System Administration IR Update

Transcription

1 System Administration IR Update Rick Miller, Ph.D. Associate Provost Summer 2012 AIRPO Conference

2 Announcements Congratulations to Gary Blose for receiving the 2012 Chancellor s Award for Excellence in Professional Service! Dr. Lisa Montiel recently appointed as SUNY System s Strategic Enrollment Analyst. SUNY Data Submission Schedule will be sent July 2012.

3 Today s Topics P-20 System-wide Surveys Enrollment Plans SIRIS Report Card Net Price Calculator NCCBP COACHE IPEDS (HR)

4 P-20 Project Creates a longitudinal student database at SED with an anticipated interfaces to DOL and Tax & Finance. Includes student records from SUNY & CUNY eventually private / independent colleges & universities in New York. Phase I data is expected to be transmitted to SED summer Phase II Data planning will begin on June 20 th. Related Project: Working with SED on the validation of the Regents exams.

5 P-20 (Cont.) Phase I Phase I data sets: 1. PS Student Institution 2. PS Student Enrollment 3. Campus Student Fact 4. Campus Student Program Fact Documents include file layout specifications, business rules, definitions, look-up tables and dimension values. Posted on the project s Confluence site:

6 SOS Encourage use of SOS results. Included in Chancellor s evaluation of presidents Institutional Accreditation (e.g., MSA/CHE) Spring 2012 completed for State Op campuses (Spring 2013 for CCs) Community Colleges (CCSOS) Timeline CC Group met to review questions on May 31st Campus review of mock SOS survey in August 2012 Research Plan & Guidance to CCs in September 2012 Campuses register / order surveys in November 2012 Administer CC SOS in Spring 2013 ACT reports to CCs in Summer 2013

7 SOS Spring 2012 Administration 16 schools administered the survey online; 11 administered paper surveys in class. All online surveys have closed, and all paper surveys have been returned to ACT/scanned. Summary Reports have been sent to all schools who ordered them. All schools have been invoiced for their Summary Reports as well as online survey or scanning fees. ACT is working on the Comparison and Graphics Reports and expect to ship them, along with the raw survey data files in CSV format, no later than mid-july.

8 NSSE NSSE Version 2.0 in Pilot Phase Need for externally referenced benchmarks, which are limited with the SOS Reminder: NSSE does not focus on the entire institution, which was an important factor in continuing the SOS SUNY plans a System-wide administration 2013 NSSE in Spring 2013 Funding continues to be coordinated system-wide

9 Enrollment Plans Thanks for moving on this so quickly. Important for informing SUNY Initiatives including: Strategic Enrollment Planning Used for validating data for Facilities Master Plan (FMP) Process. Resource Allocation Presently there are no planned increases in State Support for Residency Breakdown (NYS/NON-NYS) is important.

10 SIRIS Fall 2011 End of Term-Student and Term Section need to be closed now. Spring 2012 Due July 15 th Review Submission Schedule (Handout) Following the submission schedule is very important!

11 SIRIS SUBMISSION SCHEDULE Date Submission Contents Period Covered Due Date Early Student Student Characteristics Fall and Spring Term Only End of Term Student Student Characteristics Fall, Winter, Spring & Summer terms Course Campus Course Catalog Update as Needed Fall: Nov.1st Spring: April 1st Fall: Feb. 15 th Winter: April 1 st Spring July 15 th Summer: Oct.1st Prior to the Associated Term/Section Term Section Course Section, Faculty Characteristics Fall, Winter, Spring, Summer Fall: Feb.15 th Winter: April 1 st Spring July 15 th Summer: Oct.1st Financial Aid Financial Aid Awarded Prior Academic Year Oct.1st Student Revenue Student Tuition & Fees Jan. 1 - June 30 July 1 December 31 Degree Credential Awarded Summer Awards Fall to May Awards Sept.1 st March1st Summer: Dec.1 st Fall to May: Sept.1st

12 IPEDS-HR Survey Two Major Changes to the IPEDS-HR Survey for : The IPEDS-HR data collection schedule was changed from winter to spring, moving the campus keyholders locking date to April from late January/early February.

13 IPEDS-HR Significant changes to the occupational categories for reporting IPEDS-HR data in IPEDS was mandated to align its categories to the 2010 Standard Occupational Classifications (SOC) and institutions should prepare to report HR data using the new categories in

14 IPEDS-HR Twenty-three new occupational categories will replace the familiar seven categories currently used and each job at your institution will need to be categorized into one of these 23 categories in order to report IPEDS-HR data in

15 IPEDS-HR HRMS for SUNY State-operated campuses. Community Colleges should begin preparing for the new required data ASAP. System Administration can provide a general crosswalk from the former occupational categories to the new ones, but community colleges will need to make some decisions about where to categorize their respective job titles.

16 IPEDS-HR The new occupational categories, plus other proposed IPEDS-HR survey changes are available on the IPEDS website at: IPEDS Helpdesk:

17 SUNY Report Card & Net Price Calculator Report Card Metrics continue to derive from Strategic Planning Initiatives. Examples: Student Demographics, Enrollment, Retention/Graduation, Student/faculty Ratio, etc. Net Price Calculator Required for Federal Compliance. We are currently working on the next version soon to be released. Patricia Thomson (SUNY System Admin. Office of Financial Aid) will be assuming leadership role with System IR serving as a key resource. Campus Cohort Default Rates will be examined with 3-4 campuses volunteering to work with System IR & Financial Aid.

18 National Community College Benchmark Project Offers community college benchmarking and peer comparison services. Provides campuses benchmark data essential for Middle State s Accreditation In 2011, twenty-two (of 280 NCCBP CCs) SUNY Community Colleges participated in the data-collection and reporting process. SUNY Spends $30,000 for this project. NCCBP Submissions due 6/15/12

19 COACHE Collaborative on Academic Careers in Higher Education COACHE Survey administered Spring All State Operated campuses participated (except Health Sciences, Optometry, and Empire) Tenure/Tenure Track Faculty were sampled. Campus reports and SUNY System Analysis will be completed once COACHE releases data.

20 Questions?