Council staff to the State and Commonwealth Governments, the Northern Grampians community and other relevant organisations as required. The Municipal Bushfire Committee will provide advice and advocacy to State and Commonwealth governments and relevant authorities regarding ongoing recovery issues. Review The Terms of Reference will be reviewed every 12 months or as required. Last saved by Greg Little 19/03/2014 Page 9 of 52 NGSC Municipal Bushfire Action Plan

10 1 M u n i c i p a l B u s h f i r e R e c o v e r y A c t i o n P l a n KRA 1.1: Develop a Structure for Northern Grampians Shire Goal: To assess the impact of the bushfires on the municipality and work with governments, agencies and the community to effectively plan for recovery. Objective Strategies and Actions Responsibility Key Performance To prepare a structure for the development of an implementation plan for recovery services across the municipality Ensure that the development of recovery services is undertaken in a planned, strategic and timely manner Accurately cost the impact of the Response and actions Identify priority areas within the Northern Grampians Shire utilising impact assessment data gathered after the event Develop a recovery structure for the municipality Establish a Municipal Bushfire Committee to oversee recovery actions, programs and services Provide immediate response and recovery actions in a planned manner Plan for provision of adequate resources to effectively deliver on actions identified in the Municipal Bushfire Action Plan Maintain accurate costing of all actions undertaken within the response and recovery phases, including actual cost to council, income received in grants and donations and funding deficits where known. Municipal Manager () Chief Executive (CEO) Management Team Director Corporate Services Priority Areas identified Structure endorsed Committees established and active Inception Period Plan adopted RMT established mapped against recovery plan Quarterly Report to Council April 2014 March January January 2014 February 2014, CRO RMT 2 years Status at Last saved by Greg Little 19/03/2014 Page 10 of 52 NGSC Municipal Bushfire Action Plan

11 Objective Strategies and Actions Responsibility Key Performance Status at Develop an understanding of the expected cost and funding sources to deliver response and recovery services Undertake a financial analysis of the recovery action plan, provide cost estimates and to identify possible funding sources from current and emerging funding streams ensure claims for funding reimbursement to NDRRA are submitted at the appropriate time with the information required by DOT to ensure funding is available for Council reimbursement Director Corporate Services, Finance,, Finance Manager Action plan costed against funding sources Finances received prior to previous allocation being expended. April 2014 Up to 30 June 2016 Financial analyst Last saved by Greg Little 19/03/2014 Page 11 of 52 NGSC Municipal Bushfire Action Plan

12 KRA 1.2: Engage with the Northern Grampians throughout the recovery effort Goal: To ensure the community in engaged, consulted and informed in all aspects of municipal recovery. Objective Strategies and Actions Responsibility Key Performance Engage with, inform and involve the community in the process Inform the community on the development and reviews of the Municipal Bushfires Action Plan Develop and implement a community information strategy that maintains the delivery of community information (in a variety of forms) regarding the recovery process and services available in order to reach as many residents as possible Report regularly to the community on the implementation on the Municipal Bushfires Action Plan Hold regular briefings between, and other key stakeholders Commence recruitment of community representatives to undertake roles within the recovery sub committees prepare a plan for the seamless withdrawal to the community of recovery services as recovery is completed, engagement noted in Council report Communications strategy Fading to occur back to main stream by July 2012 Updates as per comms plan Regular supply of information to comms Production of frequent internal and external updates Induct community groups into role functions move back into mainstream services 2 years, 2 years 2 years C, Comms support Status as at Last saved by Greg Little 19/03/2014 Page 12 of 52 NGSC Municipal Bushfire Action Plan

13 KRA 1.3: Work with State and Federal governments in the delivery of recovery actions Goal: To work in partnership with state and federal government to recover from the impact of the Bushfires. Objective Strategies and Actions Responsibility Key Performance Status as at Engage with relevant government departments throughout the recovery process Work with government departments and authorities including DEPI, Vic Roads, DHS, Centrelink, DBI, DTF, RDV, RDA, DoJ, GWMW, Catchment Management Authorities, and OESC to effectively coordinate recovery efforts. Committee Directorate management Establishment of the recovery committee Attendance at local and regional meetings April Develop working groups as required to collectively address priority issues identified in the Northern Grampians Shire. Committee Attendance at local and regional meetings April Manage State and Federal funding to effectively meet the needs of the local community. Committee Funding availability prioritised and mapped against needs April Liaise with State government departments to maximise the opportunity for a coordinated approach for landowners and to minimise duplication of work and/or information by Council and other agencies., MERO, CEO Maintain regular contact with key stakeholders regarding recovery April advocate on behalf of communities for funding under category C of NDRRA for community recovery when this has not been provided, CEO, Council Eventual feedback from government on status of grants available April 2015 Last saved by Greg Little 19/03/2014 Page 13 of 52 NGSC Municipal Bushfire Action Plan

14 KRA 1.4: Provide a Centre for as long as required Goal: To provide information and referral to the community regarding recovery services for as long as necessary. Objective Strategies and Actions Responsibility Key Performance Status as at Maintain service delivery through the Centre Maintain the Grampians Health (Stawell Health & Centre- SHACC) as the nominated centre. Continuing use of recovery centre by community Until Feb Office space Centre Coordination Liaise with regular users of the facility to minimise disruption to regular activity. Centre SHACC partners attending fortnightly meetings while recovery centre is open Until Feb Centre Coordination, Meeting room, centre room, Dedicated phone line Develop an exit strategy for the Centre Maintain regular communications with agencies, service providers and the community to ascertain the need for the Centre to remain open. Agreement on Centre exit plan Feb Media promotion of recovery centre strategy Plan for and communicate with agencies and the community about the planned closure of the Centre. Comms support Information provided on centre closure Feb 2014 Media promotion Plan for and develop a strategy for the continuation of bushfire recovery related services once the Centre is closed. Comms support support process established Information board provided at SHACC By Feb Media promotion of recovery centre strategy. Last saved by Greg Little 19/03/2014 Page 14 of 52 NGSC Municipal Bushfire Action Plan

15 KRA 1.5: Facilitate Municipal across the municipality Goal: To facilitate the recovery of the Northern Grampians Shire community from the impacts of the emergency events, through the development and implementation of a comprehensive, integrated Municipal Bushfires Action Plan. Objective Strategies and Actions Responsibility Key Performance Status as at To prepare a structure for the development and implementation of recovery services across the municipality Convene a Municipal Bushfire Committee that encompasses the four elements of Emergency to oversee the development and implementation of recovery services across the municipality. Committee Structure developed Action Plan Drafted Review April 15,, CRO Ensure the development and delivery of recovery services is undertaken in a planned, strategic and timely manner Develop a Municipal Bushfires Action Plan to guide the delivery of recovery services across the municipality linked to data from assessment of the impact on individuals, community, public and private infrastructure, natural environment and economic environment. Draft plan developed notified about plan development April 2014., Engage with and involve the community in the process Develop and implement a Engagement strategy to engage with and provide opportunities for input, feedback and participation of the affected residents and community members in the development and delivery of recovery services., Engagement plan developed Consultation strategy developed and implemented April 2014, CDO Measure the effectiveness of the Disaster recovery effort seek assessment of the from State departments, audits and peer review Document and review the total of the Disaster recovery program. Analysis Completed Record of actions completed and reviewed July 2016 Last saved by Greg Little 19/03/2014 Page 15 of 52 NGSC Municipal Bushfire Action Plan

16 KRA 1.6: Facilitate Planning and Preparedness in the municipality Goal: To consolidate, evaluate and document findings from the implementation of the Organisational Action Plan for Northern Grampians Shire Council, towards planning for future emergency events. Objective Strategies and Actions Responsibility Key Performance Status as at To ensure that the Initial [inception period] Action Plan is implemented within specified timeframes Initial Action Plan is endorsed by the Senior Management Team and Council Ensure role holders are engaged and consulted regarding key result areas within the Initial Action Plan. Management Team (RMT), MERO Action plan endorsed by RMT Role holders identified within this action plan provide weekly status report to RMT February February 2014 Admin Ensure that the Initial [inception period] Action Plan remains relevant and up to date Review and update Initial Action Plan, taking into consideration emerging issues and state government initiatives as developed., MERO New information is added to updated versions of the Action Plan February Admin, CDO Evaluation and learned experience contributes to future planning Utilise findings from the implementation of the Initial Action Plan to inform the Municipal Bushfires Action Plan., MERO, Findings from status reports included in the development of the Municipal Bushfires Action Plan April 2014, Utilise findings from the implementation of the Municipal Bushfires Plan to assist with the review of the Municipal Emergency Management Plan (MEMP). MERO, RMT Findings from Action Plan fed into MEMP July 2015 Last saved by Greg Little 19/03/2014 Page 16 of 52 NGSC Municipal Bushfire Action Plan

17 Objective Strategies and Actions Responsibility Key Performance Status as at respond to requests for written submissions to reviews and investigations to ensure that the Northern Grampians Shire experience is evidenced Council,, MERO, CEO Identify key reviews and contribute comment or submissions July 2016, CEO Ensure readiness to respond to emergency events during the recovery period Continue to ensure that an emergency management structure is active and in place should another event occur. MERO CEO Roles as identified in MEMP are available ongoing MERO Last saved by Greg Little 19/03/2014 Page 17 of 52 NGSC Municipal Bushfire Action Plan

18 2 Social Environment Plan The Social Environment Sub-Committee terms of reference follows as Appendix 1. KRA 2.1: Personal Support and Counselling Goal: To assist Bushfire affected communities to manage the personal, psychosocial and financial impacts of the disaster. Objective Strategies and Actions Responsibility Key Performance Develop and maintain accurate data relating to people affected by the Bushfires, their plans and status Ensure adequate provision of personal support, counselling, material aid and case management services for Bushfire affected families and individuals, in Identify and map trends and issues arising from concerns raised by affected residents in partnership with relevant agencies Capture information on the number of people who have accessed grants through DHS, Centrelink and other agencies Capture data in a format that is consistent with the data needs of key stakeholders, to enable data sharing and avoid duplicate data gathering Provide personal support and counselling to community members using models appropriate to each individual case, such as outreach delivery methods Advocate for the provision of adequate financial counselling for individuals and families. Mapping via GIS, Crisisworks Gather data Update records Impact Summary Synchronise data requirements Share data GCH Centrelink Rural Financial Counselling Data collated and shared Noted in council reports April ongoing April 2015 April 2015 Admin Status as at Last saved by Greg Little 19/03/2014 Page 18 of 52 NGSC Municipal Bushfire Action Plan

19 Objective Strategies and Actions Responsibility Key Performance Status as at partnership with local agencies Lobby for adequate service provision for individuals and families seeking case management or ongoing support., GCH Noted in council reports April 2015, Identify individuals and groups requiring more intensive levels of support and refer to relevant service providers. GCH Referrals made Gaps identified and advocated for. April Rebuild community capacity in Disaster affected communities Identify and plan for the recovery of community capacity, social networks and functioning on impacted communities and rural property owners. Commence Development support for communities to assist with planning and capacity building April 2014, Establish a Social working group sub-committee., May Rebuild Agency capacity to support emergency events Use the current and historical events to identify gaps and opportunities to improve agency response to emergencies including materials and equipment. Agencies Opportunities advocated for April Identify skill development in the community and agencies to support emergency events. Last saved by Greg Little 19/03/2014 Page 19 of 52 NGSC Municipal Bushfire Action Plan

20 Last saved by Greg Little 19/03/2014 Page 20 of 52 NGSC Municipal Bushfire Action Plan

21 KRA 2.2: Event and s Goal: To support the community s recovery through community events and projects. Objective Strategies and Actions Responsibility Key Performance Identify opportunities for community based projects and events that enhance community connection and resilience To ensure community events are widely communicated to the Northern Grampians Shire residents Establish a Social working group sub-committee Consult with community groups, local agencies and the wider Northern Grampians community to determine priorities and needs Attend activities planned by local communities to provide information on recovery services and provide opportunities for engagement and feedback Identify funding for community based recovery events and projects Provide communication channels to ensure that community events receive broad public awareness Provide opportunities for Bushfire affected communities to celebrate good news and achievements.,, Councillors,, Grants s, Group established May 2014 Promotion Shared opportunities to promote Event attendance Events financially supported Incorporated in communications strategy Incorporated in communications strategy As required April 2015 April 2015 April 2015,,, Comms support Comms support Status as at Last saved by Greg Little 19/03/2014 Page 21 of 52 NGSC Municipal Bushfire Action Plan

22 Objective Strategies and Actions Responsibility Key Performance Status as at Ensure projects and events reach vulnerable groups in the community s and events are inviting and accessible for identified vulnerable groups, including children and youth. Planning Team Leader Diversity of participants in events April 2015 KRA 2.3: Material Aid and Volunteer Coordination Goal: To endorse and oversee the structure for matching the supply of volunteer services with the requests for volunteer assistance with community recovery efforts. Objective Strategies and Actions Responsibility Key Performance Coordinate material aid and donations in partnership with community organisations Coordinate the provision of volunteers in Disaster recovery efforts Utilise local agencies such as the Salvation Army and Red Cross to distribute Material Aid and donations Identify Disaster effected residents who require volunteer support Identify organisations that can provide volunteer support services. Salvation Army Social recovery sub committee, Material aid distributed February Database utilised data base of organisations, Last saved by Greg Little 19/03/2014 Page 22 of 52 NGSC Municipal Bushfire Action Plan

23 Objective Strategies and Actions Responsibility Key Performance Encourage acceptance of the uptake of volunteer support by bushfire affected residents., Volunteer work undertaken July 2014, Work with volunteer groups to connect them with landholders requiring assistance., Volunteer work undertaken Aug 2014, To publicise and celebrate the efforts of volunteers to the community Create community awareness of the great work that volunteers are performing as part of the Disaster recovery effort., Included in comms strategy Aug 2014 Comms support Recognise the importance of volunteers with appropriate celebrations., Events held and reported on As required, Last saved by Greg Little 19/03/2014 Page 23 of 52 NGSC Municipal Bushfire Action Plan

24 3 Built Environment Plan The Built Environment Sub-Committee terms of reference follows as Appendix 2. KRA 3.1: Local Laws/ Animal Management Goal: To provide animal management services and administer local laws in Disaster affected areas. Objective Strategies and Actions Responsibility Key Performance Status as at To support appropriate animal management Facilitate the restoration of farm boundary fences. Social recovery working group sub-committee Processes developed for farm fence restoration Program of support implemented Facilitate the provision of fodder and/or short term agistment for livestock, where feed/secure fencing is not available. VFF Farmers identified as requiring fodder have access to it. April To facilitate the establishment of adequate temporary accommodation of animals where required Facilitate the restoration of internal fences on farms Utilise pound or veterinary facilities for temporary animal housing, as required. DEPI VFF Rural financial counselling Local laws coordinator Rural finance Grant support advocated for to cover internal fencing cost. Networks established for use December 2014 April 2014., MERO support the work of DEPI, Parks Vic and Wildlife Rescue Services to care and treat animals injured in the bushfires Advocate for assistance required to support the work of animal welfare agencies Last saved by Greg Little 19/03/2014 Page 24 of 52 NGSC Municipal Bushfire Action Plan

25 KRA 3.2: Public Health Goal: To control hazards to public health that has arisen as a result of the Bushfires. Objective Strategies and Actions Responsibility Key Performance Status as at To remove any trees that are considered to be unsafe Assess dangerous trees in affected roadsides/reserves/facilities and make recommendations about immediate and long term tree management, including removal and clearance of trees and vegetation. Infrastructure Manager, Trees assessed and documented Tree assessment program set with priorities Arborists, Horticulturalist Treat any unsafe trees, including removal where required. Contractor engaged and providing advise to council., Arborist Waive fees associated with any council assessments for landowners in affected areas, i.e. tree assessments. MERO,, Capacity for private property owners to engage council assistance. Record of fees waived for reimbursement of state government, Infrastructure Services To support private landowners through the provision of extended waste management services Assess need for additional hard waste collection., Comms, Environment Dept Support provided through the supply of skips in affected townships Last saved by Greg Little 19/03/2014 Page 25 of 52 NGSC Municipal Bushfire Action Plan

26 Objective Strategies and Actions Responsibility Key Performance Status as at Replace rubbish bins that were lost or damaged during the emergency event. Environment Dept Percentage of lost or damaged bins replaced May Provide free tipping of general and green waste for all affected residents. MERO,, newsletter Record of fees waived for reimbursement of state government May 2014, Comms support To support residents to continue to live safely in their homes after their homes have been bushfire affected Respond to residential health issues arising from issues in houses that have been fire affected, (eg asbestos, septic tanks etc). EHO Education Follow up visits Dec 2014 EHO Last saved by Greg Little 19/03/2014 Page 26 of 52 NGSC Municipal Bushfire Action Plan

27 KRA 3.3: Re-establishment of council property and other public assets Goal: To reinstate public infrastructure to provide a similar level of service to that which existed prior to the Bushfires. Objective Strategies and Actions Responsibility Key Performance To reinstate the local road network Assess road assets in affected areas and make recommendations about both immediate and long-term road clearance and reinstatement requirements. Infrastructure Services, Percentage of roads assessed March 2014 Engineer, Road Contractors, Status as at Calculate the cost of reinstating the roads damaged Program the roads reinstatement priorities. Infrastructure Services Costed damage list Roads reinstatement program developed April 2014 Engineer, Road Contractors, Engineer, Road Contractors, Undertake the reinstatement works Ensure that the community is aware of the reinstatement program and the timelines around works for their area. Percentage of roads reinstated Road program priorities promoted, acknowledge ment of repairs to community eg newsletter Engineer, Road Contractors,, Comms support Last saved by Greg Little 19/03/2014 Page 27 of 52 NGSC Municipal Bushfire Action Plan

28 Objective Strategies and Actions Responsibility Key Performance Status as at To reinstate the bridges and major culverts network Assess bridge and major culvert assets in affected areas and make recommendations about both immediate and long term repairs and reinstatement requirements. Percentage of bridges and major culverts assessed March 2014 Engineer, Road Contractors, Calculate the cost of reinstating the bridges and major culverts damaged. Costed damage list Engineer, Road Contractors, Program the bridges and major culverts reinstatement priorities. Bridges and major culverts reinstatement program developed Engineer, Road Contractors, Undertake the bridges and major culverts reinstatement works. Percentage of bridges and major culverts reinstated Engineer, Road Contractors, To reinstate the Shire buildings including structures such as water tanks, standpipes, rotundas Assess Shire buildings assets in affected areas and make recommendations about both immediate and long term repairs and reinstatement requirements. Infrastructure Services Percentage of Shire buildings assessed March 2014 Asset Mgr MBS Calculate the cost of reinstating the Shire buildings damaged. Infrastructure Services Costed damage list April Program the Shire buildings reinstatement priorities. Shire buildings reinstatement program developed Undertake the Shire buildings reinstatement works. Percentage of Shire buildings reinstated Last saved by Greg Little 19/03/2014 Page 28 of 52 NGSC Municipal Bushfire Action Plan

29 Objective Strategies and Actions Responsibility Key Performance Status as at To reinstate the open spaces assets, including: fencing, seating, paths, playing surfaces, minor structures such as barbeques and statues, parks and gardens assets, etc To reinstate the road signs and road furniture assets Assess open spaces assets in affected areas and make recommendations about both immediate and long term repairs and reinstatement requirements Calculate the cost of reinstating the open spaces assets damaged Advocate for financial assistance to reinstate non essential community assets Program the open spaces assets reinstatement priorities Undertake the open spaces assets reinstatement works Identify and monitor for damage of cultural heritage assets both Indigenous and European Assess road signs and road furniture assets in affected areas and make recommendations about both immediate and long term repairs and reinstatement requirements. Infrastructure Services Infrastructure Services Infrastructure Services, DEPI Infrastructure Services Inspecting Percentage of open spaces assets assessed Costed damage list All Avenues of funding explored Open spaces assets reinstatement program developed Percentage of open spaces assets reinstated Cultural heritage Assets identified Cultural heritage Assets identified Percentage of road signs and road furniture assets assessed December 2014 June 2015 April March 2014 Infrastructure Services Infrastructure Services Last saved by Greg Little 19/03/2014 Page 29 of 52 NGSC Municipal Bushfire Action Plan

30 Objective Strategies and Actions Responsibility Key Performance Status as at Calculate the cost of reinstating the road signs and road furniture assets damaged. Costed damage list April Program the road signs and road furniture assets reinstatement priorities. Road signs and road furniture assets reinstatement program developed April Undertake the road signs and road furniture assets reinstatement works., Vic Roads Percentage of road signs and road furniture assets reinstated July To reinstate the staging and relief centre areas Assess staging and relief centre areas assets in affected areas and make recommendations about both immediate and long term repairs and reinstatement requirements. Infrastructure Services MERO Percentage of staging and relief centre areas assets assessed March 2014 Infrastructure Services Calculate the cost of reinstating the staging and relief centre areas assets damaged. Infrastructure Services Costed damage list March 2014 Infrastructure Services Program the staging and relief centre areas assets reinstatement priorities. Staging and relief centre areas assets reinstatement program developed May Undertake the staging and relief centre areas assets reinstatement works. Percentage of staging and relief centre areas assets reinstated Last saved by Greg Little 19/03/2014 Page 30 of 52 NGSC Municipal Bushfire Action Plan

31 Objective Strategies and Actions Responsibility Key Performance Status as at To provide access to affected areas for Emergency Services and residents Close dangerous roads until emergency response works carried out. Infrastructure Services Roads closed utilising information obtained from residents May 2014 Roads Crew Last saved by Greg Little 19/03/2014 Page 31 of 52 NGSC Municipal Bushfire Action Plan

32 KRA 3.4: Re-establishment of private property Goal: To assist with the restoration of private infrastructure damaged by the Bushfires. Objective Strategies and Actions Responsibility Key Performance Assist with the restoration of security of private property Assist with the recovery effort in reinstating farm fencing Recruit more volunteers to assist with Disaster recovery Assist residents to reinstate the security of property boundary fencing advocate for Category C funds to assist farmers with grants which can be used for reinstating their farms Create a database of farm fencing destroyed by the Bushfires Liaise with volunteer fencing groups in order to match volunteers with farmers requiring assistance Actively promote volunteerism in order to recruit more volunteers to assist with Disaster recovery., Urban Properties identified Volunteers identified Funding advocated for lobbying of State and federal government with accurate impact statistics Database created Volunteers work commenced Process established July 2014 Financial aid, volunteer support, Status as at Last saved by Greg Little 19/03/2014 Page 32 of 52 NGSC Municipal Bushfire Action Plan

33 KRA 3.5: Planning permissions and processes Goal: Planning and Building program coordination to assist the restoration of private infrastructure damaged by the Bushfires. Objective Strategies and Actions Responsibility Key Performance Status as at To avoid unreasonable delays on works as a result of planning and approval processes To support and inform remedial actions under existing emergency processes To prioritise the requests based on bushfire recovery issues. Planning & building Dept Planning & building Dept Immediate emergency works undertaken Process established March 2014 April 2015 Planning Planning To continue to assess the demand on the capacity and demand on resources for planning approvals. Director Infrastructure & Environment Report to Director on Disaster related approvals and timelines April 2015 Planning admin to work with the bushfire affected community to identify and offer advice on impediments to rebuilding such as bushfire management overlays. Planning & building Dept, Identified issues and probable solutions communicated April 2015 Planning Last saved by Greg Little 19/03/2014 Page 33 of 52 NGSC Municipal Bushfire Action Plan

34 4 Natural Environment Plan The Natural Environment Sub-Committee terms of reference follows as Appendix 3. KRA 4.1: Erosion & Waterways Management Goal: To minimise the impacts of potential erosion through soil exposure by Bushfire has on the natural environment. Objective Strategies and Actions Responsibility Key Performance Status as at To protect natural environment assets by assessing bushfire induced erosion risks and developing mitigation strategies To restore waterways and water bodies impacted by the Bushfires Support relevant agencies to map Disaster induced erosion impacting on natural environment values Partner with key agencies and community groups to reinstate erosion control protective fencing along riparian zones Partner with key agencies to map waterways and water bodies identifying any natural degradation that has resulted from the Bushfires Partner with other agencies to advocate for restoration projects to restore degraded waterways and water bodies. GWM CMA DEPI GWM CMA DSE Partnership with CMA, Parks and DEPI to ensure management plans are in place Impacted areas mapped Mitigation options identified and costed Priority works implemented Partnerships developed Natural Environment Sub-Committee established Natural Environment Sub-Committee established Degraded areas mapped and impacts on natural environment values identified Restoration plans prepared Priority works implemented Dec 2014 Dec 2014 Dec 2014 Dec 2014 Professional skills to identify natural environment values and map areas impacted GIS support Professional skills to prepare plans Last saved by Greg Little 19/03/2014 Page 34 of 52 NGSC Municipal Bushfire Action Plan

35 KRA 4.2: Flora and Fauna Management Goal: To protect and enhance the natural flora and fauna values of the municipality. Objective Strategies and Actions Responsibility Key Performance Status as at To reduce the impacts of pest plants and animals on the natural environment Identify Shire areas impacted by pest plants and animals in relation to Disaster affected areas. DEPI Landcare Parks Victoria Map produced of impacted areas July Partner with key agencies and organisations to undertake targeted pest plant and animal control programs in areas impacted by the bushfires. DEPI Landcare Parks Victoria Natural Environment Sub- Committee established Dec To restore and enhance indigenous flora and fauna Partner with key agencies and organisations to undertake targeted regeneration and protection works to protect and enhance flora and fauna impacted by the Bushfires. DEPI Landcare Parks Victoria Natural Environment Sub- Committee established Dec Identify areas/communities of flora and fauna that have been impacted by the Bushfires. DEPI Landcare Parks Victoria Map produced of impacted areas Dec Prepare and implement works programs to restore areas/communities of indigenous flora and fauna that has been impacted by the Bushfires. DEPI Landcare Parks Victoria Works Plan developed Priority control works areas undertaken Dec To reduce impacts of bushfire restoration works on flora and fauna Prepare works protocols for all onsite works programs to reduce impacts of restoration works on flora and fauna. Environment Department DPI CMA Landcare DSE Parks Victoria Natural Environment Sub- Committee established Protocol developed April 2014 Last saved by Greg Little 19/03/2014 Page 35 of 52 NGSC Municipal Bushfire Action Plan

36 Objective Strategies and Actions Responsibility Key Performance Conduct training for Council and contractor staff involved in restoration works, on works protocol to protect flora and fauna. Training package developed and conducted. Impacts on flora and fauna minimised during restoration works programs April 2014 and technical expertise Status as at KRA 4.3: Cultural Heritage Management Goal: To mitigate risks to cultural heritage places. Objective Strategies and Actions Responsibility Key Performance To reduce the impacts that the Bushfires have had on cultural heritage places Identify cultural heritage places impacted by the Bushfires Partner with Aboriginal Affairs Victoria, Heritage Victoria and other key agencies to protect cultural heritage places that have been impacted by the Bushfires Prepare and implement works programs to reduce the impact the Bushfires and future Disaster events have on cultural heritage places. DEPI Landcare Parks Victoria AAV, DEPI, Heritage Victoria Parks Victoria DEPI Landcare Parks Victoria Map produced of impacted areas Natural Environment Sub- Committee established Works Plan developed Priority control works areas undertaken April 2014 April 2014 April 2014 Technical resources to map and identify impacted areas technical and archaeological expertise Technical resources to develop and implement control programs Status as at Last saved by Greg Little 19/03/2014 Page 36 of 52 NGSC Municipal Bushfire Action Plan

37 Objective Strategies and Actions Responsibility Key Performance To reduce impacts of Disaster restoration works on cultural heritage places Prepare works protocols for all onsite works programs to reduce impacts of restoration works cultural heritage places Conduct training for Council and contractor staff involved in restoration works, on works protocol to protect cultural heritage places. AAV, Heritage Victoria, DEPI Landcare Parks Victoria AAV, Heritage Victoria Natural Environment Sub- Committee established Protocol developed Training package developed and conducted Impacts on cultural heritage places minimised during restoration works programs April 2014 June 2-14 Technical expertise Training facilitator and technical expertise Status as at Last saved by Greg Little 19/03/2014 Page 37 of 52 NGSC Municipal Bushfire Action Plan

38 5 Economic Environment Plan The Economic Sub-Committee terms of reference follows as Appendix 4. KRA 5.1: Assess the direct and indirect impacts of the bushfire events on local business and employment Goal: Using a range of intelligence sources collect all the relevant information to help build a business case for government and agency assistance to local business and their employees. Objective Strategies and Actions Responsibility Key Performance Status as at To Determine the extent of the affect of the Bushfires on local trade Undertake one on one business visits with Disaster affected businesses Develop a strategy to receive business impact information from any Council officer with a need to visit businesses and farms. Recognising the opportunity to disseminate recovery resources information such as information facts sheets etc Undertake a business survey of the Shire to develop an evidence based argument to state and federal government for adequate business assistance. NGSC Grampians Tourism DEPI RDV NGSC NGSC Conduct visits to known affected businesses in fir effected districts. Cross reference data collected by Business Services with data collected by council officers. Incorporate Disaster impact questions into existing business survey. Carry out a business survey. April 2014 April 2014 May 2014 Economic Development officer, Last saved by Greg Little 19/03/2014 Page 38 of 52 NGSC Municipal Bushfire Action Plan

39 Objective Strategies and Actions Responsibility Each major stakeholder/network group of the Shire be invited to compile a brief on the impacts to their members from the Bushfires Maintain a database of those businesses directly and indirectly affected by the Bushfires for ongoing follow up Collate report of full impact of the Bushfires on business using, data such as REMPLAN, survey results, one on one visit reports, stock, equipment and employment loss estimates NGSC, HGT, StawellBiz Grampians Tourism NGSC Key Performance Brief received from all groups. Maintain a database May 2014 NGSC Report completed. Status as at To ensure that as many businesses are aware of the Economic process being undertaken Working with local business networks and associations attend and speak on the Economic recovery process and how business can be involved. With the aim of building business confidence and support business resilience. NGSC, StawellBiz, HGT, and Grampians Tourism. Presentations undertaken. Dec Ensure that individual businesses have a means of providing suggestions and information to the Economic Sub Committee for consideration in their strategies. ERSC Schedule time in agenda meetings for reports to be received. December 2014 Whole committee Last saved by Greg Little 19/03/2014 Page 39 of 52 NGSC Municipal Bushfire Action Plan

40 Objective Strategies and Actions Responsibility Key Performance Status as at Utilise existing mechanisms to ensure ongoing communication message of Economic Process Regularly update information available to business and provide updates to trader and industry groups for inclusion in websites and newsletters. Integrate messages with corporate community recovery information Escalate issues and recommendations to the Municipal Bushfires Committee. NGSC NGSC Regular updates via e-newsletters, newspaper updates and website. Report back to the MRC at every meeting. December 2014 April 2015 Last saved by Greg Little 19/03/2014 Page 40 of 52 NGSC Municipal Bushfire Action Plan

41 KRA 5.2: Provide support to the Tourism Sector Goal: Using the data from the business impact assessments to respond to the immediate needs of local businesses, in order to assist economic recovery and to build resilience in managing future emergency impacts on businesses. Objectives Strategies and Actions Responsibility Key Performance Indicator Status as at Establish a business support package Collate business support initiatives from various services, banks and Government Agencies such as Centrelink and ensure effective dissemination to businesses and their employees. Utilising the Centre Using Remplan to develop a snapshot on the value of tourism and agriculture to the Northern Grampians Local Economic showing its significance to regional output and employment Arrange a series of forums relating to economic recovery for local business. Organise business workshops taking into account skills that may be needed in relation to emergency management and business continuity Assist business groups to access funding and writing applications for funding. NGSC NGSC NGSC NGSC, Rural Finance Build upon existing support lists, continually updating information. Review every quarter. Utilise existing fact sheets. A series of forums on related topics to be held in strategic locations. Continue to disseminate information. Hold workshops for businesses and groups. March 2014 April 2014 April 2014 April 2015 Last saved by Greg Little 19/03/2014 Page 41 of 52 NGSC Municipal Bushfire Action Plan

42 Objectives Strategies and Actions Responsibility Key Performance Indicator Status as at Assist businesses develop strategies for returning to normal operations Work with industry groups and individual businesses to ensure that they have developed contingency plans to ensure that they are capable of withstanding the impacts of future natural bushfires, NGSC & GT Workshops or similar held. April Lobby for a Government Tourism support package Using the business case information to support Grampians Tourism and Halls Gap Tourism to make delegations to State and Federal governments on the need for Tourism funding to run a range of marketing initiatives that promote the region to visitors. Northern Grampians Shire Council, GT HGT Lobby until recovery package is announced Develop an integrated events strategy to promote visitors to the region Work with Grampians Tourism to leverage funds to assist with localised marketing campaigns/collateral Lobby for funding to undertake a program to assist small events in the off season to grow Support Grampians Tourism in the promotion of all upcoming events to encourage return visit from attendees, eg, mail out to all visitors attending future events with accommodation reservation encouraging them to book another visit to support the region Support a network of key event organisers in the region to work in collaboration. NGSC, GT & HGT NGSC NGSC & GT NGSC Prioritise marketing initiatives for all organisations and coordinate accordingly. Identify events. Apply for funding. Promote GT events brochure, encouraging distribution. Commit Events to regional network. April 2014 April 2015 April 2015 Last saved by Greg Little 19/03/2014 Page 42 of 52 NGSC Municipal Bushfire Action Plan

43 Objectives Strategies and Actions Responsibility Key Performance Indicator Status as at Identify product develop opportunities to support length of stay in the region Identify and create opportunities for packages to be developed and promoted. Northern Grampians Shire Council, GT & HGT Program planned for KRA 5.3: Identify major projects and business to stimulate the local economy Goal: To target strategically significant projects that aligns to the regional plan and provides opportunities for new employment in the region. Objective Strategies and Actions Responsibility Key Performance Indicator Halls Gap Resort Town project NGSC Continue to lobby for including services for commercial, planning as a priority community and tourism project. development Promote identified major project opportunities in the regional plan as project ready Maintain strong relationships with other LGA s for the progression of regional projects Improve telecommunications Stawell streetscape improvements Continue to work with Grampians Tourism, Central Highlands Region and the Wimmera Southern Mallee Region to ensure NGSC are active in advocating to improve services and assets Lobby for improved telecommunication services focusing on mobile and communications blackspots and NBN potential. NGSC Secure funding. December 2014 NGSC Northern Grampians Shire Council Continue to be active members in regional forums Investigate and lobby to be escalated up the list for NBN infrastructure. Improve mobile reception to those areas that currently have no service April 2015 April 2015 CEO, Councillors, Status as at Last saved by Greg Little 19/03/2014 Page 43 of 52 NGSC Municipal Bushfire Action Plan

44 Appendix 1: Social Environment Sub-Committee Terms of Reference Building stronger communities beyond the 2014 Bushfires... Introduction The bushfire events of January 2014 exacted a significant toll on many communities in the Northern Grampians Shire. In line with the Emergency Management Act 1986, the Municipal Emergency Management Plan, and as a clear commitment to the communities of the municipality, the Shire has convened a Municipal Bushfires Committee. The principal role of the committee is to oversee all aspects of the work required to assist the recovery of the community from the impact of the disaster and to foster a cooperative and shared approach to emergency recovery from key agency stakeholders. The Social Environment of the communities affected by these events will be a key aspect of ensuring the success of this Municipal Bushfires Committee. After the eventual conclusion of the Municipal Bushfires Committee the sub committee will continue to have a role in monitoring social recovery outcomes and community preparedness. Council will provide, where possible, the necessary administrative and technical support to ensure the effective operation of this sub committee. Membership of this sub committee is implicit of an active operational involvement. Terms of Reference Objectives To ensure the effective delivery of Social Environment in the communities of the Northern Grampians Shire affected by the. To identify the community and agency involvement in the recovery structure. To assist Disaster affected communities to manage the personal, psychosocial and financial impacts of the Bushfires. To support the community s recovery through community events and projects. To endorse and oversee the structure for matching the supply of volunteer services with the requests for volunteer assistance with community recovery efforts. The Social Environment Sub Committee will take advice from community working groups and task forces if established specific to bushfires and events Membership term and attendance The status of the Social Environment propose Sub Committee and membership will be reviewed bi-annually. The Social Environment Sub Committee shall meet each six months. The quorum for decision making at each Social Environment Sub Committee shall be a third of the membership of the committee. Roles & responsibilities of members and Code of Conduct Last saved by Greg Little 19/03/2014 Page 44 of 52 NGSC Municipal Bushfire Action Plan

45 Members will: Attend meetings and participate in accordance with the Terms of Reference; Provide constructive input into matters related to local issues, concerns, ideas and solutions; Report back to their respective parent organisations / groups as required to ensure those interests are kept informed and up to date on the progress of the committee s work. Actively contribute agenda items to the chair for inclusion, and address actions assigned from previous minutes prior to the meeting. All members will be responsible for upholding the following values: Respecting the views, ideas and beliefs of all members; Providing an atmosphere where all members feel safe and comfortable to participate and express their views openly; Being transparent, honest and trustworthy; and Contributing in a positive and collaborative way to finding solutions to issues and concerns. Role and responsibilities of the Chair The Chair will be responsible for ensuring that: The meeting is facilitated to enable independence and fairness; Meetings are consistent with the terms of reference; The meetings start and end at the appointed times; The agenda is relevant and manageable within the time constraints of the meeting; Agreed actions are recorded, followed up and resolved; and, An appropriate atmosphere and standard of behaviour is maintained to allow all members to feel comfortable in attending. Memberships: Social Environment Sub Committee Core Membership: Northern Grampians Shire Council (Chair) Municipal Manager Northern Grampians Shire Council Grampians Health CEO Department of Human Services Emergency Management Manager Salvation Army Core officer Stawell Red Cross delegate Halls Gap community representative Roses Gap community representative Black Ranges Representative Optional Membership (can elect to attend or receive minutes): Centrelink, Stawell Fellowship of Churches Stawell Regional Health Northern Grampians Shire Council Social Environment Sub-Committee [email protected] Last saved by Greg Little 19/03/2014 Page 45 of 52 NGSC Municipal Bushfire Action Plan

46 Appendix 2 Built Environment Sub-Committee Terms of Reference Building better infrastructure beyond the 2014 Bushfires... Introduction The bushfire events of January 2014 exacted a significant toll on many communities in the Northern Grampians Shire. In line with the Emergency Management Act 1986, the Municipal Emergency Management Plan, and as a clear commitment to the communities of the municipality, the Shire has convened a Municipal Bushfires Committee. The principal role of the committee is to oversee all aspects of the work required to assist the recovery of the community from the impact of the disaster and to foster a cooperative and shared approach to emergency recovery from key agency stakeholders. The Built Environment of the communities affected by these events will be a key aspect of ensuring the success of this Municipal Bushfires Committee. Council will provide, where possible, the necessary administrative and technical support to ensure the effective operation of this sub committee. Membership of this sub committee is implicit of an active operational involvement. Terms of Reference Objectives To ensure the effective delivery of Built Environment in the communities of the Northern Grampians Shire affected by the event. To identify agency involvement in the recovery structure. To control hazards to public health that has arisen as a result of the Bushfires. To reinstate public infrastructure to provide a similar level of service to that which existed prior to the Bushfires. To assist with the restoration of private infrastructure damaged by the Bushfires. To ensure planning permissions and processes are administered in line with legislation but not in a way that prohibits quick recovery. Membership term and attendance The status of the Built Environment Sub Committee and membership will be reviewed bi-annually The Built Environment Sub Committee shall meet each six to eight weeks for the life of the recovery plan. The quorum for decision making for each Built Environment Sub Committee meeting shall be a third of the membership of the committee. Roles & responsibilities of members and Code of Conduct Members will: Attend meetings and participate in accordance with the Terms of Reference; Provide constructive input into matters related to local issues, concerns, ideas and solutions; Last saved by Greg Little 19/03/2014 Page 46 of 52 NGSC Municipal Bushfire Action Plan

47 Report back to the Municipal Bushfires Committee and the Council as required to ensure those interests are kept informed and up to date on the progress of the committee s work. All members will be responsible for upholding the following values: Respecting the views, ideas and beliefs of all members; Providing an atmosphere where all members feel safe and comfortable to participate and express their views openly; Being transparent, honest and trustworthy; and Contributing in a positive and collaborative way to finding solutions to issues and concerns. Role and responsibilities of the Chair The Chair will be responsible for ensuring that: The meeting is facilitated to enable independence and fairness; Meetings are consistent with the terms of reference; The meetings start and end at the appointed times; The agenda is relevant and manageable within the time constraints of the meeting; Agreed actions are recorded, followed up and resolved; and, An appropriate atmosphere and standard of behaviour is maintained to allow all members to feel comfortable in attending. Membership: Northern Grampians Shire Council (Chair) Northern Grampians Shire Council Manager Infrastructure Northern Grampians Shire Council Northern Grampians Shire Council finance officer Invited to attend or receive minutes- VicRoads delegate Department of Environment and Primary Industry delegate Northern Grampians Shire Council - Date next review due: Northern Grampians Shire Council Built Environment Sub-Committee [email protected] Last saved by Greg Little 19/03/2014 Page 47 of 52 NGSC Municipal Bushfire Action Plan

48 Appendix 3 Natural Environment Sub-Committee Terms of Reference Creating a better natural environment beyond the 2014 Bushfires... Introduction The bushfire events of January 2014 exacted a significant toll on many communities in the Northern Grampians Shire. In line with the Emergency Management Act 1986, the Municipal Emergency Management Plan, and as a clear commitment to the communities of the municipality, the Shire has convened a Municipal Bushfires Committee. The principal role of the committee is to oversee all aspects of the work required to assist the recovery of the community from the impact of the disaster and to foster a cooperative and shared approach to emergency recovery from key agency stakeholders. The Natural Environment of the communities affected by these events will be a key aspect of ensuring the success of this Municipal Bushfires Committee. Council will provide, where possible, the necessary administrative and technical support to ensure the effective operation of this sub committee. Membership of this sub committee is implicit of an active operational involvement. Terms of Reference Objectives To ensure the effective delivery of Natural Environment in the communities of the Northern Grampians Shire affected by the events. To identify the community and agency involvement in the recovery structure. To minimise the impacts that any Disaster induced erosion has on the natural environment. To restore waterways impacted by the Bushfires. To protect and enhance the natural flora and fauna values of the municipality. To mitigate risks to cultural heritage places. Membership term and attendance The status of the Natural Environment Sub Committee and membership will be reviewed annually. The Natural Environment Sub Committee shall meet as need determines for the duration of the MBRAP. The quorum for each Natural Environment Sub Committee shall be half the membership of the committee. Roles & responsibilities of members and Code of Conduct Members will: Attend meetings and participate in accordance with the Terms of Reference; Provide constructive input into matters related to local issues, concerns, ideas and solutions; Report back to their respective parent organisations / groups as required to ensure those interests are kept informed and up to date on the progress of the committee s work. Last saved by Greg Little 19/03/2014 Page 48 of 52 NGSC Municipal Bushfire Action Plan

49 All members will be responsible for upholding the following values: Respecting the views, ideas and beliefs of all members; Providing an atmosphere where all members feel safe and comfortable to participate and express their views openly; Being transparent, honest and trustworthy; and Contributing in a positive and collaborative way to finding solutions to issues and concerns. Role and responsibilities of the Chair The Chair will be responsible for ensuring that: The meeting is facilitated to enable independence and fairness; Meetings are consistent with the terms of reference; The meetings start and end at the appointed times; The agenda is relevant and manageable within the time constraints of the meeting; Agreed actions are recorded, followed up and resolved; and, An appropriate atmosphere and standard of behaviour is maintained to allow all members to feel comfortable in attending. Membership: Core: Northern Grampians Shire Council (Chair) Northern Grampians Shire Council - Northern Grampians Shire Council Manager Infrastructure Wimmera Catchment Management Authority delegate DEPI/Parks VIc delegate Platypus- delegate Black Range Landcare Network delegate Invited receive minutes for comment Grampians Wimmera Mallee Water Martang Registered Aboriginal Party Barengi Gadjin Land Council Northern Grampians Shire Council Natural Environment Sub-Committee [email protected] Last saved by Greg Little 19/03/2014 Page 49 of 52 NGSC Municipal Bushfire Action Plan

50 Appendix 4 Economic Environment Sub-Committee Terms of Reference Building business and employment beyond the 2014 Bushfires... Introduction The bushfire events of January 2014 exacted a significant toll on many communities in the Northern Grampians Shire. In line with the Emergency Management Act 1986, the Municipal Emergency Management Plan, and as a clear commitment to the communities of the municipality, the Shire has convened a Municipal Bushfires Committee. The principal role of the committee is to oversee all aspects of the work required to assist the recovery of the community from the impact of the disaster and to foster a cooperative and shared approach to emergency recovery from key agency stakeholders. The Economic Environment of the communities affected by these events will be a key aspect of ensuring the success of this Municipal Bushfires Committee. Council will provide, where possible, the necessary administrative and technical support to ensure the effective operation of this sub committee. Membership of this sub committee is implicit of an active operational involvement. Terms of Reference Objectives To ensure the effective delivery of Economic Environment in the communities of the Northern Grampians Shire affected by the events. To identify the community and agency involvement in the recovery structure. Assess the direct and indirect economic impacts of the Disaster and storm events including losses on local business and local employment. Maintain key connections and links to State and Commonwealth Government. Identify barriers to trade throughout the immediate and long term economic recovery process. Develop a relaunch of the region as a destination open for business. Lobby Government and respective agencies for support to help retain business. Make strategic decisions about the actions relating to the economic recovery of the Northern Grampians Shire. Membership term and attendance The status of the Economic Environment Sub Committee and membership will be reviewed bi-annually. The delivery and oversight of the Economic goals within the Municipal Bushfire Action Plan has concluded and the sub committee will not be reconvened unless required for a special purpose. Roles & responsibilities of members and Code of Conduct Members will: Attend meetings and participate in accordance with the Terms of Reference; Last saved by Greg Little 19/03/2014 Page 50 of 52 NGSC Municipal Bushfire Action Plan

51 Provide constructive input into matters related to local issues, concerns, ideas and solutions; Report back to their respective parent organisations / groups as required to ensure those interests are kept informed and up to date on the progress of the committee s work. All members will be responsible for upholding the following values: Respecting the views, ideas and beliefs of all members; Providing an atmosphere where all members feel safe and comfortable to participate and express their views openly; Being transparent, honest and trustworthy; and Contributing in a positive and collaborative way to finding solutions to issues and concerns. Role and responsibilities of the Chair The Chair will be responsible for ensuring that: The meeting is facilitated to enable independence and fairness; Meetings are consistent with the terms of reference; The meetings start and end at the appointed times; The agenda is relevant and manageable within the time constraints of the meeting; Agreed actions are recorded, followed up and resolved; and, An appropriate atmosphere and standard of behaviour is maintained to allow all members to feel comfortable in attending. Membership: Northern Grampians Shire Council (Chair) Director Economic Development Northern Grampians Shire Council Northern Grampians Shire Council ED Regional Development Victoria Parks Victoria Grampians Tourism Halls Gap Tourism StawellBiz Northern Grampians Shire Council Economic Environment Sub-Committee PO Box 580, Stawell VIC 3380 [email protected] Last saved by Greg Little 19/03/2014 Page 51 of 52 NGSC Municipal Bushfire Action Plan

52 Appendix d5: Acronyms used in the Action Plan AAV CEO CMA Comms CRO DBI DHS DoJ DEPI DTF EHO ERSC GCH GT GWM HGT MBRAP MERO NGSC OESC RDA RMT RDV SHACC VFF VicPol Aboriginal Affairs Victoria Northern Grampians Shire Council Chief Executive, Justine Linley Catchment Management Authorities Communications Department of Business and Innovation Departments of Health and Human Services Department of Justice Department of Environment & Primary Industries Department of Treasury and Finance Environmental Health Economic Sub committee Grampians Health Grampians Tourism Grampians Wimmera Mallee Water Halls Gap Tourism Municipal Bushfire Action Plan Municipal Emergency Resource Northern Grampians Shire Council Office of Emergency Services Commissioner Regional Development Australia Northern Grampians Shire Council Management Team Regional Development Victoria Stawell Health & Centre Victorian Farmers Federation Victoria Police Last saved by Greg Little 19/03/2014 Page 52 of 52 NGSC Municipal Bushfire Action Plan