ORDERING INFORMATION. How To Order OCCC Services: Mail: Order Online: Ordering
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1 ORDERING INFORMATION Show Name: TecHomeX Incentive Deadline Date: February 29th, 2016 OCCC Exhibitor Services Coordinator: DeCory Kelso Direct Phone: (407) Contact The Orange County Convention Center is the exclusive provider of electricity, aerial rigging and lighting, water, plumbing, compressed air, natural and LP gas, and cable TV services to exhibitors. The OCCC's exclusive on-site service partners include: Internet and telecommunications by Smart City, booth catering by Centerplate, and business center services by FedEx Office. LMG is the OCCC's preferred A/V provider. How To Order OCCC Services: Order Online: Ordering Fax: (407) OCCC Exhibitor Services 9860 Universal Blvd. Orlando, FL If not ordering OCCC services online, please complete all applicable order forms and the required OCCC Method of Payment form. Orders without an OCCC Method of Payment form will not be processed. Please read through all of the OCCC s Guidelines & Conditions before ordering because exhibitors agree to all of the OCCC's Guidelines & Conditions when ordering services. For assistance, [email protected] or call the OCCC Exhibitor Services Team at (800) or (407) OCCC Exhibitor Ordering Conditions & Guidelines 1. Full payment and an accurate diagram MUST be included before services are provided. An accurate diagram indicates the quantity and location of outlets, as well as the booth s dimensions and neighboring booth/aisle numbers for orientation. Orders without full payment will not be processed and service will be withheld. 2. Rates are based on when an exhibitor's order, payment AND finalized diagram is received by OCCC. 3. Orders received during move-in and/or on-site are subject to a 50% price increase over base rates. 4. Modifications to incentive rate orders received after the 21-day incentive rate deadline are subject to base rates or on-site rates. 5. Refunds for issues or unused services will not be considered unless filed by the exhibitor before the close of show at the OCCC Service Desk. 6. Notification of cancellation must be received in writing prior to the first scheduled show management move-in date to receive a refund. All cancellations and/or modifications to orders are subject to a $35.00 Administration Fee if a refund is required. 7. All prices are subject to change without notice. 8. Florida State Sales Tax and Public Services Tax, when applicable, must be included with payment. Services will be rendered after payment in full (including tax) is received. 9. Once the OCCC has received a payment from an exhibitor, that payment is the payment that will be applied to the exhibitor s invoice. The OCCC will not accept an initial credit card payment from an exhibitor, and then refund the exhibitor s credit card if the exhibitor wants to pay with another credit card, a check, or an ETF (Wire/ACH) payment later. OCCC Payment Options: Credit / Debit Cards: OCCC will charge your credit/debit card in full for your advance order and any additional charges for on-site changes or additions. All aerial hanging sign (rigging) orders require a credit/debit card on file in the Method of Payment form, even if the exhibitor is paying with a check or ETF. Company Checks: Checks must accompany your order submission and must be received, not postmarked, by the incentive deadline in order to receive incentive rates. Make check payable to Orange County Convention Center. Checks must be US funds drawn from a US bank. Please include your show name and booth number on check. Electronic Funds Transfers (Wire & ACH): OCCC accepts both wire transfers and ACH payments. Payment must be cleared, not sent, by the incentive deadline in order to receive incentive rates. It is the exhibitor's responsibility to verify with their Initiating Bank that all fees (including Intermediate Bank fees) are included in their payment. Please contact Exhibitor Services for payment instructions. Third Party Billings: Exhibitors may request for a third party (EACs, I&Ds, etc.) to be invoiced for services provided by OCCC. In doing so the exhibitor understands and agrees said exhibitor is ultimately financially responsible for all OCCC-provided services. If an exhibitor's third party has any outstanding balance at the end of a show, all charges will revert to the exhibitor. The OCCC reserves the right to deny any Third Party Authorization Request, in which case the exhibitor will be responsible for all charges. Mail:
2 TecHomeX NAME OF EVENT: E X EXHIBITING COMPANY: BOOTH #: H I PHONE: FAX: BOOTH SIZE: X B I ADDRESS: BOOTH TYPE: T O R B I L L I N G CITY: STATE: INLINE ISLAND ZIP CODE/PROVIDENCE: COUNTRY: PENINSULA OTHER ORDER CONTACT ADDRESS: I AM: THE EXHIBITOR CITY: STATE: A 3RD PARTY (EAC/I&D) ZIP CODE/PROVIDENCE: PHONE: ORDER CONTACT COUNTRY: FAX: FOR INVOICES: METHOD OF PAYMENT FORM **THIS FORM MUST BE INCLUDED IN YOUR ORDER SUBMISSION OR YOUR ORDER WILL NOT BE PROCESSED** TecHomeX Place Your Order Online or Via or Fax: OCCC Mailing Address: Incentive Deadline Date: February 29th, 2016 Order Online: Orange County Convention Center This Method of Payment form, all order forms, and Forms: [email protected] 9860 Universal Blvd. a finalized booth diagram must be received by Send Via Fax: (407) ATTN: Exhibitor Services February 29th, 2016 to qualify for incentive rates. Call Us: (407) or (800) Orlando, FL COMPANY CHECK Checks must accompany your order submission and must be received, not postmarked, by the incentive deadline. Make check payable to Orange County Convention Center. Checks must be US funds drawn from a US bank. Please include your show name and booth number on check. CREDIT / DEBIT CARD OCCC will charge your credit/debit card in full for your advance order and any additional charges for onsite changes or additions. Please complete all of the information below if using a credit/debit card: ELECTRONIC FUNDS TRANSFER OCCC accepts both wire transfers and ACH payments. Payment must be cleared, not sent, by the incentive deadline. It is the exhibitor's responsibility to verify with their Initiating Bank that all fees are included in their payment. Please contact Exhibitor Services for payment instructions. CARD TYPE: VISA MASTERCARD AMERICAN EXPRESS CARD NUMBER: EXPIRATION DATE: SECURITY CODE: CARDHOLDER BILLING ADDRESS: I, the undersigned cardholder, by submitting an order to the OCCC, acknowledge and agree to all OCCC Terms & Conditions and give the Orange County Convention Center authorization to charge my credit card for the following services: electricity, rigging labor and equipment, lighting, plumbing, compressed air, propane & natural gas, cable TV and/or firewatches. DATE: I further authorize the following named person(s) to approve additional charges on the above card on show site as deemed necessary by said person(s):
3 STANDARD 120V ELECTRICAL SERVICE ORDER FORM NAME OF EVENT: TecHomeX BOOTH #: EXHIBITING COMPANY: BOOTH SIZE: X **TO COMPLETE THIS ORDER YOU MUST INCLUDE AN OCCC METHOD OF PAYMENT FORM IN YOUR ORDER SUBMISSION** This Order Is: Original or A Revision Incentive Rate If Ordered & Paid By: Base Rate If Ordered & Paid After: February 29th, 2016 February 29th, 2016 Quantity Item Description Floor Ceiling Cost Utility Tax Sales Tax Unit Price Cost Utility Tax Sales Tax Unit Price Subtotal 120V 5 Amp (500w) Single Outlet* $ $7.09 $ V 10 Amp (1000w) Single Outlet* $ $8.09 $ V 15 Amp (1500w) Single Outlet* $ $9.09 $13.99 $ $ $11.38 $17.51 $ $ $ $13.00 $20.00 $ $ $ $14.62 $22.49 $ V 20 Amp (2000w) Single Outlet* $ $10.15 $15.62 $ $ $16.18 $24.89 $ Select Any Related and/or Required Services Ceiling Drop Charge $ $ ' Extension Cord $22.53 $1.47 $24.00 Six Outlet Power Strip $22.53 $1.47 $24.00 *LABOR, PLACEMENT & 24-HOUR POWER INCLUDED REQUIRED FOR ALL CEILING DROPS TOTAL: PLEASE NOTATE BELOW WHERE YOU WOULD LIKE YOUR OUTLET(S) TO BE PLACED: BACK OF BOOTH - ADJACENT BOOTH OR AISLE # On-Site Rates After: March 22nd, 2016 ADJACENT BOOTH OR AISLE #: ADJACENT BOOTH OR AISLE #: FRONT OF BOOTH - AISLE # OCCC TERMS & CONDITIONS On-site orders are subject to a 50% price increase over base rates. Payment in full and a scaled diagram indicating the number and location of outlets, including the booth s dimensions and neighboring booth/aisle numbers MUST be included before services are provided. Rates are based on when payment is received by OCCC. Orders without payment will NOT be processed and service will be withheld. OCCC electricians will not branch power and are not responsible for power distribution installed by others. Exhibitors and/or EACs are permitted to branch power in the booth. Modifications or additions to incentive rate orders received after the 21-day incentive rate deadline are subject to base rates. Refunds for issues or unused services will not be considered unless filed by the exhibitor before the close of show at the OCCC Service Desk. Labor charges may apply for service calls. All prices are subject to change without notice. FOR OFFICE USE ONLY
4 208V & 480V ELECTRICAL SERVICE ORDER FORM NAME OF EVENT: TecHomeX BOOTH #: EXHIBITING COMPANY: BOOTH SIZE: X **TO COMPLETE THIS ORDER YOU MUST INCLUDE AN OCCC METHOD OF PAYMENT FORM IN YOUR ORDER SUBMISSION** This Order Is: Original or A Revision Incentive Rate If Ordered & Paid By: Base Rate If Ordered & Paid After: On-Site Rates After: February 29th, 2016 February 29th, 2016 March 22nd, 2016 Quantity Item Description Floor Ceiling Cost Utility Tax Sales Tax Unit Price Cost Utility Tax Sales Tax Unit Price Subtotal 208V 20 Amp Single Phase* 208V 20 Amp Three Phase* 208V 30 Amp Single Phase* 208V 30 Amp Three Phase* 208V 40 Amp Single Phase* $ $ $ $ $ $13.06 $20.03 $17.24 $28.68 $21.20 $20.09 $30.82 $26.52 $44.12 $32.62 $ $ $ $ $ $ $ $ $ $ $20.98 $32.14 $27.56 $45.97 $33.76 $32.27 $49.44 $42.40 $70.73 $51.93 $ $ $ $ $ V 40 Amp Three Phase* $ $36.49 $56.14 $ $ $58.42 $89.87 $1, V 50 Amp Single Phase* $ $26.39 $40.60 $ $ $42.24 $64.68 $ V 50 Amp Three Phase* $ $28.79 $44.29 $ $1, $72.92 $ $1, V 60 Amp Single Phase* $ $31.75 $48.84 $ $ $50.05 $77.00 $ V 60 Amp Three Phase* $ $54.62 $84.03 $ $1, $87.54 $ $1, V 80 Amp Single Phase* $ $41.29 $63.52 $ $1, $66.06 $ $1, V 80 Amp Three Phase* $1, $72.92 $ $1, $1, $ $ $2, V 100 Amp Single Phase* $ $52.84 $81.29 $ $1, $84.47 $ $1, V 100 Amp Three Phase* $1, $91.17 $ $1, $2, $ $ $2, V 150 Amp Single Phase* 208V 150 Amp Three Phase* $1, $1, $ $ $70.47 $1, $ $2, $1, $2, $ $ $ $2, $ $3, V 200 Amp Single Phase* 208V 200 Amp Three Phase* 208V 400 Amp Single Phase* 208V 400 Amp Three Phase* $1, $2, $2, $5, $ $ $ $ $94.02 $1, $2, $ $2, $3, $ $3, $4, $ $6, $9, $ $ $ $ $ $2, $ $4, $ $5, $ $10, V 20 Amp Single Phase* 480V 20 Amp Three Phase* 480V 30 Amp Single Phase* 480V 30 Amp Three Phase* 480V 40 Amp Single Phase* $ $ $ $ $ $13.06 $20.03 $17.24 $28.68 $21.20 $20.09 $30.82 $26.52 $44.12 $32.62 $ $ $ $ $ $ $ $ $ $ $20.98 $32.14 $27.56 $45.97 $33.76 $32.27 $49.44 $42.40 $70.73 $51.93 $ $ $ $ $ V 40 Amp Three Phase* $ $36.49 $56.14 $ $ $58.42 $89.87 $1, V 50 Amp Single Phase* $ $26.39 $40.60 $ $ $42.24 $64.68 $ V 50 Amp Three Phase* $ $28.79 $44.29 $ $1, $72.92 $ $1, V 60 Amp Single Phase* $ $31.75 $48.84 $ $ $50.05 $77.00 $ V 60 Amp Three Phase* 480V 80 Amp Single Phase* $ $ $54.62 $41.29 $84.03 $63.52 $ $1, $ $1, $87.54 $66.06 $ $1, $ $1, V 80 Amp Three Phase* $1, $72.92 $ $1, $1, $ $ $2, V 100 Amp Single Phase* $ $52.84 $81.29 $ $1, $84.47 $ $1, V 100 Amp Three Phase* 480V 150 Amp Single Phase* 480V 150 Amp Three Phase* 480V 200 Amp Single Phase* 480V 200 Amp Three Phase* $1, $1, $1, $1, $2, $91.17 $ $ $ $ $ $1, $2, $70.47 $1, $1, $ $2, $2, $94.02 $1, $2, $ $2, $3, $ $ $ $ $ $ $2, $ $2, $ $3, $ $2, $ $4, V 400 Amp Single Phase* 480V 400 Amp Three Phase* Select Any Related and/or Required Services $2, $5, $ $ $ $3, $ $6, $4, $9, $ $ $ $5, $ $10, Ceiling Drop Charge $ $ Amp Connection Plug $92.02 $5.98 $ Amp Connection Plug $ $10.74 $ Amp Connection Plug $ $11.90 $ *LABOR, PLACEMENT & 24-HOUR POWER INCLUDED REQUIRED FOR ALL CEILING DROPS REQUIRED FOR EACH OUTLET TOTAL: NOT AVAILABLE FROM THE FLOOR OCCC TERMS & CONDITIONS On-site orders are subject to a 50% price increase over base rates. Payment in full and a scaled diagram indicating the number and location of outlets, including the booth s dimensions and neighboring booth/aisle numbers MUST be included before services are provided. Rates are based on when payment is received by OCCC. Orders without payment will NOT be processed and service will be withheld. OCCC electricians will not branch power and are not responsible for power distribution installed by others. Exhibitors and/or EACs are permitted to branch power in the booth. Modifications or additions to incentive rate orders received after the 21-day incentive rate deadline are subject to base rates. Refunds for issues or unused services will not be considered unless filed by the exhibitor before the close of show at the OCCC Service Desk. Labor charges may apply for service calls. All prices are subject to change without notice. FOR OFFICE USE ONLY
5 THIRD PARTY AUTHORIZATION FORM NAME OF EVENT: TecHomeX EXHIBITING COMPANY: BOOTH #: THIRD PARTY COMPANY: PHONE: FAX: ADDRESS: CITY: STATE: ZIP CODE/PROVIDENCE: COUNTRY: THIRD PARTY CONTACT DIRECT PHONE: FAX: ORDER CONTACT FOR INVOICES: PLEASE SELECT PAYMENT TYPE AND SERVICES TO BE INVOICED Exhibitors may request for a third party (EACs, I&Ds, etc.) to be invoiced for services provided by OCCC. By submitting this form, the exhibitor understands and agrees said exhibitor is ultimately financially responsible for all OCCC-provided services. If an exhibitor's third party has any outstanding balances at the end of a show, all charges will revert to the exhibitor. This form must be submitted with an accompanying Method of Payment form and order form(s). The OCCC reserves the right to deny any Third Party Authorization request, in which case the exhibitor will be responsible for all charges. THIRD PARTY WILL PAY FOR: EXHIBITOR WILL PAY FOR: ALL SERVICES NO SERVICES ELECTRICITY ELECTRICITY RIGGING/LIGHTING RIGGING/LIGHTING WATER/DRAIN WATER/DRAIN GASES GASES OTHER OTHER COMPANY CHECK Checks must accompany your order submission and must be received, not postmarked, by the incentive deadline. Make check payable to Orange County Convention Center. Checks must be US funds drawn from a US bank. Please include your show name and booth number on check. ELECTRONIC FUNDS TRANSFER OCCC accepts both wire transfers and ACH payments. Payment must be cleared, not sent, by the incentive deadline. It is the third party's responsibility to verify with their Initiating Bank that all fees are included in their payment. Please contact Exhibitor Services for payment instructions. CREDIT / DEBIT CARD OCCC will charge your credit/debit card in full for your advance order and any addition charges for onsite changes or additions. Please complete all of the information below if using a credit/debit card: CARD TYPE: VISA MASTERCARD AMERICAN EXPRESS CARD NUMBER: EXPIRATION DATE: SECURITY CODE: CARDHOLDER BILLING ADDRESS: I, the undersigned cardholder, acknowledge and agree to all OCCC Terms & Conditions and give the Orange County Convention Center authorization to charge my credit card for the following services: electrical, rigging, lighting, water & drain, compressed air, propane & natural gas, cable TV and firewatches. DATE: I further authorize the following named person(s) to approve additional charges on the above card on show site as deemed necessary by said person(s):
6 SERVICE PLACEMENT DIAGRAM FORM NAME OF EVENT: TecHomeX BOOTH #: EXHIBITING COMPANY: BOOTH SIZE: X ORDER CONTACT PHONE: FAX: BACK OF BOOTH - ADJACENT BOOTH OR AISLE # ADJACENT BOOTH OR AISLE #: ADJACENT BOOTH OR AISLE #: FRONT OF BOOTH - AISLE # SPECIAL INSTRUCTIONS/COMMENTS/NOTES:
7 Electrical Conditions ELECTRICAL, PLUMBING, GAS & COMPRESSED AIR CONDITIONS 1. All equipment regardless of source of power must comply with the National Electrical Code, and all Federal, State, and Local Safety Codes. 2. Use of open clip sockets, latex or lamp cord wire, unapproved duplex or triplex attachment plugs in exhibits is prohibited. 3. Permanent building electrical outlets are not a part of booth space and are not to be used by exhibitors. 4. Under NO circumstances shall anyone other than an OCCC electrician make electrical connections to house equipment. 5. Special equipment requiring company engineers or technicians for assembly, servicing, preparatory work, and operation may be executed without a house electrician; however, all service connections and overload protection to such equipment must be made by a house electrician only. 6. All equipment must be properly tagged or marked with complete information as to the type and/or amount of current, voltage, phase, frequency, horsepower, etc. required. 7. All material and equipment furnished by the OCCC for this service order shall remain the property of the OCCC and shall be removed ONLY by the OCCC at the close of the show. 8. Unless otherwise directed, OCCC electricians are authorized to cut floor coverings to permit installation of service. 9. All 120V cords must be of the 3 wire, grounded type. All exposed non-current carrying metal parts of fixed equipment, which are liable to be energized, shall be grounded. 10. The OCCC reserves the right to refuse connection to any exhibitor whose equipment is deemed unsafe by the OCCC. 11. Orders received during the incentive period will receive priority over base or on-site orders. 12. The exhibitor releases, waives and holds harmless the OCCC, its officers, employees and agents for any liability, claims, and damages arising out of any of the services or equipment provided herein. The exhibitor shall indemnify the OCCC for any bodily injury or property damage resulting from any negligent act or omission of the exhibitor, its officer, employees or agents. 13. Claims will NOT be considered unless filed by Exhibitor before the close of show at the Service Desk. 14. Obstructions blocking utility floor boxes are subject to relocation as necessary. 15. The OCCC will charge time and materials for exhibitor or appointed contractor installed cords, which require troubleshooting and/or redistribution. 16. All electrical services are to be billed to the next greatest wattage (i.e. 15amp 208v single phase = 20amp 208v single phase). 17. The OCCC does not provide distribution panels. If an exhibitor orders bulk power, the OCCC will not provide distribution panels to the exhibitor; they must provide their own. Plumbing, Compressed Air & Gas Conditions 1. Plumbing services are only available from the floor. 2. Compressed air pressure may vary. No guarantee can be made of minimum and maximum pressure. If pressure is critical, please contact Exhibitor Services at (407) Booth anchoring/drilling must have prior approval by Show Management and the OCCC and must be performed by the OCCC. 4. The OCCC will not branch/split gas from one location to another to achieve multiple locations. The OCCC is not responsible for gas distribution installed by others. 5. All gas will be removed or shut off one hour after the close of each day. LP gas prices include hook-up and dismantle of tank each day. 6. Please provide an attached drawing indicating location of your connection(s). If a drawing is not provided, the OCCC will install the service in the most convenient location and charges will apply for relocation. 7. Labor charges will apply for service calls. 8. All equipment must comply with the Southern Building Code, all Federal, State, and local safety codes. 9. Claims will NOT be considered unless filed by Exhibitor before the close of show at the OCCC Exhibitor Services desk. 10. All material and equipment furnished by the OCCC shall remain the property of the OCCC and shall be removed ONLY by the OCCC at the close of show. 11. Unless otherwise directed, OCCC personnel are authorized to cut floor coverings to permit installation of service. 12. The exhibitor must notify the OCCC Exhibitor Services desk for installation if no detailed diagram has been submitted indicating the location of the ordered services.
8 208V-480V ELECTRICAL RECEPTACLES & CONNECTION PLUGS Exhibitors need to provide their own UL-Certified plug(s) for connecting equipment to the OCCC s electrical receptacle. If an exhibitor s electrical plug does not match the OCCC s electrical receptacle, the exhibitor will need a UL-Certified Connection Plug to connect to the OCCC s receptacle. If an exhibitor does not provide their own UL-Certified Connection Plug, the exhibitor must rent a UL-Certified Connection Plug from the OCCC for an additional charge. Exhibitors are responsible for leaving all rented UL-Certified Connection Plugs in their booth at the close of the event. All missing plugs will result in a $150 charge. Below is a description of the type of electrical receptacles the OCCC s supplies based on amperage. 20 Amp Single Phase - two hots, neutral and ground OCCC Receptacles for 208V: NEMA L21-20R OCCC Receptacles for 277/480V: NEMA L22-20R Plug Needed for 208V: NEMA L21-20P Plug Needed for 277/480V: NEMA L22-20P 20 Amp Three Phase - three hots, neutral and ground OCCC Receptacles for 208V: NEMA L21-20R OCCC Receptacles for 277/480V: NEMA L22-20R Plug Needed for 208V: NEMA L21-20P Plug Needed for 277/480V: NEMA L22-20P 30 Amp Single Phase - two hots, neutral and ground OCCC Receptacles for 208V: NEMA L21-30R OCCC Receptacles for 277/480V: L22-30R Plug Needed for 208V: NEMA L21-30P Plug Needed for 277/480V: NEMA L22-30P 30 Amp Three Phase - three hots, neutral and ground OCCC Receptacles for 208V: NEMA L21-30R OCCC Receptacles for 277/480V: L22-30R Plug Needed for 208V: NEMA L21-30P Plug Needed for 277/480V: NEMA L22-30P 60 Amp Single Phase - two hots, neutral and ground OCCC Receptacles for 208V: Hubbell 560P9W OCCC Receptacles for 277/480V: Hubbell 560P7W 60 Amp Three Phase - three hots, neutral and ground OCCC Receptacles for 208V: Hubbell 560P9W OCCC Receptacles for 277/480V: Hubbell 560P7W 100 Amp Single Phase - two hots, neutral and ground OCCC Receptacles for 208V: Hubbell 5100P9W OCCC Receptacles for 277/480V: Hubbell 5100P7W 100 Amp Three Phase - three hots, neutral and ground OCCC Receptacles for 208V: Hubbell 5100P9W OCCC Receptacles for 277/480V: Hubbell 5100P7W Rental Price: $93.00 ($ $5.68 tax) Amp Single Phase - two hots, neutral and a ground. OCCC Receptacles for 208/480V: Camlock (2/0) Amp Three Phase - three hots, neutral and a ground. OCCC Receptacles for 208/480V: Camlock (2/0) Rental Price: $ ($ $10.26 tax) Amp Single Phase - two hots, neutral and a ground. OCCC Receptacles for 280/480V: Camlock (4/0) Amp Three Phase - three hots, neutral and a ground. OCCC Receptacles for 208/480V: Camlock (4/0) Rental Price: $ ($ $11.36 tax)
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