Using Web Apps for your Attendance and Event Management

Transcription

1 Using Web Apps for your Attendance and Event Management Abe Cereno Associate Director Catcard and Systems Application University of California, Merced

2 Native app versus mobile web app? A native app is one that is installed directly onto the smart phone or device and can work, in most cases, with no internet connectivity depending on the nature of the app. The app needs to be downloaded. High maintenance. A web app works via web browser on the smart devices but requires either a cell signal or wi-fi to function. It has the fortune of being used on multi-platform and devices as long as the web app is written for cross-browser compatibility and scalability. No app download required. Low maintenance.

3 Topology of a Web App

4 Attendance tracking the old way Using Sign-up Sheets Manual lookup Manual data entry Time consuming Inaccurate data Very slow Very Inconvenient

5 Timeline? Two years ago ( ) CBORD Pocket Reader (bought 6 device) issues: Complex to program and difficult to administer Constant client training and required Gold admin support Device was unreliable, slow, or would not connect to our WiFi network Very expensive ($3K), and does not provide ROI per device Vendor support, enhancements, or upgrade were next to none Need on our campus to track attendance that: Provides accurate data tracking on all the activities, events, sessions, and lectures Is usable data which provides ongoing support for campus planning and decision-making to help advance the educational mission and effectiveness of our institution Addresses current vendor product issues Needs to be fast, painless, and user friendly ICE icatcard Check-in and Event mobile web application Developed in-house 11/2013 by Abe AD (FTE) and Arian student worker (16-18 hrs. week) Officially released 2/18/2014 Up to date: we released 2 versions, 193+ users, 45+ departments, 1,300+ events, and 115K+ transactions

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7 Using ICE icatcard Check-in and Event Fast, painless, and user friendly Real-time, accurate, use ID card Students loves Tap n Go (prox) and fast registration lines ICE users loves the reports and ease of creating events.

8 What does ICE do? Manage and track your attendance accurately and in real-time online View data via secure mobile Web access anywhere Works on any laptop, desktop, tablet, or smart phone using any internet browser Accept current campus card ID. Manual Lookup is available Apply restrictions (permit/deny rules), max attendees and multiple filter selections,and auto debit SV&C plan

9 ICE does more Real time patron view data dashboard with photo, demographics and timestamp Complete reporting and aggregate summary of attendees Ability to manage events using MS Outlook calendar Create pre registration page/web link with summary report View, download, or attendee list and summary reports Ability to create custom surveys to to valid attendees Supports one to many and many to one events and devices

10 ICE ICE baby Ability to immediate thank you letter to all valid attendee Apply rewards and loyalty program to your events and sessions Supports secure and simple to use OTC card readers ($175 less) Centrally managed usergroup administration segments. Each department only see their own events and reports Offline mode support and upload transactions feature No app to download or update or configure No expensive third party software or licensing fees

11 Case and Testimonials Rachel De Vera School of Natural Sciences Jason Juarez Coordinator Mentoring & New Student Transitions Julie Sagusay Dining Food Service Manager

12 What did ICE do to our Card Office? Leverage and offer ICE mobile web application free of charge (Google model) to use to our campus. Departments purchase their own card readers, and we program the card reader for nominal fee. No longer just ID card office, but support cool and innovative mobile web app services that complements our ID card program on and off campus. Saved over $130K+ from third party vendor product and licensing cost. Continue to received funding support for additional features, and to develop mobile applications and services for the card office and other departments.

13 Conclusion ICE is a Mobile Web Application that tracks attendance at your events, orientations, class, office visits, seminars, conferences, sessions, athletic recreational, club programs, or meetings of any size anywhere Uses secure connection, CAS login required, and Cloud based Uses standard campus-wide CAS Encryption with SSL Easy, Fast, and Convenient. Offline mode and upload support Mi-Fi is used where areas Wi-Fi is not optimal for real-time events Designed for a complete autonomy to empower our ICE users

14 Questions? Abe Cereno (209) Thank you for attending educational session. Using Web Apps ICE for your Attendance and Event Management.