How to Do Business With Program Contracting Office East (PCOE) Douglas Leedy Director of Contracting
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1 How to Do Business With Program Contracting Office East (PCOE) Douglas Leedy Director of Contracting Program Contracting Office East
2 Overview As Director of Contracting, responsible for coordinating acquisitions to establish and implement national, regional, and program goals & objectives. 2
3 Acquisitions and Contractual Authority Acquisitions and contractual commitments can only be made by Government officials having expressed authority to enter into such agreements on behalf of the United States Government. The ONLY Government officials with such authority are Warranted Contracting Officials. Any discussions of contractual requirements do not constitute contractual direction or authorization of any kind. Future contractual directions, If ANY, shall ONLY come from the cognizant Department of Veterans Affairs Warranted Contracting Officer. 3
4 Program Contracting Office East (PCO East) Mission: Committed to providing quality and timely service to our veterans and customers. Key Objective: Provide quality customer services, contract support and business advisement in support of the mission of each program office for the benefit of the veterans. Challenges Insufficient small businesses responding to solicitations Incomplete responses to Request for Information SDVOSB and VOSB not verified in VetBiz. 4
5 PCO East Organization Structure DIRECTOR OF CONTRACTING (PCOE) DEPUTY DIRECTOR OF CONTRACTING (PCOE) PCOE Pittsburgh, PA Research & Development PCOE Washington, DC Commodities and Services PCOE St. Louis, MO Conferences, Equipment, Commodities and Services PCOE Denver, CO Professional Services 5
6 Who Procures? Contracting staff located at PCO East offices in the following locations: Denver, CO St. Louis, MO Pittsburgh, PA Fayetteville, NC Washington, DC 6
7 How Can You Help Us? Past Approach: Issued Request for Information Conducted Market Research to identify SDVOSB, VOSB and Small Businesses Reviewed of past awarded contracts for the same or similar services. Future Approach: Hold Industry Day and Outreach events Attend conferences and engagements supporting small businesses 7
8 What PCO East Procures PCO East, District of Columbia: Manage St Louis, Denver & Fayetteville Contracting Offices Provide contract support for Central Office Requirements (101 Initiatives) Small Business Program Coordination for PCO East Top 3 Product Service Codes (PSC) or NAICS R699 Support Administrative: Other Administrative Management and General Management Professional and Management Development Training PCO East, Fayetteville: Consolidated Patient Account Center (CPAC) Contract Requirements Central Office Contract Requirements (101 Initiatives) T 21 Contract Requirements Top 3 Product Service Codes (PSC) or NAICS R705 Support Management: Debt Collection Administrative Management and General Management Other Accounting Services 8
9 What PCO East Procures, cont d PCO East, St Louis: Employee Educational Services (EES) Contract Requirements Central Office Contract Requirements (101 Initiatives) T 21 Contract Requirements Top 3 Product Service Codes (PSC) or NAICS R408 Support Professional: Program Management/Support U008 Education/Training Training/Curriculum Development Temporary Help Services PCO East, Denver: Chief Business Office (CBO) Contract Requirements Central Office Contract Requirements (101 Initiatives) T 21 Contract Requirements Top 3 Product Service Codes (PSC) or NAICS Other Insurance Business Other Accounting Services Computer and Office Machine repairs and maintenance 9
10 Small Business Programs Service Disabled Veteran Owned Small Business Set Asides or Sole Sources (Public Law ) Veteran Owned Small Business Set Asides (Public Law ) 8(a) Reserves (FAR 19.8) OR Historically Underutilized Business (HUB) Zone Set Asides (FAR 19.13) OR Woman Owned and Economically Disadvantaged Woman Owned Set Asides (FAR 19.15) Small Business Set Asides Total & Partial (FAR 19.5) 10
11 How Does VA Buy? Required Sources of Supply (FAR Part 8) Contract Vehicles NASA SEWP, FSS, GWACs and MACs, Full & Open Competition after exclusion of sources (Small Business Programs) Full & Open Competition (Open to all vendors) 11
12 Mandatory Contracts Federal Supply Schedule VA Strategic Sourcing Contracts/Blanket Purchase Agreements (BPA) NASA Solutions for Enterprise Wide Procurement (SEWP) VETS Government Wide Acquisition Contract (GWAC) 12
13 Where to Submit? GSA ebuy System NASA SEWP Federal Business Opportunities page 13
14 Before Marketing to PCO East Registration Experience Industry Specific Licenses and Requirements Web Site/Capabilities Statement Knowledge of Customer Verified Start Small Be present Knowledge of Federal Procurement Readiness and Process 14
15 How to Market to PCO East Contact the Small Business Specialist Schedule a face to face meeting to introduce yourself and your capabilities Provide a copy of your capability statement 15
16 Point of Contact Points of Contact Lerlita Garcia, Small Business Specialist, PCO East Linda Eley, Small Business Liaison, PCO East Douglas E. Leedy, Director of Contracting (DoC), PCO East Ann Turner, Deputy Director of Contracting DDoC, PCO East 16
17 List of valuable websites VA s Forecast of Contracting Opportunities (FCO) best estimate of procurement opportunities General Services Administration (GSA) NASA Solutions for Enterprise Wide Procurement (SEWP) Federal Business Opportunities System 17
18 Q & A QUESTIONS? 18
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