Southwest Power Pool REGIONAL COMPLIANCE WORKING GROUP MEETING (RCWG) Face to Face Meeting Dallas Marriot Irving, TX March 4, 2013 MINUTES

Transcription

1 Southwest Power Pool REGIONAL COMPLIANCE WORKING GROUP MEETING (RCWG) Face to Face Meeting Dallas Marriot Irving, TX March 4, 2013 MINUTES Agenda Item 1 Welcome and Call to Order Chair Jennifer Flandermeyer (KCPL) called the Regional Compliance Working Group (RCWG) to order at 11:00 a.m. Agenda Item 2 Roll Call and Agenda Review Kim Van Brimer, SPP Staff, proceeded with roll call. With 13 out of 16 participants present, quorum was met. The following members were in attendance: Jennifer Flandermeyer Chair Staff Secretary (Via Conference Call) Kansas City Power & Light Company (KCPL) Southwest Power Pool (SPP) Greg Froehling Rayburn County Electric Coop Caleb J Muckala Western Farmers Electric Cooperative (WFEC) Tony Eddleman Nebraska Public Power District (NPPD) Bo Jones Westar Energy, Inc. (WR) Bryan Kauffman Southwestern Public Service Co. (Xcel Energy) (SPS)

2 Chris Lang Golden Spread Electric Cooperative, Inc. (GSEC) Fred Meyer Mike Murray The Empire District Electric Company (EDE) Independence Power & Light (INDN) Thad Ness American Electric Power (AEPW) Lindsay Shepard Sunflower Electric Power Corporation (SECI) John D. Rhea Eric Ruskamp Oklahoma Gas And Electric Co. (OKGE) Lincoln Electric System (LES) Kim Van Brimer Southwest Power Pool (SPP) The agenda for the meeting was reviewed with the group. The agenda is made part of the minutes as Attachment 1. Agenda Item 3 Approval of the Minutes Jennifer Flandermeyer presented the minutes from the February 15, 2013 RCWG Kick off Conference Call. Bryan Kaufmann (XCEL) made a motion to accept and approve, seconded by Caleb Muckala (WFEC). The minutes were accepted and approved as written. Agenda Item 4 Action Items Kim Van Brimer reviewed the open action items. Action Item One was marked as complete with the group making the determination to use EFT when documentation is of a confidential nature.

3 Action Item Two was marked complete as nominations were closed for the role of Vice Chair for the RCWG. New action items were assigned and documented as shown below. *These action items are maintained in a master list outside of the minutes Action Item Date Originated Status Comments Confidential posting location for RCWG meeting documentation Complete Nominations for the role of Vice Chair of the RCWG Complete Philip to meet with Ron Ciesiel to seek out the possibility of getting an RE Trustee at the Forum for open Q&A and discussion Open Philip to meet with Stacy Duckett to gain a full understanding of the process by which membership is notified of violations that come out of SPP Compliance Open Philip to determine best way for RCWG member s involvement in SPP BA readiness Open Compile a Roster of Representatives - NERC Committees Open Follow up on Member Requests to the RCWG CIP-007 R3 and CIP R Open 8. Team assignments for Strategy groups Open Will use EFT as needed. John Allen elected by private ballot. With With With With Kim Van Brimer and Thad Ness Kim Van Brimer will follow up with Robert McClanahan and Lesley Bingham With Jennifer Flandermeyer

4 Agenda Item 5 Vice Chair Election The ballot for selection of Vice Chair for the RCWG was closed and ballots tallied. By majority vote, John Allen was the winner. A motion from Tony Eddleman (NPPD) to accept the ballots as recorded and a second by Thad Ness (AEP) resulted in John Allen becoming the new RCWG Vice Chair. Agenda Item 6 RCWG Strategy Jennifer Flandermeyer opened the floor for discussion on the RCWG strategy. The outcome resulted in 4 team categories; RE Liaison, Member Issues, NERC, and RTO Compliance. RCWG members were asked to contact Jennifer Flandermeyer if there was a specific team they wanted to work on. A working paper containing further details on each team category is made part of these minutes as Attachment 2. Agenda Item 7 BA Readiness, RCWG Staff Secretary, reviewed the current communication efforts with the group. Currently there is a CBA Steering committee in which SPP Compliance Staff participate. Philip will provide a verbal update on the Monthly Compliance Calls, the Forums and to the RCWG routinely. Additionally, an action item was assigned to Philip to investigate other ways for the RCWG to gain involvement. Agenda Item 8 Member Entity Question Responses EOP-005, CIP-002, CIP-005 and CIP-007 were requests from members to have the RCWG provide responses to specific standard and requirement questions. Those that were not fully addressed at this meeting will be assigned as action items through completion. Agenda Item 9 Meeting Adjourned Jennifer Flandermeyer adjourned the meeting at 4:00 p.m. The next face to face meeting will be on May 20, 2013 in Dallas, TX. A conference call may be set up for April and information will be distributed as it becomes available.

5 Respectfully Submitted, Secretary Attachment 1: March 4, 2014 Agenda

6 Attachment 1: Southwest Power Pool, Inc. (SPP) REGIONAL COMPLIANCE WORKING GROUP (RCWG) Face to Face Meeting Dallas TX March 4, :00 am to 5:00 pm AGENDA 1. Welcome/Call to Order... Jennifer Flandermeyer 2. Roll Call Approval of Minutes Review Action Items Vice Chairman Election... Jennifer Flandermeyer 6. RCWG Strategy... Jennifer Flandermeyer 7. SPP BA Readiness Evaluation... Jennifer Flandermeyer 8. Member Entity Request for Review and Response: a. EOP b. CIP c. CIP d. CIP Next Meeting May 20, 2013 Dallas, TX* Meeting Adjourned... Jennifer Flandermeyer ~Transportation to dinner leaves from the front of the hotel at 6:00pm~

7 Attachment 2: Strategy Working Document RE Liaison: Drive RE Improvements o CDMS o Quarterly Reporting o Surveys Monetary Gains Performance Based RE Audit Issues and Concerns o Audit Process and Procedures o Interpretations RE Board of Trustees o RCWG Meeting Attendance Recurring Issues from across the membership Workshop Agenda Input New Standard and Requirements o What will it take to be compliant Member Issues: Address common issues across the region CBA Compliance Criteria Education for Small Entities Coordination with RTO Staff NERC: NERC Industry Wide Emerging Issues Build Relationship Legislative and Regulatory o FERC o Pending Cyber Security Issues NERC Regional Issues NERC Committee Representation RTO Compliance: Registration o CFR, JRO, CBA etc. RTO Fines and Violations o Communication Path o Lessons Learned Nonmember embedded load

8 o UFLS New and Revised Standards Applicable to the SPP o Monitoring and Oversight Currently all with the SPP Corporate Governance and Oversight Committee