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1 Request for Bid Front Street & Mud Island Interceptor Rehab Addendum # 1 to RFB No January 19, 2016 The following information encompasses Addendum # 1 for the above referenced RFB. Bidders shall fully consider and acknowledge this Addendum in the preparation and submittal of its formal Bid. Failure to do so may result in the rejection of the Bid. Section 1 Mandatory Pre-Bid Meeting Notes and Sign-In Sheet Section 2 Additional Updates Section 3 Additional Specs All other conditions and requirements remain unchanged Mandatory Pre-Bid Meeting Notes and Sign-In Sheet Q1: Are all standard manholes for both Front Street and Lick Creek lumped together? SARP10: Yes. Q2: Are the Front Street manholes 4 diameter? SARP10: According to the provided plans, the standard manhole structures are 4 in diameter. Q3: Who will be responsible for shoring once manholes are cut open (rehab or evaluation)? SARP10: Shoring will be the responsibility of the rehab contractor. Q4: What kind of shoring is required for taking out the cone? SARP10: The requirements are site specific but should be OSHA compliant. Q5: Are Mud Island manholes more than 6 above grade? SARP10: MACP of all assessed manholes on Mud Island have been provided to bidders. Q6: What is the lining systems allowed for the manholes? SARP10: All approved lining systems are listed in the spec. Q7: Is the rehab contractor responsible for providing traffic control after the diving has been done? SARP10: Yes, but not to the same extent as the diving setup. Jersey barriers do not have to be used for rehab. Q8: Is there a safety manual that will be sent out? SARP10: The Loss Control Manual can be found on the SARP10 website, under the Facts tab. Q9: How should holes be covered temporarily? SARP10: Steel plates are required. Q10: Will the contractor have to move the entire set up each day to allow traffic to pass when work is not being completed? SARP10: Contractor will be responsible for inspecting each site and determining the best way to close the work site when activity concludes each day. Q11: What format should submittals be received? SARP10: Bids should include a hard copy and electronic copy on CD. Most other submittals listed in the RFB can be submitted via . 1

2 Request for Bid Front Street & Mud Island Interceptor Rehab Addendum # 1 to RFB No January 19, 2016 Q12: Will SARP10 provide videos and CCTV logs for the project area? SARP10: Yes, these files can be obtained from the SARP10 office. Q13: Will SARP10 provide plan and profile drawings of the project area and piping? SARP10: Yes, all plans and profiles for Front Street and Mud Island are included in the addendum. *Questions received via Q14: Will SARP10 provide flow data for the piping to be lined and bypassed? SARP10: Flow data has not been obtained in the project area. Q15: Will SARP10 consider delaying the bid until after floodwaters recede along the Mud Island interceptor and a full site walk can be performed? SARP10: Because of the hard deadline required by the Consent Decree on this project, the timeline will remain the same. Q16: What constitutes meeting the DBE goals? If there are MBE and WBE goals for SRF of 2.6% each and a SARP10 DBE goal of 15%, is the total goal 20.2% or 15%? SARP10: The SRF Fair Share Goals and the Overall MWBE Participation Goal (sometimes referred to as the SARP10 Goal ) are separate. You don t have to add them together to get total of 20.2%. If a vendor is on the City of Memphis EBO list they count toward both goals. Therefore, if a vendor on the City of Memphis EBO list performs 15% of the work, they would satisfy the 15% Overall MWBE Participation Goal and either the MBE or WBE goal for SRF Fair Share. You would still need another separate vendor to fulfill the remaining MBE or WBE SRF Fair Share Goal. Q17: Does the spec allow for a cement manhole coating as well as a cement and epoxy? Are specific products named? SARP10: In accordance with section 2.01.B.2 in spec Section Rehabilitation of Interceptor Manholes, a cement base coat can be applied but an approved polymer or epoxy top coat must also be applied to resist corrosion. The approved products are Spectrashield, Quadex QM-1s and Structure Guard, GeoKrete Geopolymer, and Ecocast. Also note that the first sentence of 2.01.B Spray applied or centrifugally cast lightweight structural reinforced cement manhole coating: will be changed to Spray applied or centrifugally cast manhole coating system. Q18: What would need to be done to submit a product for consideration that is not specified in the spec? SARP10: If you would like to propose a product not listed in the spec, please refer to section 1.11 Substitutions in the same spec. Also note that this project requires the manhole coating system to have a 10-year manufacturer s warranty and proof of this must also be submitted. 2

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5 Request for Bid Front Street & Mud Island Interceptor Rehab Addendum # 1 to RFB No January 19, Section 2 Additional Updates 3

6 SARP10 Program Front Street & Mud Island RFB Issue Interceptor Rehab 08Dec2015 into the Work. The only acceptable form of instrument for this bid bond is bound herein, Article Bidder shall be liable to the Purchaser for full amount of proposal guarantee as representing damage to the Purchaser on account of default of bidder if: (a) Bid is withdrawn within one hundred eighty (180) calendar days after receipt of bids without approval by Purchaser. (b) Bidder fails to enter into contract with Purchaser and execute required Performance Bond and provide required insurance coverage within ten (10) calendar days subsequent to notice of award of the Subcontract. Firms desiring to submit a Bid should carefully review these instructions. Compliance with all requirements will be solely the responsibility of the Respondent Request for Bid Definitions Terms used in this Request for Bid documents are defined and have the meanings assigned to them as follows. The term "OCI, Purchaser or Program Manager means Overland Contracting Inc. The term "Respondent", Firm, Company, Subcontractor or Bidder means one who submits a Response for the purpose stated in this Solicitation Request for Bid documents. The terms BID, Response or Respondent's Response mean all submittal documents provided by the Respondent as required by this Request for Bid. The terms Request for Bid or Bid Documents mean the documents included in this Request for Bid. Every effort has been made to use industry-accepted terminology in this Request for Bid. Any statement in this document, which uses words such as "must", "shall", "should", "provide for" or "have/provide the capability of/for", means that compliance with the intent of the statement is mandatory and that failure by the Respondent to satisfy that intent may be cause for the Response to be rejected Minority Business Enterprise and Women Business Enterprise (M/WBE) Requirements This section shall set forth the respondent's M/WBE Participation Plan that must be submitted and include: (1) the level and dollar amount of participation your firm anticipates to achieve in the performance of the Subcontract resulting from this RFB; (2) the type of Work to be performed by the M/WBE firms participating; and (3) the names of the M/WBE firms the Respondent plans to utilize in the performance of the Subcontract resulting from this RFB. Per Executive Order and SRF Fair Share Goals: MBE goal - Construction 5.2% 2.6% WBE goal - Construction 5.2% 2.6% (Vendors from the TDOT TNUCP DBE list, other State or Federal DBE lists, or the City of Memphis EBO list) Overall MWBE SARP10 DBE Participation goal: 15% (Vendors from the City of Memphis EBO list only) Clarification of Bid Purchaser reserves the right to obtain clarification of any point in a Response or to obtain additional information as necessary to properly evaluate a particular Response. Failure to respond to such a request for additional information or clarification in a timely manner may result in rejection of the Response Not Used Source: 00170, 2012, v1.0w Request for Bid Page 2 of 42

7 SARP10 Program Front Street & Mud Island RFB Issue Interceptor Rehab 08Dec Equal Business Opportunity Program This form must be submitted with Bidder s bid. Failure to execute and submit this documents with Bidder s bid may cause the Bid to be rejected as non-conforming. In addition, each Sub-Subcontractor must execute the form. This Subcontract will be subject to the requirements of the City of Memphis Ordinance #5384 which establishes the Equal Business Opportunity ( EBO ) Program. It is up to the Respondent to ensure that all requirements of this ordinance are met. The Ordinance may be accessed on the City s website at under Office of Contract Compliance. The intent of the EBO Program is to increase the participation of locally owned minority and women owned business enterprises ( M/WBE ). Toward achieving this objective, the overall M/WBE participation goal for this solicitation is 15%. The percentage of overall M/WBE participation is defined as the dollar value of subcontracts awarded to certified (as identified by the City of Memphis EBO list) minority and/or women business enterprises divided by the total proposed base bid amount. Additionally, in accordance with federal executive Order and 12138, the local government must make a good faith effort to include participation from Disadvantage Business enterprises (DBE) in subagreement awards. The SRF Fair Share DBE goal for this project is a minimum of 5.2% WBE and minimum of 5.2% MBE (as identified by the Tennessee Uniform Certification Program list, other State or Federal DBE lists, or the City of Memphis EBO list). Per Executive Order and SRF Fair Share Goals: MBE goal - Construction 5.2% 2.6% WBE goal - Construction 5.2% 2.6% (Vendors from the TDOT TNUCP DBE list, other State or Federal DBE lists, or the City of Memphis EBO list) Overall MWBE SARP10 DBE Participation goal: 15% (Vendors from the City of Memphis EBO list only) Participation Plan The Participation Plan must include: (1) level and dollar amount of participation your firm anticipates to achieve in the performance of contract resulting from this RFB; (2) the type of work to be performed by the M/WBE participation; and (3) the names of the M/WBE and/or DBE firm(s) the Respondent plans to utilize in the performance of the contract resulting from this RFB. Eligible M/WBE and/or DBE Firms To qualify as a M/WBE firm, per the requirements of City of Memphis Ordinance #5384, a firm must be included on the City s EBO list of certified M/WBE firms. All contractors identified as an SRF Fair Share M/WBE firm must be on the Tennessee Uniform Certification Program (TNUCP)list, other State or Federal DBE lists, or the City of Memphis EBO list at the time of the bid opening. A list of the City s eligible M/WBE firms may be requested from Purchaser as a guide only. If a Bidder desires to utilize an M/WBE firm not included on the list, it is the Bidder s responsibility to confirm that the desired firm is certified by the City of Memphis. Such confirmation must be obtained from the City s Contract Compliance Office, in writing, before the bid/response due date. Requests for verification must be submitted to the City s Contract Compliance Office listed below: Mary Bright, Esq. City of Memphis, Contract Compliance Office 125 North Main Street, Suite 546 Memphis, TN Phone: (901) Fax: (901) Source: 00672, 2012, v1.0w General Terms and Conditions Attachments Page 33 of 42

8 SARP10 Program Front Street & Mud Island RFB Issue Interceptor Rehab 08Dec2015 MINORITY/WOMEN BUSINESS ENTERPRISE COMPLIANCE FORM SERVICE CONTRACT TITLE: Front Street & Mud Island Interceptor Rehab Project M/WBE Goal: MBE minimum 2.6% WBE minimum 2.6% Overall Combined DBE minimum 15% The following sections must be completed by Bidder. A certified subcontractor or supplier is defined as a firm from the list of certified firms provided with this specification. Bidder's Name Section A - If the Bidder is a certified firm, so indicate here with a check mark. MBE WBE DBE Section B - Identify below those certified firms that will be employed as subcontractors or suppliers on this Project. By submitting this Proposal, the Bidder commits to the use of the firms listed below. $ = Show the dollar value of the subcontract to be awarded to this firm % = Show the percentage this subcontract is of your base Proposal M/WBE = Show by inserting an M or W whether the subcontractor is an MBE or WBE $ % M/WBE DBE CERTIFIED SUBCONTR. NAME, ADDRESS, TEL. # $ % = Total M/WBE and/or DBE THIS FORM MUST BE SUBMITTED WITH THE PROPOSAL OR THE PROPOSAL MAY BE CONSIDERED NON-CONFORMING. Source: 00672, 2012, v1.0w General Terms and Conditions Attachments Page 34 of 42

9 ADVERTISEMENT FOR BIDS EXAMPLE DBE The {City/Town/County/Utility District/Authority} will receive separate sealed BIDS for the construction of a {water or wastewater} project at {location to deliver bid proposal} until {closing time}, local time, on {date}, and, then, at said time, publicly open and read the BIDS aloud. The work to be bid on is as follows: {Description of work to be performed here.} The allotted time for construction is {# of days for work to be performed} calendar days. The information for Bidders; Bid Form; Form of Agreement; Drawings; Specifications information; Bid Bond, Performance Bond, and Payment Bond information; and other contract documents may be examined at the addresses below: {Please type address of consulting engineer s office} {Please type address of City/Town/Utility District/Authority} Builder s Exchange of Tennessee Nashville Office Knoxville Office 2322 Winford Ave. 300 Clark Street Nashville, TN Knoxville, TN Copies of the CONTRACT DOCUMENTS may be obtained at the {name of office to pick up contract documents} Office, located at {address of office}, upon payment of $ {Amount} for each set. Any BIDDER, upon returning the CONTRACT DOCUMENTS within {number of days} days after BID opening and in good condition, will be refunded {his/her payment or $ amount} and any non-bidder will be refunded $ {Amount}. No bid may be withdrawn within (#) days after the scheduled time for receipt of bids. DAVIS-BACON ACT REQUIREMENTS This project is being funded by a State Revolving Fund loan on or after 2010 EPA Fiscal Year. The loan recipient must be in compliance with all applicable Davis-Bacon Act. DISADVANTAGED BUSINESS ENTERPRISES (DBE) REQUIREMENTS Any contract or contracts awarded by the Owner through this invitation for bids will be funded by a State Revolving Fund (SRF) loan from the State of Tennessee. State and Federal funds will be involved in this project, and, as a result, Bidders must comply with the SRF Loan Program s Disadvantaged Business Enterprises (DBE) requirements including contacting a minimum of 10 qualified DBE sub-contractors, professional service providers, vendors, and/or suppliers by certified mail to solicit bids. The apparent successful Bidder must submit to the Owner copies of the certified letters and return receipts prior to contract award. Neither the State of Tennessee nor any of its departments, agencies, or employees is or will be a party to this Invitation for Bids or any resulting contract(s) awarded by the Owner. SPECIAL NOTICE TO DISADVANTAGED BUSINESS ENTERPRISES (DBE) FIRMS All qualified Disadvantaged Business Enterprises (DBE) firms desiring to bid as a General Contractor, subcontractor, professional service provider, supplier, or equipment vendor are encouraged to contact {Name of the Engineer, office address, and phone number}, in order to obtain a list of prospective bidding General Contractors or to obtain copies of bidding/contract documents. 78

10 Request for Bid Front Street & Mud Island Interceptor Rehab Addendum # 1 to RFB No January 19, Section 3 Additional Specs You may view and download additional maps and plans, from the SARP10 website: 4

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