Speed Business and Delight Customers with Signature Management
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1 SAP Brief SAP Extensions SAP Signature Management by DocuSign Objectives Speed Business and Delight Customers with Signature Management
2 Taking transactions to the cloud for speed and transparency Taking transactions to the cloud for speed and transparency Companies today spend billions of dollars on technology solutions to automate their processes. But for many, the final step in these processes is performed with paper. When related documents need to be signed, inefficient processes like printing, faxing, scanning, overnighting, ing, and data rekeying remain the standard. But there is a better way. Sales contracts. New bank accounts. Tax documents. Rental and employment agreements. Wherever documents play a crucial role in your business, you need to manage and complete transactions with proper reviews, approvals, and signatures. Getting the job done on paper or even through is incredibly slow, difficult to track, and timeconsuming especially when dealing with decision makers across your extended enterprise, such as partners, suppliers, and customers. Given the pace of business today, you can t afford to wait. And with the SAP Signature Management application by DocuSign, you don t have to. SAP Signature Management lets you push these processes to the cloud and eliminate the inefficiencies of manual document and signature management. It supports secure, automated workflows for collecting information and obtaining legally binding digital and electronic signatures from anywhere so you can transact business more quickly, reduce costs, and delight customers. 2 / 8
3 Introducing a solution anyone can use Introducing a solution anyone can use Using robust, efficient, well-managed business processes Collecting secure, legally binding signatures Achieving high availability and global reach SAP Signature Management serves more individuals and businesses around the world than any other digital transaction management solution. Its widespread adoption is due in part to how simple and easy it is to use. To send a document, you upload that document from your SAP software, add the names and addresses of your signatories and other recipients, and specify the order in which the signatures should be entered, if desired. Using drag-and-drop tags, you then indicate where you need signatures, initials, or dates. You can also add standard or custom data fields for signatories to fill in. Once you are done, you simply click Send. Links are ed to recipients so they can access the document with one click from virtually any Internet-enabled device. They can review the document and start the signing process immediately. Tabs and simple instructions guide them through the signing process. No software, hardware, or training is required. People just need an Internetconnected PC or mobile device. So it s convenient for everyone. With highly secure digital transactions and legally compliant electronic signatures accepted worldwide, your business gains enormous advantage. 3 / 8
4 Using robust, efficient, well-managed business processes Introducing a solution anyone can use Using robust, efficient, well-managed business processes Collecting secure, legally binding signatures Achieving high availability and global reach SAP Signature Management makes it easier to execute business transactions by managing the signature collection process. Integration with SAP business software helps ensure you never have to print, fax, overnight ship, or rekey data again. Powerful functionality lets you automate comprehensive workflows for everything from simple agreements to the most complex, multiparty transactions. SAP Signature Management puts you and your stakeholders in control with: Full visibility View and trace the current status of transactions using complete audit trails generated by the software. Secure document storage and access Be confident that documents are saved automatically and securely to your SAP software of origin. Both senders and signatories have 24x7 online access to documents and the ability to download and print them on demand. Easy administration Manage internal users using the administration portal provided by SAP, and set and enforce compliance policies. Track transactions with a complete audit trail and generate a certificate of completion for transactions. 4 / 8
5 Collecting secure, legally binding signatures Introducing a solution anyone can use Using robust, efficient, well-managed business processes Collecting secure, legally binding signatures Achieving high availability and global reach Few business processes require such highsecurity handling as those involving signatures. Documents that require signatures routinely contain information that s critical to you, your business, and your customers. Documents may include personal information, pricing details, proprietary business terms, intellectual property, and other highly sensitive data. That s why ensuring document and signature security is a top priority at SAP. Because it uses a platform compliant with leading information security and service organization standards, including ISO and SSAE 16, SAP Signature Management is one of the most secure digital transaction management solutions available. It protects highly confidential information by encrypting and making every document tamper conspicuous. And it consistently meets or exceeds the stringent security requirements of even the most highly security-conscious, global organizations including Fortune 500 companies and the world s largest financial institutions. With certifications such as xdtm, ISO 27001, and SSAE 16, SAP Signature Management is one of the most secure signature solutions available. 5 / 8
6 Achieving high availability and global reach Introducing a solution anyone can use Using robust, efficient, well-managed business processes Collecting secure, legally binding signatures Achieving high availability and global reach SAP Signature Management performs nearreal-time, secure data replication between multiple active ISO certified, geodiverse sites. You can be confident that this robust, proven software delivers the alwayson availability of a carrier-grade architecture, complete with zero planned maintenance downtime. Such resources limit the total data footprint (per stated recovery point objective) and help ensure high performance even in the event of a full-site failure. Equally important, the data centers are robust; because they are geographically dispersed, your critical customer documents remain available, despite any business disruption from any event. With SAP Signature Management, you can send from the road, sign on the plane, and manage transactions from your couch. With more than 50 million users in 188 countries, the software is widely recognized as a global standard. People can use SAP Signature Management to sign documents authored in 43 languages. You can choose data storage and operations in data centers located in either North America or the European Union. 6 / 8
7 Using the gold standard in signature management Using the gold standard in signature management Forget the hassles of paper, faxing, shipping, and rekeying. SAP Signature Management lets you manage every aspect of every transaction from preparing and sending documents to signing and managing them electronically. Now you can: Transact with confidence Rest assured that everything is secure, legal, and traceable, complete with an audit trail. Improve speed of execution Complete transactions in minutes or hours instead of weeks. Save money Save time and cut costs by eliminating paper transactions. Delight your customers, partners, and suppliers Make everyone happier and increase satisfaction with faster, moreefficient processes. Go mobile Enable senders and receivers to review and sign documents anywhere, anytime, through mobile support for ios, Android, and Windows platforms. Improve visibility See exactly where each document is in the process, who still has to sign, and by when. Send a document from Paris, sign it in Tokyo, view it in San Francisco, and close business in Milan, all within minutes and across time zones. 7 / 8
8 Objectives Summary With the SAP Signature Management application by DocuSign, you can digitize manual, paper-based processes and manage them in the cloud. It s one of the only digital signature management solutions that securely automates workflow, collects information, takes payment, and obtains legally binding signatures from anywhere in the world, letting you transact business more quickly, reduce costs, and delight customers. Objectives Conduct business more quickly and efficiently Ensure document security Gain full visibility into document and signature status An intuitive, easy-to-use interface Robust, efficient processes that channel transactions securely to closure Secure, legally binding electronic and digital signatures recognized worldwide High availability enabled by three geodiverse, commercial-grade data centers and a disaster recovery facility Global reach Transact with confidence worldwide Improve speed of execution Delight customers, partners, and suppliers Go mobile with support for ios, Android, and Windows platforms Improve visibility to see where each document is at all times Learn more To find out more, call your SAP representative today or visit us online at 8 / 8 Studio SAP 37213enUS (15/05)
9 No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. Please see for additional trademark information and notices. Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors. National product specifications may vary. These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or its affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or SAP affiliate company products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation, and SAP SE s or its affiliated companies strategy and possible future developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.
10 SAP Brief SAP Extensions SAP Signature Management by DocuSign Objectives Speed Business and Delight Customers with Signature Management
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