A D M I N I S T R A T I V E P O L I C Y

Size: px
Start display at page:

Download "A D M I N I S T R A T I V E P O L I C Y"

Transcription

1 TITLE: VEHICLE USE POLICY APPROVED: July 1992 REVIEWED: December 2, 2002 April 11, 2006 December 8, 2008 NEXT REVIEW: RESPONSIBILITY: Director, Campus Operations APPENDICES: CROSS-REFERENCE: Clean Air Policy Approval of Travel and Reimbursement of Associated Expenses Policy Field Trip Policy P O L I C Y S T A T E M E N T : Grande Prairie Regional College operates a fleet of vehicles for the purpose of enabling authorized personnel to carry out business and education functions supported by the College. The Director of Campus Operations is responsible for the management of all fleet vehicles in accordance with approved administrative policies, procedures, directives, intra-provincial operating authority, insurance guidelines and the laws of the land. P U R P O S E : To ensure the safety and protection of all users of the College Fleet. S C O P E : This policy applies to all individuals requesting the use of a College Vehicle. D E F I N I T I O N S : Alberta Transportation is the authority that governs the permissions of the college fleet under the provisions of the Traffic Safety Act. Page 1 of 5

2 P R O C E D U R E / G U I D E L I N E S : 1. ELIGIBILITY 1.1. College business is defined as an action required as a representative of Grande Prairie Regional College supported by Grande Prairie Regional College and priority of use will be given in the following order: GPRC Educational activities Recognized GPRC recreation and GPRC student and collaborative student groups Administrative use Professional Development Low priority user bookings may be cancelled in favour of higher priority group up to two weeks prior to the date of departure of the pre-empted party. In the event that no fleet vehicles are available, the requesting department will be responsible for renting or paying mileage for private use as per the Approval of Travel and Reimbursement of Associated Expenses policy. This includes any costs for cab fares All drivers must consent to a yearly driver s abstract and be registered through the office of Campus Operations. This is a requirement of the operating authority and drivers with seven or more demerits will not be allowed driving privileges. Drivers with a history of traffic violations (three or more traffic violations in the past three years) may be denied driving privileges, at the discretion of the Director of Campus Operations. Costs for abstracts are a department cost For insurance purposes, all drivers are required to produce a valid driver s license prior to receiving keys to any College vehicle Passenger Buses - Drivers must have a class 1, 2, or 4 license to drive a 21-passenger van (20 passengers plus driver). Class 4 drivers will require additional training prior to using the 21 Passenger Bus as determined by Campus Operations. (e.g., 2 hours orientation/evaluation) 1.5. Mini Vans, Cars, ½ Ton Trucks - class 1, 2, 3, 4 or 5 are acceptable. Completion of a professional driver improvement training course is recommended Drivers must be registered with the College s insurance company PRIOR to operation of College vehicles. Registration requiring name, driver s license number, class of license and signature will be made through the Office of Campus Operations. A current list of registered drivers will be kept on file in the Office of Campus Operations. INSURANCE 1.7. The College has secured insurance coverage covering collision, theft, fire and other hazards together with public liability. The College s insurance covers all College personnel and students traveling on College business. Page 2 of 5

3 2. MAINTENANCE A D M I N I S T R A T I V E P O L I C Y 2.1. All vehicles owned by Grande Prairie Regional College will be serviced every 30 days or as required All minor maintenance and repairs will be performed by qualified College personnel (e.g. replacing headlights, taillights and lenses for such lamps, oil changes and lube, motor and heater fans, belts, wipers, batteries and fluids). A certified mechanic will complete major work Should a vehicle require minor repairs; such as towing, tire repairs, fuel pumps, water pumps, etc., while on a trip, the driver should locate the most suitable repair shop at the location and have the work completed and submit the costs to Campus Operations at the return of the trip for reimbursement. The College has an account with Fountain Tire Ltd. If there are any mechanical problems with the vehicle while on a trip, take the vehicle to any Fountain Tire shop in Canada. Major mechanical problems must be left to Campus Operations to repair (i.e. motors, transmissions, and any component that will have a major effect on the safe mechanical operation of the vehicle). This may require towing and or pickup of the vehicle by Campus Operations from the out of town location. A purchase order will be issued by Campus Operations to cover such costs The 21 passenger buses are required to have a Government Safety Inspection completed every 6 months by an approved Government Vehicle Inspection Service Center Vehicle problems must be recorded and returned to Campus Operations with the keys. All problems will be assigned to the Grounds Technician for repair Vehicle abuse and vandalism, by the users, are the responsibility of the user group at the time and will be reported to the Dean or Director along with associated costs for payment. Departments will be charged a fee for: excessive wear and tear or damage on a fleet vehicle as well as repairs resulting from negligence cleaning unusually dirty vehicles as well as special detailing to remove interior spills, smells etc. A fee of $50.00 will be charged for this service replacement of lost keys All vehicles will be equipped with the following: flares, flashlight, snowbrush, emergency kit and an Emergency Procedures Sheet. Page 3 of 5

4 4. ACCIDENTS A D M I N I S T R A T I V E P O L I C Y In the event of an accident: 4.1. As soon as possible, notify Campus Operations at ( ) or Campus Security at after normal hours, and they will notify the Director, Campus Operations Do not assume responsibility/fault or sign any type of release form Complete an accident report form as supplied and stored in vehicle glove box or inside door pocket File a written report with the Director of Campus Operations within 24 hours All vehicle accidents will be reviewed by the Health & Safety Committee for recommendations on possible avoidance of similar accidents or recommended training. 5. RULES OF OPERATIONS A current copy of the Vehicle Use Policy will be provided to all drivers when they register with Campus Operations and a copy will be kept in each vehicle for future reference The driver will be responsible for discipline and passenger conduct while traveling The driver will be responsible for not transporting more passengers than the seat belt capacity in each vehicle When a vehicle is taken out, the driver will be given an approved Vehicle Request Form where the mileage and vehicle problems can be recorded. The start and end mileage must be recorded by the driver. A space for recording any problems with the vehicle is on the bottom of the sheet Divisions using vehicles shall pay all normal operational costs incurred during any trip for their Division. Fuel credit cards can be signed out through the Office of Campus Operations for each trip. All credit card purchase slips must be retained by the driver and handed over to the Divisional Head for coding and furtherance to Financial Services. This is essential for Divisions who will have charge breakdowns within their Divisions The driver will ensure that the vehicle is properly maintained and that any maintenance requirements and damages are reported to Campus Operations Absolutely NO ALCOHOLIC beverages are to be consumed or illegal substances conveyed in College vehicles Drivers under any medical treatment requiring prescription medication that may affect their driving ability are not permitted to drive The use of radar detection devices is NOT permitted. Page 4 of 5

5 5.9. The driver will refuel the vehicle, remove all garbage from the vehicle and return it to the designated stall at the completion of each trip Each group authorized to use College vehicles shall, in its application, acknowledge responsibility for the observance of the regulations; the driver shall assume this responsibility. Vehicles are not to be used for private use Out of province trips for 21 passenger buses require a special operating permit (Single Trip Operating Authority) from Alberta Transportation. Two weeks lead time should be provided when booking out of province or out of country trips, to allow time to obtain the permits. All out of province and out of country travel requires the approval of the Vice-President prior to booking Each driver of a 21 passenger buses will complete and update a driver s log book for trips of 160 km or more outside of Grande Prairie Vehicle request forms must be approved by the supervisor, administrative assistant in some cases or chairperson of the individual requesting the vehicle prior to use of the vehicle The maximum period for which any one individual may book a vehicle is five days unless special arrangements have been approved through Campus Operations Unauthorized Drivers/Passengers - The College s insurance company requires that only approved drivers are authorized to drive College vehicles. Divisions using College vehicles are expected to supply their own driver. Unnecessary passengers are not encouraged by the College insurance plan. Hitchhikers are not permitted in vehicles at anytime A valid license from outside Alberta is acceptable for the first three months of residency only. You must apply for your Alberta license and surrender your old license before this time period expires Smoking in College vehicles is not permitted as per Clean Air Policy The authorized driver and/or department are responsible for any vehicle violations and parking tickets during their booking. Should the College pay the ticket to avoid additional charges, such costs would be billed back to the driver responsible for payment. In the event that the driver does not pay these charges, their right to drive College vehicles may be suspended. Page 5 of 5

Villanova University Van Fleet Policy Effective Date: September 22, 2011 Revision Date: August 22, 2013

Villanova University Van Fleet Policy Effective Date: September 22, 2011 Revision Date: August 22, 2013 Villanova University Van Fleet Policy Effective Date: September 22, 2011 Revision Date: August 22, 2013 I. PURPOSE: The purpose of this policy is to set forth operating procedures for all drivers of Villanova

More information

Policy and Procedure Statement

Policy and Procedure Statement Policy and Procedure Statement SUBJECT: Fleet Vehicle Usage CATEGORY: Materials Management NO. 1001 PREAMBLE By acquiring vehicles in large quantities and operating a central fleet, the Ministry of Central

More information

UNIVERSITY OF MOUNT UNION FLEET VEHICLE POLICY UPDATED: February 2014

UNIVERSITY OF MOUNT UNION FLEET VEHICLE POLICY UPDATED: February 2014 Page 1 UNIVERSITY OF MOUNT UNION FLEET VEHICLE POLICY UPDATED: February 2014 The University of Mount Union maintains a fleet of vehicles that are available for University-sponsored activities and functions.

More information

Fashion Institute of Technology OPERATIONAL SERVICES

Fashion Institute of Technology OPERATIONAL SERVICES Fashion Institute of Technology OPERATIONAL SERVICES Motor Vehicle Use Manual 2010 Table of Contents 1. Introduction............................................. 1 1.1 Purpose and Application of Manual..........................

More information

MAINE COMMUNITY COLLEGE SYSTEM

MAINE COMMUNITY COLLEGE SYSTEM MAINE COMMUNITY COLLEGE SYSTEM HEALTH AND SAFETY Section 800.1 SUBJECT: PURPOSE: MOTOR VEHICLE PROCEDURE To promote the safe the authorized operation of motor vehicles operated on behalf, or for the benefit,

More information

USE OF STATE VEHICLES

USE OF STATE VEHICLES ILLINOIS PRISONER REVIEW BOARD POLICY, VEHICLE USAGE RESCINDS: N/A ESTABLISHED: 09/11/2014 RELATED DOCUMENTS: DISTRIBUTION: All PRB Board Members and employees Office/desk copy Employees working for the

More information

Pickup & Drop off Location: 3152 Lebanon Rd, Manheim, PA 17545 Phone: (888) 206-9748

Pickup & Drop off Location: 3152 Lebanon Rd, Manheim, PA 17545 Phone: (888) 206-9748 Pickup & Drop off Location: 3152 Lebanon Rd, Manheim, PA 17545 Phone: (888) 206-9748 First Name: Last Name Phone: Address: City: State: Zip: Email D.O.B / / Driver s License Information Number Expiration

More information

University Recreational Sports Office University of Wisconsin Stevens Point Student Organization Travel Manual

University Recreational Sports Office University of Wisconsin Stevens Point Student Organization Travel Manual University Recreational Sports Office University of Wisconsin Stevens Point Student Organization Travel Manual Primary Contact: Student Organization Adviser: Office Number: Cell Number: Home Number: E-mail:

More information

City of Santa Barbara City Vehicle Use Policy

City of Santa Barbara City Vehicle Use Policy City of Santa Barbara City Vehicle Use Policy Approved by: James L. Armstrong City Administrator Policy effective: July 1, 2007 Purpose Provide written guidelines on the use of and safe operation of City

More information

University Fleet Services

University Fleet Services University Fleet Services Policies and Procedures May 2008 Contents Assignment and use of vehicles................. 2 Definition of personal use...................... 2 Driver requirements...........................

More information

Company Vehicle Policies and Procedures

Company Vehicle Policies and Procedures Company Vehicle Policies and Procedures Eligibility to Drive a Company Vehicle Employees eligible for assignment of a company vehicle are selected at the discretion of the company s Chief Executive Officer

More information

MOTOR VEHICLE FLEET MANAGEMENT POLICY FOR ADMINISTRATIVE DIVISION VEHICLES SECTION 01-03 ASSIGNMENT OF COUNTY MOTOR VEHICLES

MOTOR VEHICLE FLEET MANAGEMENT POLICY FOR ADMINISTRATIVE DIVISION VEHICLES SECTION 01-03 ASSIGNMENT OF COUNTY MOTOR VEHICLES Washington County Board of Supervisors PERSONNEL POLICIES AND PROCEDURES MANUAL FOR ADMINISTRATIVE DIVISION EMPLOYEES ATTACHMENTS ATTACHMENT C Effective Date: January 1, 1998 PART 01. GENERAL SECTION 01-01

More information

TABLE OF CONTENTS. Contact Information Regarding Fleet Operations...2. Driver Qualifications...3. Fleet Operations...4. Use of Personal Vehicles...

TABLE OF CONTENTS. Contact Information Regarding Fleet Operations...2. Driver Qualifications...3. Fleet Operations...4. Use of Personal Vehicles... TABLE OF CONTENTS Contact Information Regarding Fleet Operations...2 Driver Qualifications...3 Fleet Operations...4 Use of Personal Vehicles...6 Commercial Motor Vehicles (CDL Drivers)...7 Driver License

More information

Motor Vehicle and Fleet Management Policy and Procedures. Facilities Management

Motor Vehicle and Fleet Management Policy and Procedures. Facilities Management Motor Vehicle and Fleet Management Policy and Procedures Facilities Management September, 2010 Table of Contents Page General 1 Vehicle Use 1 Accidents 6 Vehicle Rates 7 Maintenance Procedures 7 1 Delta

More information

Capital University. Policies Governing the Use of University Owned, Rented or Leased Vehicles

Capital University. Policies Governing the Use of University Owned, Rented or Leased Vehicles Capital University Policies Governing the Use of University Owned, Rented or Leased Vehicles The safety of Capital students, faculty, staff and the public is a central concern of Capital University. The

More information

Yuba County Administrative Policy & Procedures Manual

Yuba County Administrative Policy & Procedures Manual Yuba County Administrative Policy & Procedures Manual Subject: Policy Number: Page Number: D-3 Page 1 of 5 AUTOMOTIVE TRANSPORTATION Date Approved: Revised Date: 02/19/08 12/16/14 POLICY: It is County

More information

AQ1101 - RESPONSIBILITY CODE FOR USE OF INTERIOR HEALTH FLEET VEHICLES

AQ1101 - RESPONSIBILITY CODE FOR USE OF INTERIOR HEALTH FLEET VEHICLES 1.0 PURPOSE AQ1101 - RESPONSIBILITY CODE FOR USE OF INTERIOR HEALTH FLEET VEHICLES To provide a framework for the administration of the IH Fleet Vehicle Program and to outline the use and responsibilities

More information

SEATTLE OFFICE Vehicles and Local Transportation Lead: Treasurer UW-K and / or CEO, UW-K

SEATTLE OFFICE Vehicles and Local Transportation Lead: Treasurer UW-K and / or CEO, UW-K 12. VEHICLES Contents 12. Vehicles... 1 12.1 Roles and Responsibilities... 1 12.2 Vehicle Procurement... 2 12.2.A Inventory... 2 12.2.B Disposition... 2 12.2.C Vehicle Insurance... 2 12.2.D Licensure and

More information

THE TEXAS A&M UNIVERSITY SYSTEM (TAMUS) FLEET VEHICLE USE GUIDELIINES

THE TEXAS A&M UNIVERSITY SYSTEM (TAMUS) FLEET VEHICLE USE GUIDELIINES THE TEXAS A&M UNIVERSITY SYSTEM (TAMUS) FLEET VEHICLE USE GUIDELIINES Definitions System Fleet Manager Individual appointed by the Vice Chancellor for Business Services responsible for ensuring compliance

More information

Wesley Theological Seminary Motor Vehicle Operation Policy

Wesley Theological Seminary Motor Vehicle Operation Policy Wesley ological Seminary Motor Vehicle Operation Policy Effective Date: 2/1/2007 Related Materials: Covenant for Drivers PURPOSE: following guidelines for the operation and maintenance of motor vehicles

More information

SAMPLE VEHICLE FLEET SAFETY & USAGE POLICY

SAMPLE VEHICLE FLEET SAFETY & USAGE POLICY SAMPLE VEHICLE FLEET SAFETY & USAGE POLICY Policy The purpose of this policy is to ensure the safety of those individuals who drive company vehicles and to provide guidance on the proper use of company

More information

VEHICLE MANAGEMENT AND USAGE PROCEDURES

VEHICLE MANAGEMENT AND USAGE PROCEDURES VEHICLE MANAGEMENT AND USAGE PROCEDURES Section Contact Campus Facilities Regional Registrar Facilities Management - Manawatu Last Review February 2008 Next Review February 2009 Approval n/a Purpose: To

More information

WESTMINSTER COLLEGE VEHICLE USE AND OPERATION POLICIES

WESTMINSTER COLLEGE VEHICLE USE AND OPERATION POLICIES WESTMINSTER COLLEGE VEHICLE USE AND OPERATION POLICIES This policy applies to all faculty, staff, students, or volunteers who operate college vehicles or who operate non-college vehicles for college-related

More information

South Dakota Fleet & Travel Management

South Dakota Fleet & Travel Management South Dakota Fleet & Travel Management Policy and Procedures for Assigned Drivers and Pool Vehicles July 2015 Vehicle Usage Policy In accordance with South Dakota Codified Law (SDLC) 5-25-1.1. Vehicles

More information

VEHICLE USE POLICY Office of Risk & Safety November 2004

VEHICLE USE POLICY Office of Risk & Safety November 2004 VEHICLE USE POLICY Office of Risk & Safety November 2004 TABLE OF CONTENTS POLICY STATEMENT...3 POLICY...4 REASON FOR POLICY...4 ENTITIES AFFECTED BY THIS POLICY...4 WHO SHOULD READ THIS POLICY...4 RELATED

More information

MANUAL. Ho- Chunk Nation TRANSPORTATION

MANUAL. Ho- Chunk Nation TRANSPORTATION Ho- Chunk Nation TRANSPORTATION MANUAL The purpose of this manual is to outline the policies and procedures for the operation of fleet vehicles owned by the Ho-Chunk Nation. This policy shall apply to

More information

Motor Pool Policy updated December 8, 2015

Motor Pool Policy updated December 8, 2015 Motor Pool Policy updated December 8, 2015 I. General A. The Willamette University Motor Pool consists of (4) 15 passenger and (4) 12 passenger vans. All matters involving university and local rental vehicles

More information

The City University of New York. Revised April 2010. Table of Contents

The City University of New York. Revised April 2010. Table of Contents The City University of New York FLEET MANAGEMENT POLICY Revised April 2010 Table of Contents PAGE I. INTRODUCTION AND STATEMENT OF POLICY 2 II. VEHICLE SAFETY PROGRAM 2 A. Minimum Requirements for Operating

More information

UNION COLLEGE MOTOR VEHICLE POLICY

UNION COLLEGE MOTOR VEHICLE POLICY UNION COLLEGE MOTOR VEHICLE POLICY October 2015 1 TABLE OF CONTENTS Section Title I. Scope II. III. IV. Eligibility and Authorization Procedures Reserving a Fleet Vehicle Passengers V. Vehicle Use/Fleet

More information

Central Fleet Management

Central Fleet Management RENTAL VEHICLE GUIDE Central Fleet Management CFM-044 Revised 06/2012 Index A. Introduction B. Personal Use and Commuting Prohibited C. Vehicle Assignments D. Making Reservations E. Cancellations F. Vehicles

More information

State of Minnesota Model Fleet Safety Management Standards

State of Minnesota Model Fleet Safety Management Standards State of Minnesota Model Fleet Safety Management Standards Anyone who has ever been involved in even a minor fender bender is aware of the resulting fallout which involves time, money and effort. Accidents

More information

UNIVERSITY of HOUSTON MANUAL OF ADMINISTRATIVE POLICIES AND PROCEDURES

UNIVERSITY of HOUSTON MANUAL OF ADMINISTRATIVE POLICIES AND PROCEDURES UNIVERSITY of HOUSTON MANUAL OF ADMINISTRATIVE POLICIES AND PROCEDURES SECTION: Administrative Operations Number: 03.01.04 AREA: General SUBJECT: Fleet Management Plan I. PURPOSE AND SCOPE This document

More information

M E M O R A N D U M. TO: Campus Community. SUBJECT: Vehicle Reservation Procedures. DATE: September 5, 2014

M E M O R A N D U M. TO: Campus Community. SUBJECT: Vehicle Reservation Procedures. DATE: September 5, 2014 M E M O R A N D U M TO: Campus Community FROM: Dawn Eakin SUBJECT: Vehicle Reservation Procedures DATE: September 5, 2014 For liability and cost effectiveness reasons, the campus is requiring all faculty

More information

College Vehicle and Driver Policy

College Vehicle and Driver Policy College Vehicle and Driver Policy For College Vehicles - Fleet Van Usage The College maintains a small fleet of passenger vans as a service to College employees and students who are traveling on College

More information

State of Illinois. Department of Insurance VEHICLE POLICY

State of Illinois. Department of Insurance VEHICLE POLICY State of Illinois Department of Insurance VEHICLE POLICY Revisions 01/22/2014 This guide is provided as a convenient and quick reference for drivers. STATE OF ILLINOIS DEPARTMENT OF INSURANCE VEHICLE GUIDE

More information

Van Services. Table of Contents

Van Services. Table of Contents Van Services Transportation Services coordinates the rental of University vans to assist the transportation needs of faculty, staff, students and University sanctioned organizations conducting official

More information

310 Seymour Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977. Lansing Housing Commission. Policy No. 2010-2 Resolution 1098

310 Seymour Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977. Lansing Housing Commission. Policy No. 2010-2 Resolution 1098 310 Seymour Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Lansing Housing Commission Vehicle Standard Operating Procedure Vehicle Standard Operating Procedure The purpose of this Standard

More information

SAFE DRIVING and FLEET MANAGEMENT POLICY

SAFE DRIVING and FLEET MANAGEMENT POLICY Controlled Document Refer to NMIT website or intranet for latest version SAFE DRIVING and FLEET MANAGEMENT POLICY Section Health and Safety Approval Date 01.07.2015 Approved by Directorate Next Review

More information

Use of Cornell Vehicles

Use of Cornell Vehicles CORNELL UNIVERSITY POLICY LIBRARY POLICY 3.4 Chapter 4, Responsible Executive: Vice and Insurance POLICY STATEMENT Cornell University vehicles are available under certain circumstances for use in support

More information

City of New Haven Vehicle Use Policy

City of New Haven Vehicle Use Policy Purpose: The purpose of this policy is to define and describe the usage parameters related to the operation of City of New Haven vehicles by City employees. The purpose of this policy is to: a) Ensure

More information

Fleet Management Policy Table of Contents

Fleet Management Policy Table of Contents Fleet Management Policy Table of Contents Article I. Purpose and Policy... 1 Article II. Adoption, Amendment, Repeal... 1 Article III. Definitions... 1 Article V. General... 2 Article V. Authorized Drivers...

More information

KENTUCKY FINANCE AND ADMINISTRATION CABINET. Guide for Drivers of the Commonw ealt h s Vehicles

KENTUCKY FINANCE AND ADMINISTRATION CABINET. Guide for Drivers of the Commonw ealt h s Vehicles KENTUCKY FINANCE AND ADMINISTRATION CABINET Guide for Drivers of the Commonw ealt h s Vehicles Guide for Drivers of the Commonwealth s Vehicles Table of Contents APPLICABILITY... 3 THE STATE-WIDE MOTOR

More information

COMPANY VEHICLE POLICY

COMPANY VEHICLE POLICY COMPANY VEHICLE POLICY Overview As an authorized driver of a company vehicle, you have been given certain privileges. You assume the duty of obeying all motor vehicle laws, maintaining the vehicle properly

More information

UIC Safe Driver Auto Policy & Procedures 1.5

UIC Safe Driver Auto Policy & Procedures 1.5 UIC Safe Driver Auto Policy & Procedures Adopted 6/1/2007 TABLE OF CONTENTS: SECTION 1 INTRODUCTION AND GENERAL INFORMATION...1 A. POLICY STATEMENT:... 1 B. STAFF IMPLEMENTATION:... 1 C. AMENDMENT HISTORY:...

More information

California State University, Chico SUPPLEMENT to CSU Use of University and Private Vehicles Policy Guidelines

California State University, Chico SUPPLEMENT to CSU Use of University and Private Vehicles Policy Guidelines California State University, Chico SUPPLEMENT to CSU Use of University and Private Vehicles Policy Guidelines September 2005 INTRODUCTION The California State University, in conjunction with the state

More information

JHU Transportation. Van Manual. 2015 Edition

JHU Transportation. Van Manual. 2015 Edition JHU Transportation Van Manual 2015 Edition Van Reservations Van requests should be made online at www.ts.jhu.edu. Fill out the form with all requested information, leave it in the appropriate box, and

More information

Policy Contact: Director of Facilities Management gbowerso@mines.edu. Issued: April 2008. Revised: April 2015. Finance & Administration

Policy Contact: Director of Facilities Management gbowerso@mines.edu. Issued: April 2008. Revised: April 2015. Finance & Administration 1.0 BACKGROUND AND PURPOSE The Colorado School of Mines ( Mines or the University ) withdrew from the State Fleet Program on July 1, 2008, and established the campus vehicle fleet service under Facilities

More information

NYU Safety Policy Manual

NYU Safety Policy Manual NYU Safety Policy Manual Page 1 of 8 PURPOSE To provide guidance for the implementation of New York University's (NYU) Fleet Safety Program, which includes selection of drivers who operate University vehicles.

More information

[Author Name] [Type the abstract of the document here. The abstract is typically a short summary of the contentsof the document.] Utility Take-Home

[Author Name] [Type the abstract of the document here. The abstract is typically a short summary of the contentsof the document.] Utility Take-Home [Author Name] [Type the abstract of the document here. The abstract is typically a short summary of the contentsof the document.] Utility Take-Home Vehicle Policy Example Fleet Management Approved by:

More information

Effective: July 10, 1995 Last Revised: August 2, 2010. Rev. 8/2/2010. Policy: Vehicle Use and Driver Responsibilities

Effective: July 10, 1995 Last Revised: August 2, 2010. Rev. 8/2/2010. Policy: Vehicle Use and Driver Responsibilities Effective: July 10, 1995 Last Revised: August 2, 2010 Xavier University Risk Management Flynn Hall ML 7211 Ph (513) 745-2090 Fax (513) 745-2092 XAVIER UNIVERSITY VEHICLE USE AND DRIVER RESPONSIBILITIES

More information

Vehicle Use Guidelines

Vehicle Use Guidelines Administrative Services Operational Guidelines Vehicle Use Guidelines Adopted July 1, 2011 Revised August 7, 2013 North Idaho College Administrative Guidelines: Vehicle Use (Revised August 7, 2013) Contact:

More information

Associate Vice President of Public Safety & Administrative Services

Associate Vice President of Public Safety & Administrative Services Policy Title: Vehicle Use Policy Policy No.: 5810 Effective Date: June 1 2013 Responsible Office: Responsible Official: Department of Public Safety Associate Vice President of Public Safety & Administrative

More information

STATE OWNED OR LEASED FLEET VEHICLE USE PROCEDURE

STATE OWNED OR LEASED FLEET VEHICLE USE PROCEDURE I. General Rules A. State owned or leased vehicles will be used for official state business only. B. Authorized drivers of vehicles are state employees, students, workstudy students and student employees

More information

Vehicle Use and Operation

Vehicle Use and Operation Vehicle Use and Operation Approved By: Vice President for Finance and Administration Date Approved: May 17, 1999 Revised: August 2002 Date of Next Review: Related Policies: OAR 580-040-0030, ORS 184.305,

More information

Moody Bible Institute Policy and Guidelines for Vehicle Use and Driver Operations

Moody Bible Institute Policy and Guidelines for Vehicle Use and Driver Operations Moody Bible Institute Policy and Guidelines for Vehicle Use and Driver Operations It is the policy of the Moody Bible Institute that its vehicles should be operated safely and in compliance with applicable

More information

Sample Written Program For. Vehicles/Fleet

Sample Written Program For. Vehicles/Fleet Sample Written Program For Vehicles/Fleet 1 Vehicle Safety Program Table of Contents I. Purpose II. Policy III. Responsibilities IV. Training V. Vehicle Inspection VI. Driving Safely VII. Reviewing Drivers

More information

Motor Vehicle Operations Program

Motor Vehicle Operations Program Motor Vehicle Operations Program July 31, 2008 Introduction The Texas Transportation Institute (TTI) is committed to providing a safe and healthful environment for its employees and visitors. All activities

More information

VEHICLE FLEET POLICY

VEHICLE FLEET POLICY VEHICLE FLEET POLICY Administration A. General The Chippewa County Vehicle Fleet Policy addresses the procurement/disposal, maintenance, reservation, and operation of county vehicles. The fleet is comprised

More information

1004 VEHICLE AND FLEET SERVICE POLICY. I. Legislative Authority:

1004 VEHICLE AND FLEET SERVICE POLICY. I. Legislative Authority: 1004 VEHICLE AND FLEET SERVICE POLICY I. Legislative Authority: This policy is written in accordance with legislation passed by the Arkansas General Assembly, (Arkansas Code: 19-4-902, 19-4-905, 19-4-907,

More information

POLICY INVOLVING VEHICLE USE ON OFFICIAL COLLEGE BUSINESS AUTOMOBILES & OTHER MOTORIZED VEHICLES Last update: August 9, 2011

POLICY INVOLVING VEHICLE USE ON OFFICIAL COLLEGE BUSINESS AUTOMOBILES & OTHER MOTORIZED VEHICLES Last update: August 9, 2011 POLICY INVOLVING VEHICLE USE ON OFFICIAL COLLEGE BUSINESS AUTOMOBILES & OTHER MOTORIZED VEHICLES Last update: August 9, 2011 INTRODUCTION: Rollins College has many faculty, staff and students whose responsibilities

More information

University Vehicle Use Policy

University Vehicle Use Policy POLICY No.: 97-4 University Vehicle Use Policy Responsible Executive: VP, Finance Responsible Office: Dept. of Public Safety Effective: 1997 Revised: July 1, 2015 PURPOSE The purpose of this policy is

More information

VEHICLE AND EQUIPMENT USE POLICY

VEHICLE AND EQUIPMENT USE POLICY VEHICLE AND EQUIPMENT USE POLICY 1.0 PURPOSE...1 2.0 DEFINITIONS...1 3.0 POLICY...2 4.0 CLASSIFICATION...4 5.0 ASSIGNMENT CRITERIA...4 6.0 FEDERAL INCOME TAX...7 7.0 INSURANCE...7 8.0 OPERATOR LICENSING...7

More information

NAME OF COMPANY. Pool Vehicle Policies and Procedures Manual. Effective:

NAME OF COMPANY. Pool Vehicle Policies and Procedures Manual. Effective: NAME OF COMPANY Pool Vehicle Policies and Procedures Manual Effective: THIS IS ONLY A SAMPLE. YOUR COMPANY SHOULD USE THIS SAMPLE AS A GUIDELINE ONLY - IT SHOULD BE ADAPTED FOR YOUR OPERATIONS. The following

More information

Administrative Procedure

Administrative Procedure Administrative Procedure Number: 501 Effective 4/10/89 Supercedes: 8/8/83 1 of Subject: UNIVERSITY POOL VEHICLES 1.0. PURPOSE: To establish the procedure by which the University Plant Operations Department

More information

RIT Safety Requirements and Benefits

RIT Safety Requirements and Benefits VEHICLE and DRIVER SAFETY PROCEDURES FOR R I T Table of Contents Purpose.. 1 1. Use of RIT Owned or Leased Vehicles......1 2. New Faculty & Staff....... 1 3. Eligibility Requirements for Drivers of RIT

More information

Model Fleet Safety Program Short

Model Fleet Safety Program Short TM Model Fleet Safety Program Short CORPORATE HEADQUARTERS 518 EAST BROAD STREET COLUMBUS, OHIO 43215 614.464.5000 STATEAUTO.COM TM Disclaimer: The information contained in this publication was obtained

More information

Sixt rent a car - Rental Agreement, Terms & Conditions

Sixt rent a car - Rental Agreement, Terms & Conditions 1. Definitions. Agreement means the Terms and Conditions on this page and the provisions found on the Face Page, and the General Rental Terms that you agree to on our website. You or your means the person

More information

INDIANA STATE UNIVERSITY VEHICLE GUIDELINES AND PROCEDURES

INDIANA STATE UNIVERSITY VEHICLE GUIDELINES AND PROCEDURES INDIANA STATE UNIVERSITY VEHICLE GUIDELINES AND PROCEDURES PURPOSE The purpose of this document is to clarify Indiana State University guidelines and procedures regarding use of University vehicles, which

More information

Student Transportation Policies and Procedures

Student Transportation Policies and Procedures Revised 7/19/12 Student Transportation Policies and Procedures Introduction The safety of our students at Wilmington University is very important. With this in mind, Wilmington University has instituted

More information

1. University General Fleet refers to conditions for management of vehicles purchased by the University for pool or special purpose use.

1. University General Fleet refers to conditions for management of vehicles purchased by the University for pool or special purpose use. UNIVERSITY TRANSPORT POLICY Motor vehicles, purchased by the University, are managed under one of two arrangements. Each of these arrangements is governed by a discrete policy as indicated below. Although

More information

Fleet Services Program Policy Manual For Drivers. Updated September 2014

Fleet Services Program Policy Manual For Drivers. Updated September 2014 Fleet Services Program Policy Manual For Drivers Updated September 2014 Introduction State vehicle drivers have a responsibility to their passengers, to the University of Washington, and to the general

More information

Chapter 10: TRANSPORTATION SAFETY

Chapter 10: TRANSPORTATION SAFETY Chapter 10: TRANSPORTATION SAFETY Purpose Of These Requirements Transporting children in child care is a high risk activity. Child care operators, staff, and parents need to be aware that transporting

More information

Fleet Vehicles. Policy/Procedure. Fleet Safety Policy

Fleet Vehicles. Policy/Procedure. Fleet Safety Policy Policy/Procedure Fleet Safety Policy After careful consideration by the College s administration, assessment by the College s risk manager, and in accordance with policies of the College s insurance carrier,

More information

Vehicle Policy Version 2 January 28, 2014

Vehicle Policy Version 2 January 28, 2014 Vehicle Policy Version 2 January 28, 2014 Contents Record of Updates...2 1. Background...3 2. Types of Transportation...3 3. Usage...3 4. Public Transportation...3 5. Privately Owned Vehicles...3 5.1 Authorization...

More information

It encompasses all expenses related to travel, external professional development activities and other related business expenses.

It encompasses all expenses related to travel, external professional development activities and other related business expenses. Policy TITLE: TRAVEL AND RELATED EXPENSES POLICY STATEMENT: Red Deer College (RDC) recognizes the need for employees to travel on College business in the performance of their academic or administrative

More information

HO-CHUNK NATION CODE (HCC) TITLE 2 GOVERNMENT CODE SECTION 10 FLEET ORDINANCE ENACTED BY LEGISLATURE: SEPTEMBER 23, 2008

HO-CHUNK NATION CODE (HCC) TITLE 2 GOVERNMENT CODE SECTION 10 FLEET ORDINANCE ENACTED BY LEGISLATURE: SEPTEMBER 23, 2008 HO-CHUNK NATION CODE (HCC) TITLE 2 GOVERNMENT CODE SECTION 10 FLEET ORDINANCE ENACTED BY LEGISLATURE: SEPTEMBER 23, 2008 LAST AMENDED AND RESTATED: MARCH 3, 2009 CITE AS: 2 HCC 10 This Ordinance supersedes

More information

Name: Address: City, State, Zip: Fax Number: Home Phone: Email Address: Flight Arrival and Departure Information

Name: Address: City, State, Zip: Fax Number: Home Phone: Email Address: Flight Arrival and Departure Information FLORIDA VAN RENTALS DBA DISCOUNT MOBILITY USA, INC. 6307 Hansel Avenue * Orlando, Florida 32809 (800) 308-2503 * (407) 438-8010 * Fax (407) 447-5312 Rental Information Form Name: Address: City, State,

More information

a. A completed District Motor Vehicle Driver Authorization Request Form B-167 (see this section for qualifications).

a. A completed District Motor Vehicle Driver Authorization Request Form B-167 (see this section for qualifications). ADMINISTRATIVE PROCEDURE 6530: Vehicle Use/Driver Authorization A. Driver Requirements/Authorization The district expects all authorized drivers to be conscientious and courteous drivers and understand

More information

Vehicle lease terms. Rentis general terms of vehicle lease

Vehicle lease terms. Rentis general terms of vehicle lease Vehicle lease terms Rentis general terms of vehicle lease The following arrangements and terms specifically determine the rights and obligations of the parties to the lease agreement, whose subject is

More information

Vehicle Use and Driver Responsibilities Policy Rev. 7/25/14

Vehicle Use and Driver Responsibilities Policy Rev. 7/25/14 Vehicle Use and Driver Responsibilities Policy Rev. 7/25/14 Office of Student Support Services (808) 735-4724, M-F, 8:30am-5:00pm Policy Administration Chaminade University Van Administration Contact List

More information

car MEMBERSHIP MANUAL If applying for membership you must read and understand all of this Manual before signing the Membership Application.

car MEMBERSHIP MANUAL If applying for membership you must read and understand all of this Manual before signing the Membership Application. MEMBERSHIP MANUAL 1. Introduction Welcome to the Nanaimo CarShare Cooperative. The terms and conditions in this Manual are for the benefit of our members, and the general well-being of the Nanaimo CarShare

More information

PURPOSE REVIEW POLICY/PROCEDURE. 1. Definitions. a. CCG Texas Council on Competitive Government.

PURPOSE REVIEW POLICY/PROCEDURE. 1. Definitions. a. CCG Texas Council on Competitive Government. PURPOSE The purpose of the University of Texas at Austin s Vehicle Fleet Management Plan (Plan) is to implement provisions of House Bill 3125, Acts 76 th Legislature, which mandate the Office of Vehicle

More information

TRUSTEE TRAVEL POLICY Trust Council: June 19, 2014

TRUSTEE TRAVEL POLICY Trust Council: June 19, 2014 Chapter 7. Section 2. Subsection iii. Page 1 7.2.iii. Guidelines 1. Objectives TRUSTEE TRAVEL POLICY Trust Council: June 19, 2014 1.1. Ensure effective travel management and administration, and promote

More information

PROBATION AND PAROLE BUREAU STANDARD OPERATING PROCEDURES

PROBATION AND PAROLE BUREAU STANDARD OPERATING PROCEDURES PROBATION AND PAROLE BUREAU STANDARD OPERATING PROCEDURES Procedure No.: P&P 20-4 Reference: DOC 1.2.14; DOC 1.2.18; DOC 1.3.2 2-9-101 MCA; 2-17-Part 4, MCA; 61-5-103, MCA; 61-7-108, MCA; 2.6.201-214 ARM;

More information

maintenance is the responsibility of the departments to which they have been assigned.

maintenance is the responsibility of the departments to which they have been assigned. Eastern University Vehicle Policy Revised August 2015 I. Policy Purpose and Objectives... 1 II. Safe Driving Requirements... 2 III. The Van Fleet: Use and Licensing... 2 a. Seeking Approved Driver Status...

More information

Confederated Tribes of the Colville Reservation Vehicle & Fleet Policy

Confederated Tribes of the Colville Reservation Vehicle & Fleet Policy CTCR Vehicle & Fleet Policy Revised 5/15/2014 Resolution 2014-272 Page 1 Overview Certain privileges are given to an authorized driver of the Tribes vehicles. He/she assumes the duty of obeying all motor

More information

Bannock County Vehicle Use Policy

Bannock County Vehicle Use Policy NOTE: This policy applies to all Bannock County employees, volunteers, etc. who operate vehicles for Bannock County business (including those who submit mileage reimbursement request forms or are authorized

More information

DEPARTMENT OF ADMINISTRATIVE SERVICES Donald J. DeFronzo, Commissioner. General Letter No. 115 Revised April 2012

DEPARTMENT OF ADMINISTRATIVE SERVICES Donald J. DeFronzo, Commissioner. General Letter No. 115 Revised April 2012 DEPARTMENT OF ADMINISTRATIVE SERVICES Donald J. DeFronzo, Commissioner General Letter No. 115 Revised April 2012 POLICY FOR MOTOR VEHICLES USED FOR STATE BUSINESS DAS General Letter No. 115 - Policy for

More information

COVERAGES & ENDORSEMENTS

COVERAGES & ENDORSEMENTS ACCIDENTAL DEATH OR DISMEMBERMENT Endorsement PPT100 applies to Personal Autos. This optional endorsement provides coverage for your death, dismemberment or loss of sight. If within ninety (90) days from

More information

Patient Safety Awareness Training for FY2015

Patient Safety Awareness Training for FY2015 Patient Safety Awareness Training for FY2015 1. The Volunteer Transportation Network (VTN) serves to provide transportation to Veterans seeking treatment at VA or VA-affiliated facilities. The following

More information

EMPLOYER AGREEMENT. Pace Vanpool Incentive Program - (VIP) SHUTTLE SERVICE

EMPLOYER AGREEMENT. Pace Vanpool Incentive Program - (VIP) SHUTTLE SERVICE EMPLOYER AGREEMENT Pace Vanpool Incentive Program - (VIP) SHUTTLE SERVICE THIS AGREEMENT made this day of, 200 by and between Pace, the Suburban Bus Division of the RTA ("Pace"), and ( Employer ) whose

More information

RESOLUTION NO. 507 RESOLUTION OF THE COUNTY COUNCIL OF DORCHESTER COUNTY, MARYLAND ADOPTING AN VEHICLES USED FOR COUNTY BUSINESS POLICY

RESOLUTION NO. 507 RESOLUTION OF THE COUNTY COUNCIL OF DORCHESTER COUNTY, MARYLAND ADOPTING AN VEHICLES USED FOR COUNTY BUSINESS POLICY .\,n.3:i'' " ' 7 : - id 1 i.,, 1 I.., 01!? i? P, -.,, L,,-,.:-,,~;;c-.>,< 7.- 1 1 r-,. : Eil [;!!I.:;'; ' 1 -' 1 RESOLUTION NO. 507 RESOLUTION OF THE COUNTY COUNCIL OF DORCHESTER COUNTY, MARYLAND ADOPTING

More information

Subject: UNIVERSITY VEHICLES AND RELATED VEHICLE EXPENDITURES

Subject: UNIVERSITY VEHICLES AND RELATED VEHICLE EXPENDITURES Policies on Specific Commodities/Services Number: 5.08 Subject: UNIVERSITY VEHICLES AND RELATED VEHICLE EXPENDITURES ENCOMPASSING Vehicle Acquisition, Vehicle Disposal, Fuel Purchases, Repair and Maintenance,

More information

SKIDMORE COLLEGE MOTOR VEHICLE POLICY

SKIDMORE COLLEGE MOTOR VEHICLE POLICY SKIDMORE COLLEGE MOTOR VEHICLE POLICY TABLE OF CONTENTS Section Title Page I. Purpose... 2 II. III. IV. Scope... 2 Sponsoring Department Responsibility... 2 Driver Eligibility... 2 V. Authorization Procedures...

More information

State Of Texas Vehicle Fleet Management

State Of Texas Vehicle Fleet Management Finance & Operations Policy FO-45 Vehicle Fleet Management 1. Introduction Texas Government Code Sections 2171.104 and 2171.105, mandate that the State Office of Vehicle Fleet Management (OVFM), as directed

More information

Travel, Transportation Modes and Transportation-Related Expenses

Travel, Transportation Modes and Transportation-Related Expenses Authority: History: Source of Authority: Related Links: Responsible Office: 05.179 Travel, Transportation Modes and Transportation-Related Expenses Vice Chancellor of Business Affairs Effective June 1,

More information

what is zipcar? confidential Zipcar Selma: Someone is waiting for me! Would you like to extend your

what is zipcar? confidential Zipcar Selma: Someone is waiting for me! Would you like to extend your Zipcar 101 [ 1 ] what is zipcar? The world s largest and fastest growing car sharing company. Founded in 1999 cars on the road since 2000. Cars on demand by the hour or day, available around the corner

More information

Company Vehicle Policy & Fleet Management Program

Company Vehicle Policy & Fleet Management Program + Company Vehicle Policy & This page intentionally left blank Choice Homecare & Rehab Page 2 of 17 Rev. 06/11 Table of Contents Company Vehicle Policy & Page Policy Scope 4 Program Description 4 Delivery

More information

. FLEET MANAGEMENT POLICY

. FLEET MANAGEMENT POLICY Fleet Management Overview It is the policy of to safely operate company vehicles in adherence with all applicable laws and regulations. This fleet policy reflects the requirements and standards to effectively

More information