Vola. A guide to using the Vola event management and timing software for season

Transcription

1 Vola A guide to using the Vola event management and timing software for season

2 Race Results Software Software Contact Sport Approved Website VOLA Stéphane Kiener A, M Yes Winfree Dick Stone [email protected] F Yes Summit Systems Ernie Page [email protected] X Yes BART Tom Kendall [email protected] X Yes Split Second Geoff Elder [email protected] S Yes Sport Code: A = Alpine, M = Alpine Masters, X = Cross Country, S = Snowboard, F = Freestyle Click on on the above USSA website

3 Downloading Vola Ski Alp Pro From ussa.org/timing click on the link to the Vola Website. Click on icon Create your profile and confirm via registration . Download will begin of the.exe file

4 Downloading Vola Ski Alp Pro

5 Select Run

6 Select Next and Begin Installation

7 Accept and Select Next

8 Select Next

9 ICON ON YOUR DESKTOP (shortcut) Click on icon to start the software.

10 Local Configurations Set your local configurations Choose National Regulations Choose Your Language English

11 This sets your -Nation -lengths -speeds -temperature National Regulations

12 OPENING SCREEN Time to verify your dongle and create an event.

13 Verify your dongle 1. Select Help 2. Selection Hardware Protection Key

14 Dongle Driver and Confirmation Install driver: Follow the directions carefully Green square confirms the dongle is working properly.

15 Creating an Event Click on Folder Icon to open Select Event Window. Choose a previous event or Choose N.C. to create a New Event Will hold up to 200 events

16 New Event

17 Event Type Use the radio buttons to complete the data for your event: -USSA/FIS -Discipline/Event: DH.SG.GS.SL.AC.PL -# of runs in the event -Timing Precisions as reported on results

18 -Event Title -Discipline/Event -Date -Location -Organization -Timing General Parameters

19 Click on to add gender, age class & codex Choose +, then double click on Category = Age Class Gender = Men/Women Codex = USSA code Event points = yes/no At this time the recommendation is to run one gender per event file until comfortable with filters. Codex and Gender

20 Printing Parameters OC can choose from different Fonts Font Size Logos Watermarks General layout Can be saved for future use

21 Adding Points List Click on Import Button to open List Choice screen. Click on Update to obtain list download screen

22 Enter the points list Click on Download List or Search of the Last List When the green square shows up, click ok and both the USSA and FIS lists, athlete and officials will load. Clicking OK will open the athlete list Verifying Points List Course homologation info is downloaded with the points list!

23 Points List Entering Individual Athletes Enter Last Name of the athlete. Once highlighted, double click, or hit F1, to enter athlete into the event file. Filters can be set up to enter blocks of athletes. To be addressed later.

24 Competitor Fields Prior to importing competitors from an excel, define your competitor fields. Choose Options and then Competitor Fields Double click to make item active or inactive, notated by green check and red no symbols

25 Choose Options ; then Import Competitors from a File. Importing Athletes via Excel

26 Importing Athletes via Excel 1 st way Select file to import Line up fields in the Data Agreement section. Choose Import

27 Paste/Import Athletes via Excel -2 nd way Copy fields needed from your open excel file Choose Options import competitors from a file Paste and athletes populate in the Data Agreement window

28 Verifying Import Numbers Match 83 in the excel, 83 imported into the race file

29 Updating Points After Excel Import Click on Options Button Choose Update Competitors from a Federation File.

30 Updating Points Confirm correct discipline/event is checked Click OK Reminder: always proof your points after import

31 Choose F1 to open the Officials List. Parameters Header Officials, Forerunners, etc. At this time, manual entry of all forerunner data is required. Choose copy, then select arrow to get run 2, choose paste to enter the data into the 2 nd run. Click on the folder icon to select course data, if courses were downloaded with points list.

32 Quick Sort in Event File Green arrow signals the column you are currently sorted by. Double click on column header to change the sort.

33 Draw and Assign Bibs - Scored Click on Options Select Assign Bibs

34 Choose Selection Draw and Assign Bibs - Scored According to Ski Rules X Best(draw) This will Randomize the top 15 and the

35 Draw and Assign Bibs - Scored Choose OK

36 Draw and Assign Bibs - Scored Choose Number of Competitors for Draw (Defaults to 15) Choose OK and random will take place. Scroll and Review that random has taken place.

37 Draw and Assign Bibs - Scored Choose Assign Starting bib number to be entered Choose OK

38 Draw and Assign Bibs - Scored Click OK to load into the Manage Competitors page

39 Draw and Assign Bibs Non-Scored Manage Competitors Options, Assign Bibs Selection, Draw

40 Draw and Assign Bibs Non-Scored Choose OK on Filter List Window Random of the full field has taken place. Proceed to Assigning Bibs

41 Creating a Start List Choose Manage Runs Choose Start List Choose Options Choose Prepare with Competitors

42 Creating a Start List Start Order by Bib Choose OK to open Filter

43 Creating a Start List Click on Add to load the start list Choose Close to complete the task

44 To get rid of this start list Click on Delete the List Clearing a Start List

45 Run(Print) a Start List Choose Run a Start List Choose Run 1 Click on OK

46 From the run start list box, you can create custom start list and save the settings, or click on Preview to review and Print. Run(Print) a Start List

47 1 st Run Start List

48 Condensed Start List With or without the header Choose 2 Columns

49 Missing bib shift in numbering Right click where you are missing a bib.

50 Missing bib shift in numbering Enter how many bibs are missing, click OK. Bib adjustment is made and returns to Manage Competitors screen.

51 Inserting a Late Racer/Entry Click on Start List Click on the Green + to add a line Double click on the bib square to add bib #.

52 Inserting a Late Racer/Entry Return to Manage Competitors Choose Import to open the List Choice field

53 Inserting a Late Racer/Entry Type in athlete Last Name Double Click on the athlete

54 Inserting a Late Racer/Entry Double click on added athlete. Opens the Modify box Add the assigned bib Add Nation and Club

55 Inserting a Late Racer/Entry Return to Manage Runs Open Start List Click above athlete, hold and drag to their start location Athletes can be entered via the timing screen, too. To be addressed later.

56 Inserting a Late Racer/Entry Follow previous steps on running a start list Review that the athlete was added

57 Selecting Timing Devices under Local Configuration Timing

58 Timing Select Timing Device - homologation will load automatically Test timing device

59 Timing Set up B System/Timing Device 2 Set up display boards to be addressed later

60 Timing Choose Manage Runs Click on Timing to open the timing screen

61 Timing Start List is loaded Sync time bases to Computer

62 Timing Unlock Start and Finish: Highlight first competitor and click on the green circle icon (green light), or double click on red dot to turn it green

63 Timing - Forerunners Click on the Software Parameters Icon Assign Forerunner Bib # s

64 Double Click on bib box, type in Forerunner Bib #. Timing - Forerunners

65 Timing Records Starts Finishes Ranking Box

66 Timing Utilize Icons for DNF DNS

67 Timing DNS.False Finish Highlight bib in Start Box Choose DNS Icon at top or right click and choose status: Did not Start False Finish Click on bib that has finished, choose X (unactive passage) icon Same process for False Start

68 Timing Uncertain of Bib # Finishing Double click on the green finish dot to make it red Finish impulse will bring up a warning box Enter which bib actually finished

69 Timing First Run Complete Confirm Data

70 Timing Other Items Keep track of run records in the Inquiries box. To correct a bib entry, i.e. a pass: Double click on bib, enter correct bib. To change a finish to an unactive passage double click on the green check mark to create the red x.

71 DSQ Click on Modify Data Type in bib Status = Disqualified Enter Gate # or Rule #

72 1 st Run Results Choose Ranking After Run Choose run 1 Click on OK Preview or Print in the next screen

73 Creating 2 nd Run Start List Click on arrow to Run 2 Click on Start List button Click on Options button Choose Prepare Ranking After A Run

74 Creating 2 nd Run Start List Insert Bibbo Choose Add Start list will load in background, Click on Close

75 Run(Print) 2 nd Run Start List Choose Run 2 Click on Run Start List Choose Run 2 Click on OK

76 Run(Print) 2 nd Run Start List Choose Preview or Print just like 1 st Run Start List

77 Results Choose Final Ranking to load overall results. Final Ranking box will open, preview or print results.

78 Software version Reading the Results Jury 1 st run Data Points list Weather Data 2 nd run Data Event Date Codex Time and Date Report Printed

79 Transmitting Results - XML Click on the green + Others Printing/Utilities Choose Export Event

80 Transmitting Results - XML Confirm Codex Penalty Calculation USSA ALP box opens up Click on OK

81 Transmitting Results - XML Where did my file save to? Review For Errors Attach xml file to . results to [email protected] Codex in the subject

82 Saving and Transferring File Close event Choose File Choose Manage Events Choose Save Event Choose the event to save

83 Restoring a File Choose File Choose Manage Events Choose Restore an Event Select the correct.spro file, based on where you have saved this file.

84 Saving and Transferring File Name the Event Click on Save Suggestion: Create a folder to house saved files Note file extension.spro and Folder location

85 Exporting Data Click on Export Choose Copy for Excel Open an excel file and paste

86 EET Click on Modify Data Type in Bib # Click on the Calculator

87 EET Continued Enter Net time of System A Enter Net time of System B or HT Preview/Print/Export to Excel

88 Further Reports Click on green + -Referee Report -USSA Transmittal Report, PDF Fill In -FIS Timing Data Tech Report(exports to xml to reload in FIS TDTR Software

89 Further Topics to be Addressed Soon Display Board Set Up Further Filters separating start lists by age class, etc Saving and Reloading Filters Thank you!