Texas Council of Academic Libraries Library and Printing Fee Survey - September 2015

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1 Texas Council of Academic Libraries Library and Printing Fee Survey - September 2015 INSTITUTION T C S U L Angelo State University Yes - $10/SCH (12 SCH & under); flat fee of $120 for 13+ hours $ 1,420,060 $ 1,481, % No cost for first 800 pages; additional copies 5 Fee - Over $300,000 is taken from Library fee revenue to pay bond indebtedness for construction of the Learning Commons. Printing - managed by Information Technology Houston Academy of Medicine-Texas Medical Center Library Lamar University Yes - $16/credit hour; no cap (see comment) $ 4,260,339 $ 4,632, % First 1,000 copies free; additional copies 5 Yes - PaperCut Fee - The fee amount is misleading because the university only gives the library $2,475,651 out of the anticipated Library Use Fee revenue of $4,632,868. The difference is moved to a central university fund to bolster campus E&G and an amount comparable to the difference is given to the library in HEAF funds. Midwestern State University $ 3,381,359 $ 3,508, % 10 No The IT department manages printing for students. Prairie View A&M University Yes (see comment) $ 3,381,359 $ 3,508, % No cost. No Fee - The Library Fee is part of a larger University Service Fee (USF) created in FY15 by the University Administration by merging several campus units. The USF allocation to the Library replaces the previous library account, know as the Library Access Fee. Library Fee from the University Service Fee represents the same percentage of the University as in previous years when it was labeled the Library Access Fee, with only a few differences in administrative procedures. Sam Houston State University $5/SCH in FY2015. In, $7/SCH for undergraduate students and $10/SCH for graduate students $ 2,516,491 $ 3,432, % No cost B&W; 25 color No Fee - In, the Library will not receive either state or HEAF money. The transition will be tight. Stephen F. Austin State University $13/SCH $ 3,800,000 $ 3,800, % 10 B&W; $1 color Yes - Print Manager (library Sul Ross State University Tarleton State University Yes (see comment) $ 1,659,369 $ 1,772, % 5 B&W; color - 15 single and 18 double sided Yes - Pharon (campuswide) Fee - Library Access Fee was rolled into a University Services Fee last fiscal year. Data shown is the library allocation from this shared fee. Texas A&M International University No cost Yes - GoPrint Printing - The system allows a certain number of free printing and when the student reaches that level they need to buy more. Texas A&M University B&W - 10 single-sided; 19 double-sided; 20 11x17 Color - 50 single-sided; $1 11x17 NA Printing - Students are charged each semester for Universitymanaged printing. The Libraries have print stations but do not manage the student accounts nor is the revenue funneled to the Libraries. The Libraries do offer vend print stations for faculty, staff, students and community users at $.15 for B&W and $.40 for color. Vend units accept debit and credit cards. Page 1

2 Texas A&M University-Central Texas 10 B&W 25 color Yes (campus-wide) Texas A&M University-Commerce Texas A&M - Baylor College of Dentistry **RECEIVED BLANK SURVEY** Yes - We have a combined University Service Fee, which includes $6/SCH dedicated to the library. $ 1,360,000 $ 1,500, % 6 B&W 25 color Yes (campus-wide) Texas A&M University-Corpus Christi Yes - TAMUCC no longer itemizes separate fees for students and has gone to a "consolidated fee." However, that consolidated fee is still distributed per departments, and the library receives a portion. It is currently set at $11.24 per credit hour. $ 2,964,181 $ 3,012, % 10 B&W; 50 color Texas A&M University-Galveston No cost Texas A&M University-Kingsville Yes -Beginning in 2014/15, the University consolidated various individual fees into a "University Services Fee." The Library does not receive a set percentage. $ 2,464,443 $ 2,500, % 10 B&W; 50 color Yes - GoPrint (campuswide) Fee - From the mid 1990s until FY14, TAMUK had a separate Library Use Fee. This fee ended in FY15. Library fee funds derive from a general University Services Fee. Printing - When managed printing was implemented in April 2014, the amount of printing in the Library Commons decreased tremendously. Texas A&M-San Antonio 10 B&W 25 color Fee - The library used to have a separate library fee. The A&M System mandated that all of the campuses roll most fees into a "university services fee." The library receives all of its funding from this USF. Texas A&M University-Texarkana 5 B&W; 25 color Printing - Each semester a student is allocated a set amount for printing. This allocation gives free printing for 100 black & white Yes - LPT1 pages, or 20 color pages or a combination of these two print (Evnisionware) - used in options. This allocation works on a use-it-or-lose-it system; Library, Student Success, allocated funds do not roll over to the next semester, and the & one dorm allocation account is reset to full alotment each new semester. Once the student allocation account is depleted, there is a cost for printing. Texas Southern University Texas Southern University Law Library Texas State University Yes - $10.74/SCH $ 8,677,834 $ 9,240, % No cost B&W; 38 color Texas Tech University Texas Tech University Health Sciences Center Page 2 $ per full semester and for full time students. $ per summer session OR part time students during a full semester. $ 23,145,939 $ 23,750, % 10 B&W; 50 color Yes- WEPA (campuswide)

3 Texas Tech University Law Library Texas Woman's University Yes - $9/SCH $ 2,791,209 $ 2,920, % No cost University of Houston No No cost Yes - GoPrint (library Printing - Free printing attracts new recruits. Printing - The library provides each student, faculty, & staff with $7.50 credit per semester toward printing & photocopying. Usage in excess of this amount is charges as follows: B/W single page: $0.015; duplex: $0.03 Color single page: $0.10, duplex: $0.20 University of Houston Law Library No No cost University of Houston-Clear Lake Yes - equivalent to $/SCH $ 1,368,743 $ 1,441, % 10 B&W Yes - iteam (library University of Houston-Downtown Yes - $10/ SCH; capped at $64 per student per semester 1,900,000 1,900, % No No Fee - The funds from UHD's library fees have been used primarily to substitute for salaries and operating funds that used to come from the state. Printing - Students get a $25 printing allowance every semester. University of Houston-Victoria Yes - $7/SCH $ 741,144 $ 684, % Students: 5 B&W - 10 color Public: 10 B&W; 25 color Yes - PC Cop (CMS Diginet) - library only University of North Texas Yes - $16.50/SCH $ 15,130,183 $ 15,432, % 10 B&W; 40 color and Pay2Print (library Printing - UNT uses PaperCut (campus-wide) for managing student printing. The Libraries uses Pay2Print (library for printing not handled by PaperCut. University of North Texas Health Science Center Yes - $7.50/SCH $ 710,000 $ 730, % 5 B&W; 25 color Printing - Library runs 12 copier/printers around campus using the Pharos print management system. University of Texas at Arlington **NO SURVEY RSPONSE IN 2015** University of Texas at Austin 10 B&W; 50 color University of Texas at Austin-Tarlton Law Library University of Texas at Brownsville B&W: 5 single-sided; 9 doublesided Color: 40 single-sided; 60 double-sided University of Texas at Dallas Yes - $15/SCH $ 5,164,553 $ 5,164, % 6 B&W; 25 color Yes (campus-wide) Printing - We run our own services for printing within the libraries as well as for photocopying. Salaries and equipment come from the revenues. University of Texas at El Paso Yes - $10.75/undergrad SCH; $11.75/grad SCH $ 5,805,500 $ 5,740, % 5 B&W; 25 color Yes - EquipKrac (campus-wide) Printing - Double side B&W.04 The library does not benefit from printing fees. I. T. department keeps all printing fees University of Texas at San Antonio Yes - $300/academic year medical and dental students; all other students $ fall and spring semesters, $75 summer semester. $ 9,385,000 $ 9,519, % B&W: 6 single-sided; 9 doublesided Color: 24 single-sided; 36 double-sided Fee - UTSA Library fee has been $14 per semester hour since Printing - Students receive a credit of $12 for printing at the beginning of the fall and spring semesters. University of Texas at Tyler Yes - student fee: $30 per student, per semester (not all goes to the library) $ 281,093 $ 271, % 5 B&W; 25 color Yes - Pharos (part of Blackboard) campuswide Fee - In FY15 the library received $281,093 which is 51% of the total revenue collected. Total anticipated fee for FY16 is $532,337 and the library should receive the same percentage as FY15. Page 3

4 University of Texas Health Science Center at San Antonio Yes - $240 per year for medical and dental students who register for the whole year. $90 fall and spring semesters and $60 for summer semester for students who enroll by semester. $ 893,000 $ 895, % 10 /page University of Texas Health Science Center at Tyler University of Texas Health Science Center School of Dentistry at Houston Yes Yes - $150 per student per academic year 8 B&W, 15 color No University of Texas Medical Branch Yes - $275/student (FY15); $325/student (FY16) $ 807,860 $ 972, % 5 /page Yes - PopQuest (Library, Nursing/Health Professions Building, Student Center) University of Texas of the Permian Basin Yes - $3/SCH $ 250,000 $ 275, % No charge Yes - GoPrint (library Fee - The library fees have not been raised since before the millennium, and perhaps as far back as the 1980s. The goal will be to justify and advocate to administration to raise these fees, perhaps even double them. With all of the approvals and passing through the Board of Regents, this will be easier said than done. Printing - We have ScannX scanner we encourage students to utilize - they can back up on smartphone, thumb drive, or . Also, students are given an allocated number of copies per semester from IRD (Information Resource Development) that digitally tracks every time a print is made. University of Texas School of Public Health Yes University of Texas Southwestern Medical Center 8 B&W; 15 color Printing - Student printing is not handled by the Library, it is handled through Academic Information Resources. University of Texas-M. D. Anderson Cancer Center 5 /page Yes (one building) Printing - All revenue from computer printing is put in a revolving fund that I can use for any purpose. It is not cost recovery. University of Texas-Pan American West Texas A&M University Yes Page 4

5 T I C U L Abilene Christian University Amberton University No cost No Austin College Students have a "free" 500 sheets/semester, then charged at a rate of approximately 5 Yes - PaperCut's Web Print (campus-wide) Baylor University B&W: 7 /piece of paper. Each semester, undergraduates start with a $28 printing credit, grad students get a $42 credit Color: 28 /piece of paper. Each semester, undergraduates start with a $28 printing credit, grad students get a $42 credit College of St. Thomas More Concordia University Texas No cost Printing - Campus wide includes our "on the ground" centers. I don't know about our online students, but everyone else pays a "student services fee" of $245 a semester to cover printing, student activities, and "related costs." Students get 500 "copies" a semester, but if they run out they can have IT reload 100 more with just a phone call or online survey in which they help IT determine why they need more. No charge for the original amount (other than the fee) and no cost for additional loadings at this time. Dallas Baptist University 10 /page No Printing - Print management is handled by the IT department East Texas Baptist University Students are allowed "free" copies at the beginning of each semester (250 for undergrad, 500 for grad). When those are used up the students may purchase additional print pages for $0.05 per page. The amount per Yes - "home-grown purchase for color pages is five system" (campus-wide) times as much as black and white, or $0.25 per page - they don't actually "buy" color copies, they just know that 5 pages will be deducted from their print account for every one color page printed. Printing - We have found that once we put a limit on "free" printing our costs have remained fairly stable. Few students go over their original print allocation. Hardin-Simmons University Students pay a technology fee that No covers printing Page 5

6 Houston Baptist University 4 B&W; 46 color Yes - Webadvantage MyPrint (campus-wide) Howard Payne University Huston-Tillotson University Jacksonville College Jarvis Christian College Yes - It is bundled under the Technology fee with the institution determining the amount apportioned to the library. LeTourneau University 5 /page Yes -10 B&W; 25 color Lubbock Christian University 5 B&W; 75 color No Yes - Print Release Station (library McMurry University Each student receives 600 print credits(1 credit=1 page) if they run out, they can purchase additional pages at $.05 a page. Color: Use print credits. (10 credits per color page) Yes - P-Counter (campuswide) printers in each classroom Printing - We recycle a lot of leftover copies. There are networked building. Our Lady of the Lake University Yes - 6+ credit hours flat fee $60 per semester 1-5 credit hours flat fee $30 per semester Zero. (Fee implemented for ) First 800 b&w pages free. Thereafter 8. Color copies are 50 /page. Paul Quinn College No cost Yes - Uniflo (campuswide) Rice University 7 B&W; 35 color Yes (campus-wide) Schreiner University 5 B&W; 15 color Printing - All enrolled students are given a $5.00 balance to their Yes - P-Counter (campuswide) After the initial $5.00, students must add additional funds to their printing accounts at the start of each regular term (fall/spring). accounts. Southern Methodist University 10 B&W; 35 color Printing - Price might come down next year once the new system is Yes - Pharos (but in the installed. Our old system was not totally campus-wide but we did process of moving to get the income. That will go away, as well as the headaches with Pater Cut) - campus-wide service/supplies etc. ImageNet is the company that will be managing all printing on campus. Southwestern Adventist University 10 B&W; 50 color Southwestern Assemblies of God University 10 B&W; 257 color Southwestern Christian College Yes - Print Manager Plus (campus-wide) Yes - Uniflow (campuswide) Printing - Students receive $25 worth of printing each semester, at no cost to them; the drawdown is 5 per page for BW and $0.10 per page for color. If they desire additional printing, they contact campus ITS who will recharge their account for a fee of $25. Page 6

7 Southwestern University All students are given $30 on their Pirate Card each semester to print across campus. The charge is Printing - Faculty and staff do NOT pay for printing at this time $0.08 cents for B/W single-sided, because we are still implementing a comprehensive managed $0.10 cents for B/W double-sided. printing/copying/faxing/scanning solution for the entire campus. When they spend their allocation, Yes - PaperCut (Campuswide) per sq. foot. This fall we are also making 3D printing available and We also offer poster printing and charge members of the campus $3 they pay the same price for copies but are required to deposit their will be charging by the weight of the finished item. Alumni and own funds on their card. town patrons may print at the student rate and do so by purchasing Color: $0.45 cents for color singlesided, $0.84 cents for color double- a print card. sided. St. Edward's University No cost No St. Mary's University 10 B&W; 40 color Printing - We just switched to Pharos from EasyPrint, which everyone hated. Texas Christian University 10 B&W; $1 color Printing - Students are allocated a $ amount each semester to use for printing both b/w & color. Once that $ threshold is reached per semester per student, the price per copy is charged. Texas College Texas Lutheran University No cost B&W; 5 color No Printing - Our IT department pays for, and manages, all printing on public printers. We still charge for photocopies (5 /copy) but use is minimal to nil. Texas Wesleyan University Yes - 5 B&W; 50 color Yes - Print Management Plus, Enterprise Edition (campus-wide) Printing - Students are allotted $25 (500 copies) free per semester. The students must add additional funds to their account to print when the $25 is depleted. Trinity University 9 B&W; 25 color Printing - We have had this system since the school year. It has saved us thousands of dollars in toner and paper. University of Dallas 10 /page No Printing - There is a print system that is used in computer labs across campus, but is not available in the library. University of Mary Hardin-Baylor 5 B&W; 20 color University of St. Thomas Yes - 10 B&W; 25 color University of the Incarnate Word 5 B&W; 50 color Yes - Go Print (campuswide) Wayland Baptist University No cost B&W; 5 color No Wiley College Page 7

8 T C C J C L Alamo Community College District 10 B&W; 25 color Alvin Community College 10 B&W; 25 color Amarillo College 5 B&W; 25 color Yes - GoPrint districtwide) Yes - LPT1 (campuswide) Printing: Northwest Vista - Students go to UPS store for color copies. Students still print despite having access to saving and sending to their own accts. St. Philip's College - Color copies are 50. Fees: St. Philip's College - Library fees are part of "Student Fees", and not separate. Angelina College 10 B&W; 25 color No Printing - While the library has lobbied hard for the last five years for a cost recovery print management system - oddly we have not yet adopted one. It is something that does not directly seem to affect enrollment nor administration and so print management remains low on the priority list. Of course all copying numbers are declining across campus at an alarming rate for a variety of reasons which will probably seriously mitigate the need for a print management system in a few years anyway. Austin Community College No cost (10 at Pinnacle) No Blinn College Library 7 B&W; 50 color Printing - Students receive $15.00 print credit per semester. They can add to their accounts as needed. Brazosport College 10 B&W; 25 color No Printing - I am not fond of charging for printing, dealing with money, some students walking out without paying, etc. Students can print for free in other labs across campus, but they must use their own computer paper. Central Texas College 25 B&W Printing - The college raised the price of printing last year from $0.10 to $0.25 and we saw a dramatic decrease in printing. The Yes - HP Universal print library purchased a KIC scanner which allows students to mgt. system (library download to any device for free. This also caused a drop in the purchase of printing. Cisco Junior College Yes Clarendon College No cost No Coastal Bend College 10 B&W; 25 color College of the Mainland 10 B&W; color not available Yes - P Counter & A.N.D. Technologies print kiosk (library Collin College District $30 free allotment (300 pates); then 10 each Many professors insist on using all, or nearly all, of the allocated free printing for their courses. Page 8

9 Dallas County Community College District 10 B&W; color costs vary by campus (North Lake - no print mgt. system) Printing: Cedar Valley - 50 color printing Eastfield - 25 color printing; Limited free printing is available in computer classrooms. El Centro - 50 color printing; We're in the process of implementing credit card payment Mountain View - 75 color printing North Lake - 5 B&W Del Mar College Students are allowed to print 50 pages per day for free in the Library. Five pages of color copies are free, then it's $0.50/page (every day) No Printing - We are talking about implementing a print management system for the library to allow the computer to do the policing/counting. It is difficult for us to identify non-students who are not supposed to print, or who have a designated printer and are charged for their copies. It does not appear that the College as a whole is interested in a print management system; most departments send their students to the library to print. El Paso Community College Frank Phillips College 5 B&W No Galveston College 10 B&W Printing - Copies printed to a printer from the computers are free. There is a limit of 25 copies per day (one side) and 35 (two-sided) Grayson College 10 B&W Yes (library Hill College Yes - $1/SCH $ 82,000 $ 82,000 24% 10 B&W Houston Community College 10 B&W; 50 color Yes - GoPrint (campuswide) Yes - Eagle Print (campus-wide) Printing - Students are given 200 free copies each semester. Printing - Students must sign in to computers with their student IDs. Howard College Jacksonville College Kilgore College No cost if school-related, No otherwise 10 B&W and 50 color Lamar State College - Orange Yes - $4/SCH, with a fee cap of $40 $ 173,177 $ 173, % No cost Fee - Library fees cover all operating budget but does not cover salaries and fringe Printing - Students are credited 500 sheets per semester. At present we do not charge over the 500 sheet credit but we do monitor students send notices to them as they approach the end of their 500 allotment. The use of PaperCut has reduced paper costs. Library 40% reduction Learning Center 58% reduction Data from our 2013 Administrative Assessment Outcome Plan Lamar State College - Port Arthur Yes - $4/SCH $ 150,667 $ 150,000 38% 10 B&W No Laredo Community College Lee College 5 B&W; 25 color Yes - Pharos and Coin Copier Printing - We have it at three locations on campus and I am attempting to get it campus wide Page 9

10 Lone Star College System 10 B&W; 50 color McLennan Community College 8 B&W; 39 color Midland College Navarro College Printing - We moved to the new print system for two main reasons: the ability to print from mobile devices and having a web based application that did not require a software download onto local machines. CyFair - We run 2 systems. We are a joint use academic/public library. LSCS System Wide (Pharos) and Harris County Public Library (Coin Copier) North Central Texas College First 300 copies per semester free through print management system GoPrint; 10 per copy thereafter. Yes - GoPrint (campuswide) Printing - When students use up their 300 free copies per semester they may refill their GoPrint account by paying 10 per copy at either the Business Office or the Information Technology Services Department. Northeast Texas Community College 10 B&W No Printing - We have researched print management systems, and hope to implement a system in the future. Odessa College 5 B&W No Panola College 10 B&W; 25 color Yes - EMOS Infineer Ltd. (campus-wide) Printing - Our system is antiquated. We now have to purchase cards from the UK. We need a system that allows students to use debit and credit cards or Google Bucks and Apple Wallet. Paris Junior College 10 B&W No San Jacinto College District 11 B&W (20 for double sided); Yes - WEPA (districtwide) 51 for color ($1 for double-sided) Printing - The WEPA system only takes credit cards so our college decided to purchase a card dispenser that charges $5.00 per card. These cards are not refillable but our students seem to really appreciate not having to use a credit card. South Plains College Southwest Texas Junior College 10 B&W; 30 color No Printing - Trying to implement Active Directory and we are having printing issues. Tarrant County College District Northeast - 10 B&W; 75 color Northwest - No cost South - 10 B&W Southeast - 5 B&W Trinity River - First 10 per day free; afterwards 10 per page Northeast - Yes - Print Manager Pro (library Northwest - No South - No Southeast - Yes - Printing - We are currently looking at going to a district wide cloud Software Shelf Print based system. Manager Plus (library Trinity River - Yes - Print Manager Plus (campuswide) Temple College Texarkana College Page 10

11 Texas State Technical Colleges Waco - 10 B&W Harlingen - 5 B&W; 50 color Sweetwater - 10 B&W Harlingen - Yes - ZZPrint (campus-wide) Sweetwater - No Printing: Harlingen - $10.00 is put in an account for each student at the beginning of each semester. This is to pay for printing at every lab on campus. It is accessed through the student's ID and password and is automatically deducted. Once the funds are used the student may add more money. The monies are not carried over from semester to semester. Trinity Valley Community College 10 B&W No Tyler Junior College 10 B&W; 75 color Texas Southmost College Yes - switching over to PaperCut now (library Printing - PaperCut is Library Only at this point but the plan is to have print stations located across campus. Vernon College No cost No Victoria College Students: 5 B&W - 10 color Public: 10 B&W; 25 color Yes - PC Cop (CMS Diginet) - library only Printing - Printing & photocopy fees go to the General Fund Weatherford College 10 B&W; 15 color Printing - At the moment, students must come to the Circulation Desk where a library employee verifies the number of pages in the print job(s), releases the job(s), and takes the money. We are working with IT and our Business Office to fully implement PaperCut so that students login at a large multi-function printer, see their print job(s) and do the release themselves. Our Business Office wants to minimize the amount of cash handling on campus, and I am looking forward to removing that liability from my staff. Western Texas College Wharton County Junior College 10 B&W; 25 color No Page 11