2016 ACC Annual Meeting. Call for Programs Guidelines COMMITTEE

Transcription

1 2016 ACC Annual Meeting Call for Programs Guidelines COMMITTEE Every year, ACC offers its committees a chance to submit program ideas for the Annual Meeting. Committees will be responsible for organizing and may participate in their selected session(s) at the ACC Annual Meeting in San Francisco, Oct ,

2 How to Submit Your Annual Meeting Proposals Preparing your submissions 1. Review the sample submission page and Annual Meeting program submissions spreadsheet provided to prepare your submissions. 2. Begin brainstorming program ideas by reviewing the memorandum provided by ACC HQ outlining the committee s past program submissions, attendance at past program sessions, Webcasts and Legal Quick Hits, popular egroup discussion topics and more. 3. Review the pre-selected program tracks chart below and consider where your program ideas might best fit (you may indicate multiple tracks). 4. Confirm the number of programs your committee has been awarded for the 2016 Annual Meeting. Awards are based on a variety of objective and subjective factors, including past session attendance, committee size and engagement, member feedback and recent awards. 5. Plan to submit the number of program ideas required of your committee in the chart below. The plus two requirement is designed to help ACC reconcile overlapping program ideas between committees during the program selection process. 6. JOINT SUBMISSIONS: Collaborate with other committees Program Chairs to develop joint submissions that cross practice areas. Only ONE committee should submit the joint proposal ( primary committee ), designating the joint committee in the appropriate field on the submission form ( secondary committee ). The proposal will only count toward the primary committee s submission count, however, the secondary committee will enjoy all the same benefits and responsibilities as the primary committee (assist with program development, fill faculty slots, receive attribution on all Annual Meeting materials). 7. Rank your program submissions in order of the committee s preference. While rankings will not guarantee selection, they will guide the final program selection phase. Submitting your ideas Self-submission: By Jan. 4, 2016, go to the Call for Programs link at 1. Log in to the submission portal by selecting your committee, entering the password provided and the relevant contact information. 2. Click on the Add Program Idea + button to begin. 3. Once the program information is entered, select a submission status: Save & Edit Later or Final Submit. You can update the status later, however, only programs marked Final Submit on Jan. 4, 2016 will be considered for selection. 4. Click Save Program Idea and close the box to return to the main screen and add another program idea. (Repeat steps 1-4 as necessary to enter all submissions.) 5. Once all program ideas are entered, use the arrows to rank your submissions according to your committee s priority preferences. 6. Once rankings are complete, click Finalize Ranking. You will receive an confirmation of your finalized program submissions. - OR - ACC-assisted submission: By Dec. 18, 2015, submit a fully completed program ideas spreadsheet to your ACC liaison to have ACC process the submissions on your behalf. 2

3 Pre-selected Tracks for the 2016 Annual Meeting Program Subject to change Compliance and Ethics Health Law Contracts and Negotiations Intellectual Property Corporate and Securities Law Department Management Employment and Labor Litigation and Dispute Resolution Environment and Energy Technology Global Legal Issues Business Education Pre-assigned Annual Meeting Programs by Committee Assignments made based on the considerations detailed above. Committee Annual Meeting Program Slots Required Program Idea Submissions Compliance & Ethics 5-6 * 8 Corporate & Securities 4-5 * 7 Employment & Labor 5-6 * 8 Energy 2 4 Environmental & 2 4 Sustainability Financial Services 2 4 Health Law 3 5 Information Governance 3 5 Insurance Staff Counsel 1 3 Intellectual Property 5-6 * 8 International Legal Affairs 5-6 * 8 IT, Privacy & ecommerce 5-6 * 8 Law Department 5-6 * 8 Management Litigation 5-6 * 8 New to In-house 2 4 Nonprofit Organizations 2 4 Real Estate 2 4 Small Law Departments 5-6 * 8 Sports & Entertainment 3 5 * Any committee awarded four or more programs must submit at least: One globally focused idea; and Two advanced-level program ideas. 3

4 Tips for Submitting Your Annual Meeting Proposal(s) Propose programs with creative and unique methods of presentation. Programs incorporating audio/video, hypotheticals, games or other fun learning techniques are very competitive. Consider the pre-determined program tracks and where your program idea would fit best. These were determined based on history and popularity to meet demonstrated member needs. Rank your program submissions based on your committee s order of preference for selection. Rankings do not constitute a guarantee of selection, but instead, provide ACC with guidance regarding your program preferences. Collaborate with other committees to develop programs that cross practice areas. There is a limit, for example, to the number of cybersecurity programs that can be hosted in one year. Present fully developed program submissions. Proposals that provide descriptions with specific, practical objectives and promise takeaway materials will have a significant advantage. Submissions lacking detailed descriptions will be automatically declined. Include objectives that aim to appeal to globally minded in-house counsel. Submit more advanced-level program ideas. Attendees consistently ask for more in-depth information. No more than one beginner-level program will be selected per committee. Avoid generic program proposals on a popular topic; the competition is likely to be intense. Consider the types of speakers you intend to seek for your program prior to submission. Securing faculty and attendees for extremely narrow topics can prove to be challenging. 4

5 Committee Program Submission Passwords Committee Compliance & Ethics Corporate & Securities Employment & Labor Energy Environmental & Sustainability Financial Services Health Law Information Governance Insurance Staff Counsel Intellectual Property International Legal Affairs IT, Privacy & ecommerce Law Department Management Litigation New to In-house Nonprofit Organizations Real Estate Small Law Departments Sports & Entertainment Password CECAM16 CSCAM16 ELLAM16 ENCAM16 ESCAM16 FSCAM16 HLCAM16 IGCAM16 ISCAM16 IPCAM16 ILAAM16 IPEAM16 LDMAM16 LITAM16 NTIAM16 NOCAM16 RECAM16 SLDAM16 SECAM16 Important Dates Item Date Call for Programs Opens Mon., Oct. 19, 2015 Program Chair Training Call Thurs, Oct. 29, 2015 ACC-assisted Program Submission Deadline Friday., Dec. 18, 2015 Program Self-submission Deadline Mon., Jan. 4, 2016 Program Selection Notifications Sent Fri., Feb. 12, 2016 Program Organizer Submission Deadline * Fri., March 4, 2016 Faculty Submission Deadline * Mon., May 2, 2016 Course Material Submission Deadline Fri., Aug. 5, 2016 * ACC confirms program organizer and faculty submissions on a rolling basis. 5

6 ONCE YOUR PROGRAM IS ACCEPTED Rules, Guidelines & Deadlines for Accepted Program Ideas ** ** Program acceptance/decline notifications will be sent in early February. The details below are subject to change. Friday, March 4, 2016: Program Organizer Submission Deadline Submitters of accepted program ideas must submit a Program Organizer to serve as the point of contact between ACC and session faculty. The Program Organizer will be responsible for submitting faculty. Program Organizers may or may not serve as faculty. Monday, May 2, 2016: Faculty Submission Deadline Complete faculty details for programs must be submitted to ACC on or before this date. Friday, Aug. 5, 2016: Course Material Submission Deadline All panels must submit substantive course materials by this deadline to secure CLE/CPD credit for their session. Faculty Selection What to know now: DIVERSITY STATEMENT: ACC endeavors to ensure that all programs at its meetings are presented from diverse perspectives. Please assist with this effort by proposing faculty candidates that are diverse not just in terms of type of work experience, years of work experience, law department size and geographic location, but also gender, race, ethnicity, sexual orientation and physical abilities. Faculty may not present for more than two years consecutively. Per session, the number of non-in-house counsel should not outnumber in-house counsel without prior approval from ACC. Non-in-house faculty will be issued a day pass for the day of their speaking engagement. Panels may consist of a maximum of four (4) faculty members total. Three (3) in-house faculty members per panel will receive a complimentary registration. Additional in-house counsel faculty will receive a discounted registration. Outside counsel and/or legal service providers may appear on panels only if their organization is a sponsor of the 2016 Annual Meeting. The full list of eligible sponsors will be available beginning December 2015 at o Please contact Moustafa Abdel-Kader ([email protected]) before inviting any law firm or legal service provider representatives to verify eligibility in advance. All must adhere to the following sponsor faculty limits: If sponsor is a Max # of AM16 faculty slots allowed per sponsor: ACC Committee Sponsor AND 2016 Annual Meeting Gold Level Sponsor 4 ACC Committee Sponsor AND 2016 Annual Meeting Blue Level Sponsor Annual Meeting Gold Level Sponsor Annual Meeting Blue Level Sponsor (by invitation only) 1 ACC Committee Sponsor 2 Additional faculty selection rules and guidelines will be provided following program selection. ACC reserves the right to decline faculty if they do not meet the criteria. 6

7 Questions? Regarding committee submissions, contact: Rachel Okolski, Assistant General Counsel & Managing Attorney, Regarding sponsor eligibility for faculty slots, contact: Moustafa Abdel-Kader, Regarding non-sponsor faculty candidates or program submission, contact: ACC Program Operations Department, 7