Request for Proposal for the Production of 2D Animated Videos

Transcription

1 Date: Tuesday 01 December 2015 Request for Proposal for the Production of 2D Animated Videos The Strategic Interventions to Combat Violence against Women project of the National Council for Women (NCW) is seeking a company to develop 2-D animated videos to communicate messages to combat violence against women (VAW). This requires the development of six 2-D animated videos, with Arabic voice over in the Egyptian dialect, English subtitles and support for the hearing impaired. Videos to be produced: Films Duration 1-Awareness Raising video: Promotion of the Combating Violence Against Women Application (including Arabic voice over, English subtitles and support for the hearing impaired) 1 min 2-Awareness Raising Video: Explaining types of VAW and highlighting services of the NCWs 1 min Ombudsmen Office (including Arabic voice over, English subtitles and support for the hearing impaired) 3-Frequent VAW Case Scenario 1 and legal steps to solve it via the Ombudsmen Office 1 min (including Arabic voice over, English subtitles and support for the hearing impaired) 4-Frequent VAW Case Scenario 2 and legal steps to solve it via the Ombudsmen Office 1 min (including Arabic voice over, English subtitles and support for the hearing impaired) 5-Awareness Raising Video: Targeting men and encouraging them to become active in 1 min protecting women. (including Arabic voice over, English subtitles and support for the hearing impaired) 6-A quick guide video for media professionals on media ethics in covering VAW cases to 2 min advocate for objective coverage. (including Arabic voice over, English subtitles and support for the hearing impaired) Total 7 min Expected Duration for the full task: 45 working days (starting from the signing of the contract. If, however the company s production capacity will require a different timeline, it shall indicate this matter and present its own timeframe) Duties of the applying Company: - Develop the creative concept and theme for animated videos along with scripts under the guidance of the NCW representatives in line with the content that the NCW provides. - Produce 6 animated 2D videos. - Provide source files, materials and production inputs such as characters, V.O. etc. of each video produced (to be specified later in the contract). - Provide HD Quality and different versions and resolutions of the videos (to be specified in the contract). - All content is to be copyrighted and is considered ownership of the NCW and its partner entities as per the project (to be specified later in the contract). 1

2 Financial Component and Payment Terms after the Presentations are held: 1.A detailed budget breakdown has to be provided of all pre-production, production and post-production components (an example of a post production component for instance is editing, subtitling and sound recording). 2.Indication of VAT and other applicable direct and indirect taxes is a must and is to be included in the quotation. 2.The proposal validity has to be 90 days from the deadline. Payment % from full Amount Condition for Payment 25% Contract Signing, creative concept & theme Duration for the Condition of Payment from last payment made 0 Work Duration: 45 working days from Date of Signing the Contract. If, however the applicant entity s production capacity will require a different timeline, it shall indicate this matter and present its own timeframe. Application Deadline: Tuesday 15 th of December 2015 THE NCW expects price offers to be competitive taking into consideration that collectively 7min of 2-D animation video is to be produced. 2

3 APPLICATION PROCEDURE 1. Interested candidates should provide the following information via Company brief, history and contact information of the task manager Company experience according to Form A (Kindly find below Form A Entity Expertise Form to copy and fill) Any other relevant information regarding awards received etc. Indication of any sub contraction of the work or certain processes involved. 2. The NCW will hold a meeting with applying entities to provide them content and explain creative requirements. 3. Each applying entity will be asked to prepare a presentation with creative concept and financial offer and invited to present it at the NCW (and provide both hard and soft copies of the presentation). 4. The NCW will assess the applying entities presentations and offers based on the criteria indicated below (Presentation Assessment Criteria). 3

4 Proposals are to be submitted via to: Amina Abdel-meguid Project Assistant Strategic Interventions to Combat Violence Against Women The International Cooperation and Foreign Correspondence Department The National Council for Women It is to be noted that the NCW may ask for references to be provided by applicant entities for previous work experience. Form A Entity Expertise Form Nr. Client / Entity worked with 1 Ex. Organization for Maternal Health Etc Year Project Title Ex Ex. Healthy Mothers, Healthy Babies Animation Video Title and Duration in minutes Ex.Healthy Mothers, Health Babies (1min) Ex.Prevention of Premature Births (1min) Links to animation videos Ex. Ex. 4

5 Proposals Assessment Criteria Presentations and proposals will be assessed according to the following criteria: A.Price Offer (30%) B.Technical Proposal (70%) - Expertise of the Firm 60% (See Table 1) -Methodology, Its Appropriateness to the Condition and Timeliness of the Implementation Plan 40% (See Table 2) Table 1 : Expertise of the Firm / Organization Technical Proposal Evaluation Points obtainable Company / Other Entity A B C D E Expertise of firm / organisation submitting proposal 1.1 Reputation of Organisation and Staff/ Credibility/ Reliability/ Industry Standing 1.2 Extent to which any work would be subcontracted (subcontracting carries additional risks which may affect project implementation, but properly done it offers a chance to access specialised skills. 1.3 Relevance of: - Specialised Knowledge - Experience on Similar Programme / Projects - Experience on Projects in the Region Work for UNDP/ major multilateral/ or bilateral programmes, government entities, multinationals and other prominent stakeholders. 1.4 Quality and Creativity of Past Work Samples / Productions 1.5 Creativity and Innovation + Appeal of Creative Concept to be presented Table 2 : Proposed Work Plan and Approach Technical Proposal Evaluation Proposed Work Plan and Approach 2.1 To what degree does the Offeror understand the task? 2.2 Have the important aspects of the task been addressed in sufficient detail? 2.3 Are the different components of the project adequately weighted relative to one another? 2.4 Is the conceptual framework adopted appropriate for the task? 2.5 Is the scope of task well defined and does it correspond to the TOR? 2.6 Is the presentation clear and is the sequence of activities and the planning logical, realistic and promise efficient implementation to the project? Points Obtainable Company / Other Entity A B C D E 5