Modernizing EDI: How to Cut Your Migra6on Costs by Over 50%
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1 Modernizing EDI: How to Cut Your Migra6on Costs by Over 50%
2 EDI Moderniza6on: Before and ABer External Loca;ons, Partners, and Services Customers Suppliers / Service Providers Cloud/SaaS Applica;ons & Services Classic EDI: External partner + simple data endpoints Simple inbound and outbound processes Batch- oriented processing Standard EDI documents plus flat files Coded integra/on with applica/ons Ungoverned file transfer and access IT- dependent repor/ng and audi/ng Your Business Modern EDI: + Any- to- any endpoint integra/on + External and internal integra/ons + Any- to- any document interchange + End- to- end process automa/on + Rapid partner onboarding and configura/on changes + Synchronous, real- /me processing + Self- serve visibility and excep/on alerts Opera;onal Data Data Warehouse Business Intelligence Enterprise Applica;ons Enterprise Data Windows / Linux / IBM i / VMware On- premise Applica;ons, Services, and Data 2013 EXTOL Interna/onal, Inc. 2
3 Moderniza6on Strategies Do Nothing Add Point Solu/ons Outsource Replace Coded Extensions Integra/on- as- a- Service Modern EDI Solu/on Manual Processing Supplemental Point Tools Supplemental Services Legacy EDI Solu/on Legacy EDI Solu/on Legacy EDI Solu/on Legacy EDI Solu/on
4 Migra6on as a Cost Classic EDI Limited integra/on capabili/es Mul/ple tool and skill investments Slow partner onboarding Poor visibility Modern EDI Modern integra/on capabili/es One solu/on and skill set Rapid onboarding Centralized visibility and control
5 Migra6on as an Opportunity Classic EDI Limited integra/on capabili/es Mul/ple tool and skill investments Slow partner onboarding Poor visibility Modern EDI Modern integra/on capabili/es One solu/on and skill set Rapid onboarding Centralized visibility and control Tem- plates Reuse Level Auto- ma/on
6 EDI Moderniza6on Impacts Current capabili6es Current and future needs Mapping and Coding Skills and Best Prac/ces Modeling and Mapping Reports and Alerts FTP or VAN Service Standard EDI Message Transfor- ma/on Life Cycle Tools and Prac;ces Map Translator + Script Configured EDI Services Partner management Communi- ca/ons Audi/ng Classic EDI Infrastructure File or Database View Coded Interface Ac/vity repor/ng EDI Configura/ons Integra/on Infrastructure Transfor- ma/on Adapter AS2 FTP VAN REST Etc. Document X12 EDIFACT XML Flat file Spreadsheet Adapters Life Cycle Tools and Prac;ces Partner management Process automa/on Map Business Process Real- /me integra/on Data integra/on Document Database XML Flat file Spreadsheet Applica/on integra/on Modern EDI Infrastructure Adapter Managed File Transfer File system DBMS REST SOAP Other API Configured Business Processes Web Services Ac/vity monitoring Audi/ng / diagnosis 6
7 EDI Migra6on Phases Planning Enumerate goals and constraints Establish project infrastructure and policies Inventory legacy system Perform gap analysis based on current and anticipated use cases Choose an implementation model Identify supplemental resource needs Select modern EDI solution Define roles and assign personnel Train planning and migration staff Choose a modernization strategy Define integration architecture Establish project schedule Implementation Develop templates and other reusable, shared objects Define scope and target for upcoming sprints Gather inputs to upcoming sprints Perform migration / implementation sprint Deploy and go live with new integra/ons Ongoing Operations Assess status and outcomes continuously Refine plans and best practices as you gain experience Capture metrics and maintain visibility to stakeholders Exploit templates when onboarding new partners Conduct post-project review Planning Migra/on Ongoing Opera/ons
8 Comparing Cost Savings for Four Reuse Strategies (Migra/on of 100 EDI partners with 3 EDI transac/ons each) +58.7% % 0% +.9% +3.5% Manual Reuse Manual reuse with base maps Manual reuse with project templates Automated Reuse No Reuse
9 Comparing Migra6on Time for 3 Reuse Strategies (Migra/on of 100 EDI partners with 3 EDI transac/ons each) hours hours 1260 hours hours No Reuse Manual Reuse Manual Reuse with base maps Automated Reuse
10 Best Prac6ce: Exploit Reusable Objects Customize Adapter SePngs Configure Events and Schedule Ac6va6ons Customize Maps Project Repository Shared Objects Templates Common subprocesses etc. Test and Verify Results Generate Project(s) from Template(s) Endpoints Schemas Maps Adapters Project C Project B Project A Processes Events Schedules etc. Deploy Project
11 Best Prac6ce: Automate Reuse with Templates Repository Partner A Project Project Generator Project Template
12 Best Prac6ce: Automate Reuse with Templates Repository Partner A Project Customize Partner- specific map changes Project Template Project Generator Test Connec/ons Diff outputs Other Deploy
13 Best Prac6ce: Automate Reuse with Templates Partner Profile Table Project Template Sample EDI Data Interchange 1 Interchange 2 Interchange 3 Interchange n or Project Generator Repository Partner A Project Partner B Project Project( Packages( (e.g.(inbound(orders,( Outbound(Invoices)( Business( Processes( Ac<va<ons( Adapters( Data( Transforma<ons( Source(/(Target( Doc(Schemas( EDI(Routes( Other( (SQL(Ac<ons,(Local(/( Global(Variables,(etc.)( Shared(Objects( Partner Z Project Customize Partner- specific map changes Test Connec/ons Diff outputs Other Deploy
14 When to Think about EDI Moderniza6on External Loca;ons, Partners, and Services Customers Suppliers / Service Providers Cloud/SaaS Applica;ons & Services Cumula;ve: Customer service / performance issues Lost revenue / lost business Internal (manual) processing costs High incidence of processing errors Slow partner onboarding / changes Moun/ng costs of licensing, maintaining, and using legacy middleware Your Business Disrup;ve: Major ownership / organiza/on changes New customer / partner requirements Plaeorm changes Enterprise applica/on upgrades New enterprise applica/ons Opera;onal Data Data Warehouse Business Intelligence Enterprise Applica;ons Enterprise Data Windows / Linux / IBM i / VMware On- premise Applica;ons, Services, and Data 14
15 Cost Analysis Cumula;ve Cost Total Costs Manual Processing Costs Partner Onboarding Costs Opportunity Costs? EDI Sofware / Service Costs Time
16 Other Migra6on Benefits Advantages è Impacts Install, maintain, back- up and manage one integration environment Lower overhead Reduced complexity Fewer upgrades / risk Monitor and respond to exceptions in one integration environment Faster response Lower SLA compliance risk Maintain and coordinate one skill for all integra/on projects Higher productivity Fewer hand-offs, delays Lower project complexity More predictable delivery Reuse integration deliverables across all integration cases Higher productivity Higher quality results More predictable delivery Exploit tool capabilities across all integration cases Lower training investment Higher skills availability Broader skills payback Gain visibility to all integration activities from one location Broader visibility Consistent reporting Higher productivity
17 EXTOL Simplifies EDI Moderniza6on External Loca;ons, Partners, and Services Customers Suppliers / Service Providers Cloud/SaaS Applica;ons & Services Integra/on- as- a- Service (op/onal) Migra/on Repository Design- 6me Automa6on TM EBI Studio (included) Onboarding EXTOL Business Integrator EXTOL Dashboard (included) Enterprise Applica;ons Windows / Linux / VMware Opera;onal Data On- premise Applica;ons, Services, and Data Enterprise Data Business Intelligence
18 EDI Moderniza6on Success Factors Begin with a gap analysis that considers current and future needs Analyze all cost factors, including offsehng savings in onboarding, hands- free processing, and self- serve visibility and problem resolu/on Exploit disrup/ve changes to drive a moderniza/on decision Think of migra/on as an opportunity to address cumula/ve issues Leverage vendor services to accelerate best prac/ces discovery 18
19 Ques6ons? Contact: INTERNATIONAL Website: Phone: +1 (570)
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