Microgen 5Series Fund Administration & Accounting Software

Transcription

1 Microgen 5Series Fund Administration & Accounting Software Improve operational efficiency, reduce risk and cost Microgen 5Series is a modular system covering the day to day functions performed by Fund Administrators. These integrated modules reduce the duplication errors typically associated with multiple systems, whilst the increased level of automation achievable enables staff to spend more time on value-added activities. With a wide range of user definable parameters to facilitate flexibility, the system can be easily configured to reflect your business and processes. Benefits Reduce costs: increased automation improves operational efficiency and reduces errors and costs associated with manual processing Retain clients and grow business: improved customer service achieved through enhanced management control, reliable and consistent data and comprehensive reporting Improve flexibility and agility: react quickly to changing market and compliance/kyc requirements through user configurable options Improve control and audit: define key business activities in the system to ensure processes are controlled and signed off at each relevant stage Comprehensive functional coverage: supporting core fund valuation and transfer agency activities in a single system increases automation and reduces IT and training overheads Investor Records Secure Web Portal Transfer Agency Financial Portfolio / Investments NAV

2 Microgen 5Series Fund Administration & Accounting Software Features Flexible Structures e.g. Unit Trusts, ISAs, OEICS Multi-Share Class Multi-Currency Wrappers Multiple Deal Types Dealing Day Processing Investor Reporting Custodian Reporting Flexible Commissions Waivers and Rebates Dilution Levies Flexible Fees Payments Distributions Compliance, IMA, FSA EMX Interface Calastone Interface Fund Valuations (NAV) CRM / Statutory Module (Investor Records and Fund Profiles) Microgen 5Series provides a rich repository of information for fund, investor and third party records. Pre-defined data fields for fund, personal, corporate investor and third party entity types are supplied as standard. To tailor the system additional entity types, data fields, relationship types and other user configurable options are available. Due diligence information can be captured and saved. Related documents can be attached to entity records, e.g. scanned images of passports, correspondence, etc. Both prospects and live clients can be maintained including details of client contact, together with any follow up actions. When a prospect becomes a client the historical information is retained. Fund Structures and Client Relationship Diagrams Fund and client structures can be viewed via a relationship diagram which is dynamically created using data from the underlying database in realtime. Various options are available to select which shapes and colours are used to draw the diagrams and the entity and relationship types to be included. Fund structures can be created. As well as representing the real structure, this allows fund rules to be set up at any level within the hierarchy. Fund Rules Hierarchical rules for fund dealing, distributions, fees and commissions can be easily defined and maintained, providing a flexible means of establishing rules across complex fund structures. Tasks and Workflow Processes Tasks and workflow processes help fund administrators to manage and control key business functions. Typical fund administrator activities include establishing new funds, capturing investor information (including compliance data), reviews and recurring processes e.g. valuation production and authorisation process. It is possible to create a wide variety of business processes to ensure control, consistency and auditability is maintained. Conditional Workflow the flow of a process may vary depending on the data stored for a particular entity. Dynamic Client Relationship Diagram

3 Microgen 5Series allows conditional tests to be embedded based on entity data, and, depending on the results of such tests, performs certain actions: Set the value of a field on that entity to a pre-defined value (i.e. an automatic system update of a data field). Set the value of a field on an entity related to the entity being worked upon, to a pre-defined value (i.e. an automatic system update of a data field). Specify a step to be completed. Instigate a new, separate process. Portfolio / Investments Module The Portfolio Module captures details of investments held by funds in the database. Each fund can have its assets assigned to a single portfolio, or split between multiple portfolios. Investments are categorised into 4 main types: Entry of investor instructions is via simple, intuitive input screens or via electronic data imports. Stocks investments which have a profile and are usually traded on an exchange. This includes equities, bonds, options and funds. The configuration options available allow for a wide range of instruments Contracts deal based investments, typically fixed term deposits or loans and spot and forward FX deals Assets investments which are not usually traded on an exchange such as property, land, art, valuables, yachts, vehicles etc Cash Accounts Transactions can be captured manually or can be imported electronically. Recurring transactions for asset type investments remove the need to re-key the same information on multiple occasions, for example, rental income. Bulk transactions for sales, income, stock income and stock movements can be applied to multiple portfolios from a single transaction input. Latest market prices can be imported from market data providers and/or input manually. Reporting of investment transactions, positions and client valuations can be produced at portfolio, sub-fund or fund level. NAV Module This module automates the calculation of fund prices. The investments are re-valued using latest prices supplied by market data providers. Balances from the general ledger are included and fees & expenses are amortised and allocated across each of the sub-funds. Valuation adjustment, review and finalise functions ensure each step in the process is controlled and signed-off. Many valuation frequencies supported including daily, weekly and monthly Amortisation of fees and expenses Automatic inclusion of selected general ledger accounts (e.g. debtors, accruals) Review and run valuations as many times as required prior to each dealing day Support for umbrella funds Full history of NAVs and unit prices Transfer Agency Module Microgen 5Series provides a standard set of transaction types which cover the regular activities associated with fund processing including subscriptions, redemptions, switches, transfers, exchanges, conversions, transfers from other schemes etc. Microgen 5Series also enables bespoke transaction types to be created to fit individual requirements.

4 Simple to use input screens capture all the required information plus additional items to assist with marketing and communication such as referrals and adverts. Standing instructions can also be created for any type of transaction that is typically used for regular savings plans or planned withdrawals. These can be for individual funds or for more complex structures such as umbrella funds. The trend towards electronic capture and transfer of transactions to increase automation and reduce risk is reflected in the open architecture of Microgen 5Series which allows the importing of deals and integrates with industry message standards e.g. EMX and Calastone. Investors can also enter transactions online, if required, which are then authorised in the back office, helping to increase STP, whilst maintaining full control. Valuation Report Support for the following is provided: initial dealing fees, exit fees, switch fees, transfer administration fees dealing and trailer commissions for Introducers/IFAs/IFA Networks dilution levies advices for custodians of movements in fund units/shares either on paper or electronically managers box distributions processing on an amount per share basis commission rebates payments processing for dividends, redemptions and commissions via cheque or electronic funds transfer e.g. BACS client output for contract notes and detailed client statements Financial Module The multi-entity, multi-currency, Financial Module provides a general ledger facility to hold accounting information for funds whose legal structure is either a company or a trust. The chart of accounts, reporting formats for balance sheets, profit & loss statements, capital accounts and income statements are provided as standard, but can be modified or replaced with user-configurable definitions. Multiple reporting formats can be defined and then assigned at a fund level to enable reporting to be customised according to differing requirements. Transactions can be posted manually or via electronic import processes, or are posted automatically by other activity in Microgen 5Series such as Portfolio or Transfer Agency transactions. When capturing transactions, selected general ledger accounts can be designated as requiring sub-accounting information. This sub-accounting enables transactions to be recorded at a detailed level, for example, to identify the specific bank account being posted to when inputting to a general ledger account designated as Bank accounts. This then enables the transactional and balance information to be viewed and reported at the general ledger account level or the more detailed sub-accounting level. Microgen 5Series Reporting Microgen 5Series includes a comprehensive set of reports and enquiries across business functions including operations, audit, management and client reporting. Reports can be exported to a variety of formats including Microsoft Word and Excel and Adobe PDF. These can be stored or ed as required.

5 Microgen 5Series Secure Web Portal There has been a significant shift in client attitude and expectation towards the use of the Internet. Although personal service is still valued, the internet provides faster and more convenient access to information and services. By using Microgen 5Series Secure Web Portal an organisation can meet these shifting needs and differentiate or compete in a market where online channels are now expected. Understandably security will always be a critical issue and any organisation providing online services will need to be able to demonstrate the highest levels of industry best practice. Microgen 5Series Secure Web Portal is a highly secure online client servicing tool that provides an online view of a user-defined subset of data & documents from Microgen 5Series Fund, for example, fund portfolio valuations and/or investor positions and transactions. Secure Internet Access for Clients, Intermediaries and Relationship Managers. Developed specifically to meet the online needs of the international financial services sector, it provides a solution that can be delivered rapidly. Using industry leading security measures to ensure client protection and open standards, Microgen 5Series Secure Web Portal can also take data and documents from non-microgen Systems if required. For more information about any of Microgen s products, solutions or services call or marketing@microgen.com Copyright Microgen Wealth Management Systems Ltd 2012 Microgen Microgen plc All rights reserved Publication No: pf_5series_fundadministration_3.1_ Founded in 1974 and listed on the LSE (MCGN) since 1983, Microgen is head quartered in London with offices worldwide. The Group has two operating businesses; Microgen Aptitude Solutions and Microgen Financial Systems. The Group is focused on the delivery of enterprise class solutions and products that address today s business needs rapidly and effectively.