NYS Forum. NYS PM Community of Practice. March 15, Project Management Work Group. Update on 2011 Initiatives

Transcription

1 NYS Forum Project Management Work Group NYS PM Community of Practice Update on 2011 Initiatives March 15, 2011

2 Agenda Welcome and Introduction Dina Pinto NYS Workers Compensation Board Initiative Updates Rhonda O Brien, NYS CIO/OFT NYS Project Management Guidebook Revisions Barbara Ash, NYS OSC Business Analyst Community of Practice Jonathan Blake, Keane Inc. Project Triage Helpdesk David Salway, NYS CIO/OFT Close NYS Enterprise Portfolio 2

3 Update on 2011 Initiatives Rhonda O Brien, NYS CIO/OFT Project NYS Project Management Guidebook Revisions 3

4 NYS Project Management Guidebook Revisions Project Objective: Ensure the quality of Release 3 of The Guidebook will meet or exceed the current version Enhance or revise sections to incorporate new processes or topics that are now industry standard Provide methodology improvement which when applied to projects will realize increased project success and measurable savings Scope: Section I: Project Life Cycle Review the entire section to ensure the information presented is accurate & current Modify or add sections Revise all templates, add samples of completed templates Improve usability electronic and print versions Perform general cleanup (typos, grammar, etc.) We Know IT IT s What We Do!

5 NYS Project Management Guidebook Revisions Project Project Team: Representing: 6 - State Agencies 3 - Consulting Firms 1 - University We Know IT IT s What We Do!

6 NYS Project Management Guidebook Revisions Project Guidebook Section I: Project Life Cycle Currently Active Sub-Teams Editor Team (2 SUNY Interns & 1 Advisor) Supplemental Information Team (6) Initiation Reading Team (3) Planning Reading Team (4) We Know IT IT s What We Do!

7 NYS Project Management Guidebook Revisions Project Guidebook Section I: Project Life Cycle Guidebook Revisions Project Overview Origination Initiation Planning Approach Step 1: Read and Edit the Text Done Done In In Process Step 2a: Editor Review Text In Process In Process Process Step 2b: Review Supplemental In Process Information: e.g. Templates, Tips, Pitfalls, Tables, etc. Step 3: Project Team Review Editor Changes and Supplemental Information Step 4: Editor Review Supplemental Information Step 5: Graphic Artist Formatting Step 6: Final Review Project Team We Know IT IT s What We Do!

8 NYS Project Management Guidebook Revisions Project To Volunteer To Ask Questions Contact: Rhonda O Brien, CIO/OFT, EPMO Rhonda.Obrien@cio.ny.gov We Know IT IT s What We Do!

9 Questions Rhonda O Brien NYS CIO/OFT Rhonda.OBrien@cio.ny.gov 9

10 Update on 2011 Initiatives Barbara Ash, NYS OSC Business Analyst Community of Practice 10

11 Capital District Business Analysis Community of Practice (BA COP) Next meeting Thursday, April 7, 2011, 2:00 4:00 at Department of Transportation Headquarters, 50 Wolf Road, Presenter: Miranda Herrington, CGI, followed by a facilitated discussion Please contact Kelly.Smith-Lawless@dmv.ny.gov if you plan to attend, would like to be added to the mailing list, and/or would like to be given write permission to the wiki BA COP Wiki

12 Capital District Business Analysis Community of Practice (BA COP) Next meeting Thursday, April 7, 2011, 2:00 4:00 at Department of Transportation Headquarters, 50 Wolf Road, Presenter: Miranda Herrington, CGI, followed by a facilitated discussion Please contact Kelly.Smith-Lawless@dmv.ny.gov if you plan to attend, would like to be added to the mailing list, and/or would like to be given write permission to the wiki BA COP Wiki -

13 Questions Barbara Ash NYS OSC 13

14 Update on 2011 Initiatives Jonathan Blake, Keane Inc. Project Triage Helpdesk 14

15 Project Management Help Desk Charter: Facilitate a forum for PMs to collaborate real time solutions on active projects with their peers Promote Project Management Best Practices across the State Vision: Leverage the PM COP to Promote alliances among the PMs from different agencies Facilitate knowledge transfer Provide additional avenue for professional growth Demonstrate value of Project Management 15

16 Roles and Approach Project Management Help Desk Roles Requestor NY gov t employee needing assistance Advisor PM COP member (self-selected volunteer) providing assistance Monitor PM Workgroup member coordinating activities Operational principles Self-sustaining benefits realized must drive participation All-volunteer no budget outlays Streamlined minimal effort, maximum result Professional exchanges focused on the issue and topic 16

17 Process Alternatives Public Request goes to the whole PM COP membership ( ) If nobody responds within X days, Advisors step in Pros: Everybody has the benefit of all exchanges Greater population to solicit opinions/advice from Cons: Universal exposure to problems Potential overlapping threads Targeted Request goes just to Advisors and the Monitor ( list) If nobody responds, Monitor takes action Pros: Request goes specifically to PMs who volunteered to help Less exposure, more orderly Cons: PM COP in general has no visibility into exchanges Fewer potential solutions Private Request goes to the Monitor Monitor forwards to specific Advisor(s) Private response from the Monitor 17

18 Questions Jonathan Blake Keane, Inc. 18

19 Update on 2011 Initiatives David Salway, NYS OFT/CIO NYS Enterprise Portfolio 19

20 Enterprise IT Portfolio Management & Independent Verification and Validation (IV&V) Reporting NYS-P Enterprise Plan to Procure Executive Order 117 NYS Technology Law 103 We Know IT IT s What We Do!

21 Federal Government Project Reporting Championing Transparency We Know IT IT s What We Do!

22 Enterprise IT Portfolio Management Benefits of Redesign Increases Collaboration Between State Agencies and Stakeholders Increases Transparency Showcases Agency Project Successes and Accomplishments Increases Opportunities for Sharing Best Practices and Lessons Learned Recognizes Data Trends and Proactively Mitigate Project Related Issues and Risks Early We Know IT IT s What We Do!

23 Enterprise IT Portfolio Management Current Status ATPs Submitted by All Agencies CIO/OFT and DOB Review and Approve DOB Approves Winter Update Projects of > $10M and Identifies them as Large Projects Large Projects Form the Enterprise IT Portfolio Quarterly Reporting to CIO/OFT EPMO NYS Enterprise Portfolio Management Process and Standards in Development Metrics Will be Managed Using Actuate We Know IT IT s What We Do!

24 Questions David Salway NYS CIO/OFT