HOCKEY CANADA SPORTS SCHOOLS

Transcription

1 HOCKEY CANADA SPORTS SCHOOLS PROGRAM APPLICATION GUIDELINES CREATING PARTNERSHIPS WHICH ENHANCE OPPORTUNITIES FOR EDUCATION AND HOCKEY DEVELOPMENT Annual Deadline: December 1

2 TABLE OF CONTENTS Introduction 3 Program Philosophy 4 Glossary of Terms 5 Application Criteria 7 Application Process 8 - New Applicants 9 - Request for Renewal 10 Program Application Requirements 11 - Development Plans 12 Benefits of Membership 14 Registration Requirements 16 Contact Information 17 Appendices - Application Checklist 19 - Request for Renewal (ver.6) - 2 -

3 INTRODUCTION The past several years has seen a new trend begin to take shape within the hockey structure in Canada. Sports schools, as they are now known, were started in British Columbia, Alberta and Manitoba as well as several other provinces, to help fill a void that some people felt existed in the hockey structure. These were not residential schools like Athol Murray College in Saskatchewan or St. Michaels in Ontario, but rather they attempted to re-align and build new partnerships and relationships with the Hockey structure and the Educational system. As this appeared to be a growing trend, Hockey Canada felt it was wise to create and develop partnerships that would see these groups operate within the Hockey Canada family as opposed to operating outside the structure which would see Sports School Programs compete with rather than compliment our structure and programs. Hockey Canada took the initiative and began a dialogue between all the affected parties from Minor Hockey Associations to Branch personnel to the operators of the Sports School Programs. The result of those discussions saw a Committee struck whose task was to develop an information and registration document or manual that provides the relevant information needed to either start or continue to operate a Hockey Sports School Program in partnership with Hockey Canada. Hockey Canada s objective is to facilitate the integration of school-based hockey programs with Hockey Canada programming model. This document is intended to be the first step in that process (ver.6) - 3 -

4 PROGRAM PHILOSOPHY Hockey Canada s registration regulations were for the most part written about fifty years ago. They have been tinkered with since but they have not seen a major overhaul since their inception despite that fact that society, shifting demographics, family structure changes and other external forces have impacted the game. Two years ago, Hockey Canada made some small but significant changes to the national registration requirements on where players were allowed to play. Part of that was allowing easier movement of players that wanted options other than was available in their immediate area. This made it possible for more flexibility in where Sports school players came from and ultimately gave parents more options and choices. That is part of the philosophy that supports the recent popularity of sports school programs and why they will continue to be an attractive option for today s player. How far Hockey Canada ultimately goes with the relaxation of the registration requirements remains to be seen, but there is little doubt that while every effort must be made to protect competitive balance, if parents cannot find the options they prefer within our structure, they will go outside to find it. The re-marriage of the education system and the hockey system is inevitable. We can embrace it and manage the change or it will manage us (ver.6) - 4 -

5 GLOSSARY OF TERMS This section provides definitions to terms used throughout in this manual and provides clarification where needed. Branch The Provincial Governing Body or Bodies responsible for the administration of hockey in their jurisdictions under the umbrella of Hockey Canada. Educational Institution - as an institution or school (both public and private) accredited by the Ministry of Education to offer K to 12 graduation curriculum. Sports School Program to be defined as a school-based hockey program, the following minimum criteria must be met: Have a formal partnership with a recognized Educational Institution. These partnerships must be endorsed by the Branch. There are no restrictions on where Hockey Canada Sports School Program players come from however Branches shall have the ability to regulate the composition of teams, ie, number of international players (ver.6) - 5 -

6 National Championship The Telus Cup or National Midget Championship. Hockey Canada Sports School teams are not permitted to participate in Championship or any League, Branch or Regional events that leads to these Championships. Regional Championships Events run on a regional basis to determine regional champions, ie Western Bantam Championship, Ontario Pee Wee Championship. Residential School is a school that offers a combined educational and hockey component where at least 75% of the students that attend that school must be living in residence. Living in residence is defined as living in a dormitory or other housing option that is located on the campus of the school. Billeted players in the community are not considered to be living in residence. There are no restrictions on where players attending a residential school come from. Skills Academy is a curriculum-based program in which players from club teams within a MHA receive skills-based training as part of a program offered in partnership with an educational facility. Participants in a Hockey Canada Skills Academy program do not participate in games on Academy teams (ver.6) - 6 -

7 APPLICATION CRITERIA Who is Eligible to Submit an Application? Sports School programs operating within the Canadian hockey system or groups wishing to organize a Sports School program, may work in partnership with a school/school board to apply to Hockey Canada and the respective Branch for approval to operate as an approved Hockey Canada Sports School program. ALL APPROVED HOCKEY CANADA SPORTS SCHOOL PROGRAMS MUST MEET ALL HCSS PROGRAM CRITERIA AND ALIGN WITH THE OPERATIONAL MANDATE AND PHILOSOPHY AS SET OUT BY HOCKEY CANADA AND ITS MEMBER BRANCHES. Each application package will be reviewed by the Hockey Canada Branch prior to being forwarded to Hockey Canada for registration. The following criteria should be considered when preparing the application: An application package: must adhere to the HCSS operating mandate and philosophy demonstrate partnerships between the school and/or school board demonstrate a sound development plan, school and athletic schedule, appropriate staffing plan, and budget plans (ver.6) - 7 -

8 APPLICATION PROCESS Annually, Hockey Canada Sports School applications may be submitted to the respective Branch (see contacts on page 17 and 18) any time during the school year up to the December 1 deadline. Upon receipt, applications will be reviewed for completeness. The review process begins immediately and applicants will receive confirmation of approval from the Hockey Canada Branch on or before March 15. APPLICATION PATH Sports School initiates application process based on Hockey Canada application criteria Applications received by Hockey Canada Branch Revised Application Applications reviewed by Branch Personnel Application Incomplete Branch provides feedback to applicant group Approved Application sent to Hockey Canada Application approved by Hockey Canada and Branch (ver.6) - 8 -

9 A. New Applications 1. Branches shall develop their own templates based on their individual registration requirements. 2. All applications for new Hockey Canada Sports Schools and all supporting documentation (as identified in the Hockey Canada Requirements section) must be received on or before December 1* of the current season for play in the following season. 3. A final decision shall come from Branch no later than March 30* for all new Sports School applications. 4. All applications receiving Branch approval must be forwarded to Hockey Canada no later than March 30 of the current season for review and approval. 5. The fee for new Sports School applications shall be established by the Branch, who will retain 50% to cover administrative costs and the balance being paid to Hockey Canada to cover administrative costs. 6. All Hockey Canada Sports School programs shall fall in accordance with Hockey Canada and Branch Bylaws and Regulations with regards to appeals etc. *dates subject to change based on specific Branch timelines (ver.6) - 9 -

10 B. Request for Renewal 1. All existing Hockey Canada Sports School programs must re-apply annually to the respective Branch to maintain continued membership within the Branch and Hockey Canada. 2. Request for Renewal must be received by the Branch no later than March 15 of the current season for play in the following season. 3. Branches shall forward all approved Sports School Renewal Requests to Hockey Canada by March Branch approval of a Sports School Request for Renewal shall constitute Hockey Canada approval, however Hockey Canada reserves the ability to review Sports School applications in the interests of continuing to review and improve Hockey Canada s Sports School Program policies and procedures. 5. The fee for renewal of a Hockey Canada Sports School program through the Request for Renewal process shall be set by the Branch. 6. All Hockey Canada Sports School programs shall fall in accordance with Hockey Canada and Branch Bylaws and Regulations with regards to appeals etc (ver.6)

11 PROGRAM APPLICATION REQUIREMENTS The Sports School business plan must include the following items: 1. Table of Contents 2. Covering Letter 3. Management / Owners Resumes 4. Background of Organization 5. Objectives 6. Mission Statement 7. Keys to Success 8. Company Structure 9. Facilities 10. Location 11. Product and Description 12. Marketing Plan 13. Education Institution Agreement 14. Athletic / Academic Delivery Model 15. Athlete / Student Demographics 16. Program Budget Balance Sheet 17. Appendices (ver.6)

12 DEVELOPMENT PLAN ACADEMIC (Questions to consider) What school and grades are the players attending? Describe the facilities What does a normal week s school schedule look like for the players? What are the program s expectations of the players? What are the program s requirements of the player for acceptance? What are the academic support systems in place for the players? How many of missed days of school are expected in the school year? Who is responsible for the player s academic results How are the academic results communicated to the parents and players? How will the players be held accountable for their academic results? How are the players academics monitored? Who is responsible for the player s course planning, graduation planning and college applications? (ver.6)

13 ATHLETIC (HOCKEY Questions to consider) What is the organizations philosophy for player development? Who are the coaches, trainers, medical staff and management of the organization? What does a normal week and monthly schedule look like for on and off ice workouts? Who is responsible for the mental training of the players and how is it done? Who is responsible for the monitoring of the players health and how is it done? Describe the yearly on ice hockey development plan Describe the yearly off ice hockey development plan Describe the facilities Describe how many games are played and where Describe a normal weekly practice plan Describe the timeline for being on and off the ice during the course of the year (ver.6)

14 BENEFITS OF MEMBERSHIP INSURANCE 1. Hockey Canada insurance programs are in place to protect every player, coach, assistant coach, manager, Hockey Canada Safety Program personnel, official and volunteer involved in Hockey Canada sanctioned hockey activities. 2. The insurance programs eliminate or minimize the potential financial burden our members may face in the event that they are injured or implicated in a civil action arising from their participation in Hockey Canada programs. 3. Hockey Canada claim forms are available from the Branch office, or the Branch website. COMPETITION 1. Membership in Hockey Canada through one of its Branches will insure access to Hockey Canada sanctioned programming and competition in exhibition, league and tournament play. 2. Membership will allow competition against US-based teams that are members of USA Hockey. 3. While participation in Branch Playoffs that lead to Regional or National Championships is restricted, Hockey Canada Sports School teams will have access to other Branch and League competitions (ver.6)

15 REGISTRATION REQUIREMENTS The following will apply to all Hockey Canada Sports School program registrations within the membership of the respective Hockey Canada Branch: 1. Clarifications with respect to Hockey Canada Regulations: For regulations governing the registration of Hockey Canada Sports School teams refer to Hockey Canada Regulation F. NOTE: Reference to Recognized Educational Institution in the Hockey Canada Regulations shall be defined, for the purposes of this policy, as an institution or school (both public and private) accredited by the Ministry of Education to offer K to 12 graduation curriculum. 2. Branch Requirements: Due to the fact that sports school teams are different from all other teams within Branch membership, and in keeping with past practice, such programming should only be considered by the Branch in accordance with the following criteria: a) All Hockey Canada Sports School teams shall require the approval of the Branch. Such approval may only be granted for one season and therefore a request for renewal must be submitted for consideration annually prior to March 15. b) Players participating on sports school teams who are residents of their respective Branch will be eligible to participate in High Performance programming in that Branch subject to compliance with Branch policies and practices. c) Hockey Canada Sports School teams may participate in Branch Provincial Playoffs at Branch discretion except for categories that lead (ver.6)

16 to a National / Regional Championships as per Hockey Canada Regulations. d) Teams and team officials shall be subject to all regulations regarding discipline. e) The Sport School shall oversee the registering of players with the Branch f) Sports school players shall be eligible to affiliate according to their respective Branch regulations. g) The Sport School may apply to host Branch-sanctioned tournaments. h) Players shall be subject to all paperwork required by IIHF/Hockey Canada transfer regulations. Transfer approvals will be governed by Hockey Canada and all correspondence regarding these approvals is to be forwarded to the Branch by the Sport School. i) Player registration and team assignment of such players will be administered by the Branch. j) The receipt of required registration documentation by a Branch (ie. confirmation of registration with the Sport School as well as all transfer documents) will constitute approval of the players to participate with sport school teams. k) The Branch will deal with Hockey Canada on all other registration paper work as required (ver.6)

17 CONTACTS Barry Petrachenko, Executive Director BC Hockey 6671 Oldfield Road Saanichton, B.C. V8M 2A1 Tel number: (250) Fax number: (250) Rob Litwinski, Executive Director/GM Hockey Alberta #1, th Ave Red Deer, AB T4P 2K1 Tel number: (403) Fax number: (403) Kelly McClintock, Executive Director Saskatchewan Hockey Association #2-575 Park Street Regina, SK S4N 5B2 Tel number: (306) Fax number: (306) Peter Woods, Executive Director Hockey Manitoba 145 Pacific Ave. Winnipeg, MB R3B 2Z6 Tel number: (204) Fax number: (204) Trevor Hosonna,Executive Director Hockey Northwestern Ontario 216 Red River Road Suite 100 Thunder Bay, ON P7B 1A6 Tel number: (807) Fax number: (807) Debbie Rambeau, Executive Director Hockey Eastern Ontario 1247 Kilborn Place Suite D-300 Ottawa, ON K1H 6K9 Tel number: (613) Fax number: (613) Phil McKee, Executive Director Ontario Hockey Federation 3 Concorde Gate Suite 212 Toronto, ON M3C 3N7 Tel number: (416) Fax number: (416) Sylvain B. Lalonde, Executive Director Hockey Québec 7450 Boulevard Les Galeries d Anjou, Suite 210 Montréal, QC H1M 3M3 Tel number: (514) Fax number: (514) Brian Whitehead, Executive Director Hockey New Brunswick 861 Woodstock Road Fredericton, NB E3B 7R7 Tel number: (506) Fax number: (506) Darren Cossar, Executive Director Hockey Nova Scotia 7 Mellor Ave, Unit 17 Dartmouth, NS B3B 0E8 Tel number: (902) Fax number: (902) (ver.6)

18 Rob Newson, Executive Director Hockey P.E.I. P.O. Box Enman Crescent Charlottetown, PE C1A 7K7 Tel number: (902) Fax number: (902) Craig Tulk, Executive Director Hockey Newfoundland and Labrador 13B High Street P.O. Box 176 Grand Falls Windsor, NF A2A 2J4 Tel number: (709) Fax number: (709) Mike Gravel, Executive Director Hockey North 3508 McDonald Drive Yellowknife, NT X1A 2H1 Tel number: (867) Fax number: (867) (ver.6)

19 APPENDIX 1 HOCKEY CANADA SPORTS SCHOOL APPLICATION CHECKLIST APPLICATION PACKAGE COVERING LETTER (Outlining the proposed program and why the applicant is interested in becoming an approved Hockey Canada Sports School Program). OPERATIONAL PROFILE Organization Chart Job Descriptions Resume of head coach or coach coordinator Resume of lead program administrator Description and qualifications of other instructional staff SETTING OF HCSS PROGRAM Name, address and contact information of Sports School Facility Name, address and contact information of academic or school facilities Residential facilities/plan for non-resident student athletes Name, address and contact information of local School Board Administration Name, address and contact information of local School(s) (school administrator) AGREEMENTS IN PLACE The partnering School Board The partnering Local School(s) Ministry approval of Charter School operation PROPOSED BUDGET AND THREE YEAR FORECAST (Include the proposed student fee to participate in the program. As well as a copy of the proposed operating budget showing revenues and expenses to be incurred). APPLICATION FEE OF $5000 ENCLOSED WITH THE APPLICATION PACKAGE Should an application be denied or withdrawn, $2500 will be returned to the applicant group with the remaining funds retained to off setting expenses incurred in the application process. EDUCATION AND HOCKEY PROGRAM PLAN AND SCHEDULES Program start and end dates Program time table showing weekly schedule/monthly for all academic and athletic activities Summary of the number of hours for on ice and off ice programming DESCRIPTION OF STUDENT-ATHLETES PROPOSED OR REGISTERED IN THE SPORTS SCHOOL PROGRAM Age classification (Novice, Atom, Pee Wee, Bantam, Midget) Ability classification (Recreational house level and/or Competitive AAA, AA, A level) Gender classification (male and/or female) Registration base of proposed player pool MARKETING PLAN Marketing strategy Promotional plan for student-player program recruitment (ver.6)

20 APPENDIX 2 REQUEST FOR RENEWAL Please use the following form to apply for a license renewal for a Hockey Canada Sports School. The information gathered here is for the express use of the Branch and Hockey Canada. This document is due on or before March 15 of the current season. Please submit to the Branch either by mail, , or fax. 1. SPORTS SCHOOL PROFILE Provide the following information on your Sports School program environment. a) Name of Sports School: b) Name of School Principal and telephone contact: c) Sport School student population: d) Total number of students participating in the Sport School hockey program: e) Your Name: f) Contact phone number and (ver.6)

21 2. Information Updates: Please update the information we have on file with respect to the following questions: a) Are you renewing your Sports School License for next year? Yes No If you answered no, why have you elected not to renew? b) Will you continue to act as the key contact person for your Sports School? Yes No If you answered no, who will be the new key contact person for the Sports school? Name: Phone: c) Will the Program Head Coach remain in the same role for the upcoming year? Yes No If you answered no, and you have a new Program Head Coach, please provide the name and Coach Certification number (Coaching Association of Canada) Name: Phone: Coach Certification # (ver.6)

22 d) Are there changes to the operation of your Sports School program from your original application package (ie: school change(s), arena change, student grade/age change, etc.)? Yes No If you answered yes, please provide details: e) Did you use the web-based registration tool to register your students this year? Yes No If you have feedback for use on the design and function of this tool, please comment: f) Did you have any student injuries in your program this year requiring the use of the Hockey Canada Injury Reporting process? Yes No If you answered yes, please provide feedback on how the process went: (ver.6)

23 4.Additional Comments Please feel free to provide additional comments or feedback. Please return to Branch on or prior to March (ver.6)