PARKS & COMMUNITY SERVICES. Presentation by: Melissa Chaney, Director Samantha Wallace, Superintendent

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1 PARKS & COMMUNITY SERVICES Presentation by: Melissa Chaney, Director Samantha Wallace, Superintendent

2 DIVISIONS & STAFFING Division 43 - Child Care Services Division 44 - Parks & Open Space Division 45 - Aquatics & Pool Maintenance Division 47 - Community Services Regular Full-Time: Regular Part-Time: 5.00 Temporary Part-Time FTE: Total FTE s:

3 DIVISION PROGRAMS Child Care Services Countywide Subsidy Program Countywide Resource & Referral Services *For the past year, the City has been working with the State and County to transfer Child Care Services to other service providers beginning July 1, Parks & Open Space Maintenance Neighborhood Parks Public Parking Lots Community Parks Dog Parks Greenbelts Community Garden Streetscapes Athletic Fields & Playfields Park Open Space Maintenance Grasslands Owl Mitigation Integrated Pest Management

4 DIVISION PROGRAMS Aquatics & Pool Maintenance Seasonal Recreational Programming at Arroyo & Manor Pool Maintenance of Arroyo, Civic, Community, and Manor Pools Management of Aquatic Co-Sponsored Groups Community Services Community Collaboration Participant Registration Nutcracker Youth Sports Teens Outdoor Education Youth Day Camps Gymnastics Alternative Recreation Reasonable Accommodations Adult Sports Youth & Adult Special Interest Davis Community Transit Facility Management & Reservations

5 P&CS FUNDING SOURCES FY General Fund Support $6,709,425 Child Care Funds $5,213,697 Enterprise Funds $679,758 Fees and Charges $2,459,588 Internal Service Funds $426,961 Park Maintenance Tax $1,128,000 Special Revenue Funds $399,469 Total Revenues Adjusted Budget: $17,016,898 Changes from Adopted Budget Finalized Child Care Contracts -$804,197 YTD Donations & Reimbursements +$7291 Parks & Pools Replacement +$10,961

6 P&CS EXPENDITURES BY DIVISION FY Child Care Services $5,213,697 Parks & Open Space $6,270,624 Aquatics & Pool Maintenance $1,185,581 Community Services $4,346,996 Total Expenditures Adjusted Budget: $17,016,898

7 COUNCIL APPROVED COST RECOVERY POLICIES Parks & Community Services has several Cost Recovery Policies in place to guide the department in setting program fees. 1. Recreation Activities Cost Recovery Policy 2. Aquatics Facilities Cost Recovery Policy 3. Athletic Facilities Cost Recovery Policy 4. Facilities Cost Recovery Policy The current citywide user fee study will review fully-loaded costs of service and the above policies may need to be revised dependent upon the outcome of the study and direction from Council.

8 FISCAL YEAR TO DATE Many Parks & Community Service programs are seasonal. Examples: Recreation programs often have the bulk of their expenditures and revenues accrue May through August, such as Aquatics and Summer Camps. Nutcracker is in November and December. Park Maintenance expenditures are also typically higher in the summer months when extra TPT staff are hired to assist with the higher levels of service needed. Examining what % of the FY we are through versus % of expenditures and revenues accrued to date does not always provide a direct correlation for many P&CS programs.

9 HOW DO WE TRACK HOW WE ARE DOING Staff are provided with monthly expenditure and revenue worksheets to review. Recreation program participation numbers are reviewed on a regular basis (often weekly) to make necessary changes to classes and programs and temporary part-time staffing levels. Detailed program budget worksheets are developed and reviewed for all recreation programs for each Recreation Schedule production - 3 times per year.

10 OPERATING BUDGET OVERVIEW Supplies and Equipment: Office supplies, landscaping/planting supplies, nails, hammers, small repair equipment, paint, 1 st Aid and CPR safety equipment, arts and crafts, sports equipment, snack bar food, cleaning supplies, restroom supplies, pool chemicals, etc. Various hand tools, small landscaping/park equipment, irrigation supplies and controllers, office equipment, registration software enhancements and maintenance, larger sports equipment, etc. Maintenance and Repair: Park maintenance contracts, custodial contracts, carpet cleaning, building repairs, pool repairs, bathroom repairs, etc.

11 OPERATING BUDGET OVERVIEW Professional/Technical Services: Recreation contract programs, sports officials, city attorney legal expenses, Child Care Services auditing, contract landscape architect services, etc. Payments to Other Agencies: Permit fees to other agencies such as Yolo County Health Department, Yolo Solano Air Quality Management District, State of California Industrial Relations for inspections, Child Care Subsidy payments, etc. Personnel- Related: Training, travel including meetings and trainings, subscriptions and publications, professional association memberships, uniform purchase and cleaning, American Red Cross certifications.

12 RECENT ACCOMPLISHMENTS Repaired leaks at Civic Pool. Developed a dedicated Irrigation Crew consisting of 2 Irrigation Technicians and a Crew Supervisor from existing personnel. Reduced Water Meter charges by 52.4% and Water Consumption charges by 25.75% during the last 3 months. Implemented cycle soak programing which results in a slower application of water over a longer period of time to help reduce run-off and allow the water to absorb more effectively into the turf and soil. Replacing standalone controllers with SMART or central-based controllers and implementing evapotranspiration (weather based) programming.

13 RECENT ACCOMPLISHMENTS Replacing damaged, aged and poor performing heads with high efficiency rotors. About 600 heads and nozzles have been replaced to date, with an estimated 1,500 heads and nozzles to be replaced by next spring. Upgraded radio communications for central-based irrigation controllers improving efficiency of scheduling. Adding flow sensing to over 20 existing controllers which assist in automatically shutting down irrigation systems for mainline breaks. Expanded and replaced the outdated Redwood Park playground structure with a combination of City playground replacement funds and private contributions in excess of $35,000.

14 P&CS FY GOALS Continue implementation of water conservation measures in Parks & Open Space. Assist Yolo County and State of California in transfer of Child Care Services to new provider(s). Begin facility enhancements and updates to Veterans Memorial Center. Provide City Council with updated information on use of city pools, the work to date conducted with Aquatic User Groups in regards to a 50m pool, and needed rehabilitation of Community and Civic Pool Complexes. Update the Parks Landscaping Specification & Guidelines to include new standards and specifications for future development and construction projects. Expand Adopt A Park Volunteer program and Community Service Clean UP days to assist with ongoing maintenance of parks and greenbelt areas.