How To Implement One Maricopa

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Marshall Oliver
3 years ago
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1 Maricopa Priorities Update Spring 2015

2 Agenda Overview Strategic Directions Implementation process Categorized Recommendations Preliminary Timeline

3 Overview ONE Maricopa: Ten community colleges, one world-class system ONE Maricopa Initiatives: e.g. SSE, SSI, IMOR², SEM Focus on Standardization, Centralization, Consistency Maricopa Priorities Process begins and ends at the local level, with system-wide integration and impact Grassroots ONE Maricopa e.g. Sustainability Efforts cross-functional, integrated, and system-wide

SSE, SSI, IMOR², SEM Focus on Standardization, Centralization, Consistency Maricopa Priorities

4 Current Stage Self Assessment Local Task Force Review Local Steering Team Review Feedback and forums CEC Feedback District-wide Feedback ONE Maricopa recommendations Local Champion Appends Final decisions Implementation

Feedback District-wide Feedback ONE Maricopa

5 Implementation Framework Mission To realize the benefits of working together as a system by investing our resources strategically Strategic Directions Organizational Effectiveness Eliminate redundancy Address internal competition Share resources Ensure good stewardship of public resources Develop regional solutions where appropriate Student Outcomes Implement best practices at scale Remove barriers to access Remove barriers to success Ensure faculty involvement in instructional decisions Relationships Support industry needs Provide ONE Maricopa infrastructure Address organizational culture Avoid creating winners and losers Foundational Make decisions based on evidence Remain nimble and entrepreneurial Focus on value Deliver process excellence Develop accountability measures Differentiate intentionally Develop collaborative solutions Drive execution from strategy Address interdependency

Remove barriers to access Remove barriers to success Ensure faculty involvement in instructional decisions Relationships Support industry needs Provide ONE Maricopa infrastructure Address

6 Implementation Responsibilities Maricopa Priorities Team assists VCs and designees through implementation process Vice Chancellors Chancellor Maricopa Priorities Team Presidents Maricopa Priorities Team monitors status, manages interdependencies, and provides support and tools Responsible Parties ONE Maricopa Projects Local Projects Responsible Parties

Presidents Maricopa Priorities Team monitors status, manages interdependencies, and

7 ONE Maricopa Implementation Process Charter Substantiation Planning Implementation Develop project charter, including: Responsible parties Project purpose Background Objectives Measures of success Develop Approval and point execute Substantiation: substantiation plan To prove the truth of or support with Identify appropriate proof or evidence stakeholders Re-validation of Review collected recommendation feedback with current data in current Summarize environment collected info and recommend options Develop project plan, including: Action items Risk mitigation Communication and change management Budget Execute project plan Monitor for changes Regularly report status updates

evidence stakeholders Re-validation of Review collected recommendation feedback with current data in current Summarize environment collected info and recommend options

8 Proposed Local Implementation Process Moving Forward Substantiation Planning Implementation Consider making use of templates developed by MP team for consistency Research and substantiate all recommendations before implementing After consulting with HR, discuss any HR actions with affected employees to identify unforeseen consequences Ensure risk mitigation, change management, and communication are incorporated in project activities Identify owners to provide status updates to MP team Proactively monitor for overlap with ONE Maricopa implementations

with affected employees to identify unforeseen consequences Ensure risk mitigation, change management, and communication are incorporated

9 Project Plan Action Plan Task 1 Task 1 Communication Task 1 Task 2 Task 2 Risk Mitigation Task 1 Task 3 Task 3 Task 4 Communication Task 2 Task 4 Task 5 Risk Mitigation Task 2 Task 5 Change Management Task 1 Project Management Plans Risk Mitigation Task 1 Risk Mitigation Task 2 Communication Project Budget Task 1 Communication Task 2 Change Management Task 1 Approval Point

Change Management Task 1 Project Management Plans Risk Mitigation Task 1 Risk Mitigation Task

12 Preliminary Timeline Beginning Immediately Logistics Planning Starting This Year Strategic Decisions Projects From Strategic Decisions (TBD)

13 Preliminary Timeline Beginning Immediately Substantiation Planning Implementation Substantiation Planning Implementation Substantiation Planning Implementation Substantiation Planning Implementation Etc.

14 Questions?

Systems Approach Workbook: Implementation Plan Template

Systems Approach Workbook: Implementation Plan Template Intended to support regional directors, managers or others who will be leading system change, the implementation plan template has been developed