Job-hunting: Responding by letter
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2 Job-hunting: Responding by letter You ve got the qualifications and the training. You ve got the personality, you ve got the style, now all you need is. a job! Chances are you ll be looking for some job ads in the papers, and you might even find something that interests you. Now you will want to answer the ad try to make the best impression you can. Remember that the person reading your letter will be making a judgement about you, without ever having met you! That is why your letter must make a good impression. Here are a few TIPS that might help you get that job: Write on a plain white paper. Now is not the time to use paper with hearts and flowers all over it The writing paper should not be dirty or crumpled It will help if you direct your letter to a specific person, such as The Human Resource Manager Write neatly and clearly. If it is difficult to read your handwriting, have your letter typed Keep your language simple and to the point Mention in your letter whether you have a job at the moment, and give the names, addresses and telephone numbers of present and past employers Remember to double check your letter and spelling mistakes. Spelling mistakes leaves a bad impression on the person reading your letter Enclose your CV with your letter. If you do not have one, the Department of Labour has a pamphlet, which shows you how to write a CV. The career counsellor at the nearest Labour Centre will also help you 2
3 Always make copies of your letter and send originals to the company If you enclose certificates or diplomas, do not send the originals. Make copies and have them certified as a copy of the original. You can do this at any police station. An example of a letter replying to an ad. The address of the company The Human Resource Manager Funny Fish Company PO Box 987 Fishville 4567 Dear Sir/Madam APPLICATION FOR A POST Your address 24, 16th Street Pretoria West 0183 Date I write in response to your advertisement for a. (name of job) in the (e.g. Daily Paper, Monday, 3 January 20..). I would like to apply for a vacant post as I feel confident that I meet the requirements. I will be available for an interview if required. Please contact me at the above address, or at telephone number , or cellphone number My CV is enclosed for your attention. Yours faithfully JJ Maesela (your name) 3
4 Ask to speak to the contact person mentioned in the advertisement or to the personnel officer. Responding by telephone You read a job advertisement and it sounds like just the right job for you. What do you do next? If the advertisement gives a name and a telephone number, you can respond by telephone, but before you phone, remember the following: Write down all the questions you want to ask about the advertised job Have pen and paper ready to write down any information given to you by the employer If you are using a public telephone, make sure that the telephone is in working order and have enough money or a telephone card ready 4
5 Write down all the questions you want to ask about the advertised job. Give your name and mention the post for which you are applying.
6 Be prepared to answer any questions about your job experience and qualifications and to go for an interview when requested. Keep the advertisement next to you, so that you can refer to it if you have to Ask to speak to the contact person mentioned in the advertisement or to the Human Resource Manager Speak slowly, clearly, to the point and don t mumble Give your name and mention the post for which you are applying Thank the person you are talking to politely for the information given to you, even if you don t qualify for the post. Be prepared to answer any questions about your job experience and qualifications and to go for an interview when requested. 6
7 Eastern Cape East London Tel: (043) Free State Bloemfontein Tel: (051) Gauteng Johannesburg Tel: (011) KwaZulu-Natal Durban Tel: (031) Labour Centres of the Department of Labour Eastern Cape Aliwal North Tel: (051) Butterworth Tel: (047) Cradock Tel: (048) East London Tel: (043) Fort Beaufort Tel: (046) Graaf-Reinet Tel: (049) Grahamstown Tel: (046) King William s Tel: (043) Town Lusikisiki Tel: (039) Maclear Tel: (045) Mdantsane Tel: (043) Mount Ayliff Tel: (039) Mthatha Tel: (047) Port Elizabeth Tel: (041) Queenstown Tel: (045) Uitenhage Tel: (041) Free State Bethlehem Tel: (058) Bloemfontein Tel: (051) Botshabelo Tel: (051) Ficksburg Tel: (051) Harrismith Tel: (058) Kroonstad Tel: (056) Petrusburg Tel: (053) Phuthaditjhaba Tel: (058) Sasolburg Tel: (016) Welkom Tel: (057) Zastron Tel: (051) Gauteng Alberton Tel: (011) Contact details Provincial Offices of the Department of Labour 7 Limpopo Polokwane Tel: (015) Mpumalanga Witbank Tel: (013) North West Mmabatho Tel: (018) Northern Cape Kimberley Tel: (053) Western Cape Cape Town Tel: (021) Atteridgeville Tel: (012) Benoni Tel: (011) Boksburg Tel: (011) Brakpan Tel: (011) Bronkhorstspruit Tel: (013) Carletonville Tel: (018) Garankuwa Tel: (012) Germiston Tel: (011) Johannesburg Tel: (011) Kempton Park Tel: (011) Krugersdorp Tel: (011) Mamelodi Tel: (012) Nigel Tel: (011) Pretoria Tel: (012) Randburg Tel: (011) Randfontein Tel: (011) Roodepoort Tel: (011) Sandton Tel: (011) Sebokeng Tel: (016) Soshanguve Tel: (012) Soweto Tel: (011) Springs Tel: (011) Temba Tel: (071) Vanderbijlpark Tel: (016) Vereeniging Tel: (016) KwaZulu-Natal Dundee Tel: (034) Durban Tel: (031) Estcourt Tel: (036) Kokstad Tel: (039) Ladysmith Tel: (036) Newcastle Tel: (034) Pietermaritzburg Tel: (033) Pinetown Tel: (031) Port Shepstone Tel: (039)
8 Prospecton Tel: (031) Richards Bay Tel: (035) Richmond Tel: (033) Stanger Tel: (032) Ulundi Tel: (035) Verulam Tel: (032) Vryheid Tel: (034) Limpopo Giyani Tel: (015) Jane Furse Tel: (013) Lebowakgomo Tel: (015) Lephalale Tel: (014) Makhado Tel: (015) Modimolle Tel: (014) Mokopani Tel: (015) Phalaborwa Tel: (015) Polokwane Tel: (015) Seshego Tel: (015) Thohoyandou Tel: (015) Tzaneen Tel: (015) Mpumalanga Baberton Tel: (013) Bethal Tel: (017) Carolina Tel: (017) Eerstehoek Tel: (017) emalahleni Tel: (013) Ermelo Tel: (017) Groblersdal Tel: (013) Kwamhlanga Tel: (013) KaMhlushwa Tel: (013) Lydenburg Tel: (013) Middelburg Tel: (013) Nelspruit Tel: (013) Piet Retief Tel: (017) Sabie Tel: (013) Secunda Tel: (017) Standerton Tel: (017) Volksrust Tel: (017) Northern Cape Calvinia Tel: (027) De Aar Tel: (053) Kimberley Tel: (053) Kuruman Tel: (053) Postmasburg Tel: (053) Springbok Tel: (027) Upington Tel: (054) North West Brits Tel: (012) Christiana Tel: (053) Klerksdorp Tel: (018) Lichtenburg Tel: (018) Mafikeng Tel: (018) Mogwase Tel: (014) Potchefstroom Tel: (018) Rustenburg Tel: (014) Taung Tel: (053) Vryburg Tel: (053) Western Cape Beaufort West Tel: (023) Bellville Tel: (021) Cape Town Tel: (021) George Tel: (044) Knysna Tel: (044) Mitchell s Plain Tel: (021) Mossel Bay Tel: (044) Oudtshoorn Tel: (044) Paarl Tel: (021) Somerset West Tel: (021) Vredenburg Tel: (022) Worcester Tel: (023) Layout and design by the Design Studio (Jani de Wet), Chief Directorate of Communication, Department of Labour. Website:
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