LeBaron Woodyard, Dean, Academic Affairs Chancellor s Office. September 20, :00 PM 1:30 PM

Transcription

1 LeBaron Woodyard, Dean, Academic Affairs Chancellor s Office September 20, :00 PM 1:30 PM

2 Agenda Meeting ground rules, chat window, questions, meeting feedback survey, etc. Meeting schedule for DE coordinator certification/recertification process DE coordinator directory DEC 101 Update CCC Online Education Initiative RFA (CVC Online Course Exchange) 3C Media Solutions DE Captioning and Transcription (DECT) Project Bb Instant Messaging Demonstration 2013 Bi-Annual DE Report to the CCC Board of Governors CCC Coordinators and Managers Organization

3 @ONE Support Anna Staff DE Coordinators and Managers Meeting and Archive Page

4 Audio Setup

5 Chat Messages If you have a question during the webinar, please type it in the chat window, preface it with???, and raise your hand. This will help streamline the question and answer process.

6 Participant Interaction * *

7 Closed Captioning

8 Save Chat or Whiteboard

9 Meeting Schedule for Every third Friday of the month from 12:00 PM to 1:30 PM December 2013 meeting is the second Friday from 12:00 Pm 1:00 PM DE Coordinators and Managers Meeting and Archive Page

10 DE Coordinator Certification & Recertification Process Communication was sent to the previous DE coordinator Online certification process

11 DE Coordinator Directory Information from the online process will be used to develop a comprehensive DE Coordinator Directory Directory will be posted on the Chancellor s Office website on the Distance Education Unit s page located at the following URL: emicaffairs/instructionalprogramsandse rvicesunit/distanceeducation.aspx

12 DEC 101 Update

13 DEC 101 Instructional Designers Team 1 (CAL) Cynthia Alexander Cerritos College Alice Dieli College of Marin Linda Delzeit Los Angeles Trade Technical College Team 2 (MAM) Mitra Hoshiar Los Angeles Pierce College Alexis Alexander Merritt College Melissa Colon Columbia College Team 3 Erica Tartt Ventura College Sarah Phinney Porterville College

14 DEC 101 Reviewers Dr. Cathleen Greiner Irvine Valley College Dr. Jory Hadsell Sacramento City College Heather Rideau Doctoral Fellow (formerly of Long Beach City College)

15 DEC 101 PROJECT UPDATE

16 PROJECT UPDATE & TIMELINE REVISIONS The project timeline has been lengthened and the pace of participation made more realistic for busy volunteers. First phase of development and review has been completed. The second phase of developing 2 prototypes per team has concluded and those two prototypes are being reviewed. Feedback to be distributed to teams on 9/23. Development phase is 2 weeks followed by 2 weeks of review. Total of 6 phases of design with the last phase resulting in one design at the end of December. Construction and beta testing of the final design will be done in January and February.

17 TEAM 1 - DIVIDED INFORMATION INTO CATEGORIES

18 TEAM 1 - CONTINUED Each category is designed to have: Information resources A way for users to post comments to add/remove/update resources A scenario that has the new DE Coordinator use the resources to solve a problem. The solution is posted and the postings from others can be reviewed for ideas. A certificate will be issued upon completion of the following: Reviewing the major resources Posting an answer to all of the scenarios Passing the knowledge test [which can be taken unlimited times to improve score] Next slide has sample checklist for certificate requirements

19

20 TEAM 2 UPDATE Communication Tools with the Team Correspondence & Meetings Using Google Hangout, Texting and Progress Reviewed Rater s Evaluations Completed Prototypes for Phase II Continue to Research Best Practices What other colleges are doing Our Own Resources Quality Matters Rubrics Collecting Resources for Content Building Anticipating materials and content for build phase

21 TEAM 3 UPDATE Bumpy start Team member fluctuations Adaption to parallel design process Prototype 1 Prescribed linear design 5 modules with additional community section for sharing resources Prototype 2 Learner directed design 4 modules with additional community discussion area

22 CCC Online Education Initiative RFA (CVC Online Course Exchange) Phase 1 August 4 th 30 th Phase 2 September 2 th October 15 th 16 Respondents to Phase 1

23 CCC Online Education Initiative RFA (CVC Online Course Exchange) Oversight Academic Affairs & Technology, Research and Information Systems(TRIS) Barry Russell, Vice Chancellor, Academic Affairs Patrick Perry, Vice Chancellor, TRIS Grant Term December 1, 2013 June 30, 2014, renewal up to 4 years & 7 months Eligibility California Community College Districts

24 CCC Online Education Initiative RFA (CVC Online Course Exchange) The Online Education System Governed through consortium agreements between colleges Initial focus on Advanced Transfer Degree and other degree related courses. Explore how basic skills and credit by exam may be supported. Integrated technology solution Comprehensive: exploration, registration, articulation, student services and support, quality design, professional development and common technology platform, Goal/Purpose Provide students with opportunities for faster degree completion. Provide effective professional development for faculty looking to teach online. Use a common technology platform to streamline processes, improve access to and success in online courses and reduce the technology learning curve for students, faculty and staff.

25 CCC Online Education Initiative RFA (CVC Online Course Exchange) High Level Procedures / Activities Fiscal Agent Manage the process of developing and supporting consortium level agreements. Collaborate with committees and existing/new statewide projects Including but not limited to the CCC Technology Center Project management activities: Ensure the system meets the needs of students, faculty and staff Collect user requirements Professional development Coordination of implementation activities Manage the process of developing/procuring a common course management system Support / Enhancement Develop effective evaluation metrics

26

27 CCC Online Education Initiative RFA (CVC Online Course Exchange) Role of the CVC The CVC is the implementation program of the Online Course Exchange component of the Online Education Initiative. Course Exchange Course Requirements All courses in the exchange in the first phase will be a part of an ADT and have a Course Identification (C-ID) Number. Courses taught in the exchange are considered to be courses from the teaching college where the FTES is collected Course Enrollment Any student from a college in the consortia can take a course in the exchange and have the course credits apply to their ADT for graduation and transfer. Academic and Student Support Each course in the Online Course Exchange would be supported by the project in online course orientation, student retention methods, proctoring, tutoring, plagiarism, etc. Students would have to complete an online orientation for distance education course prior to gaining access to the Online Course Exchange.

28 Key Dates September 3, 2013 September 11, 2013 RFA Released RFA Question & Answer Virtual Meeting October 14, 2013, by 5pm Application Due Date October 16-25, 2013 Reading and Rating of Applications October 28, 2013 Intent to Award and Notification, Website post November 8, 2013 Last Day to File a Protest December 1, 2013 Grant Commencement Date July 1, 2014 Work plan and budget due for fiscal year (July 1, 2014-June 30, 2015) August 31, 2014 January 31, 2015 August 31, 2015 Final Report Due for initial 7months (December 1, 2013-June 30, 2014) Progress / Year to date Report and Expenditure Report (July 1, 2014 December 31, 2014) Final Report and Expenditure Report due for fiscal year

29 3C Media Solutions Rico Bianchi Tiffiny Hickey

30 Fund Your Captioning Projects with the Distance Education Captioning & Transcription Grant (DECT)

31 What is the DECT Grant? A commitment to support all students A recognition that distance education is the fastest growing sector A means for you to support faculty innovation and expand student success Financial support for captioning and transcription of distance education

32 Why do CCCs need this funding? To provide accessibility To support the increasing use of media To comply with legal requirements

33 What is eligible for funding? 1. Distance education classes at CCCs 2. Live / synchronous for distance education 3. Delayed / asynchronous for distance education 4. For-credit and non-credit courses (not community education, community extension)

34 And more Hybrid classes (some instructional hours offered at a distance) On-campus classes utilizing distance methods of content delivery as they evolve (e.g., class capture, web conferencing,, podcasting, content posted within a Learning Management System) Digital learning object repositories used to collect and make available digitized content; this content could be used by on-campus, hybrid, online, and other delivery methods.

35 What are the funding processes? Payment Method A 1. You choose a vendor that is not pre-approved 2. You apply 3. Vendor does the work 4. You pay 5. DECT reimburses you

36 What are the funding processes? Payment Method B 1. You choose from pre-approved vendors 2. You apply 3. Vendor does the work 4. DECT pays the vendor directly

37 What else? 1. With your application, submit a quote from vendor 2. Application is at: 3. Please submit end-of-term report on retention and success rates 4. Questions, suggestions?

38 For More Information James Glapa-Grossklag Dean, Educational Technology, Learning Resources, and Distance Learning College of the Canyons Project Director, DECT T james.glapa-grossklag@canyons.edu Jill T. Roberson DECT Program Assistant T F captioning@canyons.edu DECT gratefully acknowledges the support of the DSPS staff at the Chancellor s Office

39 Regional Sales Manager, Blackboard Collaborate San Diego Montclair State University Lead Instructional Designer Director of Academic Technology Adjunct Instructor Portland State University University of Missouri Arts Institute Portland Manhattan Community College

40 Source - ACT

41

42

43 Changing Course: Ten Years of Tracking Online Education in the United States 2013 I. Elaine Allen, Ph.D. & Jeff Seaman, Ph.D.

44 WHY ARE THEY DROPPING OUT?

45 Online students view the lack of direct interaction with instructors and other students as the greatest disadvantage of online study. Online College Students 2012: Comprehensive Data on Demands and Preferences 2012 Carol B. Aslanian David L. Clinefelter Aslanian Market Research and Learning House

46

47 WHAT THEY RE COMPLAINING ABOUT Online College Students 2012: Comprehensive Data on Demands and Preferences 2012 Carol B. Aslanian David L. Clinefelter Aslanian Market Research and Learning House

48

49

50 Studying is pretty lonely. I m not getting this. I wonder if anyone else is struggling...

51 Connected Learners

52

53 enterprise instant messaging Bb IM

54 Bb IM Bb IM Bb IM Bb IM Bb IM Bb IM Shared Knowledge Bb IM Bb IM Bb IM Bb IM Bb IM

55 Bb IM Bb IM Bb IM Bb IM Bb IM Bb IM Social Glue Bb IM Bb IM Bb IM Bb IM Bb IM

56 Nationally ranked by U.S. News and World Report in 2009 as the #1 e-learning service provider in the discipline in the U.S. #4 school in School Library Media

57

58

59 LIVE DEMO

60 Expand the Reach of Blackboard IM In Development Web-based Instant Messaging Chat without any client installation Chat from mobile browsers IM Reporting Service Live usage data: logins, chat messages sent, calls made, help desks entry

61 Conceptual Mock-up. Subject to Change without notice

62 IMPACTING RETENTION Keep them attached to each other Keep them attached to the course Keep them attached to your institution

63 2013 Bi-Annual DE Report to the CCC Board of Governors Presented on September 10, 2013

64

65 Distance Education Enrollments Graph 4 Percent of CCC Students Taking at Least 1 DE Course from to % 23.54% 26.29% 26.93% 12.48% 14.56% 17.22%

66 Axis Title Distance Education Enrollments Graph 6 Percent Change for DE Headcount Compared to Traditional FTF Headcount % 20.00% 15.00% 10.00% 5.00% 0.00% -5.00% % Distance Education 16.31% 18.83% 20.98% 5.82% 3.88% -5.05% Traditional FTF 2.37% 4.14% 3.85% -5.96% -7.32% -7.61%

67 Distance Education Courses Table 3 Distance Education and Traditional Education Course Sessions Fiscal Years Distance Education Traditional Education Percentage , , % , , % , , % , , % , , % , , % , , %

68 Distance Education Programs, Colleges Offering Degrees and Certificates via Distance Education in Total Associate in Arts Degrees Offered Total Associate in Science Degrees Offered Total Certificates of Achievements Offered Total Degrees and Certificate s Offered

69 Update: California Community College Distance Education Coordinators Organization Received loan from CCCCIO group to defer costs of creating organization Group met at DE coordinators retreat Presentation and planning activity at OTC We need to file necessary documents to make the organization official an 501(c)3 organization

70 Update: California Community College Distance Education Coordinators Organization Forms have been completed, and Articles of Incorporation are also completed. Payment is the next step which is to channel the CIO donation to attorney(s) to pay for the legal component. Paperwork should be sent back by late next month or early November for signatures. Contact

71 Announcements

72 Evaluation Survey Help us improve the monthly DE coordinators meeting by filling out a short anonymous online feedback survey at the following URL: /California-Community- Colleges-Chancellor-s-Office-DE- Coordinators-Monthly-Meeting- Feedback-Survey