Position Description
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1 Position Description Date: : November 2013 Job Title: Pacific Health Portfolio Manager, Projects and Program Management Department : Planning & Funding, Pacific Health Location : 15 Shea Tce, Takapuna, WDHB Direct Reports: : Nil Reporting To: : Pacific Health Outcomes Manager Functional Relationships with : Internal Pacific Health Outcomes Team Planning & Funding Team Maori Health Specific Projects and Committees that impact directly on Pacific Health Other groups as appropriate to the position External Pacific Providers PHOs NGOs and other Healthcare Providers outside the DHBs Pacific churches Community organisations Relevant Social Support agencies Early Childhood Education Ministry of Social Development Page 1
2 Purpose: This is a joint appointment across WDHB and ADHB to: Support the development and implementation of Auckland and Waitemata DHB strategies to advance Pacific health gain KEY TASKS Contribute to the development, implementation and management of DHB Pacific health strategies and plans EXPECTED OUTCOMES Model and communicate DHB Pacific health vision and values and goals to deliver improved Pacific health outcomes Contribute to the DHBs planning processes specifically in relation to Pacific health gain Develop, implement and manage aspects of the Pacific Strategic/Action Plan as requested by the Pacific Health Gains Manager Support the establishment and maintenance of collaborative relationships across Waitemata and Auckland DHBs. Facilitate cross functional teamwork to ensure coordinated, consistent, effective and efficient achievement of DHB Pacific health vision and strategy Develop mechanisms that improve engagement with Pacific service users in general and in relation to specific projects Participate in intersectoral initiatives and build key relationships with other government and non government agencies and providers that improve Pacific health Develop and maintain positive relationships with key stakeholders groups and ensure effective two way communication Manage projects that contribute to the DHBs vision and goals for Pacific health gain Ensure the delivery of quality provider services through the development and ongoing review of service specifications to ensure that services are responsive to needs in relation to specific services as identified by Pacific Health Gains Manager Ensure ongoing and active monitoring of contracts and where and when appropriate initiate formal evaluation processes Provide high quality monitoring reports to the Pacific Health Gains Manager as requested. Ensure providers are visited on a regular basis (3-4 monthly) Manage Pacific provider issues and projects as requested Ensure effective communication and that the appropriate levels and standards of customer service are delivered. Ensure resources are used effectively and ensure priorities are met. Page 2
3 Complete project work as requested Projects and program management Lead projects as required, eg. youth health Actively champion management of change initiatives and inspire colleagues to achieve operational goals in relation to specific projects and programs Maintain own professional development Demonstrate professional behaviour at all times Participate in the performance management process including the development and implementation of an individual personal development plan Maintain appropriate external development Other reasonable tasks required by the manager to meet the overall purpose of the role Recognise Individual responsibility for Workplace Health and Safety under the Health and Safety in Employment Act 1992 Perform all requested tasks as agreed with the manager Health and safety policies are read and understood and relevant procedures applied to own work activities. Workplace hazards are identified and reported, including self management of hazards where appropriate. Can identify health and safety representative for area. Page 3
4 Person Specification ESSENTIAL Qualification Bachelors level Business or Health related qualification that is recognized by NZQF or the equivalent body of knowledge Experience Some Pacific health experience and experience in the Health and Disability sector Demonstrated sound policy writing and business case development Experience in project management DESIRED Post Graduate Diploma or Master s degree in Public Health Fluency in Pacific youth language Skills/Knowledge/Behaviour Proven project management skills Proven ability to maintain effective relationships within a team Ability to manage many stakeholders ability to move with confidence in both Pacific and non Pacific worlds Evidence of ongoing personal and professional development Understanding of Pacific and non Pacific political and structural systems Sound MS Office ability, including basic Outlook, Word and Excel A current drivers license and able to drive a manual car Knowledge of socio-economic determinants of health Understanding of Pacific values and beliefs and the relationship to health literacy, wellbeing and service utilization Knowledge of and experience operationalising and integrating Pacific health models specifically in relation to young Pacific people. Page 4
5 COMPETENCY Pacific Health and Health Sector Knowledge DESCRIPTION Demonstrates knowledge and understanding of Pacific health issues and development Overall knowledge of health policy issues, development, services, care, population and statistics Leadership Operates the highest ethical and professional standards Models Pacific best practice culture and DHB values in all interactions Demonstrates a consultative and inclusive style Positively supports performance improvement initiatives Able to operationalise the vision and lead change Continuously seeks and encourages others to seek opportunities for improvement Able to work with a diverse range of people and to build mutually beneficial relationships and networks Abel to manage diversity and draw together a range of perspectives Able to develop policies, action plans, establish timeframes and allocate resources to accomplish objectives Actively recognizes the achievement of others Personal and Professional Credibility To be credible to DHB stakeholders and staff Able to maintain effective relationships with key people internal and external to the DHBs Able to deliver results and establish a reliable track record Demonstrate effective written and verbal communication skills Acts with integrity, honesty and, transparency in all aspects of business Ongoing commitment to personal and professional development Teamwork Works effectively with others to accomplish organizational goals and to identify and resolve problems Demonstrates high levels of active and empathetic listening Facilitates goal achievement Self Management Sets high personal standards Displays drive and energy and persists in overcoming obstacles Is proactive and displays initiative Maintains enthusiasm in the face of difficult challenges and seeks alternative strategies to achieve goals Page 5
6 Is able to adapt and work effectively within a variety of situations and with various individuals or groups Considers options, identifies pros and cons and makes effective decisions based on evidence and within appropriate timeframes and levels of responsibility Recognises critical factors and weighs up risks accordingly Recognises scope of role and acts accordingly VISION & VALUES Employees who are appointed across Auckland and Waitemata District Health Boards are expected to familiarise themselves with and commit to the vision and values of each organisation. The visions outline our purpose and broad goals and the values provide the foundation for the behaviours expected from every employee. VERIFICATION: Employee: Manager: Date: Review Date: Note. This job description forms part of an individual s employment agreement and must be attached to their employment agreement. Page 6
7 Position Description Date: : November 2013 Job Title: Pacific Health Portfolio Manager, Projects and Program Management Department : Planning & Funding, Pacific Health Location : 15 Shea Tce, Takapuna, WDHB Direct Reports: : Nil Reporting To: : Pacific Health Outcomes Manager Functional Relationships with : Internal Pacific Health Outcomes Team Planning & Funding Team Maori Health Specific Projects and Committees that impact directly on Pacific Health Other groups as appropriate to the position External Pacific Providers PHOs NGOs and other Healthcare Providers outside the DHBs Pacific churches Community organisations Relevant Social Support agencies Early Childhood Education Ministry of Social Development Page 1
8 Purpose: This is a joint appointment across WDHB and ADHB to: Support the development and implementation of Auckland and Waitemata DHB strategies to advance Pacific health gain KEY TASKS Contribute to the development, implementation and management of DHB Pacific health strategies and plans EXPECTED OUTCOMES Model and communicate DHB Pacific health vision and values and goals to deliver improved Pacific health outcomes Contribute to the DHBs planning processes specifically in relation to Pacific health gain Develop, implement and manage aspects of the Pacific Strategic/Action Plan as requested by the Pacific Health Gains Manager Support the establishment and maintenance of collaborative relationships across Waitemata and Auckland DHBs. Facilitate cross functional teamwork to ensure coordinated, consistent, effective and efficient achievement of DHB Pacific health vision and strategy Develop mechanisms that improve engagement with Pacific service users in general and in relation to specific projects Participate in intersectoral initiatives and build key relationships with other government and non government agencies and providers that improve Pacific health Develop and maintain positive relationships with key stakeholders groups and ensure effective two way communication Manage projects that contribute to the DHBs vision and goals for Pacific health gain Ensure the delivery of quality provider services through the development and ongoing review of service specifications to ensure that services are responsive to needs in relation to specific services as identified by Pacific Health Gains Manager Ensure ongoing and active monitoring of contracts and where and when appropriate initiate formal evaluation processes Provide high quality monitoring reports to the Pacific Health Gains Manager as requested. Ensure providers are visited on a regular basis (3-4 monthly) Manage Pacific provider issues and projects as requested Ensure effective communication and that the appropriate levels and standards of customer service are delivered. Ensure resources are used effectively and ensure priorities are met. Page 2
9 Complete project work as requested Projects and program management Lead projects as required, eg. youth health Actively champion management of change initiatives and inspire colleagues to achieve operational goals in relation to specific projects and programs Maintain own professional development Demonstrate professional behaviour at all times Participate in the performance management process including the development and implementation of an individual personal development plan Maintain appropriate external development Other reasonable tasks required by the manager to meet the overall purpose of the role Recognise Individual responsibility for Workplace Health and Safety under the Health and Safety in Employment Act 1992 Perform all requested tasks as agreed with the manager Health and safety policies are read and understood and relevant procedures applied to own work activities. Workplace hazards are identified and reported, including self management of hazards where appropriate. Can identify health and safety representative for area. Page 3
10 Person Specification ESSENTIAL Qualification Bachelors level Business or Health related qualification that is recognized by NZQF or the equivalent body of knowledge Experience Some Pacific health experience and experience in the Health and Disability sector Demonstrated sound policy writing and business case development Experience in project management DESIRED Post Graduate Diploma or Master s degree in Public Health Fluency in Pacific youth language Skills/Knowledge/Behaviour Proven project management skills Proven ability to maintain effective relationships within a team Ability to manage many stakeholders ability to move with confidence in both Pacific and non Pacific worlds Evidence of ongoing personal and professional development Understanding of Pacific and non Pacific political and structural systems Sound MS Office ability, including basic Outlook, Word and Excel A current drivers license and able to drive a manual car Knowledge of socio-economic determinants of health Understanding of Pacific values and beliefs and the relationship to health literacy, wellbeing and service utilization Knowledge of and experience operationalising and integrating Pacific health models specifically in relation to young Pacific people. Page 4
11 COMPETENCY Pacific Health and Health Sector Knowledge DESCRIPTION Demonstrates knowledge and understanding of Pacific health issues and development Overall knowledge of health policy issues, development, services, care, population and statistics Leadership Operates the highest ethical and professional standards Models Pacific best practice culture and DHB values in all interactions Demonstrates a consultative and inclusive style Positively supports performance improvement initiatives Able to operationalise the vision and lead change Continuously seeks and encourages others to seek opportunities for improvement Able to work with a diverse range of people and to build mutually beneficial relationships and networks Abel to manage diversity and draw together a range of perspectives Able to develop policies, action plans, establish timeframes and allocate resources to accomplish objectives Actively recognizes the achievement of others Personal and Professional Credibility To be credible to DHB stakeholders and staff Able to maintain effective relationships with key people internal and external to the DHBs Able to deliver results and establish a reliable track record Demonstrate effective written and verbal communication skills Acts with integrity, honesty and, transparency in all aspects of business Ongoing commitment to personal and professional development Teamwork Works effectively with others to accomplish organizational goals and to identify and resolve problems Demonstrates high levels of active and empathetic listening Facilitates goal achievement Self Management Sets high personal standards Displays drive and energy and persists in overcoming obstacles Is proactive and displays initiative Maintains enthusiasm in the face of difficult challenges and seeks alternative strategies to achieve goals Page 5
12 Is able to adapt and work effectively within a variety of situations and with various individuals or groups Considers options, identifies pros and cons and makes effective decisions based on evidence and within appropriate timeframes and levels of responsibility Recognises critical factors and weighs up risks accordingly Recognises scope of role and acts accordingly VISION & VALUES Employees who are appointed across Auckland and Waitemata District Health Boards are expected to familiarise themselves with and commit to the vision and values of each organisation. The visions outline our purpose and broad goals and the values provide the foundation for the behaviours expected from every employee. VERIFICATION: Employee: Manager: Date: Review Date: Note. This job description forms part of an individual s employment agreement and must be attached to their employment agreement. Page 6
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