Terms of Reference. to INQUIRY No: 04/2014

Transcription

1 Nowa Sól, Terms of Reference to INQUIRY No: 04/2014 For the investment project " EGG WHITE PROTEIN MEMBRANE UNTRAFILTRATION DEVICE in the project titled: "Getting new products by isolation of lysozyme from egg protein white" - Contract No: UDA-POIG / Nowa Sól ovopol@ovopol.pl 1

2 1.Full name and address of the Orderer: OVOPOL Sp. z o.o. ul. Wojska Polskiego Nowa Sól Contact person on behalf of the Orderer: Grzegorz Jędraszczyk g.jedraszczyk@ovopol.pl Tel : Mobile: Possible form: the correspondence with the Orderer within the present proceedings shall be conducted in writing to the Orderer s address or by to: g.jedraszczyk@ovopol.pl All questions to the Orderer in reference to the present proceedings should be addressed at least 3 days prior to the deadline for submission of tenders, so that Orderer had time to answer, and other bidders - the opportunity to take into account the contest of the response in their bids. 2. Mode of procurement and general provisions 2.1. This proceedings is not subject to the provisions of the Act of 29 January 200 Polish Public Procurement Law. The proceedings shall be conducted pursuant to the Polish Civil Code This proceedings is carried out on the basis of the Rules of the Ovopol Company's procurement, which are available on the website of the Orderer: This contract will be awarded in the form of an offer inquiry The content of inquiry was posted on the website of the Orderer: and advertised at the Orderer s headquarters: ul. Wojska Polskiego 39, Nowa Sól The Orderer reserves the right to change the content of the inquiry before the deadline for submission of tenders. If the changes would have an impact on the content submitted, the Orderer may extend the deadline for submission of tenders. The changes will be communicated immediately to all tenderers to whom the offer inquiry was addressed and will be binding on the parties. In addition, the Orderer will notify of all the changes on the website on which the notification of the proceedings was initially placed The bidders shall bear all costs associated with the preparation and submission of the tender The Orderer does not allow partial or variant bids Each bidder may submit one tender only The Orderer reserves the right not to select the contractor and not to sign of any agreement with any of the bidders after conducting this proceedings. 3 Description of the order 3.1. Place and date: Date of commencement of investment: June 2014 Deadline of completion: January 2015 Place of investment : K-SSE Nowa Sól plot no 127/1 and 127/ The tender scope includes the following elements: Filtration modules with spiral membranes Nowa Sól ovopol@ovopol.pl 2

3 Pumps Balance Tank Heating / cooling Modules Piping Valves Control cabinet Control and measuring Automation Control Power supply Delivery Installation 3.3. Technical requirements: Mounting kit at stainless steel frame with approximate dimensions: Length: 6 [m] Width: 2.5 [m] Height of 4 [m] Concentrated product: liquid egg white Input product parameters: Temp. 4 C Viscosity: 30cP Density: 1.02 g/cm2 Dry matter: 11% Product parameters of the output: Temp C, adjustable Dry matter: 22-24% Minimum concentration time: 5h Capacity of station: 5000 l / h inlet Maximum washing time: 6h Cutoff membrane: 10 kd Parts in contact with product made of stainless steel AISI 316 (or equivalent) Automatic concentration process Automatic washing process Visualization in Polish Implementation and providing PROFINET protocol to communicate with production line of albumin and lysozyme Sending via PROFINET protocol production information to the SCADA system production line of albumin and lysozyme Providing outputs in the PLC to communicate failures (min. 4 pcs ) Archived source programs with comments recorded on the CD 3.4. Installation Requirements: Connection the unit to points appointed by the supplier of producing line of albumen and lysozyme: Input egg white Concentrated egg white Permeate Automation Electrical connection to the designated switching Connecting to utilities spread over the hall (water, compressed air, steam, condensate, chilled water) Implementation of the necessary cable routes Nowa Sól ovopol@ovopol.pl 3

4 4. The way of preparing the offer 4.1. General Requirements The offer must be submitted in writing, in accordance with the requirements described in this document In case of the need to present electronic files, they must be attached to the offer on CD All pages of the offer should be stapled together to prevent the possibility of dismantling the its content The offer shall be clearly written; on the computer or machine The offer forms and documents prepared by the bidder shall be signed by a person authorized to perform on behalf of the bidder. If the offer is signed by the person whose authorization to represent is not revealed in commercial registry documents, it is required to have the original power of attorney to sign the offer, duly attached It is recommended to have all pages of the tender numbered and initialled It is advisable to have all the places where the bidder shall make any amendments in the text of the offer, duly initialled by the person signing the tender Content of the offer: Bid form - drawn up in accordance with Appendix No.1 Statement about the lack of personal and capital ties - in accordance with Appendix No.2 Confidentiality Clause - drawn up in accordance with Appendix No.3 Detailed schedule of works with regard to the stages and terms of delivery and installation (drawn by the bidder) Presentation of consumption / demand media and energy in the production cycle 4.3. Method of packing and marking of the offer Bidder shall post the offer in a sealed envelope (package) which will be marked as follows: EGG WHITE PROTEIN MEMBRANE UNTRAFILTRATION DEVICE in accordance with the inquiry no 04 /2014" In addition to the marking specified above, the envelope (package) must bear the name and address of the bidder so the bids submitted after the deadline can be forwarded back without opening. The offer must be submitted in person or by mail by r p.m. to the Orderer headquarters office. In the case of mail the date of delivery is decisive. Submission of the offer after the deadline is tantamount to rejection without consideration. 5. Description of conditions of participation in proceedings and way of assessing the fulfilment of these conditions. 5.1The participation in the proceedings is subject to fulfilment of the following conditions: The bidder s statement that at the time of signing of the agreement will have adequate liability insurance policy in respect of the business performance, including product and service liability of a minimum of PLN or ; The bidder can present the references of the implementation of at least two types of similar parameter compacting station installations Basic terms and conditions Nowa Sól ovopol@ovopol.pl 4

5 - The bidder will provide guarantee for the scope of the contract for a period of one year - The bidder shall provide service during the warranty period and a rapid response in the event of default. The Purchaser requires that the time between the notification of default and the defect removal or appearance by a technician at the Orderer s production facility does not exceed 24 hours Payment conditions: 17,5 % In 7 days at the time of signing the contract 17,5% at the time of readiness for shipment (upon presentation of the waybill with detailed presentation of the contents of the consignment) 35 % upon partial acceptance 15 % after notification of readiness for final acceptance 15 % after signing of the final protocol 5.3. The criteria of selection of the contractor The Orderer will open the bids and perform their evaluation by the committee in closed session at the Orderer s headquarters. When awarding, the following criteria and weighting will be applied: Net Price %. The investor allows for the submission of tenders in PLN and EUR currencies. In order to compare the price, the average NBP exchange rate on the day preceding the opening of tenders will be applied Reasons for rejection of an offer Offer is incomplete The abovementioned incompleteness does not include cases in which the Orderer will invite the bidder to complete the offer and the bidder will complete it in accordance with the demand and within the deadline prescribed (the optional right of the Orderer). 6 Appendices to this Terms of Reference: Appendix 1 " Tender Form " Appendix 2 " Statement upon no capital nor personal ties" Appendix 3 " Confidentiality clause" Appendices to the inquiry are published on the server: To obtain the password for documentation a request, supported by signed confidentiality clause, shall be directed to address: inwestycja@ovopol.pl Nowa Sól ovopol@ovopol.pl 5