11 SEPT 2014 EC Board Mtg Minutes Page 1 of 8

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1 EC Meeting Meeting called to order at 0830 ACS Building Framingham Meeting called by Type of meeting Facilitator Note taker Timekeeper Attendees Excused President Update Karen LaFond Co-President Executive Board Meeting Karen LaFond Ann Stone Lynne MacDonald Esther Burchinal, Melessa Fox, Ginny Dow, Lynne MacDonald, Deidre Proudman and Karen LaFond Deb Sullivan, Donna Hawk Karen LaFond 1. June Minutes approved with corrections August minutes will be approved at next EC mtg 2. K. LaFond presented the group with a plaque that she had received at the AACVPR convention in honor of 30 years of being an organization M Fox agreed to be the keeper and display at MACVPR gatherings 3. Need to take a look at the slate for 2015 President Karen LaFond President Elect? Lynne MacDonald Immediate Past President Deb Sullivan Treasurer Donna Hawk Committee Chairs Education Deidre Proudman Membership Melessa Fox Newsletter - Lynne MacDonald Innovation /Technology and Best Practice -? 4. K. LaFond discussed the idea of putting together a roadshow presentation to go to nursing schools to recruit for membership. Dates /times still need to be worked out. 5. K LaFond reviewed the information for AACVPR in regards to the CCRP test K LaFond put to a vote of the present EC members if MACVPR would be interested in being a testing site. All were in agreement. We would need to assure AACVPR that we could enlist at least 10 participants. We could offer as early as Spring of 2015 We would need to review the guidelines for being a test site but we could actually charge for the test and charge at least $10 per person. Need to poll membership to see if there is interest. 6. Spent time to review/ amend MACVPR Bylaws Revised document will be placed on MACVPR website. The document needs to be presented to Membership at the Symposium on October 23, 2014 for approval. 7. K LaFond stated that a NH affiliate is interested in having their state join MACVPR As far as MACVPR becoming an affiliate of AACVPR it was suggested that we posted an informational flyer on the website as well as have hard copies available for members to review at the symposium. 8. Thank you to Ginny Dow for doing all the leg work for the Statement of Policy and Procedures Concerning Conflict of Interest- It was decided at last EC meeting that the policy would not go into effect until January 2015 with the new board. Action Items Person Responsible Deadline 1.Plaque need to take a picture of the plaque and place the picture on the website M. Fox &AA ASAP 2. M. Fox to provide the list of area schools to contact to arrange a Roadshow presentation Please let K LaFond know your interest in being parting of the road M. Fox / EC ASAP crew. 3. K. LaFond to provide information regarding the CCRP test so the AA can send out a survey Monkey to MACVPR membership for interest in taking the test K LaFond & AA ASAP 4. Place Bylaw document on MACVPR Website AA ASAP 5. Design and send out a Survey Monkey to membership for the interest of MACVPR becoming an AACVPR Affiliate will need assistance for verbiage. AA ASAP 11 SEPT 2014 EC Board Mtg Minutes Page 1 of 8

2 Membership Report Education Report Melessa Fox See attached report Ginny Dow & Deidre Proudman See attached written report 1. January Meeting- Thursday, January 29 th speakers and allow time for networking 2. May Meeting Thursday, May 21 st 3. Symposium set = Registration form will have a box for program managers to click so we have an idea of how many to expect for the breakout lunch with Ann G 4. Registration for Symposium on 9/11/14 = 8 Registration as of 9/25/14= Lunch menu will mirror the cooking demonstration =Cooking vegetarian wraps soup and a salad. Dessert will be a fruit with whole grains $17.95 pp Cevens Center is ok with the idea Action Items Person Responsible Deadline 1. EC to send a note to AACVPR New England State presidents advertising the Symposium New York M. Fox RI L. MacDonald VT GDow NH K LaFond Maine E.Burchinal CT D Proudman ASAP 2. AA to send an inviting all the AACVPR members that are not MACVPR AA ASAP 3. Colorize the name tags for EC Members, members and non-members when voting Executive Committee Blue AA 10/22/14 Non Members Yellow Members White 4. AA to confirm Jan and May meeting with ACS AA ASAP 5. AA to secure Hotel rooms for speakers and AA AA 09/27/14 6. AA to contact speakers for PowerPoint presentations and any travel AA 09/27/14 assistance Treasurer s Report Written report is attached. Newsletter Report Lynne Macdonald Written report is attached 1. L Macdonald polled the group to see if anyone had a student to submit for the student corner. 2. K LaFond may have an idea for the e-cigarette article 3. G Dow would like to present an article for tales from trenches on how to promote your program. 4. AA suggested that have pictures of members on the website and would like to advertise in the newsletter Action Items Person Responsible Deadline 1. Deadline for articles for the next newsletter 11/01/ SEPT 2014 EC Board Mtg Minutes Page 2 of 8

3 Reimbursement Report Esther Burchinal Written report is attached Action Items Person Responsible Deadline 1. AA to post the article on the Website AA 2. Article needs to be posted in newsletter L MacDonald Meeting adjourned at 10:00am Next EC meeting Thursday December 11, 2014 Scheduled as evening conference call 11 SEPT 2014 EC Board Mtg Minutes Page 3 of 8

4 Chair: Donna Hawk As of September 9, 2014 Treasurer s Report EC Meeting September 11, 2014 Checking: $7, Money Market: $ Total: $ 10, PayPal transfer pending: $ Total: $10, SEPT 2014 EC Board Mtg Minutes Page 4 of 8

5 Chair: Melessa Fox Membership Report EC Meeting 09/11/2014 Membership Report: 94 members as of 9/7/2014 It is the time of the year I reach out to students to join. I have also included the Student Scholarship Team applications. They are being sent out to students and programs including UNH, Fitchburg State. For October symposium, will update bulletin board and attempt to get students to interact, at least put names to faces for a few minutes at the break. Melessa 11 SEPT 2014 EC Board Mtg Minutes Page 5 of 8

6 Co-Chairs: Ginny Dow Deirdre Proudman Education Committee Report EC Meeting September 11, 2014 Reviewing the Oct 23 symposium agenda and ask about a game plan for the day (who introduces speakers, who is time keeper) Break out with the directors and Ann Gavic (room fits from classroom style, could set it up in U shape for more interaction) In the past we have split up the New England states and ed our agenda to invite people from other states who are listed in the AACVPR directory. We also have to decide on the menu for breakfast and lunch How many regiatered as of 09/09/2014 Decide on dates and locations for 2015 meetings so can begin to nail down agenda, topics, speakers Who is staying at the hotel and are the rooms booked? Plan on continuing with a co chair of education or will Deirdre be chair without a co chair? Anyone expressed interest? 11 SEPT 2014 EC Board Mtg Minutes Page 6 of 8

7 Newsletter Report September 11, 2014 Next deadline will be Nov 1st after the October Mtg Penny Maguire from the AHA would like to submit another article on their new sodium campaign I believe Pam Ressler will be contributing to her column Does anyone have any students that would like to contribute to the Student Corner?? Deb will be contributing an EKG challenge (right Deb??) This was discussed in the past..do we want Monica Maldari to write an article on the new ACSM guidelines for exercise prescription if we don t want to have her as a speaker Deb had an idea for an article on e cigarettes anyone know someone to write it I will check with Holly Brassett re: nutrition article (Deb are things better for her? Is she back to work?) Any ideas for Tales from the Trenches or a clinical article??? Still trying to find a new format for the NL that will make doing the layout easier Any ideas are welcome! 11 SEPT 2014 EC Board Mtg Minutes Page 7 of 8

8 Co-Chairs: Ginny Dow Deirdre Proudman Education Committee Report EC Meeting September 11, 2014 Reviewing the Oct 23 symposium agenda and ask about a game plan for the day (who introduces speakers, who is time keeper) Break out with the directors and Ann Gavic (room fits from classroom style, could set it up in U shape for more interaction) In the past we have split up the New England states and ed our agenda to invite people from other states who are listed in the AACVPR directory. We also have to decide on the menu for breakfast and lunch As of 09/09/2014 for the symposium, we have (6) registered ( 4 ) EC members and (2) MACVPR members Decide on dates and locations for 2015 meetings so can begin to nail down agenda, topics, speakers Who is staying at the hotel and are the rooms booked? Plan on continuing with a co chair of education or will Deirdre be chair without a co chair? Anyone expressed interest? 11 SEPT 2014 EC Board Mtg Minutes Page 8 of 8