Electronic Data Management - An Integrated EGovernment-Application in the Environmental Field in Austria

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1 Electronic Data Management - An Integrated EGovernment-Application in the Environmental Field in Austria Franz Mochty Federal Ministry of Agriculture, Forestry, Environment and Water Management Austria Seite

2 Background Basic data on enterprises, sites and - in part - installations are required for various purposes in the economy and administration For internal economic purposes In-company organisation, logistics Procurement and accounting For public administration Applications for permits, granting of permits Record-keeping and reporting obligations At present, logics of reporting, structures and level of detail vary for the different fields of application Companies and authorities have to maintain and - in part - report the same data in different formats for different sectors Seite

3 Legal framework EU, international European legislation involving registration and reporting obligations in the environmental field (non exhaustive-examples) EC Waste Framework Directive EC Waste Shipment Regulation EC Directive on Hazardous Waste EC Landfill Directive and Decision EC Waste Incineration Directive EC Directive on Waste Electrical and Electronic Equipment EC Directive on End-of-Life Vehicles EC Battery Directive EC Regulation on the European Pollutant Release and Transfer Register EC Water Framework Directive EC Directive on the Scheme for Greenhouse Gas Emission Allowance Trading Implementation pursuant to the Kyoto Protocol 1997 (HFC Ordinance) Seite

4 The Austrian Solution: EDM-Environment Electronic Data-Management in the Environmental Field An integrated EGovernment application: Replaces conventional paper-based records and reports (including applications submitted to the authorities) through efficient electronic data management in line with international standards in the environmental field Contribution to i2010 An EU policy framework promoting the positive effects of information and communication technologies (ICTs) to the economy, society and personal quality of life Seite

5 The Austrian Solution: EDM-Environment Electronic Data-Management in the Environmental Field eweee eincineration Emisson-Trading epackaging eshipment eeol-vehicles ebatteries & Accumulators elandfill ewaste-balance Fluorinated Hydrocarbons European Pollutant & Transfer Register ewater Emissions Reg. Project: nationwide Masterdata Registry of installations ehazardous Waste Transport elicence Radiation Sources ZAReg ecompost ecertificate EDM Waste-Management EDM-Environment Seite

6 What are the objectives of EDM? Reduction of the administrative burden on authorities and companies Integrated comprehensive system for the entire environmental field and thereby optimised utilisation of synergies between different domains Integration with other EGovernment Register (eg Austrian company register, address register, statistics) Utilisation of international EDI (Electronic Data Interchange) standards well-established in the economy for messages and unique international identification system (of companies, locations and installations) Single sign-on for all users and all applications Prevention of data redundancy, in particular by a centralised master data management across applications (eras) To the extent possible use of already available data (eg from Procurement and accounting) Seite

7 Project: Electronic Data Management EDM PORTAL Master data registry for persons and installations eras Single sign on access to applications RELEASE&TRANSFER Reg. eincineration eeol-vehicles eweee eregistry on RADIATION SOURCES epollutant- ewater- EMISSIONS REG. ebatteries &ACCUMULATORS ehazardous WASTE TRANSPORT Emission-trading efluorated HYDROCARBONS elandfill eshipment Seite

8 Basic principles of EDM Implementation of real EDI (Electronic Data Interchange) Electronic interchange of structured data using recognised message standards directly between IT applications with a minimum of human intervention Only structured information - quantified or at least classified can be processed electronically One-time manual input of data into the electronic system where the information is initially collected then only electronic transfer and processing Integration of the entire business processes into EDI adjusted to the economic and technical capacities of the participants Seite

9 Consequences for Implementation Unique data type definitions for all applications Multisectoral data and message definitions Utilisation of internationally unique, cross-sectoral identification system GS1 for all identifiable objects within EDM Global Location Number for companies, locations, installations Global Trade Item Number for types of services, treatment operations, wastes, International standardisation (UN/CEFACT) International co-operation (EUDIN) Transmission options: standardised messages, XML upload, online input depending on communication frequency / data volume / feasibility of integration into the corporate IT system of the companies Consideration already in draft legislation Improved regulatory quality Seite

10 Information Flow with National EDI System EDM EDM-Register variable data public master data master data for authorities manual input via https EGovernment-Register user direct application to application communication paper based transmission input by authority standardized interface data processing by competent authority international data exchange esp. data of waste export / import EU member states Seite

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13 Public Query for Waste Collectors / Treators Seite

14 Example: Transfrontier Shipment of Waste Detailed requirements in the EU shipment regulation Distribution of 3 documents for every single transport to all involved authorities (export, transit, import) -> causing millions of governmental actions per year in Europe European Data Interchange for Waste Notification systems distribution of information by EDI (Electronic Data Interchange) reducing administrative burdens: Project by Belgium, Germany, Netherlands and Austria input of data only once exchange of these data electronically exchange of structured messages via a central message broker system wide use of electronic data, no change in media exporter / importer exchange information only with their authority Seite

15 shipment of waste to/from other Member States movement documents Notifier (exporter) pre-notification (copy of the movement document) 3 days before departure (1) competent authority of dispatch copy of * consignment note * permit (2) transportation post-notificaton (copy of confirmed movement document) 3 days after receipt of the waste (3) competent authority of transit consignee (importer) notification of recovery or disposal (copy of confirmed move-ment document) 180 days after the receipt of the waste (4) competent authority of destination Seite

16 European Data Interchange for Waste Notification Systems Notifier exporter CoWR CoWD MD OK general notification competent competent authority authority of of export export (CAE) (CAE) CoWR CoWD MD print competent competent authority(ies) authority(ies) of of transit transit (CAT) (CAT) CoWR CoWD MD EUDIN EUDIN MESSAGE MESSAGE BROKER BROKER consignee importer CoWR CoWD competent competent authority(ies) authority(ies) of of import import (CAI) (CAI) CoWD CoWR MD national co-ordination ordination MD MD = Movement Document, CoWR = Certificate of Waste Receipt, CoWD = Certificate of Waste Disposal Seite

17 example for bilateral pilot place of of dispatch destination place of dispatch place of destination Seite

18 example for bilateral pilot place of dispatch place of destination shipments MD, CoWR, CoWD at the moment processing time per shipment about 2 minutes (for 3 faxes = MD, CoWR, CoWD) cost reduction for administration in public community and economy about ,- exporter importer CAE (Austria) CAI (Baden Wuerttemberg) CAI (Bavaria) Seite

19 Critical factors Risk of different structural and format requirements at EU level Example: registration of battery producers Different identification numbers for the same object have to be managed for different reporting obligations Different approaches even within one and the same sector Lack of understanding of EDI requirements and the need for international standards Promotion of cross-sectoral understanding is necessary Co-operation between administration and business has to be intensified Seite

20 Thank you for your attention! Franz Mochty Lebensministerium Austrian Federal Ministry of Agriculture, Forestry, Environment and Water Management Stubenbastei 5, A-1010 Vienna Seite

21 portal/home portal/home public query Seite

22 locations person adress Commercial Register ID ID Seite

23 welcome welcome page page maintainance messages Seite

24 master data maintained by obligated party master data maintained by obligated party Permits, maintained by by competent authority Seite

25 Example: WEEE WEEE reporting reporting Messages to to be be delivered next next Messages already delivered Messages coming soon Seite

26 Example: WEEE WEEE reporting reporting type/name date date of of delivery status/progress period specified Seite

27 Example: WEEE WEEE reporting reporting EEE EEE put putinto intomarket WEEE collected evaluation reports Seite