CCBF Member Newsletter Survey Schedule

Transcription

1 VOLUME 4 ISSUE 4 November 19, 2007 CCBF Member Newsletter Welcome to the last installment of the 2007 CCBF Canadian Compensation & Benefits Forum Member Newsletter! We would like to thank all members for a successful survey year and look forward to seeing you in 2008! In This Edition 2008 Survey Schedule Survey Schedule 1 CCBF Canadian Compensation & Benefits Forum Survey 1 Policies & Practices Database (PLC) Access Fall Conference 2 Highlights of the Fall Conference 6 Upcoming Events Nearly 13,800 incumbents an increase of close to 6% Walking tour through the streets of Old Quebec Spring Conference April 3 4 Data Effective Date April 1, 2008 Submission Deadline April 25 MBD PayMonitor Results Late August CCBF PayMonitor Results Early September Survey Results Conference Mid October Now Available CCBF Canadian Compensation & Benefits Forum Survey, 2007 On behalf of the Steering & Survey Committees of the Canadian Compensation & Benefits Forum, we are pleased to present the CCBF Canadian Compensation & Benefits Forum Survey, This year's survey results represent data submitted by 32 leading organizations in the Canadian fast-moving consumer goods industry. The survey results are effective April 1, 2007 and include data on nearly 13,800 incumbents in 690 benchmark positions an increase of close to 6% year over year. This survey report includes detailed information on Using the Survey Results, Survey Overview, Long-term Incentive Plans, Benefits Prevalence, and Regression for select core-ccbf positions. The CCBF Steering & Survey Committees, along with Mercer, would like to thank the organizations that submitted data to make the survey a success. Policies and Practices Database (PLC) Access Many CCBF clients have encountered issues with not knowing how to access the online database once they have subscribed. In January 2008, there will be an additional option in My Accounts to access this database, as suggested by CCBF members. Page 1

2 For assistance, please contact the following: Data inquiries/analysis: Marvin Reyes Forum lounge login issues: Dulce Habibulah Fall Conference On October Mercer hosted an informal and interactive conference at the Delta Quebec in Quebec City, Quebec. The conference included: A new member orientation Tour of the CCBF Member Lounge Overview of the data submission process and survey results Guest speaker presentations Member discussion of the CCBF By-Laws Dinner at Laurie Raphael Walking tour of Old Quebec Please log onto the CCBF Member Lounge to find the following handouts from the session: 2007 Fall Conference Attendee List Mercer Presentation Slides (supplementary material contains additional content) Year over Year Handout Benefits Benchmarking Presentation Slides Retirement Plan Relative Value Survey Presentation Slides Future State of Benefits Presentation Slides Global Consumer Goods Forum Members 2007 Third Party Agreement Form Highlights of the Fall Conference Note that you must create a profile before you can be granted access to the site by the Website Administrator. Please follow the instructions below: New Users Go to Select "Register Now" Enter your Profile Information and Password Set your website Preferences and select "Submit" The following notes summarize the follow-up items from the October CCBF Fall Conference. Twenty-six (26) of the Forum's 32 member organizations were in attendance. Mercer would like to thank all attendees for their active participation and commitment to the overall success of the CCBF survey. Outstanding Data Issues After the conference, some members had questions regarding some of the data presented during the Trends & Highlights section of the CCBF Post Survey Results Meeting. They were interested in looking into the matches for three positions. Below are the three positions and information regarding how organizations have matched to these positions: Accounting Director Some organizations providing multiple matches with low base salaries. Finance Director Some organizations providing multiple matches with low base salaries. CFO (Subsidiary/Division) A couple organizations providing multiple matches with high base salaries. Working Session: CCBF Benefits Monitor Options Sean Luitjens from Mercer presented on benefits benchmarking and demonstrated the different types of benefits data deliverables that Mercer can provide. He discussed what information is included in each report and the methodology used to produce these valuation reports. CCBF members at the conference were then able to address their needs and wants regarding benefits benchmarking. On the following page there are a couple options that were discussed at the conference. These will also be discussed with the Steering & Survey Committees at the upcoming planning meeting. The committees will then recommend next steps to the broader membership. Page 2

3 Working Session: CCBF Benefits Monitor Options (continued) Benefits Prevalence Benchmarking Benefits Valuation Benchmarking Approximately $500/year/member (minimum 30 Approximately $4,300 - $16,000/year/member, depending on the members) # of members that opt in (may be produced every other year) Includes: Includes: Summary of Plan Features Market Comparison Summary of Plan Statistics Plan Value Comparison Summary Market Comparison Individual Employee Profile Executive Summary Working Session: Health & Wellness Members in small group sessions undertook to answer questions regarding Health & Wellness issues in their organizations. Below is a brief summary of some of the responses we received. How do you define Health & Wellness? Life at work creating a workplace conducive for work Focus on the individual Work Life balance Fitness & Nutrition Something for everybody Current programs in organizations to address Health & Wellness: Gym membership and personal fitness trainers Health & Wellness fairs and weeks Increase in food quality in cafeterias On-site medical centre and massage therapy More personal days and compassionate leaves Health & Wellness social committees Increase in resources to alleviate/relieve stress Flu shots for employee and their family Future programs that organizations are considering to address Health & Wellness: Environmentally friendly work environment (addition of a green roof) Increase in average vacation policy More family balance with flexible work weeks On-site workshops and website resources Sabbaticals Telecommuting 2008 Steering & Survey Committees Steering Committee Members President Vice-President Secretary Kenton Needham, Nestle Business Services Phyllis Laughland, Hiram Walker & Sons Ltd. Charlotte Early, Mars Canada Inc. Survey Committee Members Krista Mahadeo, Coca Cola Ltd. Carl Jafrabad, Nestle Business Services Theresa Gouveia, Cadbury Schweppes Laurie Raphael Quebec City, QC Page 3

4 Revised Canadian Compensation and Benefits Forum By-Laws In September 2007, the Steering Committee drafted some revisions to the CCBF By-Laws. CCBF Members discussed these changes and approved the following: Participation in the total remuneration survey is a requirement for membership in the Forum. Member companies who do not participate in the survey for a given year will not receive access to the survey results and will not be eligible to attend the results meeting in the fall. Those member companies who do not participate in the survey for two consecutive years in a row will have their membership automatically suspended from the Forum. The primary member who attends scheduled meetings and conferences of the Forum should be a senior compensation or compensation and benefits person responsible for Canadian compensation. Late participants will be charged a penalty fee of $500 CDN, subject to change, as set by the CCBF Steering Committee. If a member company does not comply with the Forum by-laws, the company s continued membership must be submitted to a vote by all other member companies, with approval of 2/3 of the other member companies to be required for continued membership New member companies should add to the diversity of the membership, including representatives from both food and non-food consumer packaged goods companies. The Steering Committee will review recommendations for new Forum members and submit them to the forum members for review and approval at the Fall Conference New Member Recruitment Heinz and Abbott have applied for membership in Members in attendance at the Fall Conference voted against these membership applications Proposed Positions At the Spring Conference, the following positions were proposed as new additions to the Mercer Benchmark Database: Budget Director Financial Analysis Director Channel Director Mercer, along with members of the Steering and Survey Committees, will review this list of potential jobs in the weeks to follow to determine the feasibility of adding these new roles in Your Assistance is Needed! If you have these positions within your organization, please send all relevant job description documents to [email protected] to help us better understand the positions and enable us to develop appropriate benchmark descriptions. Forum Lounge Since there are few regular users of the forum lounge, the group discussed its status. The group voted to keep the lounge for the time being. Page 4

5 Third Party Use of Data/Reports CCBF data, reports and materials are protected by Mercer copyright. If a CCBF member engages a third party on an assignment for which they need CCBF data, the member needs to sign and have the third party sign a third party confidentiality agreement. The agreement states that the third party may only use the data in the context of their assignment with that particular client. Members were provided with a sample copy of this agreement at the meeting. Hot Topics Geographic Differentials: Members were asked how organizations are structuring their pay for employees working in different regions/cities. Some responses included: Using different attraction methods (ie. flex days, increase in benefits etc.) instead of a geographic base pay differential Reviewing cost of living and making adjustments where necessary Considering implementing a separate salary structure for western market Most organizations are not worried about their sales and marketing positions leaving the organization to work in the Western Market What is your organization doing about the new February Family Day holiday? 16 member organizations are absorbing this holiday in their policy, rather than providing an additional day Most member organizations are keeping their total # of floaters and holidays at 12 What are your overtime policies? 10 member organizations are changing or examining their overtime policy to reflect recent legal cases One organization will provide premium for high peak periods St. Lawrence River Retirement Plan Relative Value Survey Christine Ward from Unilever Canada Inc. presented the results of a recent study conducted by Mercer to benchmark their current pension plan design. The study looked at DB plans, DC plans, Hybrid plans, Group RRSPs and employerprovided savings plans. For more information on this study, you can view Christine s presentation on the lounge. Page 5

6 Upcoming Events Steering Committee/Survey Committee Meeting November 30 Spring CCBF Conference Save the Date! The Spring Conference/Position Matching Meeting has been scheduled for April 3-4. Location TBD. MARCH 2008 S M T W T F S /30 24/ APRIL 2008 S M T W T F S Fall Conference Walking Tour Quebec Parliament Building Page 6