AU AARHUS UNIVERSITY A GUIDE FOR INTERNATIONAL ACADEMIC STAFF

Transcription

1 AU AARHUS UNIVERSITY A GUIDE FOR INTERNATIONAL ACADEMIC STAFF

2 2 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY A GUIDE FOR INTERNATIONAL ACADEMIC STAFF Credits Text: International Academic Staff Services (IAS) Text editor: Lucy Seton-Watson Layout & design: AU Communication Photo: AU Version: May 2014 International Academic Staff Services (IAS) International Centre Høegh-Guldbergs Gade 4, building 1650 DK 8000 Aarhus C Welcome We appreciate your interest in Denmark Welcome to Denmark useful information which will make it easier for you to settle into your professional and private life i Denmark [email protected] Tel: Web: This AU Guide for International Academic Staff is supplemented by the guide Welcome we appreciate your interest in Denmark published by WorkinDenmark. It provides comprehensive information on settling in Denmark and subjects briefly touched upon in this guide are often dealt with in depth in the Work in Denmark welcome guide. We suggest you have both guides to hand, as they complement one another. The Work in Denmark welcome guide is available in print at Work in Denmark centres and at the International Centre help desk, and is included in the AU welcome package for international staff. The guide is also available online at under Guides and welcome packages and at

3 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 3 Table of contents Welcome to Aarhus University Services for internationals at the International Centre Human Resources department (HR) Important websites for AU employees Welcome programmes at AU Dale s Café University clubs and associations Permits to reside and work in Denmark Accommodation Registration upon arrival Tax registration Employment conditions Academic calendar Public holidays Dos and Don ts of Danish work etiquette Taxation in Denmark Insurances Medical care Money and banking Spouse and children Danish language courses Living in Denmark Travel to Denmark Travel within Denmark Associations, leisure and facilities Additional sources of information Checklist What to bring to DK Important adresses HR departments at AU Graduate schools at AU

4 4 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY Welcome to Aarhus University By Rector Brian Bech Nielsen It is my pleasure to welcome you to Aarhus University and to our scholarly community, internationally renowned for excellence in teaching and research. Aarhus University attaches great importance to attracting talented researchers from around the world. Rich intellectual diversity and a faculty of highly qualified researchers allow the university to meet society s ever-changing needs for advanced knowledge and to help our students fulfil their full potential. The university s four main academic areas Arts, Health, Science & Technology and the School of Business and Social Sciences strive to create an international environment with excellent facilities and the opportunity to engage with colleagues in cutting-edge research. This publication is one of numerous services provided by the International Centre. It is a token of our commitment to make you feel at home at Aarhus University. The International Centre is situated at the heart of the Aarhus campus in the Dale T. Mortensen Building a building which houses a cluster of support services and social functions for both students and academic staff at the university. I take this opportunity to extend to you my warmest welcome. I have no doubt that you will be stimulated and inspired by Aarhus University s research community. I wish you a pleasant stay in Aarhus, and trust that your time at Aarhus University will be both fruitful and challenging.

5 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 5 RESEARCH at AARHUS UNIVERSITY Aarhus University is a leading international university which combines in-depth, cutting-edge research with interdisciplinary collaboration, while maintaining a strong focus on talent development and on knowledge exchange with the business sector. Aarhus University is honoured with two Nobel Laureates and is home to numerous world-class research environments. Fourteen of these are basic research centres supported by the Danish National Research Foundation. Aarhus University is also at the forefront of European institutions in attracting funding from overseas and European programmes, such as advanced and starting grants from the European Research Council. International-level research conducted at Aarhus University makes a strong contribution to solving the societal challenges the world is facing today. Research is vital to fuel innovation leading to economic and social change. It provides a deep understanding of these challenges, as well as key enabling technologies to develop solutions. Several of our research centres at Aarhus University have won international recognition for new knowledge and insights achieved by working across traditional academic boundaries. These interdisciplinary centres combine a strong research profile with a focus on at least two of the university s four core activities: research, talent development, knowledge exchange and education. To optimise opportunities for young researchers, Aarhus University has made targeted investments in doctoral education and in researchers at the start of their careers. The university currently comprises around 2,000 PhD students and 1,000 early career researchers. Moreover, Aarhus University has now established the Aarhus Institute for Advanced Studies to advance research of the highest order by attracting talented fellows in all disciplines from research environments overseas and giving them the freedom to pursue their research in an international and interdisciplinary environment.

6 P I Victor Albecks Vej Randersvej Peter Sabroes Gade AU IT Katrinebjerg Møllevangs Allé IT Huset 5340 Babbage 5795 Zuse Stibitz Chomsky 5345 Dreyer 5352 AU Forskning og Talent Schön international ACADEMIC STAFF 5126 GUIDE Edison Shannon Datalogi AARHUS UNIVERSITY AU IT Ingeniørvidenskab Åbogade Storcenter Nord 5341 Turing Bush 5342 Ada Wiener Benjamin 5346 Hopper Finlandsgade Nygaard Helsingforsgade AU Økonomi og Planlægning C Katrinebjergvej Universitetsparken Langelandsgade Nobelparken Paludan-Müllers Vej Tåsingegade Fredrik Nielsens Vej Jens Baggesens Vej Fredrikshus Jens Chr. Skous Vej 5102 AU IT Vestre Ringgade Nordre Ringgade Nordre Ringgade Trøjborg C 2632 L 2630 K 2620 A Viborgvej Fuglesangs Allé B 4. Maj Kollegiet C U E F G M D H R 2640 S 2610 Vestre Ringgade Paludan-Müllers Vej Emil Aarestrups Vej Langelandsgade Ærøgade Kaserneboulevarden Ny Munkegade Karl Verners Vej Niels Jensens Vej Ole Worms Allé C. F. Møllers Allé Wilhelm Meyers Allé Bartholins Allé Carl Holst-Knudsens Vej Nørrebrogade Trøjborgvej 18B Aldersrovej Willemoesgade Gæstehu Undervisningsudvikling og Digitale Medier Niels J Økonomi Høegh-Guldbergs Gade Vennelyst Boulevard Kirkegårdsvej International Centre SERVICES FOR INTERNATIONALS at THE INTERNATIONAL CENTRE Botanisk Have 3110 Væksthusene Møllevejen Langelandsgade 1650 Dale T. Mortensen Internationalt Center The International Centre at Aarhus University is the central service point for international students, academic staff and guest researchers. It is there to provide practical advice, support and assistance prior to your arrival and throughout your stay in Denmark. The help desk International Student and Staff Services is open every 3611 day at 10am - 2pm. We are happy to 3610 assist and guide internationals in all matters to do with their stay at AU. Ingerslevs Blvd. N. J. Fjords Gade 3421 A Valdemarsgade Frederiks Alle Skt. Nicolaus Gade Thomas Jensens Alle Ingeniørvidenskab Klinisk Medicin The International Centre is based in the Dale T. Mortensen Building, named after Aarhus University s 2010 Nobel Laureate in Economic Sciences. The building houses the International Centre, the IC dormitory, the PhD House, and Dale s Café, a meeting 3420 Ingeniørvidenskab place for internationals at AU. Molekylærbiologi The International Centre comprises four og Genetik Matematik departments dedicated to international Ingeniørvidenskab academic staff and students: International Academic Staff Services, the Student Mobility Unit, the International Housing Office, and the Strategy and Partnership Unit. For further information about the International Centre, visit: International Housing Office The International Housing Office at the International Centre is in charge of the AU housing service for international academic staff and students. See pages and the International Housing Office website for more information on housing. Web: international-housing-office [email protected] Molekylærbiologi og Genetik Bioscience Æstetik og Kommunikation Molekylærbiologi og Genetik Geoscience Molekylærbiologi og Genetik Klinisk Med Klinisk Medicin Dalgas Avenue B Folkesundhed D C 3422 F E N. J. Fjords Gade G 3430

7 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 7 International Academic staff services (IAS) International Academic Staff Services assists foreign researchers, PhD students and their families in practical issues connected to their stay at Aarhus University. As part of this, the unit operates a service desk and an extensive web portal, for international and Danish PhD students and researchers admitted to or employed at AU. Areas covered include health insurance, extension of residence and work permits, insurances, and registration. IAS also provides international academic staff and PhDs with information to assist researchers planning a period abroad, as well as advice on family-related practicalities (including jobs for spouses, international schools and kindergartens). It also organises social and cultural events. IAS provides guest support both for international guest researchers and PhD students and for their hosts at AU. The service provides assistance in ensuring that the guest has the relevant and proper permits or registrations related to his/her visit at AU, as well as providing information about insurance coverage during his/her stay at AU. The International Student and Staff Service help desk is open Monday to Friday, 10am to 2pm, in the Dale T. Mortensen Building at the International Centre, Høegh-Guldbergs Gade 4, 8000 Aarhus. The International Academic Staff Service website offers easy access to a resourcerich platform for all international academic staff at AU. The website contains information on practicalities for expats, residence and work permits, social life, cultural events, practicalities when going abroad, and networking opportunities. The IAS newsletter provides information about important news and events in and around the university of particular interest to internationals at AU. Sign up at au.dk/news-and-events/newsletter/. International Centre Aarhus University Høegh-Guldbergs Gade 4 DK-8000 Aarhus C Telephone: Fax: Web: ias.au.dk [email protected] Telephone Hours Mon Thurs: 9am 3pm Fri: 9am 2pm International Student & Staff Services Opening hours: Mon-Fri 10am 2pm [email protected] Web: ias.au.dk

8 Human Resources department (HR) Researchers Each main academic area at AU Arts, Science & Technology, Business & Social Science, and Health has its own branch of the AU HR organisation. Each department has its own HR partner and/or HRsupporter and you should contact him/her with HR-related issues. PhD students Most HR services for PhD students are covered by their graduate school, which they should contact as required. Website: Contact information: See the important addresses section The HR department deals with issues related to employment, including contract, salary, pension, leave, tax, holidays (general questions) and (if applicable) the AU part of the application for a work and residence permit. Website: administration/hr Contact information: See the important addresses section

9 Important websites for AU employees AU website: AU locations, the AU phonebook, list of departments, Who s Who, etc.: News, events, announcements, etc. for AU staff (academic and non-academic): PhD studies, graduate schools, the PhD House, latest PhD news and events, etc.: Information for staff, tools and services for employees: administration International Academic Staff: au.dk

10 10 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY WELCOME PROGRAMMES AT AU AU Introduction Day The university invites all new employees to participate in a one-day welcome programme with a welcome by the Rector, an introduction to the university s organisation, and information about opportunities, responsibilities, and how to get support in, e.g., fundraising. The programme includes lunch and is an opportunity to network with other newly arrived colleagues, both international and Danish. The programme is in English and includes an information section for newly hired international academic staff. For information on the time and place of the next Introduction Day, see: Getting Started in Denmark In addition to the AU welcome programme, the International Centre invites all new international academic staff and PhD students to join the twice-monthly orientation and registration meeting organised by International Academic Staff Services (IAS). The IAS will accompany you to the International Citizen Service to be registered for residency (see Registration and International Citizen Service page 24). The programme is in English. For information on the time and place of the next Getting Started in Denmark event, see: or contact International Academic Staff Services.

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12 12 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY Dale s Café Dale s Café is a meeting place for international researchers and PhD students at AU Situated, along with the International Centre, in the Dale T. Mortensen Building, it offers quality coffee, soft drinks, sandwiches, a hot meal and a wide selection of beers. There is an informal lounge area where you can relax while enjoying snacks and beverages. Opening Hours: Mon Wed: 9am to 5pm Thurs-Fri: 9am to 23pm Sat: 10am to 3pm Address: Dale s Café Høegh-Guldbergs Gade Aarhus C

13 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 13 university clubs and associations university international club, campus aarhus The Aarhus University International Club provides a social and cultural meeting place and a place to network for international staff members and their spouses, guest researchers, and visitors from abroad. The club was established in 1998 with the goal of welcoming international staff members and their spouses to the city. Today it includes internationally minded Danish staff members and their spouses. The International Club offers seminars on social, cultural and HR-related topics in a comprehensive programme with weekly meetings and events all year round. The spring programme is launched at the end of January, the summer programme at the end of May and the autumn programme at the end of August. See the current and previous club programmes on the International Club website. The International Club also offers a play group, a dinner club, and more. See the club website for a complete and up-todate programme of activities. The International Club newsletter in English is sent out every Thursday. It offers news, ideas for activities, cultural information on Danish society, holidays, culture and traditions, events within AU and the greater Aarhus area, and listings of events for the weekend and for each day of the coming week. Website: [email protected]

14 International Club, campus Foulum The aim of the International Club at AU Foulum is to promote a social environment for both internationals and Danes. The club plans, organises and initiates English language activities for the benefit of foreign and Danish staff and PhD students. On the agenda are plans for talks, walks, parties and excursions. The International Club was established at AU Foulum in November 2007 and is supported by the Foulum Staff Club and the Graduate School of Science and Technology GSST. Further information and the current programme Contact chairman Alastair James Ward [email protected] / Events and excursions for internationals, Campus Emdrup As part of the international student mentoring programme at DPU, a local team of mentors and coordinators organises local events and excursions. The programme activities are open to DPU s international students, visiting PhD students and researchers. The programme offers insight into Danish culture, informal gatherings in private homes, and visits to sights, events and cultural institutions in the greater Copenhagen area. Further information and current activities International Coordinator Eva Lise Eriksen [email protected] /

15 PhD House Activity Group, Campus Aarhus The PhD House Activity Group is a volunteer group primarily aimed at PhD students and postdocs. The group organises activities in the PhD House and cooperates with the four PhD associations to organise academic and social events such as music events, games events, PhD cafés and after-work meetings. The activities are normally held in Dale s Café. To be informed of future events, sign up for the newsletter and join our Facebook page. Website: phd-house-activity-group [email protected] Aarhus University PhD Association (AUPA) AUPA is the coordinating body of all PhD associations at Aarhus University. AUPA works politically and strategically to improve talent development across the four main areas Arts, Health, Science & Technology and Business & Social Sciences. Website: , Board: [email protected] , President: [email protected] In addition to AUPA each main academic area has PhD associations covering the main academic area or sub-areas. Contact AUPA or your graduate school for further information about PhD associations in your academic area.

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17 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 17 PERMITS TO RESIDE AND WORK in DENMARK As an international academic employee, you need to apply for a registration certificate (if you are a citizen of an EU or EEA member state) or a residence permit (if you are a citizen of a non-eu/eea country) to work and reside in Denmark. If you are a Nordic citizen, you can work and reside without a permit. A work permit is, with very few exceptions, necessary for non-eu/eea citizens working or performing research in Denmark, whether for long or short periods. Researchers and PhD students from non-eu/eea countries are usually eligible for a work permit and it is typically included in the residence permit. Applications take several months to process, consisting of a few weeks to prepare the application, submit biometric features and pay the processing fee, and an additional 30 days to process the application. Please note that your passport must be valid for three months longer than your intended stay in Denmark. Other travel documents must be valid for six months longer than your intended stay. Rules regarding residence certificates and permits and/or work permits may change. Therefore initially you should consult the following web site: The following sections provide further details on residence and work permits/ certificates. This information is organised by nationality and is thus split into three sections: Nordic citizens, EU/EEA citizens, and other foreign nationals. bringing your pet If you wish to bring your pet with you to Denmark, you must contact your local veterinary control office in your home country prior to departure to ensure that all requirements are met. If you are departing from an EU country, you can enter Denmark with a dog, cat or ferret without pre-arrangements if your pet has a microchip or tattoo, holds a valid EU pet passport, and has a valid rabies vaccination. Other rules apply to pets arriving from non- EU/EEA countries. For more information, please visit: english

18 18 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY What is required and how are the procedures by nationality Nordic citizens Nordic citizens are free to enter, reside, study and work in Denmark. No visa, residence or work permit is needed. EU/EEA citizens If you wish to stay in Denmark for more than three months, you must apply to the regional state administration (Statsforvaltningen) for a certificate of registration (the residence certificate) once you arrive in Denmark. You do not need to do this before arrival, but the application must be submitted no later than three months after entering Denmark. You are however strongly advised to apply for a residence certificate immediately upon arrival, as you will then be eligible for a CPR number (civil registration number), which is a prerequisite for basic procedures such as opening a bank account and makes living in Denmark much easier. If you are staying in Denmark for less than three months, you are not eligible for a CPR number and do not need to register at the regional state administration. If you are not eligible for a CPR number, we strongly advise you to bring the blue European health insurance card, as it allows medical treatment free of charge or at a reduced cost. The card is issued free of charge in your home EU/EEA country. The residence certificate is valid for the (fixed) period of your work in Denmark. The form is an OD1 application form, and is available on the website of the regional state administration: Non-Nordic and non-eu/eea citizens Non-Nordic and non-eu/eea citizens need to apply for a residence permit (which usually also includes your work permit) in order to reside and work in Denmark. Residence permits must also be obtained for accompanying family members, regardless of their age. It takes at least 30 days for the public authorities to process the permit, and you should begin preparing two months in advance of travelling to Denmark. The residence and work permit application form for researchers (AR1) consists of two parts. Initially your employer begins the application process by completing their part

19 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 19 of the residence and work permit application form (AR1), and the university completes and submits the AU part. You must then complete your part of the form, attach the required documents, and submit the entire application to a Danish diplomatic mission in your country of residence. You can also submit by or apply online via www. newtodenmark.dk but you must still present and identify yourself at a Danish diplomatic mission. The application form and a detailed description of how to apply and submit the application are available at There is a separate form for family members. See further information under Bringing your Family below. Parallel PhD/Master s students: four years (4 + 4) and five years (3 + 5) If you hold a three-year (180 ECTS) bachelor s degree and are enrolled in a parallel PhD and master s programme, you must complete the ST1 application form when applying for a residence and work permit. Please contact the graduate school you were admitted to for further information and assistance. For links to the individual graduate schools, see the back of this folder. If you are not enrolled, other procedures may apply. Please contact the International Academic Staff Services (IAS) for further information. Short-term visitors If you wish to visit Denmark for up to three months to perform scheduled lecturing, teaching, supervision and examining services, you will not need a residence and work permit. Please read more about the rules for residence and work permits for short-term stays at under Short-Term Stays. Bringing your family If you are granted a residence and work permit, your spouse/registered partner/ cohabiting partner and your children under the age of 18 will also be eligible for a residence permit for the same length of time. Different rules apply for children aged 18 and over: please contact the IAS or the immigration authorities for further information. However, you and your family members must be able to support yourselves, and you must live together in Denmark at the same address. Your spouse/registered partner/ cohabiting partner may work full time for the entire period his/her permit is valid. Your spouse/registered partner/cohabiting partner, as well as each child, must pay a processing fee and submit his/her own application via the FA8 form. Each family member above the age of 18 must also submit their biometric features. The application form contains a detailed description of how to complete the form and which documents you must attach. Access the FA8-form and further information on this website:

20 20 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY Biometric features All non-eu/eea citizens over the age of 18 applying for residence permits will receive a residence card which holds their biometric prints (facial image and fingerprints). A residence card is optional but recommended for persons below the age of 18. The applicant must appear in person to have his/her biometric features recorded when applying for a residence and work permit. Biometric features can be recorded at a Danish embassy or consulate, a number of VFS Global offices, a Danish police station, or at the office of the Danish Agency for Labour Market and Recruitment in Copenhagen. For more information on where you can submit your application and have your biometrical features recorded, see (see Recording biometric features). You will receive your residence card once you have registered in Denmark with a Danish address. Proof of financial support If you will not be a salaried employee of Aarhus University while you are in Denmark, you are required to submit documentation to the Danish Immigration Service of your ability to support yourself financially during your entire stay. You are required to submit, e.g., a bank statement, grant letter, letter or payslips from your home-country research institute. For each month of residence in Denmark you are required to have DKK 7,000 plus DKK 2,100 per accompanying family member. Re-entry permits if you are leaving Denmark for a while If you are a legal resident in Denmark but do not hold a multiple-entry visa or residence card and you need to leave Denmark for a limited period, you must apply for a re-entry permit to Denmark. This will also be the case if you have applied for an extension of your residence and work permit and need to leave the country while the application is being processed, before you have your residence card. It is necessary to attend the Danish police to apply for a re-entry permit. In Copenhagen it is necessary to attend the citizen centre of the Danish Agency for Labour Market and Recruitment. To ease the application process, complete form G (re-entry permit) before attending the foreign office. You must also bring your passport. The form is available at and under Permission to reside and work in Denmark / Applying for a reentry permit. If you get a new position If you get a new job, a new residence and work permit must usually be applied for, even if the new job is still at AU. Please note that you may not be allowed to take up your new position before holding a new work permit. Since it takes 4 6 weeks to process and prepare, you should start preparing for a work and residence permit as soon as you get the position.

21 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 21 extension of residence and work permit You are personally responsible for extending your residence permit if this is necessary. Your application must be submitted before the expiry of your current permit. Applications should be submitted to the Immigration Service or the local police station. Please note that you must also submit your biometric prints when applying for an extension of your residence and work permit. If you have accompanying family members, please remember to extend their residence permits. You are allowed to stay in Denmark and continue working while your application is being processed, so long as you have submitted your application for an extension before your current permit expires. Remember to include the following documents when extending your residence/ work permit: valid passport or other form of travel identity card passport photo employment contract, including your job description and employment conditions, i.e. pay, working hours, work content. Termination of residence/work permit Your residence and work permit will be cancelled if you leave Denmark for more than six months (or 12 months if you have been in Denmark for more than two years). To avoid cancellation of your residence/ work permit, you must apply for dispensation before leaving Denmark. You can find the application form (BF1) at Your residence and work permit can be revoked if you resign or are laid off. Please contact the IAS if you need help or more information. For further information please see the following website:

22 22 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY ACCOMMODATION Aarhus University encourages all internationals to visit the International Housing Office s website for detailed, up-to-date housing information. The International Housing Office website is: Staff at the International Housing Office will be happy to assist you with housing-related questions. They can be contacted at [email protected]. Housing outside the Aarhus area If you will be working at an AU campus outside Aarhus, information about accommodation can be found by visiting our housing website: Select your employment status at AU, and then the campus you will be working at. Housing in the Aarhus area Aarhus University has very little on-campus and off-campus accommodation available. The vast majority of AU students and employees lease or sub-lease off-campus accommodation from private landlords, private housing companies/administrators, or social housing associations. Because of high demand for housing in Aarhus, it can sometimes be difficult and even take several months to find your preferred accommodation. We therefore strongly encourage you to consider subletting temporary accommodation or living further away from campus, since rental prices and demand decrease the further you go from the city centre. Temporary accommodation through the International Centre The International Centre can provide limited accommodation, mostly in the form of single dormitory-style rooms, for between one and six months at the IC dorm (only for PhD students), or for 1 12 months at the Vennelyst or Teknolog residences (for PhD students and postdocs). For more information, including application procedures, please visit the International Housing Office website. Temporary accommodation through FEAS AU s Research Foundation s Property Company (FEAS) has residences for visiting professors and researchers at the Nobel Park or the Old Observatory Villa for between 2 and 12 months. For more information, including application procedures, please visit the housing office website.

23 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 23 Student Housing Aarhus (PhDs only) As a rule PhD students are considered to be staff members and therefore not eligible for accommodation through the central student housing office in Aarhus (Kollegiekontoret). Dispensations can be made on a case-by-case basis if you have a very low income. In these situations you should contact the International Housing Office at [email protected] and explain your situation to us, attaching a copy of your employment contract and documentation of your income. Short-term accommodation If you require a place to stay for a short while, perhaps before moving into something more long-term, Aarhus University has two guesthouses available with a mix of apartments and rooms. There are also plenty of hostels, B&Bs and holiday apartments to choose from in Aarhus. You can even try couch surfing with a local host if you are feeling adventurous. Sublet rooms or apartments Although there are many options for letting private accommodation in Aarhus, as described in detail on our website, subletting a room or apartment for up to six months can be a good way to get a feel for the city before moving into more permanent accommodation. Other benefits include giving extra time to find furnished housing at smaller deposits.

24 24 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY Registration upon arrival INTERNATIONAL CITIZEN SERVICE There are International Citizen Service (ICS) centres in Aalborg, Aarhus, Odense and Copenhagen. ICS centres provide face-toface personal assistance and correspondence for internationals. At the ICS you can register for your residence certificate, tax card and CPR number as well as obtain information regarding residence permits, taxes, Danish driving licences, etc. ICS provides an easy access to the public authorities and makes getting registered considerably easier. Please notice that the level of service at ICS depends on where you live. If you live outside the municipality hosting the ICS, you might have to attend your local Citizen Service. At ICS the following public authorities are present: the Citizen Service, the state administration, the tax authority and the organisation Work in Denmark, which provides information and assistance to internationals in Denmark. If you are living near Foulum, you can attend the ICS in Aalborg. CPR number Everyone who lives in Denmark for longer than three months needs a CPR number. This number is used as an identification when dealing with the public authorities, health authorities, libraries, and banks. In general, if you need to identify yourself for any reason in Denmark, the CPR number is the primary source of identification. Your address in Denmark, bank account and phone number are linked to your CPR number. It is therefore issued both as a 10-digit number, which acts as an electronic identification, and also as a physical, swipeable card. Your CPR number card is also your health insurance card or yellow card. It states your name and address as well as your CPR number and must be produced when you need medical treatment. For more information visit: under Find Information>Information for jobseekers>life in Denmark>Registration>CPR number. Please inform the HR administration at faculty level when you receive your CPR number, as they need it to pay salaries. The ICS have limited opening hours, so be sure to check the website for details:

25 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 25 REGISTRATION EU CITIZENS State Administration Once you arrive in Denmark, you need to apply for a residence certificate with the Regional State Administration or International Citizen Service. You must bring the following documents with you: your passport a photocopy of your passport one passport photo (please note the specification requirements on the following website: (in Danish) a copy of your letter of admission/ employment contract (not older than 30 days) or Declaration by the Employer your marriage certificate (if applicable) If applicable, documentation for changes of name, e.g. marriage certificate or divorce certificate. Must be in English or German language If applicable, two copies of ID and birth certificates for children Citizen Service Once you have obtained your residence certificate, you must then register at the Citizen Service office or at the International Citizen Service. At the same time you must also apply for your Danish civil registration (CPR) number. You must bring the following documents with you: your residence certificate your passport a photocopy of your passport your marriage certificate (if applicable) You will then receive your CPR card at your registered address in Denmark approximately two weeks after you have applied. Please note that if you are staying in Denmark for less than 3 months, you cannot register or get a CPR number. Processing your application generally takes one to two weeks. For the address and opening hours of your Regional State Administration, see pages

26 26 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY REGISTRATION NON-EU/EEA CITIZENS Citizen Service Once you have obtained your work and residence permit, you must then register at the Citizen Service office or International Citizen Service. At the same time you must also apply for your Danish civil registration (CPR) number. You must bring the following documents with you: your residence permit your passport a photocopy of your passport your marriage certificate (if applicable) If applicable, documentation for changes of name, e.g. marriage certificate or divorce certificate. Must be in English or German language If applicable, two copies of ID and birth certificates for children You will then receive your CPR card at your registered address in Denmark approximately two weeks after you have applied. Biometric prints Once you arrive in Denmark you must have your biometric features recorded, if you have not already done so in your home country. You must do this within a specified time period (usually 14 days) after arriving in Denmark. You do this by visiting a police station capable of recording biometric features, or the service centre of the Danish Immigration Service in Copenhagen. See You must bring the following documents: passport copy of your application for a residence and work permit and/or letter from the immigration authorities Please note that if you are staying in Denmark for less than 3 months, you cannot register or get a CPR number.

27 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 27 REGISTRATION nordic CITIZENS Citizen Service Even though Nordic citizens are not required to obtain a Danish civil registration number (CPR number) until having stayed in Denmark for more than 6 months, we strongly recommend you to do so if you intend to stay in Denmark for more than 3 months since it makes a number of procedures much faster and easier. In order to obtain your CPR number as a Nordic citizen you can register at either the Citizen Service or the International Citizen Service offices. To register you must bring identification and proof of your Nordic civil registration number. Once you have notified the Citizen Service office of your Danish address, you will recive your Danish CPR number and health insurance card.

28 28 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY TAX REGISTRATION Once you have received your Danish civil registration (CPR) number you should register at your local tax authority (SKAT) or International Citizen Service. They will issue an electronic tax card, which AU needs in order to calculate your taxes. If you do not have an electronic tax card, your employer must withhold 55 per cent of your salary. Please note that if you have chosen to be on the Researcher Taxation Scheme you should not register with SKAT upon arrival. Learn more about the special taxation scheme on page 36. Read more about taxation: or under Information>Informationforjobseekers> Tax rules. Or For the addresses and further information of your local tax office, see the Important Addresses section on pages The tax card is issued to you either at International Citizen Service in Aalborg, Aarhus, Odense or Copenhagen or at the local tax centre. Your tax card will be sent directly to your employer. What to bring when registering at the tax authority (SKAT): documentation of salary and pension (contract of employment) information about free benefits (free car, free board and lodging, free phone or internet) credit information about income, expenses, foreign accounts, etc. personal identification, e.g. a passport.

29 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 29 EMPLOYMENT CONDITIONS Collective agreements and Labour unions The Danish job market is regulated primarily by collective agreements between the central staff organisations and the Ministry of Finance. Collective agreements stipulate the rights and obligations of employers and employees regarding wages, pension scheme contributions, working hours, termination notices, holidays, etc. The collective agreements are complemented by mandatory Danish labour market legislation. In Denmark it is voluntary to be a member of a labour union and you do not join automatically as part of your job. Union membership does not include the right to unemployment benefit. To receive this, you must sign up separately to an unemployment insurance fund. Read more about labour unions and how to become a member in the Work in Denmark welcome guide. Academic staff members are generally appointed in accordance with the collective agreement (AC) for academics employed by the state, with the special provisions laid down in the job structure for academic staff at universities. Salary Your total salary consists of a basic salary based on your seniority. One year s seniority equals one year of academic employment at a minimum of 15 hours per week. When employed as an academic staff member in accordance with the provisions of the job structure (i.e. research assistant, PhD student, postdoc, assistant professor, associate professor or professor), you will receive by default a centrally agreed supplement attached to the specific job category. In additions to the basic salary and job category supplements, the collective agreement and the university wage policy allow for further supplements. It is the responsibility of your department to negotiate further supplements. Your salary is paid in arrears and will be transferred to your Danish bank account by the end of each month. Once a year you are invited to ask for a salary increase. The salary negotiation typically follows procedures laid down by the department and commonly your trade union representative at the university takes care of the negotiations. Ask your superior or your local department secretariat about the procedures at your department. For further information about your salary, please contact your local HR department (see the Important Addresses section on page 69).

30 30 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY Working hours and absence from work According to the collective agreements, a full-time position is 37 hours a week. Normally half-an-hour paid lunch break is included in the 37 weekly working hours. Employees such as PhD students and researchers who plan their work themselves or whose working time cannot be checked are not entitled to overtime pay. Normally you are entitled to full pay during sickness. If an EU citizen has only been employed in Denmark for a short period (less than 26 weeks) and has come from employment in another member state, the Danish municipality must use Certificate E104 to obtain information regarding previous employment and use this as a basis for deciding whether the person is entitled to sickness benefit in Denmark. You have the right to paid leave for the first two sickness days of a child. Furthermore, parents are entitled to two childcare days per child per calendar year until the child has reached the age of seven. Holidays Paid holidays are earned in accordance with the Danish Holidays Act and are taken in the holiday year following the year in which they were earned. Please note that the holiday year runs from 1 May to 30 April. As an employee, you will automatically earn 2.08 paid holiday days and an additional 0.42 special holiday days per month. If you have been employed by Aarhus University for an entire calendar year, you will thus have 25 days of paid holidays to be used in the coming holiday year from 1 May to 30 April. Contact the local department secretariat concerning the balance of your paid vacation days. As a new employee of Aarhus University, you will not have earned the right to paid vacation. Your right to paid vacation will begin in your second year. You are still entitled to five weeks vacation in your first year, but these vacation days will be unpaid and will be deducted from your monthly salary. If you have been employed in Denmark in the previous calendar year, you must use the earned vacation from your previous employer. For more information, please contact your local HR department (see the Important Addresses section on page 69). Example: If you are employed in the period from to you have no right to paid holiday in 2013, but you have earned 2.08 days of paid holiday per month which can be used in the holiday year from to The financial value of all holidays earned but not taken will be paid to the employee when leaving Denmark. Holiday Allowance is a yearly allowance paid out with the May salary. The holiday allowance is calculated as 1.5 per cent of taxable income in the previous calendar year.

31 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 31 PENSION SAVINGS OR GROUP LIFE INSURANCE SCHEME Academic staff members are covered by a pension scheme within the framework of their employment contract as set out in the collective agreement. The pension contribution amounts to 17.1 per cent of the basic salary, position-related supplements and qualifications-related supplements, if any. For PhD students, the pension contribution totals 17.1 per cent of 85 per cent of the basic salary. The PhD supplement is not pensionable. New international employees and existing international employees can opt to have their pension contribution paid out as salary if they: are employed as academic staff members or salaried PhD fellows do not hold Danish citizenship are registered with a non-danish address at the time of job application are employed in a fixed-term position for a maximum period of five years including extensions. For further information please contact your local HR department. After the 14th week of childbirth the parents have an additional 18 weeks parental leave with full pay. Of these six are earmarked the mother, six the father and the last six weeks can be shared between the mother and the father. There are many options for using maternity/ paternity leave flexibly: partial resumption of work during leave, deferment of leave, extension of leave. If you are in fixed-term further-education posts such as employed PhD student or assistant professor, the employment period will be prolonged by the period of maternity/paternity leave taken during the employment period. STAFF DEVELOPMENT DIALOGUE (SDD) Once a year an AU employee is entitled to a dialogue with their employer about the employee s working situation. The dialogue will focus on the employee s performance and review of tasks in the past year, as well as current and future tasks. The interview will also touch upon the employee s development initiatives and career wishes. Often, individual development targets are set. MATERNITY/PATERNITY LEAVE Both mother and father of the child are entitled to maternity/paternity leave: mother: six weeks before expected childbirth and 14 weeks after childbirth with full pay father: two weeks after childbirth with full pay

32 32 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY Academic calendar Aarhus University follows a semester calendar with examinations twice a year. The Faculty of Science follows a quarterly calendar with examinations four times a year: au.dk/studies/teaching/teaching-calendar > Autumn semester begins End of August/ beginning of September > Examination period Mid December to end of January (For science students middle of October and beginning of January) > Spring semester begins End of January/beginning of February (For science students middle/end of January) > Examination period Mid May to end of June (For science students mid-/end March and again in June) > Semester ends End of June/beginning of July

33 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 33 Public holidays > New Year s Eve and New Year s Day 31 December and January 1 > Maundy Thursday and Good Friday Thursday and Friday before Easter Sunday > Easter Monday Monday following Easter Sunday > Labour Day May 1 > Store Bededag (Danish Rogation Day) Fourth Friday after Easter > Ascension Day Ten days before Whitsun > Whitsunday and Whit Monday (Pentecost or Pinse) Fifty days after Easter > Constitution Day June 5 > Christmas Eve December 24 > Christmas Day December 25 > Boxing Day December 26

34 34 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY Dos and Don ts of Danish work etiquette The work environment at Aarhus University is informal, and dialogue between lecturers and students is considered central to the learning experience. The following Dos and Don ts of Danish work etiquette may help you to settle in at your new workplace: Meeting etiquette Appointments are necessary and should be confirmed in writing. Do not try to schedule meetings between mid-june and mid-august as many Danes are on vacation. You should arrive at meetings on time. The Danes you are meeting will generally be punctual. Telephone immediately if you will be delayed for more than five minutes. It is customary to shake hands with everyone upon arriving and leaving. Handshakes should be very firm and rather short. Maintain eye contact while shaking hands. Business cards can be exchanged. Danes rarely use professional titles to address one another and move quickly to first names. Business negotiation Send an agenda before the meeting and work from it without too much deviation. Decisions are made after consulting with everyone involved. Presentations should be well-organised and factual. Use facts, figures and charts to back up statements and conclusions. It is customary to maintain eye contact while speaking. Danes prefer to get down to business quickly, with a minimum of small talk. Communication is direct. That is, you are expected to put your opinion forward regardless of position or gender.

35 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 35

36 36 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY TAXATION IN DENMARK People staying in Denmark for more than six months are fully liable to income tax in Denmark. This means that any income that has been earned in Denmark is subject to taxation in Denmark. Any income earned in another country may also be subject to taxation in Denmark. Denmark has entered into double taxation agreements with a number of countries in order to avoid double taxation of the same income by two or more countries. You should contact the local tax authorities in your home country to settle this matter prior to your departure, or you can contact the Danish tax authorities upon arrival in Denmark. For contact information, see the Important Addresses section on pages Tax scheme for foreign researchers or key employees When you are employed at Aarhus University as a foreign researcher or a key employee you may under certain conditions be eligible for the special tax scheme for foreign researchers or key employees. The researcher taxation rule means that the salary is subject to a gross tax rate of 26 per cent for up to 60 months, instead of the normal income tax rate. In turn, the staff member cannot deduct any expenses in connection with the salary and is not entitled to the standard personal allowance in the calculation of the tax owed. The gross tax amounts to approximately 32 per cent (60 months) including contributions to Danish social security (labour market contributions). Whether the special tax scheme is beneficial to you will depend on your circumstances. Read more about the tax scheme for foreign researchers or key employees here: under Staff service>hr>recruitment and employment>taxation-of-researchers Deductions from income and allowances You may be able to offset certain deductions and allowances against your Danish income before tax is calculated, for example personal allowances. Everyone who works in Denmark and who is 18 years old at the beginning of the income year receives a deduction of DKK 42,800. You may also be entitled to deductions for expenses which you have paid in connection with your work in Denmark. If your employer has paid the expenses, you cannot

37 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 37 also claim a deduction. Some of the most common deductions and allowances are: payment into a pension scheme interest expenses transport between home and work (transport allowance) trade union membership fee unemployment insurance fund, etc. travel expenses when going on a research stay abroad Please note that you cannot get any deductions from income and allowances if you are on the tax scheme for foreign researchers or key employees. Aarhus University is not able to provide personal tax guidance. However, we can inform you about the general tax rules. You can find information on ias.au.dk/taxation or by contacting your local HR administration (for researchers) or graduate school (for PhD students). You can also consult accountants with special tax expertise. This could be relevant if you have a number of issues to take into consideration, e.g. property abroad. See for the current agreements and prices negotiated by AU. Typically you have to cover the expenses yourself, but you can ask your department to contribute or cover the costs. Tax assistance The Danish tax rules are quite complicated, so you should contact the local tax authority (SKAT) for personal assistance.

38 38 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY Insurances Health insurance Everyone residing in Denmark for more than three months has the right to receive free national health service treatment. This means that as soon as you are a registered resident here, you have the same access to medical assistance as Danish citizens. Read more at: The yellow health insurance card (sygesikringsbevis) documents your right to health insurance services in Denmark. The card states your name, address and civil registration number (CPR number). To be covered by the Danish Health Security Act, you must register at the National Registry Office (Folkeregistret) or the International Citizen Service immediately upon receiving your residence permit or EU residence certificate (see pages 24-26). Short-term visitors are entitled to receive emergency treatment, but must take out private health insurance to cover general medical care. EU citizens are recommended to bring the blue European health insurance card. With this card you will be entitled to Danish healthcare on equal terms with other Danish citizens. For further information about the EU health insurance card, see health-insurance The national health insurance covers hospitalisation and going to the general practitioner or GP. The Danish healthcare system also pays part of the cost of dentist, physiotherapist and chiropractor services, but you must pay part of the bill yourself. Other forms of insurance It is your responsibility to insure yourself while you are in Denmark. We highly recommend that you take out the following insurance policies either before or immediately after arriving: third-party insurance/liability insurance (ansvarsforsikring): covers any compensation you may have to pay to another person. accident insurance (ulykkesforsikring): covers the financial consequences of an accident. home insurance (indboforsikring): insurance of your personal belongings. For further information about insurance, please see:

39 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 39 Unemployment insurance In Denmark insurance against unemployment is voluntary and you are not insured against unemployment automatically. If you wish to be insured against unemployment, you must apply for admission to an unemployment insurance fund. Please note that you should sign up for unemployment insurance (A-kasse) within a period of eight weeks from the day you signed out of your previous unemployment insurance. For further information please see the Work in Denmark welcome guide. that Aarhus University carries the financial risk in cases of injury/damage. A travel insurance card can be given to employees at Aarhus University (or to non-employees if travel costs are wholly or partly charged to Aarhus University). To apply for a travel insurance card, you must fill out an application, have it signed by your head of department and send it to the Accounting Office at Aarhus University. The form is available at AU insurance Employees at Aarhus University are covered by the Danish Consolidated Workers Compensation Act. This means that Aarhus University covers you in case you sustain an injury on the job. For further information about workers compensation insurance, please contact your local HR department. AU travel insurance Aarhus University s travel insurance is part of the Danish state s self-insurance arrangement. As an employee at Aarhus University you will be covered by the travel insurance on official business, which means

40 40 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY MEDICAL CARE When you apply for your CPR number (and health insurance card) you will receive a list of GPs in your area of residence. When choosing a doctor, you are free to choose among GPs who are accepting new patients, who will be indicated on the list. You may later change your doctor, if you wish, by contacting the local Citizen Service office. The change will take effect 14 days after the authorities have received payment for issuing a new health insurance card. You do not have to choose a particular GP, but may consult a new one whenever you please. If you choose this option, please be aware that there is a user s charge to be paid at each consultation What to do if you need a medical consultation You must contact your GP if you need a medical consultation. You must make an appointment (by phone or online), either on the day that you want to go or several days in advance depending on the severity of the illness. Most practitioners also have phone consultations for one hour a day, usually in the morning. You should also contact your GP if you need a referral to a medical specialist, physiotherapist, psychologist, chiropodist, etc., or if you need a prescription for licensed medicine. Payment If you are covered by the public health insurance system, medical consultations are free. You need to take your yellow health insurance card with you to the consultation. Opening hours Danish GPs are normally open Monday to Friday between 8am and 4pm. After hours doctor If you need a medical consultation outside opening hours, you should contact the afterhours doctor (Lægevagten in Danish) in your area. See the Important Addresses section on pages GOING TO THE DENTIST Dental care is free for children below the age of 18. For adults, dental care is subsidised by the government, which means that you will have to pay part of the bill when you go to the dentist. In order to make an appointment with a dentist, you must call them and make an appointment. Payment You should bring your yellow health insurance card, personal ID and credit card. Emergency dental treatment If you have an accident involving your teeth, there are emergency dentists which are open outside normal opening hours. For further information, please visit www. lifeindenmark.dk and see Emergencies.

41 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 41 MONEY AND BANKING Opening a bank account All Danish banks require a CPR number to open a bank account. It may take several weeks before you receive your CPR number, and therefore several weeks before you can open a bank account. You can show the bank your passport and letter of employment confirming your status as an international researcher to speed up the process. Once you have opened a Danish bank account, you will be able to sign up for payment services. You will be able to have your rent as well as other similar payments debited from your account automatically: this is called PBS. Then you can also handle your finances via internet banking, which is the usual and most inexpensive way to bank in Denmark. You will also receive a Dankort (a debit card for use only in Denmark). When choosing a bank, make sure to choose a bank providing internet banking in English. Regular banking hours in Denmark are weekdays 9:30am 4pm (9:30am 6pm on Thursdays). Banks are closed at weekends. All citizens must have a NemKonto When you open a bank account, unless otherwise specified, this will become your NemKonto (your easy account). The Nem- Konto is the bank account into which all public-sector payments are paid, including salaries, housing subsidies, tax deductions/ rebates, pensions. The account is automatically linked to your CPR number. How to create a NemID NemID is your digital signature, the key to digital Denmark. NemID is a single login for public websites, online banking and for many other websites and services. Your NemID is comprised of a user ID, a password and a code card. Read more about NemID, how to log on, get a password and much more on: Dankort and debit/credit cards Dankort is the most widely used debit card in Denmark. Please be aware that when you first open your bank account it is possible that you may only be issued a Danish Visa/ Mastercard, as Dankorts are given only to those who are working in Denmark. Therefore you may have to wait until you have received a number of pay checks before being issued a Dankort. Be sure to check when opening a bank account. Showing the bank your passport and letter of employment confirming your status as an international researcher may speed up the process.

42 42 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY All major credit cards such as Visa, MasterCard, American Express, Euro Card and Diner s Club are widely accepted in large stores, international chains and cash machines. However, smaller stores, cafés and university canteens may not accept a foreign card, and in most small shops you can only pay in cash or with a Dankort. international BANK CARDS Like the majority of Europe, Denmark issues credit and debit cards with chips. In order to use a bank card in Denmark, whether charging to the card directly or withdrawing money from a cash dispenser, you will therefore need a pin code. If your bank card only has the magnetic strip or if you usually sign when using the card, you will not be able to use it in Denmark without a pin code. Contact your home country bank/credit card company before arrival in Denmark to check this. Please note that transaction fees are charged when foreign cards are used in Denmark. Please find more information on money and banking at:

43 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 43 spouse and CHILDREN Childcare In Denmark, childcare facilities are provided for all children up to age six. The local authorities set out the overall aims and framework for childcare in the municipality concerned. You can find out more about childcare options and prices on the Citizen Service website of your municipality. Please note that it is usually necessary to know your future address in Denmark in order to put your child s name down for childcare. Please also note that it is advisable to ask to have your child s name put down before arrival, in order to access childcare as soon as you arrive. It is usually possible to do this even if you do not yet have a CPR number. Contact the Citizen Service in your future municipality to ask about your options. Primary and secondary school All children in Denmark have the right to receive instruction free of charge from the age of six or seven in the municipality s primary and secondary schools (Folkeskole). Apart from these primary and lower secondary schools, a number of fee-paying private and international schools exist. Your child should have a fixed address in Denmark and a CPR number in order to be enrolled in primary and lower secondary school. As noted above, contact the Citizen Service in your future municipality if you wish to enrol your child in school before arriving in Denmark. There are a number of international schools in Denmark. A list of international schools can be found under the category International Basic Schools on Education For further information about childcare, after-school care and school enrolment please go to: under Spouse and Children. See also the welcome guide from Work in Denmark, or you can contact the Citizen Service Centre in your municipality (see the Important Addresses section on pages 60-68). General information about the Danish education system can be found on the Ministry of Education website:

44 44 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY Jobs for spouses If you are an accompanying spouse, registered partner or cohabiting partner of an international researcher and you would like to work during your stay in Denmark, you can benefit from a number of resources. A good starting point is the portal Work in Denmark: This is the official Danish website for international recruitment and job-seeking. They provide spouse programmes and information on work conditions and culture. Personal advice and assistance are available and you can do job searches. As an accompanying spouse/partner you are also entitled to receive assistance in your job search. The municipality offers advice on the job search and assists you in facilitating job-training in public and private companies. For further information please contact your local job centre: Education for spouses As a spouse it is possible to continue your education in Denmark, and you will find a large variety of educational institutions which offer a wide range of options. To be qualified for enrolment in an educational programme you may need to have your academic qualifications recognised by the Danish Agency for Universities and Internationalisation. The assessment offered is a brief statement of what your foreign qualification corresponds to in Denmark, at which educational level and, if possible, in which field of education. You will find information on recognition of education and qualifications on: Furthermore, Denmark has a long-standing tradition of lifelong learning for adults, building on the idea that a prerequisite for active participation in a democratic society is to provide education for all citizens on a lifelong basis. There are various opportunities for formal and non-formal education for adults. Denmark has a wide selection of folk high schools (folkehøjskoler), evening schools (aftenskoler) and day folk high schools (daghøjskoler). For further information see: If you and your family have further questions, International Academic Staff Services will be glad to provide information and personal assistance. See also spouse-and-children/ where you can read much more about offers, services and opportunities for spouses and children.

45 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 45 DANISH LANGUAGE COURSES Danish courses for AU staff Aarhus University offers international staff members and their partners the chance to attend Danish courses at beginner and advanced levels. The courses begin in February and September, but new courses may start all year round depending on demand. The courses are free of charge and are held either at the language school or (in Aarhus) on campus. The language school Lærdansk operates across the country and offers three years of free Danish language courses to internationals at all levels: Contact your Citizen Service to get information about the free Danish language courses provided in your municipality. Online resources

46 46 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY Living in Denmark COST OF LIVING The currency in Denmark is the Danish krone (DKK) and one krone equals 100 øre. Tips are automatically included in all restaurant bills, but it is customary to leave a small extra tip if you find the restaurant good and the service excellent. There is 25 per cent VAT (Moms) on all goods and services sold in Denmark. In shops Moms is always included in the price. Housing, food, transport and leisure activities are expensive in Denmark, However, many services such as medical treatment and schools are paid for via taxes and the Danish welfare system. For further information: under Working in Denmark>Life in Denmark>Living expenses. POSTAL, PHONE AND INTERNET SERVICES The public communications network in Denmark is highly developed and the postal service is efficient. You can buy stamps in kiosks and department stores. Mail boxes are bright red. Mobile phones are widely used in Denmark. If you plan on buying a new mobile phone with a talk plan, these are offered in sixmonth contracts once you have a CPR number. Otherwise, mobile phones without a Sim card can be bought in supermarkets such as Føtex and Bilka, or from a communications company such as TDC. It is then easy to buy a prepaid Sim card in kiosks or on the internet. Most private houses have internet connections and there is access to computers at your department and in all libraries. There is also wireless internet access on all university campuses. In some towns such as Viborg and cities such as Aarhus and Copenhagen, there are numerous cafés with free WiFi access. As an international employee at AU, you will usually be given your own office space with internet access. WEATHER Because of the warm Gulf Stream on the west coast, Denmark s climate is mild compared to its Scandinavian neighbours. Even so, the weather is generally very mixed. Untypically, there has been heavy snow in the last four winters; rain is frequent and occasionally strong winds may occur. Temperatures in the winter are often around or below freezing point, and during the summer around C.

47 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 47 LIBRARIES There are a number of specialised libraries, in addition to the state library (Statsbiblioteket) in Aarhus, the university s main library. More information is available on the location and opening hours of the various libraries on the department websites. All the university s libraries use the same borrowing system and you need your yellow health insurance card to take out books. However, you will be given a temporary library card until you receive your CPR card. All libraries have photocopiers and printers available, and the state library subscribes to all major international newspapers. It also has an extensive electronic journal database, which you can use by logging on as a researcher at the library or from home. For further information on how to become a user of the many online facilities of the library, see or visit the library on the Aarhus campus. Denmark also has a network of public libraries providing, among other things, free internet access. To get a library card you will need your CPR number. In some public libraries you can use the yellow health insurance card. NEWS Copenhagen Post, Politiken DR: English

48 48 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY TRAVEL TO DENMARK Airports in Denmark Copenhagen Kastrup airport (CPH) Location: 15 km. E of Emdrup, 40 km E of Roskilde, 100 km E of Slagelse and 170 km E of Aarslev (Funen). The vast majority of international flights land at Copenhagen International Airport Kastrup. From Kastrup you can continue your journey to Funen and Jutland by taking a flight (to Aarhus, Karup or Billund) or catching a direct train or bus. The airport website is at: Aarhus Tirstrup airport (AAR) Location: 45 km NE of Aarhus Aarhus Tirstrup airport has connections to Copenhagen and direct flights from some European cities, including London. An airport bus connecting with incoming and outgoing flights stops close to the university as well as in downtown Aarhus at the central train station. The airport bus ride is approximately 45 minutes. It is possible to pay with major debit/credit cards and currencies such as US dollars and Euros. The airport website is at: Billund international airport (BLL) Location: 60 km S of Silkeborg, 90 km S of Viborg, 100 km SW of Aarhus and 120 km W of Aarslev (Funen). This is an international airport that services Aarhus and central Jutland. There is an airport bus from the airport to Aarhus and Silkeborg. If you are heading for Viborg, you have to change transportation. For a detailed travel plan, please see: or the airport site: Karup airport (KRP) Location: 27 km SW of Viborg, 36 km NW of Silkeborg. Karup airport is the closest airport to Viborg/Foulum and serves central Jutland with direct flights from Copenhagen. The airport website is at: Aalborg airport (AAL) Location: 90 km. NE of Viborg, 125 km N of Aarhus. Aalborg airport is mainly a domestic airport with connections to Copenhagen, but there are a few direct flights from some European

49 Klim Rønbjerg Foulum Mønsted Silkeborg Aarhus Kalø Herning Emdrup Askov Jels Årslev Roskilde Flakkebjerg Jyndevad Sandbjerg cities, including London. There are local buses that link to direct trains and buses to Aarhus. The airport website is at: International train connections to Denmark There are good direct train connections from Sweden and Germany to Copenhagen and Aarhus. The international train connections are primarily run by the Danish state-owned railway network DSB. Please bear in mind that when you book tickets on Danish trains, a small additional fee is payable for a seat reservation. A seat reservation is advisable if you are travelling on a weekend or with a lot of luggage. Tickets can be bought at the station or online. Please note that it is not possible to buy tickets on the train. International bus connections to Denmark Major international bus companies often have connections to Denmark. One possible choice is Eurolines.

50 50 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY TRAVEL WITHIN DENMARK The journeyplanner website ( provides information on travel within Denmark. If you type in departure and destination points, the site will help you find the best possible travel options by bus, train, metro, and even by bike and on foot. For discounted travel on bus, S-train and metro, a ten-ticket multi-ride card (klippekort) or electronic payment card (Rejsekort) are advisable. On trains, S-trains and the metro, the ten-ticket card must be stamped in the yellow or red boxes before boarding. On buses, it must be stamped in the yellow box immediately you board. A Rejsekort gives discounted fares depending on how frequently, when and where you are travelling. The Rejsekort must be activated both before and after travel at the blue dots on the platforms or on the busses both before and after travel. Read more about the Rejsekort on www. rejsekort.dk Integrated ticket system covering bus, city bus and trains Denmark has five regional public transport companies providing bus, city bus and commuter train services. Within the regional public transport companies there is an integrated ticket system covering transport by bus, city bus and train (both commuter and national trains) within the area. In Copenhagen the metro is also covered by the integrated ticket system. Tickets are therefore valid for all three modes of transportation. Please note, however, that national bus connections are not necessarily covered by the integrated ticket system (e.g. the Abildskou Coaches / Line 888 are not part of the system). Timetables and travel planning The easiest way to determine the quickest mode of transportation is to use the journeyplanner: Alternatively, visit the websites of the national railway network DSB ( or the regional public transport companies. Their websites give information on public transport within the area including individual bus timetables: Midttrafik covers the mid-jutland (Midtjylland) area (covering Aarhus, Viborg/Foulum, Silkeborg, and Herning). You can get free bus timetables (køreplan) for all city buses at the main bus station (rutebilstation) in Aarhus. Fynbus covers Funen (Fyn). Buses 800 and 801 serve Odense train station and Aarslev.

51 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 51 Movia covers the Copenhagen and Zealand area (including Roskilde, Emdrup and Slagelse). Sydtrafik covers southern Jutland. Nordjyllands Trafikselskab covers northern Jutland. Travelling by train within Denmark The Danish rail network is well developed. It is operated primarily by the Danish stateowned railway network, DSB. DSB runs national train connections throughout the country with frequent services. InterCity trains are direct and hourly and connect Copenhagen and Zealand with Funen and Jutland. InterCity Lyn trains connect the Copenhagen area with Odense, Aarhus and East Jutland by hourly fast trains with few stops. Other companies run regional train services (including commuter traffic) in different parts of Denmark. If you travel at the weekend or with a lot of luggage, you are strongly advised to pay a small additional fee to book a seat reservation. Tickets can be bought at the station (in the kiosk or at self-service ticket-machines) or online. Please note that it is not possible to buy tickets on the train. It is important that you purchase your ticket before boarding the train. Otherwise, you risk being fined DKK 750. Discount DSB Orange tickets are considerably cheaper (but less flexible) than regular tickets and are only available for certain departures. DSB Orange tickets should be bought well in advance. For information on ticket prices and timetables, contact the DSB customer centre at or book your tickets online at: or via the By train from cph to Aarhus You can either take the airport bus to Copenhagen Central Station or, more conveniently, take a direct train from Kastrup Airport to Aarhus. The train ride takes three to four hours, and trains for Aarhus depart from Copenhagen Central Station every halfhour during the day and evening. Aarhus central train station (Hovedbanegården) is centrally located in downtown Aarhus. Outside the station you will find a taxi rank and bus stops for most city buses.

52 52 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY By train from cph to Aarslev The train ride takes approximately two hours and it is necessary to change trains in Odense. There are trains leaving Copenhagen for Odense every half-hour during the day and evening. Connecting trains for Aarslev leave Odense every half-hour during workdays and hourly during evening and weekends. By metro and S-train to Campus Emdrup The easiest way to reach Emdrup campus from Kastrup airport is to take the metro then change to the S-train. The metro (direction Vanløse) runs every four to 20 minutes and you should get off at Nørreport. From here, take the S-train (direction Farum) and get off at Emdrup. From Copenhagen Central Station there are direct trains (S-train) to Emdrup, connecting Emdrup station to national train and bus connections from e.g. Aarhus. By train to Roskilde and Slagelse There are frequent services from Kastrup airport to Roskilde (takes approximately 50 minutes). Some services are direct from the airport; others require a change at Copenhagen Central Station. Please see: www. journeyplanner.dk for a detailed plan. The same applies to Slagelse (approximately 80 minutes), although it can be quicker to use the metro. Both Slagelse and Roskilde can be reached by direct national train connections from Funen and Jutland. By train from CPH to Viborg The train ride takes 4½ 5 hours and trains leave every hour from Kastrup airport during the day and evening. For most rides you have to change trains at Aarhus central station. Bus travel within Denmark Abildskou Coaches operates within Denmark and offers a cheaper alternative than the train. The service between Copenhagen and Aarhus, Silkeborg and Viborg is the Line 888, which runs several times a day, with certain buses going direct from Copenhagen Airport, others from Valby train station W of Copenhagen. Valby station is easily reached by S-trains and regional train connections. City buses The yellow city buses are run by the five regional public bus companies. Multi-ride tickets and season cards can be purchased at the bus station and in most kiosks and supermarkets. Please note that city buses do not usually accept credit cards, so payment in cash is required. Tickets can usually be bought on the bus in a self-service ticket machine. A train ticket often includes a free ride with connecting city buses: ask the bus driver if your train ticket is valid for the bus. The Rejsekort can be used in a number of city buses. Please note that bikes cannot be taken on a city bus.

53 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 53 Regional buses Regional buses are also run by the five regional public bus companies. Regional buses connect smaller cities and the countryside with public transport to major cities, train stations etc. The frequency of regional buses varies depending on the weekday, time of the year and time of day/night. Multi-ride tickets and season cards can be purchased in most kiosks and supermarkets. Please note that regional buses do not accept credit cards, so cash is required. The Rejsekort can be used on a number of regional busses. Bicycles Bicycles are a popular way to get around in Denmark. Bike paths cut across the country, and all Danes are used to bikes as a means of transportation. You can rent a bicycle for a short stay in Denmark or buy a second-hand bike. Major supermarkets offer new but cheap bikes from around DKK 1,500. You can also buy a second-hand bike at police auctions around the country. For times and locations of the next auction, contact your local police station. During the summer, Aarhus and Copenhagen provide city bikes parked in the city centre which you can use free of charge. Car Because of the 25 per cent VAT, and a very high registration duty of the market price, cars are expensive to use in Denmark and so many people choose public transportation instead. If you wish to use your foreign car in Denmark, you must register it within 14 days of your arrival in Denmark. Registration of vehicles is administered by the tax authority (SKAT), where you can also find rules and tax rates for imported cars. Please check all the information before bringing your car to Denmark. Converting your driving licence You do not need to convert a driver s licence issued in an EU country, Iceland, Lichtenstein or Norway. Driving licences issued in other countries are valid for 14 days after establishing permanent residence in Denmark. After this time, you must convert your licence by taking a driving test. Contact the nearest driving licence office and bring along your: national driving licence CPR card passport or birth certificate valid residence permit/certificate passport photo medical certificate DKK 280. See also Taxi Taxis in Denmark are very expensive. However, they are safe, reliable, and comfortable. There are several taxi companies in the larger cities: ask your colleagues for the local taxa companies.

54 54 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY ASSOCIATIONS, LEISURE AND FACILITIES Associations and clubs at AU AU offers a number of associations and clubs for internationals. See page for further information. The AU Exercise Centre, Campus aarhus The AU Exercise Centre is located on the Aarhus campus at Katrinebjergvej 89B. The centre has a full range of body-building and fitness machines, a small cafe with coffee machine, a sauna, and changing facilities. The centre provides classes by instructors and physiotherapists prior to registration, and you can also have a health check with the physiotherapist. All this is included in membership. All full-time employees of AU or persons on secondment from other institutions working at the university (subject to a minimum period of three months) and their spouses and partners are eligible to join. Membership costs DKK 75 per month, to be deducted from the monthly salary. Aarhus Student House (Studenterhus aarhus) The Student House (Studenterhus Aarhus) offers activities and events for students. Some additional events are open to all. Membership costs DKK 99 per year. The Student House offers discounts on some drinks and organises an international night every Tuesday. The Student House is located on AU, campus Aarhus. Aarhus Internationals Aarhus Internationals is a social network for professionals working in Aarhus: Danish University Extension (the Folkeuniversitet in English), Aarhus and Herning Folkeuniversitetet in English is an initiative of the Folkeuniversitet or People s University, an adult education institution founded in 1898 with branches in Copenhagen, Aarhus, Odense and Aalborg universities. The Folkeuniversitet in English is an initiative for communicating research and knowledge in English through English-language lectures. It aims to address people of all nationalities, both internationals and

55 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 55 Danes. It is also a meeting place for people interested in both scientific knowledge and social interaction. The lectures are free and all are welcome to attend either the whole programme or each one independently. The lectures take place in Aarhus (Ny Munkegade 118, building 1530) and Herning (Birk Centerpark 15). Expat in Denmark The Expat in Denmark network is run by the Confederation of Danish Industry. The aim of the network is to make Denmark a more attractive place to work, live, and stay. International Community Aarhus International Community is an initiative for international employees in Aarhus which aims to help them settle in to life in Aarhus by providing a social network. International Society of Herning, Ikast-Brande International Society is a community of internationally minded people working or living in the Herning and Ikast-Brande areas. The aim is to share experiences on how to overcome cross-cultural barriers and to help newcomers integrate faster into the local community. The society organises activities for international employees and family members, students, international Danes, local companies, and anyone else who is open to becoming a part of an international social network. Meetup Meetup is a huge net-based network of local groups which makes it easy to find someone near you who shares your interests. A large number of Meetup groups are already established in Denmark including in or around Copenhagen, Aarhus, Herning and Viborg. Viborg International Group The goal of Viborg International Group is to bring people together to enjoy what Viborg has to offer all year round.

56 56 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY Additional sources of information Websites and online guides International Academic Staff Service The International Academic Staff Service website is a resource for all international academic staff at AU. The website also includes a welcome package for newly arrived internationals. For further information, see page 7. Work in Denmark The Work in Denmark website is hosted by the Danish government and is the official Danish website for international recruitment. It offers information about working in Denmark. Additionally there are Work in Denmark centres in Aarhus, Odense and Copenhagen, where employees can answer questions and assist with issues related to being an international employee in Denmark. Work in Denmark offers a comprehensive guide for internationals in Denmark called Welcome we appreciate your interest in Denmark. For further information, see page 2. Denmark.dk The Denmark.dk website is Denmark s official internet portal. The site hosts much information on important aspects of public life in Denmark, such as art, politics, the economy and history. Lifeindenmark.dk The Life in Denmark website is a practical guide to working or studying in Denmark. It is part of the joint public portal, Borger.dk. Both sites offer public information and selfservice online services. BusinessregionAarhus.dk The Business region Aarhus website is a shared portal for internationals moving to and living in the greater Aarhus area. It provides an online welcome package and gives access to information, contact details and self-service online services for citizens in the municipalities of Favrskov, Norddjurs, Syddjurs, Odder, Samsø, Skanderborg, and the city of Aarhus.

57 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 57 Consortium for Global Talent The Consortium for Global Talent is a joint initiative between 17 of the largest Danish and Denmark-based international companies which aims to improve conditions for international professionals and their families. The CGT website offers a welcome package for newly arrived internationals in Denmark: InternationalCommunity.dk The International Community website provides step-by-step-guides to practical matters, as well as a social networking site, InterCom. Books about Danish culture If you would like an insight into Danish culture, here is some suggested reading: Introducing Denmark and the Danes: a two-hour briefing By David E. Nye. Xenophobe s guide to the Danes By Steve Harris. Citizen in Denmark By the Danish Immigration Service (can be downloaded on The Worktrotter s guide to Denmark by Dagmar Fink Expat partners: our stories Edited by International Community, Aarhus (can be downloaded for free on Coming to Denmark: our stories (can be downloaded for free on Cultural intelligence for Stone-Age brains: how to work with the Danes and beyond By Dennis Nørmark Tourist Information Denmark: Aarhus: Aarslev: Campus Emdrup Copenhagen: Roskilde: Slagelse: Viborg:

58 58 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY CHECKLIST 1) BEFORE ARRIVAL Nordic citizens: Investigate possibility of researcher taxation (see page 36) Apply for accommodation (see pages 22-23) Decide on pension scheme (see page 30) EU/EEA citizens: Investigate possibility of researcher taxation (see page 36) Apply for accommodation (see pages 22-23) Apply for EU health insurance card (see page 38) Decide on pension scheme (see page 30) Non-EU/EEA citizens: Apply for residence and work permit approx. three months before starting work (see pages 17-21) Investigate possibility of researcher taxation (see page 36) Apply for accommodation (see pages 22-23) Arrange temporary health insurance (until you are covered in Denmark) (see page 38) Decide on pension scheme (see page 30) 2) ONCE YOU ARRIVE Nordic citizens: Apply for CPR number and health insurance card at the Citizen Service.* Takes approximately two weeks. Receive Danish health insurance card. EU/EEA citizens: Apply for residence certificate with the State Administration as soon as you arrive. Takes approx two weeks. Once residence certificate is received, apply for CPR number and health insurance card at the Citizen Service.* Takes approx two weeks. Receive Danish health insurance card. Non-EU/EEA citizens: Apply for CPR number and health insurance card at the Citizen Service.* Takes approx two weeks. Receive Danish health insurance card. Record biometric prints (if not already done). Residence card will then be sent to the address registered at Citizen Service. Takes approx four weeks. Receive Danish residence card. *Only applies if you are staying in Denmark for more than 3 months.

59 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 59 What to bring to DK 3) NEXT STEPS AFTER ARRIVAL After receiving the CPR number, all citizens need to: Register with the local tax authority (SKAT) and apply for an electronic tax card (unless you are on the researcher taxation scheme or do not receive salary in Denmark) Open a Danish bank account in order to receive salary and other payments from the state Register for NemID Purchase third-party/liability, accident and home insurance, if you have not done so from your home country. Passport and/or ID card 3 copies of passport and/or ID card Passport photos Insurance documents Letter of admission/employment Marriage certificate (if applicable) Bank cards/ Danish currency Adaptor for electrical appliances (220V) Once you have received your CPR number/ card, you will be able to do the following: Receive Danish health insurance Gain access to university state library Gain access to public libraries Purchase a contract mobile phone Set up a home internet and TV connection Take out a gym membership (once you have a Danish bank account) Purchase insurance.

60 60 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY IMPORTANT ADDRESSES Immigration, Residence Permit and Registration Danish Immigration Service Danish Agency for Labour Market and Recruitment / Styrelsen for Arbejdsmarked og Rekruttering The Citizen Centre Njalsgade 72C DK-2300 Copenhagen S Tel: Tel for researchers: Office hours: Mon and Wed 10am - 5pm Tue 8am 12pm Thurs 8am 12pm Fri closed Health and Safety Pharmacies are usually open weekdays 9am - 5:30pm and Sat 9am - 1pm International Citizen Service North Nytorv 7, 2.tv DK-9000 Aalborg Tel: [email protected] Office hours: Thurs 1pm - 5pm and Fri 9am - 1pm International Citizen Service South Dannebrogsgade 3, 1.th, DK-5000 Odense C Tel: [email protected] Office hours: Tue 12pm - 4pm Thurs 12pm - 4pm International Citizen Service West Nordhavnsgade 4-6 DK-8000 Aarhus C Tel: [email protected] Office hours: Thurs 1pm - 5pm Fri 9am - 1pm International Citizen Service East Nyropsgade 1 DK-1602 Copenhagen West Tel: [email protected] Office hours: Wed 1pm - 5pm Thurs 11am - 3pm Emergencies In case of an emergency: Dial 112 for medical Dial 114 for police. It is free to call from all phones.

61 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 61 AARHUS Police Eastern Jutland Police Aarhus Police Ridderstræde 1 DK-8000 Aarhus C Tel: 114 or After Hours Doctor (Lægevagten) Region Midtjylland Tel: Weekdays 4pm 8am. All weekend State Administration / Aarhus office Statsforvaltningen Midtjylland, Aarhus kontor Lyseng Alle 1 DK-8270 Højbjerg Tel: [email protected] Office hours: Mon-Wed and Fri 8am - 4pm Thurs 12pm 6pm Childcare Childcare administration (Pladsanvisningen) Aarhus Citizen Service, Town Hall Rådhuspladsen 2 DK-8000 Aarhus C Tel: [email protected] Hospitals: Accident and Emergency Wards Aarhus University Hospital / Aarhus Sygehus Tel: 112 (emergency) / You will be directed to the closest accident and emergency ward Citizen Service (Borger Service) Aarhus Citizen Service, Town Hall Rådhuspladsen 2 DK-8000 Aarhus C Tel: Office hours: Mon Wed and Fri 10am 4pm Thurs 10am 6pm Tax Centre (Skattecentre SKAT) Tax Centre Aarhus Skattecenter Aarhus Lyseng Alle 1 DK-8270 Højbjerg Tel: Municipal Primary and Lower Secondary School Office for Children and Youths (Børn og Unge) Aarhus Citizen Service, Town Hall Rådhuspladsen 2 DK-8000 Aarhus C Tel: [email protected]

62 62 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY COPENHAGEN Police Copenhagen Police Politigården Polititorvet 1 DK-1567 Copenhagen West Tel: 114 or After Hours Doctor (Lægevagten) Lægevagten Capital Region, Frederiksberg, Dragør og Tårnby Tel: Weekdays 4pm 8am All weekend State Administration (Statsforvaltningen) Copenhagen office Borups Allé 177 DK-2400 Copenhagen NW Tel: [email protected] Office hours: Mon - Wed and Fri 8am 4pm Thurs 12pm - 6pm Childcare Municipality Child Care Office (Pladsanvisningen) Frederiksborggade 15, 3. sal PO Box 2220 DK-1018 Copenhagen K Tel: [email protected] Hospitals: Accident and Emergency Wards Bispebjerg Hospital, Bispebjerg Bakke 23 DK-2400 Copenhagen NW Tel: 112 (emergency) / Or find the nearest accident and emergency ward at Citizen Service (Borger Service) Inner City, Copenhagen Citizen Service Nyropsgade 1 DK-1602 Copenhagen West Tel: Office hours: Mon - Wed 10am 5pm Thurs 9am - 6pm Fri 10am - 3pm Tax Centre (Skattecentre SKAT) Tax Centre Copenhagen Skattecenter København Sluseholmen 8B DK-2450 Copenhagen SW Tel: Municipal Primary and Lower Secondary School Office of Education (Pædagogisk faglighed) Gyldenløvesgade 15 DK-1502 Copenhagen West Tel: [email protected] Office hours Monday-Friday: 9am - 3pm

63 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 63 ROSKILDE Police Central and Western Sealand Police Police station Roskilde Skovbogade 3 DK-4000 Roskilde Tel: 114 or After Hours Doctor (Lægevagten) Region Sjælland Tel: Weekdays 4pm - 8am All weekend State Administration (Statsforvaltningen) Ringsted office Nørregade 2 DK-4100 Ringsted Tel: [email protected] Office hours: Mon - Wed and Fri 8am - 4pm Thurs 12pm - 6pm Childcare Municipality Child Care Office (Pladsanvisningen) Stændertorvet 1 DK-4000 Roskilde Tel: [email protected] Hospitals: Accident and Emergency Wards Roskilde Hospital Entrance 14 Køgevej 7-13 DK-4000 Roskilde Tel: 112 (emergency) / Citizen Service (Borger Service) Roskilde Citizen Service Stændertorvet 1 DK-4000 Roskilde Tel: [email protected] Office hours: Mon Tue 10am - 3pm Wed closed Thurs 10am - 5pm Fri 10am - 1pm Tax Centre (Skattecentre SKAT) Tax Centre Høje-Taastrup Helgeshøj Allé 9 DK-2630 Taastrup Tel: Municipal Primary and Lower Secondary School Office of School and Teaching (Skole og Undervisning) Roskilde Town Hall (Rådhuset) Rådhusbuen 1 DK-4000 Roskilde Tel: [email protected]

64 64 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY VIBORG Police Central and Western Jutland Police Section for foreign nationals Skivevej 2 DK-7500 Holstebro Tel: 114 or Local Station Viborg Rødevej 1 DK-8800 Viborg After Hours Doctor (Lægevagten) Lægevagten Region Midtjylland Tel: Weekdays 4pm 8am All weekend State Administration (Statsforvaltningen) Statsforvaltningen, Aalborg office Aalborghus Slot Slotspladsen 1 DK-9000 Aaborg Tel: Office hours: Mon - Wed and Fri 8am 4pm Thurs 12pm 6pm Childcare Viborg Municipality Child Care Office (Pladsanvisningen) Prinsens Alle 5 DK-8800 Viborg Tel: [email protected] Hospitals: Accident and Emergency Wards Regional Hospital Viborg, Regionshospitalet Viborg, Skive, Kjellerup Heibergs Allé 4 DK-8800 Viborg Tel: 112 (emergency) / Citizen Service (Borger Service) Viborg Citizen Service Prinsens Alle 5 DK-8800 Viborg Tel: [email protected] Office hours: Mon Wed 9:30am 3:30pm Thurs 9:30am 5pm Fri 9:30am 1:30pm Tax Centre (Skattecentre SKAT) Tax Centre Aalborg Skattecenter Aalborg Skibsbyggerivej 5 DK-9000 Aalborg Tel: Municipal Primary and Lower Secondary School Office of Children and Youths (Børn og Unge) Viborg Citizen Service Prinsens Alle 5 DK-8800 Viborg Tel: [email protected]

65 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 65 SILKEBORG Police Central and Western Jutland Police Local station Silkeborg Christian 8.s Vej 2C DK-8600 Silkeborg Tel: 114 or After Hours Doctor (Lægevagten) Lægevagten Region Midtjylland Tel: Weekdays 4pm 8am All weekend State Administration (Statsforvaltningen) Aarhus office Statsforvaltningen Midtjylland, Aarhus kontor Lyseng Alle 1 DK-8270 Højbjerg Tel: [email protected] Office hours: Mon Wed and Fri 8am 4pm Thurs 12pm 6pm Childcare Silkeborg Municipality (Silkeborg Kommune) Office for children and family (Børne- og Familieafdelingen) Søvej 1 DK-8600 Silkeborg Tel: [email protected] Hospitals: Accident and Emergency Wards Regionshospitalet Silkeborg Falkevej 1-3 DK-8600 Silkeborg Tel: 112 (emergency) / Citizen Service (Borger Service) Silkeborg Citizen Service Søvej 1 DK-8600 Silkeborg Tel: [email protected] Office hours: Mon Tue 10am 3pm Wed closed Thurs 10am 5pm Fri 10am 2pm Tax Centre (Skattecentre SKAT) Tax Centre Aarhus Skattecenter Aarhus Lyseng Alle 1 DK-8270 Højbjerg Tel: Municipal Primary and Lower Secondary School Office of School (Skoleafdelingen) Silkeborg Citizen Service Søvej 1 DK-8600 Silkeborg Tel: [email protected]

66 66 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY KALØ Police Eastern Jutland Police Aarhus Police Ridderstræde 1 DK-8000 Aarhus C Tel: 114 or After Hours Doctor (Lægevagten) Region Midtjylland Tel: Weekdays 4pm - 8am All weekend State Administration (Statsforvaltningen) Aarhus office Lyseng Alle 1 DK-8270 Højbjerg Tel: [email protected] Office hours: Mon Wed and Fir 8am - 4pm Thurs 12pm - 6pm Childcare Municipality Child Care Office Tingvej 17 DK-8543 Hornslet Tel: [email protected] Hospitals: Accident and Emergency Wards Aarhus University Hospital Aarhus Sygehus Tel: 112 (emergency) / You will be directed to the closest accident and emergency ward Citizen Service (Borger Service) Syddjurs Citizen Service Syddjurs Borgerservice Hovedgaden 77 DK-8410 Rønde Tel: [email protected] Tel: Office hours: Mon-Tue 10am - 3pm Wed closed Thurs 10am - 5pm Fri 10am - 12pm Tax Centre (Skattecentre SKAT) Tax Centre Grenaa Skattecenter Grenaa Bredstrupvej 40 DK-8500 Grenaa Tel: Municipal Primary and Lower Secondary School Section of School (Skoleområdet) Tingvej 17 DK-8543 Hornslet Tel:

67 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 67 SLAGELSE Police Southern Sealand and Lolland-Falster Police Local station Slagelse Antvorskov Allé 139 DK-4200 Slagelse Tel: 114 or After Hours Doctor (Lægevagten) Region Zealand Tel: Everyday 4pm - 8am All weekend State Administration (Statsforvaltningen) Ringsted office Nørregade 2 DK-4100 Ringsted Tel: [email protected] Office hours: Mon - Wed and Fri: 8am - 4pm Thurs: 12pm - 6pm Childcare Office for Children, and Family (Pladsanvisningen) Gørtlergade 4 DK-4200 Slagelse Tel: [email protected] Hospitals: Accident and Emergency Wards Slagelse Sygehus Ingemannsvej 18 DK-4200 Slagelse Tel: 112 (emergency) / You will be directed to the closest emergency ward Citizen Service (Borger Service) Slagelse Citizen Service Gørtlergade 4 DK-4200 Slagelse Tel: [email protected] Office hours: Mon - Wed: 9am 3pm Thurs: 9am - 5pm Fri: 9am - 1pm Tax Centre (Skattecentre SKAT) Tax Centre Korsør Skattecenter Korsør Storebælts Erhvervspark 3 DK-4220 Korsør Tel: Municipal Primary and Lower Secondary School Office of School (Børn- og Ungeafdelingen) Gørtlergade 4 DK-4200 Slagelse Tel: [email protected]

68 68 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY AARSLEV Police Funen Police Faaborg - Midtfyn Local staion Bygmestergade 29 DK-5750 Ringe Tel: After Hours Doctor (Lægevagten) Lægevagten Region Syddanmark Tel: Weekdays 4pm - 8am All weekend State Administration (Statsforvaltningen) Odense office Statsforvaltningen Syddanmark Mogensensvej 24 C, 1. DK-5000 Odense C Tel: [email protected] Office hours: Mon - Wed and Fri 8am - 4pm Thurs 12pm - 6pm Childcare Daycare for Children Floravej 17a DK-5750 Ringe Tel: [email protected] Hospitals: Accident and Emergency Wards Odense Universitetshospital Kløvervænget 25 DK-5000 Odense C Tel: You will be directed to the closest accident and emergency ward Citizen Service (Borger Service) Ringe Citizen Service Tinghøj Allé 2 DK-5750 Ringe Tel: [email protected] Office hours: Mon and Thurs 10am - 5pm Tue 10am - 2pm Wed closed Fri 10am - 12pm Tax Centre (Skattecentre SKAT) Tax Centre Odense Skattecenter Odense Lerchesgade 35 DK-5000 Odense C Tel: Municipal Primary and Lower Secondary School Ringe Citizen Service Tinghøj Allé 2 DK-5750 Ringe Tel: [email protected]

69 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 69 HR DEPARTMENTS AT AU AU Central Switchboard: Tel: HR departments, Arts Address: Tåsingegade Aarhus C Building 1443, 4th floor Contacts: Helle Sindal (re employment in the Department of Aesthetics and Communication) [email protected] Tel: Mette Mayland (re employment in the Department of Education) [email protected] Tel: Marianne Birn (re employment in the Department of Culture and Society) [email protected] Tel: HR department, Business and Social Sciences Address: Tåsingegade 1, 8000 Aarhus C Building 1447, room 229 Contact: Charlotte Zingenberg [email protected] Tel: HR department, Health Address: Katrinebjergvej 89 F, 8200 Aarhus N Building [email protected] HR department, Science and Technology Address: Ny Munkegade 120, 8000 Aarhus C Building 1521, 2nd floor Contact: Find your HR partner at under Staff service> HR> About HR> HR at ST Foulum Help Desk Local help desk for PhD students and researchers in Foulum Roskilde Help Desk Local help desk for PhD students and researchers in Roskilde

70 70 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY GRADUATE SCHOOLS AT AU Graduate School of Arts Address: Tåsingegade 3, 8000 Aarhus C Building 1443, 3rd floor Contact: Find your PhD partner at under Graduate Schools> Arts> Contact Graduate School of Business and Social Sciences Address: Tåsingegade 3, 8000 Aarhus C Building 1443, 1st floor Contact: Find your PhD partner at under Graduate Schools> Business and Social Sciences> Contact Graduate School of Health Address: Katrinebjergvej 89F, 8200 Aarhus N Building 5132 Contact: Find your PhD partner at under Graduate Schools> Health> Contact Graduate School of Science and Technology Address: Ny Munkegade 120, 8000 Aarhus C Building 1521, ground floor Contact: Find your PhD partner at under Graduate Schools> Science and Technology> Contact

71 international ACADEMIC STAFF GUIDE AARHUS UNIVERSITY 71

72 Aarhus University International Centre International Academic Staff Services Høegh-Guldbergs Gade 4 DK-8000 Aarhus C