PLDC ENVIRONMENTAL HEALTH & SAFETY (EHS) SPECIFICATION. Level Contractor 5

Transcription

1 PLDC ENVIRONMENTAL HEALTH & SAFETY (EHS) SPECIFICATION Level Contractor 5

2 TABLE OF CONTENTS 1. GENERAL NOTICE Scope of this document 3 2. GENERAL CONTRACTOR OBLIGATIONS 3 3. LEGISLATIVE COMPLIANCE 3 4. TERMINOLOGY 4 5. PLDC EHS MANAGEMENT SYSTEM PLDC EHS Management System Legislative Framework PLDC EHS Policy PLDC Core Risk Management Program 5 6. CONTRACTOR REQUIREMENTS Contractor Qualification Contract Level Contractor Level 5 requirements SAFE WORK PROCEDURES (SWP) Supervision & Monitoring Contractor Personnel Training Auditing Non-Conformance Reporting PLDC Site Specific EHS Requirements PLDC Protocols Drugs and Alcohol PRE-WORK SCREENING Fatigue Management First Aid Facilities Evacuation and Emergency Response Hazard Reporting Incident Management and Reporting Personal Protective Equipment Traffic Management Contractor Access General Safety Rules Contractor Management 12/04/ /04/15 MK Page 2 of 13 Mick O Brien

3 1. GENERAL NOTICE 1.1 SCOPE OF THIS DOCUMENT This document defines the Environmental Health and Safety obligations for Contractors carrying out services on the PLDC site and to ensure no Contractor commences works without having been provided instruction on relevant PLDC EHS policies, programs, procedures, and protocol(s). Works shall be deemed to also refer to Goods and Services, as relevant. For the purpose of this document, Contractor shall be deemed to also refer to Consultants and sub-contractors, as relevant. In addition, the Contractor is deemed to be a level 5 contractor who does not have an Environmental Health and Safety Plan (EMP). Based on this rationale the contractor: 1. contractors are not permitted to conduct field work; 2. shall work under the umbrella of the PLDC EMP; 3. if site visits are required, must be driven to site and accompanied at all times by a PLDC employer who has a current authority to drive permit 2. GENERAL CONTRACTOR OBLIGATIONS The obligations of Contractors engaged by PLDC include: a) Observing all legislative and or regulatory requirements to provide for the protection of persons and property associated with the Works; b) Ensuring compliance with the PLDC EHS Management System (where applicable); c) Ensuring compliance with their own procedures prior to and during work activities; d) Participating in consultation and communication processes with PLDC personnel and other Contractor personnel; and e) Exercising due diligence in incorporating risk management principles into work undertaken on the PLDC site to effectively control risks, including those identified by PLDC (see protocol section). 3. LEGISLATIVE COMPLIANCE PLDC is currently entirely regulated by the Department Industry & Investment (NSW). As a minimum standard, all activities undertaken on the PLDC site must comply with the relevant Acts, Regulations, Codes of Practice, Australian Standards and Industry Guidelines associated with Contractor Management 12/04/ /04/15 MK Page 3 of 13 Mick O Brien

4 Environment, Mining, Extraction and Construction Industries requirements. The legislation applicable to the work undertaken on the PLDC site includes: a) Work Health and Safety Act (NSW) 2011; b) Work Health and Safety Regulation (NSW) 2011; c) Mine Health and Safety Act (NSW) 2004 No 74 d) Mine Health and Safety Regulation (NSW) 2007 e) Protection of the Environment Operations Act 1997; f) Environmental Planning and Assessment Act 1979; g) AS/NZS 4801 Occupational health and safety management systems; h) AS/NZS ISO Environmental management Environmental performance evaluation Guidelines; i) AS/NZS Risk Management; j) AS/NZS 9001 Quality management systems requirements; and k) All other relevant Acts and Regulations, Codes of Practice and Australian Standards, Local Laws and By-laws which are applicable, based on scope of work/work environment. 4. TERMINOLOGY Environmental safety and Management Plan (EMP) depicts the environmental and safety requirements for the contractor to be approved to work on site (formerly known as an SMP) Safe Work Procedure (SWP) depicts how personnel will safely conduct the work based on identified hazards and must take cognisance of the relevant JHA s (also known as SOP s) Safe Work Method Statement (SWMS) reviews known and potential hazards associated with conducting work and determines means to control or reduce the risk of the hazards through consultation and communication with the workforce (also known as JHA s or JSA s) Equipment Operating Procedure (EOP) can include EOM manuals and depicts how to operate equipment safely (also known as work instructions) Contractor: A contractor who agrees to provide services to another party, but who retains significant or complete control over how the work is done. Consultant A consultant is someone who gives expert or professional advice Contractor Management 12/04/ /04/15 MK Page 4 of 13 Mick O Brien

5 5. PLDC EHS MANAGEMENT SYSTEM 5.1 PLDC EHS MANAGEMENT SYSTEM LEGISLATIVE FRAMEWORK The PLDC EHS Management System has been developed and implemented within a framework that provides for both DII and WorkCover requirements. However, as the bulk of the work on site is regulated by the DII, contractors must ensure their EHS system includes compliance to mining legislation. 5.2 PLDC EHS POLICY PLDC are committed to the effective management of environmental health and safety in the workplace, which is demonstrated in the Penrith Lakes Development Corporation EHS Policy. This policy has been prepared in consultation with persons working at the PLDC site and will be reviewed throughout the life of the PLDC project to ensure it remains consistent with legal and moral obligations. The Contractor is required to comply with the Penrith Lakes Development Corporation EHS Policy. 5.3 PLDC CORE RISK MANAGEMENT PROGRAM PLDC has developed and maintains a Core Risk Management Program which is aimed at adequately identifying and controlling core occupational health, safety and environmental risks across the site. PLDC continually monitors and reviews the EHS risk profiles for the site to ensure all core risks are identified and eliminated or adequately controlled. In accordance with legislative requirements for managing identifiable hazards, PLDC has identified the following core EHS risks on site: Core OHS Risks Traffic Management Excavation and Trenches High Faces Manual Handling Energy (other than electricity) High Voltage Electricity (other than HV) Core Environmental Risks Air Quality Noise Heritage Water Sediment and Erosion Control Water- Tailings Management Water- Waste Water Spill Control Management Noxious Weeds & Pests Biodiversity Management Waste Management Asbestos Contractor Management 12/04/ /04/15 MK Page 5 of 13 Mick O Brien

6 6. CONTRACTOR REQUIREMENTS The PLDC Contractor Management Program has been developed and implemented to provide a practical and systematic risk based approach to the selection, engagement and management of Contractors and Sub-Contractors. 6.1 CONTRACTOR QUALIFICATION Qualification Status of contractors is allocated depending on the level of complexity defined in the scope of work and is based on one of the following levels: Level 1 - contractors who are involved in major mining works and who have an EMP which is externally monitored and certified by a third party accreditation body. These contractors are not constantly supervised by their PLDC supervisor Level 2 - contractors who are involved in major mining works and who have an EMP which is not externally monitored and certified by a third party accreditation body. These contractors are not constantly supervised by their PLDC supervisor Level 3 - contractors who are not involved in major mining works (spraying, mowing, fencing, composting etc) and who do have a EMP. These contractors are not constantly supervised by their PLDC supervisor Level 4 - contractors who are not involved in major mining works or who do not have an EMP yet or who are brought on to do R&M (repairs and maintenance) and who do not have a SMP. These contractors usually have limited SWP/JHA etc and must be constantly supervised by their PLDC supervisor (i.e. at start of works, every 2 hours and before they leave the worksite). Level 5 - contractors who do not have an EMP and may need to visit the site, must be escorted by a PLDC supervisor. NB if contractors need to conduct field work they must be assessed as a Level 4 contractor Level 6 consultants who will be undertaking the majority of work off site, who do not have an EMP and may need to visit the site, must be escorted by a PLDC supervisor. NB if consultants need to conduct field work they must be assessed as a Level 4 contractor. If site visits are required than a site visit induction must be completed. 6.2 CONTRACT LEVEL The contract level has been assessed as a Level 5 and Contractors are required to obtain Level 5 Qualification Status (or higher) prior to undertaking Work at the PLDC site. Note, if field based work is required, then the contractor must be assessed as a Level 4 contractor. 6.3 CONTRACTOR LEVEL 5 REQUIREMENTS Up to date SWP s/swms s etc to encompass scope of work Current insurance certificates of currency (PI, Pl and Workers Compensation) Staff register listing all personnel, training requirements (competency based), inductions, licensing requirements etc Daily Supervisor inspection regime (including documentation) All electrical appliances used on the PLDC site (e.g. laptops) to be checked and tagged by a qualified electrician at least every 12 months in accordance with AS3760 The PLDC site is subject to a Drug and Alcohol policy that allows for random testing on the site. No one is to enter the site with greater than 0.02% BAC or the trace of any illegal drugs in their body. If it appears that the contractor or its employees whilst on the PLDC site are impaired by the effects of Contractor Management 12/04/ /04/15 MK Page 6 of 13 Mick O Brien

7 alcohol or other drugs, then the impaired person may by tested. If that test is positive, the impaired person will be removed from site until a negative test result is provided from a registered testing authority. For complete details, please refer to the PLDC D & A Policy, available on request. The speed limit on the PLDC site is 20km/h unless sign posted otherwise. All document and data transfers are to be performed in formats that are compatible with the systems used by PLDC. These protocols shall be provided by PLDC to the Consultant prior to transfer of data arising from the Services under this agreement. All Contractors must attend the PLDC induction program before commencing work SAFE WORK PROCEDURES (SWP) In accordance with the PLDC EMP, SWP s must be developed for all work activities, tasks and processes undertaken by a contractor which have been identified in the Core Risk Control Plan as high and/or medium risk. The SWP s submitted by the contractor for approval by the PLDC representative must contain: a) A description of how work is to be carried out; b) The work activities assessed as having safety or environmental risks; c) The identified safety or environmental risks; d) The control measures that will be applied to the work activities; e) A description of the equipment used in the work; f) The standards or codes to be complied with; g) The qualifications of the personnel doing the work; and, h) The training required to do the work. Where the daily site conditions determine the specific work method, Safe Work Method Statements may be of a generic nature. The adequacy of each such generic Safe Work Method Statement must be reviewed at the site prior to commencement of the work, and revisions shall be made as necessary to address any hazards posed by changed conditions. Where necessary, a further site-specific Safe Work Method Statement shall be developed at the site prior to commencement of the relevant work. All persons required to undertake activities, tasks or processes on the PLDC site must be familiar with and follow the requirements of the relevant Safe Work Method Statement(s). A copy of the relevant Safe Work Method Statements must be readily available on the site. The Hazard Analysis and Control Plan (and associated Safe Work Method Statements) must be reviewed where: a) There is evidence the risk assessment is no longer valid; b) Subsequent injury or environmental damage indicates the assessment of the risk is determined as not adequate; c) Significant changes are proposed in the work that is being carried out d) Weather/site conditions change 6.4 SUPERVISION & MONITORING The contractor s supervisor(s) are responsible for ensuring their work areas are inspected and the appropriate controls are implemented before work commences. This process must be recorded Contractor Management 12/04/ /04/15 MK Page 7 of 13 Mick O Brien

8 6.5 CONTRACTOR PERSONNEL TRAINING Contactor employees and Sub-Contractor s must receive training in Environmental, Health and Safety, Management requirements, prior to those personnel commencing any Project works. Personnel performing specific assigned tasks shall be qualified on the basis of appropriate education, training and/or experience as is necessary to meet the requirements of the project. All Contractors are required to participate in the PLDC induction program before commencing work. Note; if PLDC arranges inductions/training courses on the Contractor/Subcontractor s behalf, then any associated costs shall be borne by the Contractor/Subcontractor. 6.6 AUDITING PLDC may periodically audit the Contractor's whist on site to ensure the Contractor operates within the guidelines specified in this document. Audits will be based on compliance with: EHS legislative requirements; AS4801; ISO 14001, AS 9001 and NSW Mining legislation. The Contractor shall make available on request, all relevant EHS records including those of subcontractors and suppliers, for evaluation against the above standards. If audits highlight deficiencies in the contractors EHS system that are a High or Medium nature, work will be suspended until the hazards have been effectively controlled to the satisfaction of the PLDC EHS department/pldc Supervisor 6.7 NON-CONFORMANCE REPORTING A hazard card will be issued where there has been an identified breach associated with the: a) Contract EHS specifications; b) Project EHS Core Risk Control Plan; c) Supervision and Monitoring Plans; and, d) Audits Where a non conformance has been issued, the Contractor is required to establish a system to record the non conformance reports, required actions and reporting requirements. Nonconformances must be addressed within the timeframe specified by the PLDC representative. Failure to rectify a non-conformance may lead to suspension until non-conformances are addressed to the satisfaction of the PLDC Mine Manager. In cases where non-conformance(s) continue to go unaddressed to the satisfaction of PLDC, then PLDC may elect to terminate the contract. 6.8 PLDC SITE SPECIFIC EHS REQUIREMENTS The following site specific EHS standards, rules and protocols may apply to specific works undertaken on the PLDC site. Each standard, rule and protocol should be assessed for relevance to the Works and included in the Project EHS Management Plan for the works where necessary. 6.9 PLDC PROTOCOLS PLDC protocols are used to provide a minimum level of risk control for specific hazards previously identified on the site. The list of protocols is regularly updated with additional protocols added as required. A folder (or ed copy) of protocols is issued to each work group on the PLDC site under a document control process to ensure that all updates and additions are appropriately disseminated. A copy of the PLDC protocols is provided with all tender/contract documents (current only at the time of issue) with further copies available from the PLDC offices on request Contractor Management 12/04/ /04/15 MK Page 8 of 13 Mick O Brien

9 As part of conducting works/services on site, contractors shall ensure the PLDC protocols are adhered to at all times. The relevancy of protocols will be determined by a PLDC supervisor as part of the Core Risk Control Plan, before contract award, to inform consultants/ contractors of their responsibilities. Those protocols deemed relevant, shall be incorporated into the contractors EHS program to ensure the identified hazards are effectively controlled DRUGS AND ALCOHOL PLDC prohibits the possession or consumption of illicit drugs and alcohol on company site, in company or contractor vehicles, or whilst undertaking work activities off PLDC site premises. All practicable steps will be taken to prevent any employee, Contractor or visitor who enters or remains on site or in control of a company or contractor vehicle while under the influence of a drug or alcohol. In particular: Use of both over the counter and prescription drugs must be reported to the nominated supervisor; All persons must not posses or consume illicit drugs and alcohol on any part of the PLDC site including offices, PLDC Contractor and Sub-Contractor vehicles; and, All Contractors must declare if they or any of their employees or Sub-Contractors have tested positive the presence for alcohol or other drugs whilst performing work at any non PLDC location in the preceding 24 months. PLDC undertakes random or without notice testing for both drugs and alcohol. The PLDC Drug and Alcohol Program require: a) Testing to be carried out at no specific time of day, day of the week, week of the month or month of the year. The selection of personnel for random or without notice testing will be conducted by specific work group randomly selected by the testing provider. This will include all the personnel who work for the specific work group and their sub-contractors working on the day of testing. b) Testing will be conducted using an approved alcohol tester and appropriate urine sample test cup, sealed as per Australian Standards and sent to the laboratory for further testing. c) Any Contractors, Contractor employee and / or Sub-Contractors who are not able to provide a sample immediately will remain in the vicinity of the testing facility until they are able to provide the sample. d) A refusal by any Contractor, Contractor employee and / or Sub-Contractors nominated for testing will be considered a non-negative test result. The Contractor, Contractor Employee and / or Sub-Contractor will be required to cease work on the site and not return to the PLDC site until a negative test can be produced and presented to PLDC EHS Manager. e) On completion of testing, Contractors, Contractor employee and / or Sub-Contractors are required to return to their normal duties. f) Following positive result verification the Contractor, Contractor employee and / or Sub- Contractors shall be removed from the work area by the Contractor and provision made for the person to be transported to the respective contractor site office and presented to the most senior site representative. Any costs associated with Drug and Alcohol testing emanating from either clause (d) and/or (f) above shall be the Contractor s or Subcontractor s responsibility, not PLDC. Any person suspected of being under the influence of drugs and alcohol may be asked to undergo a test and if needed, be removed from the Site. The Site General Manger or authorised person may require the person to submit to a recognised test to determine the extent, if any, to which the person is under the influence of alcohol or a drug. A person ordered to leave a mine pursuant to this clause must immediately comply with the order Contractor Management 12/04/ /04/15 MK Page 9 of 13 Mick O Brien

10 All persons shall agree to, and abide by the Drug & Alcohol Policy & Procedures, perform any function under the Policy & Procedures to allow for efficient & effective testing to be carried out. A copy of the full PLDC D&A policy can be made available for viewing at the PLDC offices on request PRE-WORK SCREENING Any person entering the Penrith Lakes Development Corporation for the purposes of conducting work must comply with the Drug and Alcohol program which includes the screening for the presence of drugs and/or alcohol prior to the commencement of induction/work on the Penrith Lakes Development Corporation site 6.11 FATIGUE MANAGEMENT All symptoms of fatigue must be reported to the PLDC representative prior to the commencement of work. No persons working on the PLDC site shall exceed the following work hours (which is inclusive of travel greater than 30 minutes, each way): a) Greater than 12 hours per day; b) Greater than 6 consecutive days; c) Greater than 60 hours within 6 consecutive days 6.12 FIRST AID FACILITIES First aid facilities are located in the demountable directly opposite to the rear entrance to PLDC offices. If you require help, please consult the first aid list on PLDC noticeboards or ask a PLDC representative EVACUATION AND EMERGENCY RESPONSE Evacuation & emergency are clearly depicted in the PLDC offices and are covered as part of the PLDC induction (which is mandatory for all contractors). Whilst on site, your PLDC contact will be responsible for ensuring you are escorted from the site in a safe manner HAZARD REPORTING All potential or real hazards must be reported to PLDC immediately INCIDENT MANAGEMENT AND REPORTING In the event of an accident or incident occurring on the PLDC site, notification must be made immediately made to a senior PLDC representative and all others that may be affected Contractors may be directed to suspend operations for a specified on non-specified time during any investigative process required to be undertaken by PLDC or Regulatory authorities. No persons shall recommence activities unless authorised by a PLDC representative. A PLDC representative shall complete regulatory notification requirements for any Serious Accident, Dangerous Incident or Serious Injury. Please note, if it is proved the incident was the result of negligence or lack of applying reasonable control measures, then the Contractor or Subcontractor may be liable for costs incurred by third parties Contractor Management 12/04/ /04/15 MK Page 10 of 13 Mick O Brien

11 6.16 PERSONAL PROTECTIVE EQUIPMENT Safety apparel and protective devices that are necessary to protect health and safety must be provided. Persons employed by the Contractor must be trained in the use and maintenance of that safety apparel and those protective devices. Mandatory Personal Protective Equipment requirements are detailed in the PLDC protocol PRO 027 however, the basics are listed below for any site based visits: 1. Hard hat 2. Safety shoes 3. Lime green/orange vest with reflective tape 4. Safety glasses 6.17 TRAFFIC MANAGEMENT Traffic management standards/traffic Management Plans developed by PLDC must be strictly observed. Speed limits are contained within Table 4 below, however these may be subject to change as per requirements set out by PLDC licence and Development Consent conditions: SPEED APPLICATION 60 km/hr Maximum speed for Haul Road 40 km/hr Maximum speed approaching an intersection on haul roads 20 km/hr Maximum speed for office and workshop area Table 4 Speed limits for PLDC site All persons shall directly observe the directions and indication given by any traffic sign. This applies to all vehicles including quarry trucks and over-rides any other standard rule. At Give Way Signs, quarry trucks must give way to all traffic All persons shall directly observe restricted traffic areas including: a) Quarry haul roads used for haulage of raw feed must not be used unless written approval is obtained from a PLDC representative; b) Vehicles shall not travel or be parked close to vertical quarry faces; c) A minimum distances of 50 meters shall be maintained between vehicles travelling along haul roads; d) Vehicles shall not be parked on haul roads or obstruct the free flow of traffic when parked 6.18 CONTRACTOR ACCESS Contractors, Contractor employees and Sub-Contractors must not enter the PLDC site without the expressed permission of PLDC. The following access rules must be followed at all times unless otherwise approved or directed by PLDC: a) Contractors must enter the PLDC site at Gate No Old Castlereagh Road for other than wide or heavy loads; b) Contractors must not access to, from and through areas under control of shareholders and other contractors work areas unless written authorisation is given by PLDC; c) Access to and from the site by the Contractor's personnel, equipment, suppliers and Sub- Contractors must be restricted to inducted personnel; and Contractor Management 12/04/ /04/15 MK Page 11 of 13 Mick O Brien

12 d) Contractors who are not in possession of a site compound are required to complete the sign in register upon arrival and sign out when leaving the PLDC offices. The register is located at the PLDC Administration Building ( Old Castlereagh Rd) 6.19 GENERAL SAFETY RULES a) All persons shall report any equipment failure or damage to Company Property to the immediate Site Manager/Supervisor; b) All persons shall report all injuries or incidents to the Site Manager/Supervisors; c) All persons shall NOT operate any equipment unless trained and authorised; d) All persons shall keep all work areas clean and tidy; e) All persons shall NOT use compressed air to clean clothes, hair or hands as the air is of sufficient pressure to cause death; f) All persons shall NOT run, a smart walking pace is safer; g) All persons shall NOT play practical jokes or horse play as these activities can lead to injury; h) All persons shall make use of hand rails on stairways Up and Down (3points of contact); i) All persons shall NOT take short cuts over rollers or pipes etc or walk on conveyer lines, moving machinery, etc; j) All persons shall use regular pathways, ramps etc and walk around hazards; k) All persons shall NOT possess or consume of illicit drugs on company site or in company or contractor vehicles; l) All persons shall NOT possess or consume alcohol on company site or in company or contractor vehicles; m) All persons shall takes steps to prevent any employee, contractor or visitor who enters or remains on site or in control of a company or contractor vehicle while under the influence of a drug or alcohol; n) All persons shall take reasonable care and work in safe manner, protecting employees and Sub-Contractors; o) All persons shall ensure all guards and safety devices are in place before operating plant and equipment; p) All persons shall report all chemical, powder, liquid and oil spills immediately to the supervisor/manager so that they may be properly cleaned up; q) All persons shall NOT wear loose fitting clothing, jewellery around the machinery or when handling materials; r) All persons shall ensure access to emergency exits, fire fighting equipment must be clear; s) All persons shall NOT store anything near fire fighting equipment and first aid equipment at any time; t) All persons caught stealing or deliberately damaging company property will be dismissed and reported to Police; u) All persons shall NOT smoke in any company vehicle or enclosed mobile equipment, offices or adjacent to any entry or exist; v) All persons shall NOT bring any firearms or explosives onto the site under any circumstances; w) All persons shall wear seatbelts all times in all light vehicles, medium vehicles and heavy vehicles Contractor Management 12/04/ /04/15 MK Page 12 of 13 Mick O Brien