A/B MAC Jurisdiction E Implementation Overview
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1 A/B MAC Jurisdiction E Implementation Overview 2013
2 Agenda Welcome and Introduction JE Implementation Timeline What Remains the Same Electronic Funds Transfer (EFT) Interactive Voice Response (IVR) Functionality Local Coverage Determinations (LCDs) Listserv What s New/Changing Mailing Addresses Provider Contact Center (PCC) and IVR Phone Number Communication Resources Provider Enrollment Electronic Data Interchange Support Services (EDISS) Questions & Answers
3 Welcome to Noridian
4 Welcome / Noridian Experience Noridian is headquartered in Fargo ND Office locations AZ (Phoenix) MN (Eagan) ND (Grand Forks, Jamestown, Leeds) WA (Seattle) IA (Des Moines) Telecommuters in 20 states
5 Welcome/Noridian Experience2 A/B MAC Jurisdiction F for 10 western states DME JD MAC 17 western states, including JE states (CA, NV and HI) Medicaid and Health Insurance Exchange contractor Multiple A/B Medicare implementations
6 Noridian JE Implemented
7 Goals of JE Implementation Minimal disruption to providers Ensure no lapse in provider payment Communicate with those impacted Retain continuity of policies at cutover e.g. Local Coverage Decisions, Claims Editing
8 Implementation Dates Noridian will be the MAC for Jurisdiction E: Part A August 26, 2013 Part B September 16,
9 Transition of Workload All workloads currently held by Palmetto GBA at the time of cutover will be transferred to Noridian. This includes work in progress and work not yet started We do not anticipate the need for any of the work that has been sent to Palmetto GBA to be resubmitted to Noridian
10 What You Can Expect
11 What Remains the Same Electronic Funds Transfer (EFT) IVR Functionality LCDs Listserv
12 Electronic Funds Transfer (EFT) No Action Needed New EFT Authorization Agreements will not be required to be submitted during transition from Palmetto GBA to Noridian After implementation Normal enrollment or revalidation process Noridian will validate providers are set up for electronic payments and current CMS-588 forms are being used
13 IVR Specific IVR features Noridian will have available upon implementation include: Part A Provide Authentication Eligibility (Entitlement, MSP, Managed Care, HMO, Preventive Services, Deductible, Other) Claim Status Check Information Remittance Advice Information (Check Amount, Payment/Withholding Breakdown) Appeal Status Patient Status Request Duplicate Remittance General Information (Address, Remittance Advice Codes, Hours of Operation) Part B Provide Authentication Eligibility (Entitlement, MSP, Managed Care, HMO, Preventive Services, Deductible, Other) Claim Status Financials (Checks, Offsets, Pending Approved) Procedure Code Pricing (Allowed Amount) Appeal Status Request Duplicate Remittance Advice General Information (Address, Remittance Advice Codes, Hours of Operations)
14 Local Coverage Determinations (LCDs) Content of LCDs will remain the same for A and B during implementation Policy numbers will change to reflect the change in contractor LCDs and LCD numbers will be posted prior to implementation Noridian will work with providers to update, revise, and otherwise implement coverage and LCD changes as necessary following the implementation
15 Listserv J1 listserv registration information has been provided to Noridian Providers registered prior to March 1, 2013 will start receiving Noridian JE implementation information Providers who receive Noridian implementation-specific listservs will automatically continue receiving Noridian listservs after the implementation date
16 Listserv2 For providers not registered with J1 prior to March 1, 2013 Go to: and select Newsletter Sign Up at the bottom of the left hand navigation menu. Instructions listed in Listserv article on JE website To unsubscribe or change your options
17 What s New/Changing Single Toll-Free Number for all inquiries New IVR, website and provider portal New Mailing Address and PO Boxes New Contractor Numbers
18 Communication Resources Website/Listserv: Contact provider organizations/associations Meet and Greet meetings with providers Mailings to providers Web based provider workshops/acts
19 JE Implementation Web Page Noridian has established a web page dedicated to the JE Implementation Please bookmark and add to your favorites for easy access
20 JE Implementation Web Page
21 Key Website Items Contact Information phone numbers and mailing addresses implementation questions Current news and relevant changes IVR Schedule of Events Cutover dates Payment cycles FAQs EDI - focus on vendors and direct submitters Provider Portal
22 Contact Information Single Toll-free number after JE Implementation Provider Contact Center (PCC) Electronic Data Interchange Support Services (EDISS) Telephone Reopenings Provider Enrollment User Security Questions regarding implementation to or Call Implementation Hotline at Hot Line available 8:00 am to 5:00 pm (PT), Monday-Friday
23 Schedule of Events Schedule of events are listed in date order Implementation webinars EDI webinars In-person Meet and Greets Ask The Contractor teleconference calls
24 Schedule of Events Calendar
25 Provider Enrollment
26 Pending Applications at Implementation In-process applications will be transferred to Noridian Including: Initial (new) applications, Change applications, and Revalidation applications We will maintain original date of receipt and continue processing to completion
27 Revalidations Phase 2 (Part 5), revalidation requests will be sent by Palmetto GBA in June and July You will be instructed to return revalidation applications to Palmetto GBA for processing In-process applications will be transferred to Noridian We will maintain original date of receipt Phase 2 (Part 6), and all Phase 3 revalidation mailings will be done by Noridian
28 Provider Enrollment Tips Update your NPI data via NPPES Ensure all information is correct and up-to-date Confirm your Legal Business Name (LBN) is listed Type 1 NPI: confirm your name matches the SSA Type 2 NPI: confirm your LBN exactly matches the IRS (CP575 or 501c3) Register for Part A and/or Part B Listserv
29 PECOS Web Tips We encourage providers to use PECOS Web when applying to the Medicare program or when changing or revalidating an existing enrollment Applications submitted via PECOS Web have a much shorter processing time Organizations: we recommend you complete the certification process (Security Consent) now if you haven t yet done so
30 Electronic Data Interchange (EDI)
31 EDI Transition Philosophy Minimal provider disruption Level playing field from MAC to MAC due to 5010 effort and CMS Common Edit Module (CEM) Identify target EDI audiences Providers (direct and non-direct) Vendors Offer early boarding
32 EDI Registration Process Onboarding guides providers from initial contact through testing EDI Registration All providers and vendors will be pre registered Based on listing of Palmetto GBA EDI submitters Transition Process Populate Noridian database Notify providers of status Clearly define step by step process
33 EDI Provider/Vendor Testing Process Testing is not required but is available and encouraged Noridian to use Palmetto GBA EDI Submitter values Partnering with new and existing vendors to establish individual test plans
34 EDI Early Boarding Noridian will serve as a clearinghouse prior to cutover date Noridian to collect and forward onto Palmetto GBA Reduces mass transition at cutover Familiarizes providers with Noridian systems Allows any issues to be resolved before cutover
35 EDI Outreach Utilize existing Noridian education tools Vendor team created for 1-on-1 vendor outreach and transition activities EDI Specific Web Based Provider Workshops Face-to-face visits to key vendors and providers
36 EDI Support Services
37 EDI Website
38 EDI Question and Answer
39 Provider Portal - Endeavor A secure provider internet web site Claim status Verify eligibility Appeals, Reopening status Review a single claim remittance advice Hours available Monday- Friday: 4am-6pm (PT) System hours Saturday: 5am-1pm (PT) System hours Eligibility is 24/
40 Thank You We look forward to working with you
41 What questions do you have?
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