A4/B3 BEHAVIOUR POLICY: REWARDS AND SANCTIONS A copy of this policy is published in the following areas: The school s intranet The school s website

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1 A4/B3 BEHAVIOUR POLICY: REWARDS AND SANCTIONS A copy of this policy is published in the following areas: The school s intranet The school s website Created: September 2015; updated October 2015 Date for review: January 2016 Created by: Nick Fisher, Deputy Headmaster A. Related Truro School Policies and Government Guidance This Behaviour Policy should be read in conjunction with: A4/B18 Drugs and Substance Misuse Policy; A6/B2 Safeguarding and Child Protection Policy; A8a/B1a Anti-Bullying Policy; A8b/B1b Anti-Racism Policy; Positive Handling Policy; Searching and Confiscation Policy; School Network and Internet Acceptable Use Policy student agreement; Mobile Devices Policy; E-safety Policy; Guidelines on School Dress and Appearance. Home Office publications Counter-terrorism and Security Act (February 2015) Channel Duty Guidance: Protecting vulnerable people from being drawn into terrorism (April 2015) Non-statutory guidance is found in the following DfE publication: Behaviour and Discipline in Schools: Advice for Headteachers and school staff (February 2014) [to be reviewed in January 2016] B. Introduction We aim to provide a happy environment in which all members of the school community can thrive and feel respected, safe and secure and become responsible members of society. This policy is rooted in the mission and identity of Truro School, and aims to: promote good behaviour, self-discipline and respect for others; prevent bullying (also see the Anti-Bullying Policy); 1

2 encourage and inspire pupils to value learning, to complete assigned work and to achieve their potential; encourage pupils to be open to spiritual growth, Christian values and the moral dimensions of life. The underlying principle is that we encourage and incentivise pupils to be self-motivated, to achieve as much as they can and, in terms of discipline, to understand the consequences of their actions, the reason for sanctions, and the way they may be able to put things right. C. Policy Application The policy applies to all the pupils of Truro School from the 1 st Year to the Sixth Form. Effective policy implementation requires a consistent and corporate approach from all members of the teaching staff, assisted by middle management and led by the Senior Leadership Team. D. Rewards Teachers are encouraged to identify and affirm good work and progress, emphasising the positive wherever possible, giving personal praise, and using the rewards system consistently. Commendation: These are awarded to pupils for significant effort, academic or nonacademic achievement, and for behaviour supporting the ethos of the school. These are awarded by teachers. In addition, House Parents may award Boarding House Commendations within their houses. Head of Year Commendation: These are awarded for notable achievements of an academic or non-academic nature. These can be celebrated in year group assemblies. Headmaster s Commendation: These are awarded for outstanding work or progress in any areas; staff recommend pupils to the Headmaster who then makes the final decision and may give a Headmaster s Commendation. School Colours: These are badges issued to signify that a pupil has represented the school with distinction and commitment; they are issued for Sport, Outdoor Activities, Music, Drama, Public Speaking and Debating Annual Prizes: These are awarded at Speech Day in the Summer Term. Form Prizes for the 1 st 3 rd Years are decided by Heads of Year and tutors, each form (tutor group) having two nominated prizes, one for Effort and one for Attainment for all subjects studied throughout the year. Separate subject prizes for attainment are nominated by Heads of Department, one for each department for each year group from the 4 th Year to the Upper Sixth. Annual School Prizes and Named Prizes: These include further specific named prizes for some academic subjects, along with awards for Sport, Outdoor Activities, Music, Drama, Public Speaking and Debating, and whole school service to the community (see appendix). Commendations are recorded on SIMS by the member of staff issuing the award and contribute to the inter-house Opie Shield Award. A commendation receives 1 point, a Head of Year Commendation 3 points and a Headmaster s Commendation 5 points. As students accrue commendations, these will aggregate towards a pyramid of praise where: 20 points = Bronze Certificate 2

3 40 points = Silver Certificate 60 points = Gold Certificate 80 points = Platinum Certificate Termly Commendations Champions: The Head of Year may award a prize at the end of each term to the pupil with the most commendations and to the most improved pupil. Acknowledgement by Pastoral Heads, the Deputy Headmaster and the Headmaster in public assemblies and other platforms (e.g. school newsletters, Headmaster s blog and other publications) will help to develop an ethos of communal celebration of positive behaviour of all types. Congratulations and messages of good news, personalised letters and s to parents may be sent home by teachers from time to time. E. Sanctions The key aim for a sanction is to help educate pupils to avoid further repetition of any misdemeanour. Truro School sanctions are: proportionate to the offence committed; designed to be fair and consistent whilst also educating pupils; designed to involve some form of restorative justice where possible; not intended to be demeaning; adjusted to take into account any special educational needs or disabilities (SEN/D) and take into consideration the needs of vulnerable children; subject to appeal (see below); recorded on SIMS by the staff authorising the sanction. Note that corporal punishment is prohibited for all pupils in independent and maintained schools. The prohibition includes the administration of corporal punishment to a pupil during any activity, whether or not within the school premises. For a summary of the criteria for giving different sanctions, see the appendix. The appendix also contains special forms used for investigating details of an incident, Daily Report pro forma (Head of Year or Deputy Headmaster), a Gating Sheet (boarding only) and an example of a Pupil Contract (issued to pupils for poor conduct over a long period of time). E1. Managing transitions from one educational establishment to another Before pupils join Truro School we will request details of their discipline record and any special needs from their previous school. Additionally we seek cooperation of parents in providing such information in order that suitable plans can be made where necessary. When a pupil moves on to another establishment, we will always provide sanction records if requested. For misdemeanours that resulted in Safeguarding or Child Protection issues, or significant sanctions such as suspension or expulsion, we would always provide this information voluntarily to the appropriate staff or professional bodies. 3

4 E2. General Guidance Classroom and homework discipline is initially the responsibility of individual teachers and their Heads of Department Disciplinary matters outside the classroom are usually addressed by a member of staff and followed up with the appropriate Tutor and the Head of Year. In the case of boarding pupils, it is essential that the House Master or Mistress is consulted before any action takes place. The Deputy Headmaster is responsible for school discipline and major infringements of the Code of Conduct or School Rules must be passed to him. He will then ensure that due process is followed to decide on a fair and consistent sanction. SIMS is used to record all sanctions through the SIMS Lesson Monitor or via the individual pupil s SIMS details in Behaviour Management. Sanctions are not sent to the parent portal. The lowest level of sanction is a Warning. A Warning may be given to pupils for minor misdemeanours relating to initial or minor incidences of poor punctuality, dress infringements, poor work, poor attitude in lessons, poor independent learning (eg missing a homework deadline) and poor organisation (eg failure to bring appropriate equipment to class). When a member of staff logs a Warning on SIMS, the expectation is that the teacher has both informed the pupil and imposed any necessary intervention actions to ensure there is no repetition of the misdemeanour. In most cases this would involve a brief talk to the pupil. Failure to respond correctly to a low level sanction, such as a Warning, will usually lead to an escalation of the sanction, for example a Department Detention or Head of Year Detention. See full list below. Details of criteria for giving sanctions appear in the appendix. Once each week, Heads of Year will monitor the sanctions given to the pupils in their year and, after liaising with Form Tutors and other appropriate staff, take further action if necessary. Tutors or Heads of Year will contact parents if they are concerned about behaviour or work. Reciprocally, parents should make contact with the school if they are concerned about work or behaviour or if they need to convey important information regarding the safety and well-being of their children. The first point of contact for parents will be the Form Tutor Major infringements of the Code of Conduct or School Rules that may require Friday or Saturday detentions, suspension, etc., must be passed to the Deputy Headmaster. For such major infringements it is be expected that staff collect witness statements or other evidence and pass these to the Deputy Headmaster to help support a sanction before any action is taken. Incident report forms and witness forms appear in the appendix. The Deputy Headmaster will liaise with Heads of Year, Form Tutors, the Designated Safeguarding Lead and other relevant staff before making a decision. He will then make contact with parents. The Headmaster gives the final verdict in cases where suspension or expulsion may be required. Note that the follow-up on any incidents of bullying, racism, expression of or propagation of extremist views and any matters relating to Safeguarding and Child Protection will always involve discussions with the Designated Safeguarding Lead (DSL) as well as the Deputy Headmaster. The Deputy Headmaster will then make the final decision about a sanction, in consultation with the Headmaster if necessary. The Local Authority Designated Officer (LADO) will always be informed if there is a need as a result of a Safeguarding or Child Protection issue. 4

5 For any discipline sanction related to bullying, discrimination (eg racism or homophobia) or propagation of extremist views separate paper records (in addition to SIMS records) will be kept by the Deputy Headmaster (also accessible by the DSL). These records will be used to help monitor incident numbers and identify trends e.g. where bullying is recurring between the same pupils. See A8a/B1a Anti-Bullying Policy. E3. Sanctions awarded by teachers and Heads of Year Warnings; Confiscation (see E7 below and the Searching and Confiscation Policy); Department detention (at breaktime or lunchtime during school time); Gating (boarding pupils only given by Boarding house staff) see appendix fro details; Head of Year Detention or Meeting; Head of Year Report; parents will always be informed in advance and will be updated about progress and improvements until the pupil is taken off Head of Year Report. E4. Sanctions awarded by the Senior Leadership Team For the following, the Deputy Headmaster would need to be consulted and in the case of very serious issues, he will communicate with the Headmaster to agree an appropriate sanction. Parents will always be informed by the Deputy Headmaster in advance of the following sanctions being carried out: Deputy Headmaster Report; parents will be updated about progress and improvements until the pupil is taken off Deputy Headmaster Report. Deputy Headmaster s Detention (Friday after School, 3.45pm 5.00pm); Headmaster s Detention (Saturday morning, 9.00am 11.00am); Suspension (or internal suspension) maximum ten working days; Expulsion. E5. Malicious accusations against staff by pupils If an allegation is made against a member of staff it will be investigated using due process and in line with our Safeguarding and Child Protection Policy and Procedures. The disciplinary action against pupils who are found to have made false accusations will be robust. In most cases it would lead to suspension of the pupil, followed by pastoral support on their return to school. Such support may include meetings with the Chaplain or School Counsellor. A reconciliation with the member of staff will be arranged if possible. Any repeat of allegations proven subsequently to be false (either to that member of staff or other members of staff) will result in expulsion. E6. Adjustments We do not apply sanctions without considering extenuating circumstances which may lead to clemency and the reduction of a sanction. Extenuating circumstances will be explored during the investigation of an incident. Adjustment do not necessarily mean a reduction, but may be necessary to help accommodate practical difficulties; for example if a pupil s parents cannot arrange safe transport home at the end of an after school detention, another day may be made available. This may mean moving a Friday or Saturday detention to the following week; it will not mean the detention is cancelled. Duties under the Equality Act 2010, include issues related to pupils with Special Educational Needs or Disabilities (SEN/D) and how reasonable adjustments are made for these pupils 5

6 The needs of vulnerable pupils and those with SEN/D will be taken into account before giving a sanction. For example, it may be more appropriate to give some children an internal suspension closely supervised by staff at school rather than sending a pupil home. We may also adjust a sanction if there are practical difficulties such as close proximity to public examinations or a pupil s family living a long way from school. However, if after such adjustments a pupil s conduct significantly interferes with the learning or safety of other pupils, the collateral damage may result in a review of those adjustments. E7. Support systems for pupils If a pupil is accused of a misdemanour the principle of innocent until proven guilty will be applied until sufficient evidence is gathered. However, in some cases there may be a significant wealth of evidence due to teacher witnesses. If a pupil is interviewed about an incident, an independent teacher witness will be present (eg a teacher with whom the pupil has a trusting relationship). We provide support for victims of bullying which include: offering an immediate opportunity to discuss the experience with a form tutor or member of staff of their choice; helping with coping and avoidance strategies; meeting with the School Chaplain or the School Counsellor. If possible and appropriate, we will arrange a reconciliation meeting with the bully. Support for the perpetrator of the bullying will also be supported. Such help and guidance includes: discussing what happened and reasons for the bullying behaviour; being given pastoral support to avoid such behavior in the future; informing parents or guardians to help change the attitude of the pupil; meeting with the School Chaplain or the School Counsellor. If possible and appropriate, we will arrange a reconciliation meeting with the victim. E8. Investigations of misbehaviour that has taken place off school premises We will investigate any reports from the public or members of the school community related to any pupil misbehavior occurring off the school premises, such as on school or public transport or outside the local shops. The investigation of such allegations will follow due process and will take place on school premises. E9. Interviewing pupils regarding serious misdemeanours For any investigation it is helpful to obtain written witness statements using one of the incident forms in the appendix. For any subsequent pupil interviews conducted by staff investigating an incident, leading questions must be avoided. The principle of innocent until proven guilty will be applied. For such interviews, there must be another member of staff present to witness the interview and, if necessary, help record information. The teacher witness would usually be a tutor or Head of Year; it may also be another teacher with whom the pupil has a trusting relationship. See the appendix for detail about how to conduct an investigation for misdemeanours that may result in suspension or expulsion. E10. Searching pupils or pupils lockers, belongings or rooms School staff can search a pupil for any item if the pupil agrees. Teaching staff may also search pupils or their possessions even without their consent, provided they have reasonable grounds for suspecting that the pupil may have a prohibited item (illegal items or an item banned by Truro School). 6

7 We are not required to inform parents before a search takes place. No formal written consent is needed from the pupil. For a search, a teacher may ask the pupil to agree to: turning out his or her pockets opening their bag, locker or, in the case of boarders, their room The power to search without consent enables a search of bags, lockers and rooms and a personal search. The personal search involves removal of outer clothing and searching of pockets, but not an intimate search going further than that. Teachers must be the same sex as the pupil being searched; and there must be a teacher witness who should be the same sex as the pupil being searched. Where possible the teacher should be the tutor or another member of staff trusted by the pupil. A boarding pupil s permission is not necessary for a search of their room. Every effort should be made to have the pupil present when a search of their room takes place. There should always be two adults present including the Housemaster/mistress, if at all possible; one of the two adults carrying out the search should be of the same sex as the pupil. A written record that any kind of search has taken place must be completed by one of the teachers conducting the search, signed by both teachers and then given to the Deputy Headmaster. We will always inform the individual pupil s parents or guardians if we find alcohol, illegal drugs, potentially harmful substances or inappropriate digital material. See the separate Searching and Confiscation Policy and the Child Protection and Safeguarding Policy. E11. Confiscating items Items will be confiscated if they breach the code of conduct and schools rules, if they are prohibited items, if they are distracting to learning or if they are dangerous or illegal. Items that are not dangerous or illicit but which distract learning would usually be confiscated and stored for safe keeping in the School Office. They will be placed in an envelope and labelled with the name of the pupil. They may be collected by their owner after 3.45pm the same day. If any dangerous items or illicit material are confiscated by a member of staff, this must also be reported to the Deputy Headmaster. Dangerous items include fireworks, knives, illicit material, suspected drugs and inappropriate digital content stored on mobile devices. Such items should be given to the Deputy Headmaster for safekeeping; the Deputy Headmaster will then liaise as necessary with appropriate staff (including the Designated Safeguarding Lead) or authorities (including police). The Deputy Headmaster will make arrangements for contacting parents if necessary. On a school trip a member of staff may confiscate items and return those that are not dangerous or illicit at the end of the day or the end of the trip, at their discretion. Boarding staff may confiscate items and return those that are not dangerous or illicit at the end of the day or the end of the half term, at their discretion. Also see the Searching and Confiscation Policy 7

8 E12. Prevent: preventing radicalisation Radicalisation refers to the process by which a person comes to support terrorism and forms of extremism. Extremism can be defined as: Vocal or active opposition to fundamental British values, including democracy, the rule of law, individual liberty and mutual respect and tolerance of different faiths and beliefs. We also include in our definition of extremism calls for the death of members of our armed forces, whether in this country or overseas. [Keeping Children Safe in Education (July 2015)] We aim to prevent radicalisation by educating pupils (chapel, assemblies, PSHEE, Amnesty, World AIMS) and by monitoring and intervening as necessary. There is no single way of identifying an individual who is likely to be susceptible to an extremist ideology. It can happen in many different ways and settings. Specific background factors may contribute to vulnerability which are often combined with specific influences such as family, friends or online activity, and with specific needs for which an extremist or terrorist group may appear to provide an answer. The internet and the use of social media in particular has become a major factor in the radicalisation of young people. The school monitors internet use, in conjunction with the South West Grid for Learning (SWGfL), and if a pupil has accessed or viewed extremist content, the Designated Safeguarding Lead (DSL) or Deputy DSL must be informed. They will report the website through as well as informing the police, either 101 in a non-emergency or 999 in an emergency. Advice will also be sought via the DfE dedicated telephone helpline and Tel: ( ) (counter-extremism@education.gsi.gov.uk) If staff have concerns that a pupil may be at risk of viewing extremist or terrorist material, or of becoming radicalised, they raise these concerns with the Designated Safeguarding Lead (DSL) or the Deputy DSL. A risk assessment is then undertaken and, if appropriate, help will be provided for the pupil through the government s Channel programme. Also refer to our Safeguarding Policy and Child Protection Policy E13. Appeal against a sanction In disciplinary situations there can be occasions when sanctions are perceived to be unfair and all pupils have a right to appeal against any punishment in an appropriate manner. A sensible discussion with the teacher issuing the punishment can usually lead to clarification but, failing that, a pupil s Tutor, Head of Year or House Master or Mistress or the Chaplain may assist. The Deputy Headmaster is also available for consultation and arbitration at any time. In the rare instance where a disagreement is not resolved satisfactorily, the Headmaster may also be consulted for a final verdict. In the case of an expulsion, appeals can be made by parents to the Chairman of the Governors (see appendix) E14. Reporting sanctions to parents The sanctions that we log on our SIMS database are not sent to the parent portal; only positive Commendation rewards logged on SIMS are automatically sent to parents via the portal. We feel that serious issues with work or behaviour should be discussed with parents, rather than 8

9 automatically recorded electronically on an impersonal portal. In many cases low key reprimands of pupils do not warrant any communication at all with parents; it is only when there is a serious misdemeanour or an escalation of low level warnings that parents will be involved. The judgement for actioning a communication with parents rests with the Head of Year in collaboration with the tutor. The Head of Year will examine the sanctions list of their year group once each week. If the Head of Year feels there are too many internal school sanctions (Warnings, Department or Head of Year detention) they will talk to the tutor; the tutor or Head of Year will then make contact with parents. If a Head of Year feels it is necessary to put a pupil on Head of Year Report, parents will be contacted by the Head of Year in advance to discuss the matter. While on such a report, teachers will make comments about work and/or behaviour each lesson and the Head of Year will keep parents updated on progress until the report is ceased. If this is escalated to Deputy Headmaster Report, the Deputy Headmaster will make contact and will operate the same system. For school detentions outside normal hours (Friday and Saturday) and other more serious sanctions (see below), it is only the Deputy Headmaster that makes direct contact with parents (telephone or ) to explain the circumstances. This communication will take place at least 24 hours in advance of the sanction to allow any necessary family arrangements to be made. Any necessary accompanying letters to parents are then saved on Linked Documents. E15. Reporting incidents to other agencies The Deputy Headmaster deals with any behaviour involving law breaking and the need to liaise with the police. Depending on circumstances this may also involve the School Operations Manager. The Deputy Headmaster works with the Designated Safeguarding Lead to help establish the facts in any Safeguarding and Child Protection matter, before the DSL makes contact with any necessary external agencies such as the Local Authority Designated Lead (LADO). When a pupil make a transition to another school or college, we will pass on the sanctions record when requested and provide it without request if the seriousness of the record warrants it (see E1). F. Pupil Code of Conduct The happy functioning of the school will be achieved if pupils observe the following code of conduct. F1. Ethos Pupils are taught, encouraged and expected to develop and maintain a strong personal integrity that is truthful, generous, courteous and considerate of the needs and feelings of others. They are expected to have a positive and purposeful attitude to their studies and school lives, and to their relationships with staff and other pupils. As a general rule, staff and pupils alike should treat each other as they would wish to be treated. 9

10 F2. Observe common courtesies Move around the school with dignity and respect for others. Greet members of staff or visitors politely. Open doors for adults and let them go through first. Take your hands out of your pockets when speaking to members of staff or other adults. Do not use offensive language, even if there is no teacher present. Behave in a caring manner, especially to those younger than yourself. F3. Allow teachers to teach and pupils to learn Arrive on time for lessons, assemblies, meetings etc. with the correct books and equipment. Line up quietly outside a classroom if the classroom is being used. If a classroom is empty, enter, get books out and wait quietly for the lesson to begin. Only enter science laboratories, D&T workshops or the Sports facilities if a member of staff is present. Listen carefully to what is being said, by either your teacher or other pupils; never shout out in class. If you wish to say something in class raise your hand and the teacher will ask for your contribution at an appropriate time. The end of the lesson will be determined by your teacher and you should leave the classroom in an orderly manner and in the condition you would wish to find it. Do not bring items to school that are likely to cause distraction. F4. Move around school safely Do not run in the corridors. Wait patiently in queues. F5. Appearance Observe the school policy on uniform and wear your uniform smartly. Treat your environment with respect and ensure that all litter is deposited in bins. F6. Academic excellence and honesty Record all homework (prep) in your Pupil Planner. Complete all work on time and to a high standard; if a problem meeting a deadline is anticipated, the issue should be discussed with the teacher before the work is due. Avoid copying or any other form of plagiarism as it subverts the assessment process, is a breach of academic integrity and undermines the standards and reputation of the school. F7. Travelling to and from school and when in town While travelling in public places pay particular attention to your conduct and appearance and to the need to show courtesy and consideration to members of the public. Behaviour that may offend or intimidate members of the public or damage the reputation of the School is regarded as a serious breach of discipline. 10

11 G. School Rules School Rules apply to pupils while at school, when travelling to and from school, when representing the school at any event, and to boarding pupils when off campus out of normal school hours. School Rules apply when on school trips. Pupils conduct should be based upon common sense and consideration for other people. G1. Health & Safety 1. Pupils must know all the regulations concerning fire evacuation and other emergencies. 2. All accidents must be reported to a member of staff at once, and in particular any immediate hazards they see [spillages, broken glass, damaged furniture, leaks, expended fire extinguishers etc]. The Medical Centre internal phone number is Pupils may not have fireworks, lighters, matches, laser pens or knives in their possession. 4. Pupils may ride as passengers in cars driven by their parents, parents of other pupils or members of staff. However, all car travel with student drivers must be authorised by parents and the school. 5. Skateboards and skates of any description may not be used on the School site. 6. Games that run the risk of physical contact between different year groups are strictly forbidden. Very physical games involving tackling, scrumming and other rough contact are not allowed in any group, unless supervised by staff. 7. Pupils should report suspicious individuals seen on the school site to any member of staff. Do not approach them. Visitors and contractors working in school should be clearly identifiable with a visitor s badge. G2. Medical Centre Rules 1. No pupil may visit a patient in the Medical Centre without the permission of the nurse on duty. 2. No pupil is allowed to have patent medicines in his or her possession. Any special medicines are to be handed in to the Surgery. 3. Blood routine: Learn to treat everyone s blood as if it were infected: never allow anyone s blood to enter your blood system through your skin. Do not attempt to clean up other people s blood. If you cut yourself then you should wash the affected area carefully then cover the injury with a plaster. Any blood spilt should be reported to a member of staff who will ensure that the area is cleaned properly. Any clothing contaminated with blood should be removed and isolated in a plastic bag until it can be washed separately. Soiled paper etc. used in wiping up blood should be disposed of in the yellow collecting bag in the Medical Centre. Coloured spillage bins can be found in various locations in the School. They contain special materials to be used to clear up body fluids and are for staff use only. In exceptional circumstances a pupil may use the protective gloves supplied in the bins. G3. Games Rules 1. Pupils are not allowed to participate in any sport unless they are properly dressed, according to the School Uniform list. 2. If a pupil does not have the correct kit or cannot take part in games for any other reason, they must still attend their designated games lesson; they will be registered and 11

12 supervised by staff. Under no circumstances should pupils cut games lessons and take themselves off to another part of the School. A school detention will be given to anyone failing to abide by this rule. 3. When selected for a School Team, pupils are expected to attend practices and matches. G4. School Campus 1. The following are out of bounds: Trennick Lane beyond the gate onto the car park. Any construction area. The woods around Poltisco and Pentreve and the bottom terrace, and the area above the old quarry cliff below the Graham Smith block. The Cricket Pavilion and the Square (except when used by authorised groups). 2. All pupils must use the side path in front of the School from Pentreve to the Terrace and not Trennick Lane. 3. Pupils may use the path from Malpas Road via Poltisco to the main school terrace. 4. Pupils may not enter form rooms of other pupils in different year groups without the permission of the form teacher in charge of that room. (This does not apply to ordinary lessons and society meetings). 5. No pupil may enter laboratories, DT rooms, Art rooms, Sports Hall, Gymnasium or the sides of the Swimming Pool without the permission of the relevant member of staff. 6. The Music Practice rooms are restricted to those pupils taking lessons at school, and appearing on the Music Practice list. 7. Going off-site 1 st to 5 th Year: Pupils in the 1 st to 5 th Years are not allowed to leave the campus during school hours. This includes break and lunch times. The only exceptions are those authorised (by letter or phone call from parents to Form Tutor) for medical appointments. In such cases pupils must always sign out at the School Office, signing back in when they return. For some Wednesday Afternoon Activities that take place offsite, pupils also sign out at the School Office before making their own way to their destination. G5. Routine and Miscellaneous Rules 1. Chewing gum is banned from the School premises. 2. Smoking and the possession of tobacco on the School premises or in a public place while in school uniform or on a school trip are forbidden. The possession or use of controlled drugs is expressly forbidden at all times. 3. During the school day no pupil, either day or boarding, may enter a public house nor have alcohol in his or her possession. The School is committed to upholding the laws regarding the consumption of alcohol by people under the age of 18. Boarders may not have alcohol in their possession at any time. 4. Pupils may not use personal headphones or earphones when moving about the School. 5. No buying or selling is allowed between pupils without the permission of the House Staff or Form Teacher concerned. The School will accept no responsibility for money borrowed or lent. 6. All breakages and damage to School property must be reported to the appropriate member of staff. 7. No ball games are allowed in any classroom or corridor or near buildings. 8. Public displays of affection are inappropriate on the school premises, whilst in school uniform or otherwise under the school s jurisdiction. 9. Members of the School may not communicate with any representative of the news media about any school matter without first consulting the Headmaster. 12

13 G6. Prohibited items Pupils are forbidden to bring the following to school or to take them on a school trip: knives (unless authorised by a member of staff for an activity, eg penknives used for Duke of Edinburgh s Award) weapons; alcohol; illegal drugs; drugs which provide legal highs ; stolen items; tobacco and tobacco products, including e-cigarettes and vaping products; fireworks; lasers and laser pens; pornographic images (including those stored digitally); any article that the member of staff reasonably suspects is likely to be used to cause personal injury to, or damage to property. G7. Possessions 1. All pupils below the Sixth Form may have their own lockable locker. 2. Pupils are urged not to bring valuable items into school, or anything but small amounts of cash. If necessary, cash can always be left with the Finance Department for safekeeping. 3. Do not leave things in classrooms, changing rooms, lobbies or anywhere on the school campus overnight as there is no guarantee of security; such items left in view may attract criminal activity on to the school site. G8. Mobile Phones and Electronic Devices A mobile device may include a phone, tablet computer, laptop, portable media player, camera, sound recorder or other devices which incorporate these functions. The general rule is that these devices must not distract learning and must not be used to cause a disturbance or upset pupils, staff or members of the public. They must not be used in a way that is unsafe. The following gives specific guidance. Also see the Mobile Devices Policy. 1. Mobile phones and devices should be switched off (not on silent mode) and kept out of view in lessons and assemblies to avoid causing disturbance. In some lessons and other areas of the school there may be occasions when staff may give permission for phones to be used for educational purposes. Unless this permission has been given, assume phones must not be used between the hours of 8.45am and 3.45pm on the school premises. 2. When travelling to and from schools we expect pupils to behave as ambassadors of Truro School. For that reason, pupils must be careful about how they use their mobile devices in public, ensuring they do not invade people s privacy or cause offence. 3. Sixth Form students are given special permission to use their mobile phones during the day in the Sixth Form Café, in the Sixth Form Centre and in their vicinity; they should not be using them at other locations around the school campus unless permission has been given by a member of staff. 4. For health and safety reasons pupils must not walk around the campus wearing headphones 13

14 5. Pupil must not take any form of mobile device into examination rooms even if they are switched off. 6. If a pupil breaches these rules the phone or mobile device will be confiscated and given to the School Office where it may only be collected at the end of the school day. 7. In the case of trips, visits, exchanges and other off-site activities, their use is not allowed unless specifically permitted by the teacher in charge. 8. Emergencies: If a 1 st 5 th Year pupil needs to contact his/her parents/guardians during the school day they will be allowed to use their mobile phone but only after first seeking permission from a member of staff. If they do not have a mobile phone, they may call from the School Office. If parents need to make contact with a pupil in an emergency, they should phone the School Office and a message will be relayed promptly. If a parent or guardian of a boarder is unable to contact a pupil in an emergency out of normal school hours, they should contact the Housemaster or Housemistress, who will be able to relay a message. H. Implementing and Reviewing the Behaviour Policy New staff will be introduced to the policy during their induction. Pupils will be made aware of the policy by summaries which appear in their pupil planners which are updated each year. There will be a formal review of the policy every year and any necessary amendments circulated to staff and pupils 14

15 Appendix 1: Annual School Prizes and Named Prizes School Prizes Fanshawe Boarding Cup Information Technology Outstanding Service to School Sport: Male Outstanding Service to School Sport: Female Richards Cup For Junior Hockey English Magazine Prize Senior Choir/Henry Doughty music Cup Junior Choir: Boys Junior Choir: Girls Wind Band: Ken Pelmear Music Cup Junior Wind Band Symphony Orchestra Junior Orchestra Senior Jazz Junior Jazz Jacobs Prize for Accompaniment Creed Cup For Drama Burrell Prize For Drama Junior Prize for Drama: acting Junior Prize for Drama: technical Public Speaking/Debating (senior) Public Speaking/Debating (junior) Westward Chess Cup School Chess Cup Jubilee Cup For Excellence In Design Pritchard Trophy for Sustained Leadership in Outdoor Education Jeffries-Jones Shield for Perseverance in Outdoor Education Gold Duke of Edinburgh s Awards for Upper Sixth Leavers Outdoor Education Boggia Charity Cup Lions Cup For Service To The Community Nicholls Prize For Service To The School London FPA Prize For Service To The School C.L.Bryant Prize For Best Lower Sixth Scientist Willday/Delange Prize For Sixth Form History Cyril Wilkes Memorial Prize For Modern Languages Clay Prize For Theology Tromans Shield For Outstanding Achievement Jane Emons Library Prize Day Lewis Prize for Initiative and Enterprise Headmaster s Cup (Head Girl) Esse Quam Videri Shield (Head Boy) Staff Nominating Head of Boarding Head of Computing Head of Games Head of Girls Games Head of Games Head of English Head of Music Head of Music Head of Music Head of Music Head of Music Head of Music Head of Music Master in charge of jazz Master in charge of jazz Head of Music Head of Drama Head of Drama Head of Drama Head of Drama Master in charge of debating Master in charge of debating Master in charge of chess Master in Charge of chess Head of Design Outdoor Pursuits and Activities Coordinator Outdoor Pursuits and Activities Coordinator Outdoor Pursuits and Activities Coordinator Outdoor Pursuits and Activities Coordinator School Chaplain and master in charge of charities School Chaplain and master in charge of charities Deputy Headmaster Deputy Headmaster Heads of Biology, Chemistry and Physics Head of History Head of Modern Languages Head of Religious Studies Deputy Headmaster Director of Teaching and Learning Headmaster Headmaster ASGB 15

16 Appendix 2a: Criteria for Giving Sanctions All sanctions should be fair, consistent and allow pupils to be educated. Adjustments will be made for SEN/D and vulnerable children Note that major infringements of the Code of Conduct or School Rules should be passed to by the Deputy Headmaster. Matters relating to Safeguarding and Child Protection must involve discussions with the Designated Safeguarding Lead (DSL). Sanction Description of sanction Misdemeanour Staff authorising Warning Speak to the pupil and ensure they understand what they have got wrong. Work may be set if deemed necessary (but not copying out lines) Minor misdemeanor eg poor punctuality, dress infringements, poor work, poor attitude in lessons, poor independent learning (eg missing prep deadlines) and poor organisation (eg failure to bring appropriate equipment to class). Teacher issuing the Warning. Confiscation Department Detention Gating (boarding only) see Appendices 2b, 6a and 6b Head of Year Detention or Meeting Head of Year Report Deputy Headmaster Report Remove the item; the School Office will keep it until 3.45pm. Dangerous items and illicit material are given to the Deputy Headmaster for further follow-up and sanctions. Complete work or write a short essay on a section of school rules, for up to 30 minutes, at a time arranged by the teacher. Confined to boarding house outside normal school work hours. Pupils remain in school dress. Max. 10 days Complete work or write a short essay on a section of school rules, for up to 30 minutes, at a time arranged by the teacher. For the Sixth Form, a discussion meeting takes place. A sheet is given by the pupil to a teacher at start of lesson; teacher completes the requested information at end of lesson. The report can last a day, a week, or longer. Head of Year meets the pupil to check progress before ceasing, extending or escalating the sanction. As above, but the Deputy Headmaster meets the pupil. Items which may distract the learning of the pupil or the learning of others. A mobile device used inappropriately. Illicit, forbidden or dangerous items brought into school. An unacceptable repetition of previous misdemeanours for behaviour or work. Failure to complete homework (or other significant work) for no good reason for the same teacher more than twice in any term. Boarder that has broken the trust of the house: eg being out of bounds or frequently returning late for roll calls with no good reason. Poor work ethic or behaviour. Additional sanctions may be given by SLT. An isolated incident of misconduct or a significant number of Warnings across subjects for poor punctuality, poor dress, poor behaviour or poor attitude towards work. This is at the discretion of the Head of Year after consultation with the Form Tutor and any other relevant staff. As above for Head of Year Detention. The Head of Year Report is used where it is judged that it will help encourage an improvement. Head of Year informs the Deputy Headmaster. Failure to respond positively to the Head of Year Report. Teacher. Subject teacher or Head of Department. House Master or Mistress. Head of Year. Head of Year. Parents informed by Head of Year. Parents updated on progress Deputy Headmaster. Parents informed by Deputy Headmaster. Parents updated on progress 16

17 For the following sanctions it would be expected that staff present witness statements or other evidence to the Deputy Headmaster to help support a sanction before any action is taken. Incidents of bullying, racism, propagation of extremist views and any matters relating to Safeguarding and Child Protection must always involve discussions with the Designated Safeguarding Lead (DSL). Sanction Description of sanction Misdemeanour Staff authorising Deputy Headmaster Detention - Friday Headmaster Detention Saturday Suspension (see below for further details) Expulsion (see below for further details) Friday from 3.45pm 5.00pm (or the last convenient day of term for terms finishing before Friday). Complete work or write a short essay on a section of school rules or do community service around the school. Saturday from 9.00am to 11.00am. School dress must be worn. Complete work or write a short essay on a section of school rules or do community service around the school. Parents are notified in writing, by or by telephone at least 24 hours in advance by the Deputy Headmaster. Pupil is asked to leave the school and stay at home temporarily for a period of time (up to a maximum of 10 working days). An internal suspension (supervised at school) is used if there are extenuating circumstances (eg proximity to exams) Pupil will leave the school permanently. Very poor work, disruptive behaviour, intimidating, violent or bullying behaviour or comments, racism or other discrimination, disobedience, rudeness, deliberate failure to attend form period, assembly or chapel, minor driving offences on campus (Sixth Form), plagiarism for school internal assignments and cheating in internal exams. Severe episodes may merit an Headmaster s Detention. Staff must discuss the misdemeanour with the Deputy Headmaster before a decision is made. Escalation or repetition of poor work or behaviour (above). Insolence towards any member of staff. Failure to attend lessons and school activities (including sports fixtures). Major driving offences on campus (Sixth Form only). Plagiarism of work for public exams (eg project work). Malpractice in public exams. Also given for a first offence with tobacco or alcohol (note that repetition or serious incidences involving tobacco or alcohol will lead to suspension). Staff must discuss the misdemeanour with the Deputy Headmaster before a decision is made. Behaviour which may significantly damage the school s reputation, law-breaking, physical violence, bullying, incidences involving tobacco or alcohol (second offence) and serious or repeated breaches of school rules. Repeated insolence towards any member of staff. Malicious accusations about staff proven to be untrue. Use of illegal drugs and legal highs - suspension or expulsion, depending on type of drug and amount of use. Issued after a suspension or a series of suspensions. Selling or trading in illegal drugs (class A, B or C), whether on school premises or not. See A4/B18 Drugs and Substance Misuse Policy. Deputy Headmaster informs parents at least 24 hours beforehand. Deputy Headmaster informs parents at least 24 hours beforehand. Headmaster. Parents called in before action. Summary letter on SMS linked documents. Headmaster. Parents called in before action. Summary letter on SMS linked documents 17

18 Appendix 2b: Gating (boarding only) All sanctions should be fair, consistent and allow pupils to be educated. The following outlines the criteria for gating a boarder The sanction of gating may be given to a boarder (flexi, weekly or full) by a Housemaster, Housemistress. Gating is designed to restrict the freedom of a boarding pupil that has broken the trust of the house: examples include failing to sign out of the house, being out of bounds or returning late for roll calls. Gating is also applied if a boarder has behaved poorly in the house or at a house event, or frequently failed to complete academic work to a satisfactory standard. It is up to the discretion of the Housemaster or Housemistress whether or not they give a first warning before a gating is actioned. In gating pupils we hope to be able to provide a suitably high level of supervision to prevent them from transgressing again and/or coming to harm. When a pupil is gated, this will be for a minimum of one day and a maximum of ten days (including weekends) Gating may be applied in conjunction with other school sanctions such as a detention. For example, gating may be applied after a first smoking offence for which there is also an automatic Saturday Morning Headmaster's Detention. During the gating period, the pupil is not allowed to visit other boarding houses or to leave the campus; there may also be further restrictions placed on them using sporting facilities such as the school sports centre and sports pitches and courts. Gated pupils will be given a daily gating sheet and are expected to see a member of boarding staff to get their sheet signed on a regular and frequent basis outside teaching hours. Before going to bed, they must show this to the senior staff on duty in their house. Gated pupils must wear school dress for all meals, including breakfast. They must continue to wear school dress at weekends, unless allowed to participate in a school activity such as a sporting fixture. At the discretion of the Housemaster or Housemistress a pupil may be allowed to take part in a house social event. The Senior Leadership team reserves the right to ban the pupil from sporting or social events if the nature of the transgression warrants such a restriction. Failure to abide by the conditions pf gating will result in an extension of gating by one day; if this then extends the gating to more than ten days, an alternative sanction will be applied instead, such as a Headmaster's Detention involving community service. See appendices 6a and 6b for Gating Sheets Appendix 3: Suspension and Expulsion General Principles In dealing with allegations of serious disciplinary offences every effort will be made to ensure that due process is followed. Due process: A fundamental guarantee that all proceedings will be fair and that one will be given notice of the proceedings and an opportunity to be heard. The principle of innocent until proven guilty is applied. Pupils will never be interviewed by a teacher on their own; two teachers will always be present in the interview room. 18

19 Any pupil or pupils alleged to have committed a serious offence will be given support from an independent advocate trusted by the pupil - their tutor; housemaster or housemistress, school chaplain or another staff member requested by the pupil. In any investigation, opportunity is given to look for the reasons the incident occurred and if there are any extenuating circumstances. The school will aim to enable and encourage restitution or reconciliation and to allow the pupil to learn and grow from the experience. Conducting an investigation of a serious allegation of misconduct by a pupil a. Once a serious allegation h\s been received, the Deputy Headmaster will be informed. b. The Head of Year will usually conduct the investigation of an allegation, with help from their tutor team - and Senior Leadership Team (SLT), if needed. c. Interviews with the alleged miscreant will be conducted with more than one adult present and will include an independent advocate trusted by the pupil (usually the form tutor, but could be the school chaplain or another teacher trusted and requested by the pupil); the role of the teacher advocate does not include passing judgement on the pupil. d. Witnesses may be called and statements taken, using the school s Witness Investigation sheet. e. Evidence is gathered including relevant background information on the pupil (s) and details of any extenuating circumstances. f. For any issues related to Safeguarding or Child Protection, the Designated Safeguarding Lead (DSL) is always consulted. g. The information gathered is given to the Deputy Headmaster to help him decide on what action should be taken. h. The Deputy Headmaster will call a hearing with the pupil(s) and a committee composed of Head of Year and the independent advocate teacher; the Designated Safeguarding Lead will also be at the hearing if the accusation is a child protection matter or if there are any other safeguarding issues related to the pupil(s) accused. i. The pupil(s) facing the allegations will hear the evidence and will be given the opportunity to present their response to the allegations. j. The pupil(s) will be asked to leave the hearing and the committee will discuss the appropriate sanction. k. The Deputy Headmaster having heard all the evidence will recommend the appropriate sanction to the Headmaster l. Where a pupil is found guilty of the allegations and a suspension or expulsion is to be imposed the Headmaster will invite the parents to a meeting with the pupil. m. A letter summarising what occurred and the action taken will be sent to the parents and filed by the school. n. If found to be innocent the pupil(s) and parents will be informed. Suspension a. Suspension will only be used as a punishment where a serious offence has been committed (see table). b. Suspension would follow only after investigation led by Deputy Headmaster but conducted by the Head of Year and, if necessary, other members of the Senior Leadership Team. c. Once the facts have been clearly established and conveyed to the Deputy Headmaster, the Headmaster will be consulted. 19

20 d. If suspension is the outcome, a meeting will be held with the pupil and parents (or guardian). The reasons for the suspension will be explained to them and the likely consequences of a further offence spelt out. e. The maximum period of any suspension will be ten working school days. f. Arrangements will be made by the Head of Year or tutor for academic work to be completed during the period of suspension. g. The Headmaster will always see the pupil on the day of returning to school to confirm the expected behaviour. h. The Governors will always be informed of a suspension in the normal course of the Headmaster's regular reports. Expulsion a. Expulsion is a last resort punishment where a pupil's actions have been such that the interests of other members of the community are best served by the removal of the individual. Where expulsion seems to be a possibility the pupil and parents will be made aware of the procedures outlined below. b. Expulsion would follow only after investigation led by Deputy Headmaster but conducted by the Head of Year and, if necessary, other members of the Senior Leadership Team. c. Once the facts have been clearly established and conveyed to the Headmaster, a meeting will be held with the pupil and parents. d. The reasons for the expulsion will be explained to them and the likely consequences of a further offence spelt out. e. A pupil under the threat of expulsion will have the right to present his/her case together with his/her parents and their teacher advocate. f. The Chairman of Governors or his Deputy will be informed by the Headmaster of the situation g. If the decision to expel is upheld the pupil and his/her parents must be informed by the Headmaster of the right to appeal. h. The appeal would go to a group of three Governors who have not, up to this point, had any connection with the case. Nick Fisher Deputy Headmaster 20

21 Appendix 4: Forms - Racist Incident, Incident Sheet, Witness Sheet Racist Incident Sheet This form is available from the intranet Report date Report/Complaint made to: (staff name) Name of person reporting the incident: Date of incident: Location of incident: Name(s) of alleged victim(s): Name(s) of alleged perpetrator(s): Nature of incident: Witnesses: Outcome of the investigation: Signed by person reporting: When complete the form should be passed to the Deputy Headmaster who will ensure there is consultation with the Designated Safeguarding Lead (DSL) before any sanction is given. 21

22 Incident Report Sheet Name: Form: Date and time of Incident: Where did it take place? Names of any witnesses: A brief outline of what happened (continue on separate sheet if required): Have there been previous incidents involving this person/people? Yes/No If yes how often? Once or twice Quite a few times Regularly Details. To help us deal with the situation effectively, please do not discuss this with other pupils. We will tell you when a resolution has been reached. If you don t follow these instructions it could affect the potential outcome. Signed (pupil) Date Recorded by 22

23 Witness Investigation Sheet Name: Form: Date and time of Incident: Where did it take place? Names of any other witnesses: You have been named as a witness. What did you witness: (continue on separate sheet if required) Have there been previous incidents involving this person/people? Yes/No If yes how often? Once or twice Quite a few times Regularly Details. To help us deal with the situation effectively, please do not discuss this with other pupils. We will tell you when a resolution has been reached. If you don t follow these instructions it could affect the potential outcome. Signed (pupil) Date Recorded by 23

24 Appendix 5: Daily Report (issued by Head of Year or Deputy Headmaster) Name Form Day & Date.. This form must be handed to your teacher at the beginning of every lesson. You must also report to either your Tutor or Head of Year at break and lunchtime each day. Time Teacher comment and signature Comment on causes for concern regarding: school dress, attainment, progress in the lesson, attitude, independence, organisation, homework 8.45am registration (Tutor) Lesson 1 Lesson 2 Lesson 3 Break (Tutor/HoY) Lesson 4 Lesson 5 Lesson 6 Lunchtime (Tutor/HoY) 2.25pm registration & Lesson 7 Lesson 8 Signed (parent/ House staff) Signed (HoY/Tutor/Deputy Headmaster).. 24

25 Appendix 6a: Weekday Gating Sheet Pupil to report to the staff on duty each hour Pupil Name: House : Reason for gating: MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY Date: Date: Date: Date: Date: Time Staff Time Staff Time Staff Time Staff Time Staff 4.00pm 4.00pm 4.00pm 4.00pm 4.00pm 5.00pm 5.00pm 5.00pm 5.00pm 5.00pm 6.00pm 6.00pm 6.00pm 6.00pm 6.00pm 7.00pm 7.00pm 7.00pm 7.00pm 7.00pm 8.00pm 8.00pm 8.00pm 8.00pm 8.00pm 9.00pm 9.00pm 9.00pm 9.00pm 9.00pm 10.00pm 10.00pm 10.00pm 10.00pm 10.00pm 11.00pm 11.00pm 11.00pm 11.00pm 11.00pm 25

26 Appendix 6b: Weekend Gating Sheet Pupil to report to the staff on duty each hour Boarding House Weekend Gating Sheet Pupil Name: House: SATURDAY SUNDAY Reason for gating: Date : Date : Time Staff Time Staff 9.00am 10.00am 11.00am 12.00pm 1.00pm 2.00pm 3.00pm 4.00pm 5.00pm 6.00pm 7.00pm 8.00pm 9.00pm 10.00pm 11.00pm Comments 10.00am 11.00am 12.00pm 1.00pm 2.00pm 3.00pm 4.00pm 5.00pm 6.00pm 7.00pm 8.00pm 9.00pm 10.00pm 11.00pm 26

27 Appendix 7: Example Pupil Contract Pupil Contract (example) Between Truro School and pupil XXXX Date: XXXXX Contextual Introduction At Truro School, pupils are taught, encouraged and expected to develop and maintain a strong personal integrity that is truthful, generous, courteous and considerate of the needs and feelings of others. Your behaviour to date has made us concerned for your welfare; our duty of care has been undermined by this uncooperative behaviour. The following contract is designed to improve this situation and to build upon the positives. Aims of the contract This contract is designed to help maintain the standard of supervision expected of a day and boarding school in which staff act in loco parentis. All members of staff contribute to the safety and welfare of pupils in the Sixth Form by providing appropriate supervision under the guidance of the Housemaster or Housemistress, Sixth Form Team, Headmaster and Senior Leadership Team. This contract is designed to assist the School in ensuring good supervision and care is maintained and that academic progress can be made. Responsibilities 1. The School The School is pledged to support all pupils to help them fulfil their potential and have high aspirations. We will encourage individuals where appropriate and also censure and apply appropriate, fair and consistent sanction to educate. In dealing with matters of discipline, the School also aims to protect other pupils and staff along with our reputation as a leading school in Cornwall. Pastoral support is provided by the tutor, Head of Year, boarding staff and other staff. We recognise that there may be very difficult personal issues that may impede pupil behaviour and progress. With this in mind, we will provide further professional counselling through regular meetings with: our School Chaplain; our School Counsellor. 2. The pupil You are expected to: develop and maintain a strong personal integrity that is truthful, generous, courteous and considerate of the needs and feelings of others; have a positive and purposeful attitude to studies; have a positive and purposeful attitude towards relationships with staff and other pupils; allow teachers to teach and pupils to learn; 27

28 show respect towards peers and younger pupils, even when staff are not present to monitor and intervene; never intimidate other pupils; while travelling in public places pay particular attention to conduct and appearance; show courtesy and consideration to members of the public; attend all school commitments: form periods, chapel, assemblies, meal times, timetabled lessons and school and boarding activities when fit and well; indicate to a member of staff that you are unwell as soon as possible, especially before or during any school commitment such as form period, chapel or lessons; only miss school commitments when permission has been granted; submit work according to teacher deadlines; when this is not possible, discuss the problem with boarding staff, tutor or academic teacher in advance of handing in the work; sign in and out of the School at times designated and allowed by the School and by staff on duty; if you are a boarder or visiting a boarding house, sign in and out of the house at times designated and allowed by the School and by staff on duty, following all the rules of the boarding house while present. 3. Specific Targets Review There will be a review of progress, beginning DATE. Signed:.. Deputy Headmaster (Nick Fisher) Date: Signed: Pupil (XXXXX) Date: 28

29 Appendix 8: Junior Disco Rules and Procedures The procedures and rules which follow are designed to ensure the pupils attending the disco are safe, that the conditions exist for them to enjoy the social function, and that the event is appropriately supervised by members of staff. Staffing Disco organiser, Heads of Year (1 st, 2 nd and 3 rd Year) and tutors (at least two form each year); male and female staff are required Senior prefects at least one male and one female - preferably from 1 st 3 rd Year tutor groups Support from two caretakers and at least one member of SLT (usually Headmaster, Deputy Headmaster or Deputy/Designated Safeguarding Lead) Relevant Heads of Year will enlist the support of their tutor team and produce a list of staff helping on the night. Head of Sixth Form Prefects to provide at least one male and one female senior prefect. The list of the assisting teachers and prefects should be given to the Deputy Headmaster and member of staff in charge of the disco one week before the disco. Staff will be assigned appropriate roles by the disco organiser. Any extra supporting staff that are considered to be needed by SLT (eg external security staff) will be enlisted by SLT in consultation with the disco organiser. Provisional list of pupils and vetting procedure Two days before the disco, tutors to provide a provisional list of names of pupils that are intending to go to the disco. This should be passed on to the Head of Year who then passes it on to the Deputy Headmaster. Anyone considered unsuitable (due to recent serious misdemeanours or past issues) will be crossed off the list and their parents and staff informed. Any other pupils that are banned from the disco will be reminded of this by the Deputy Headmaster (with a notifying to their parents) and the list of those banned pupils will be given to the staff on the door before the disco. Security of the site Operations Manager, the caretakers and Facilities Manager to make sure that school buildings are locked extra early after any activity and that the caretaker patrols to make sure no 1 st 3 rd Years come on site until 6.50pm. Caretaker (and any necessary extra security on their team) should patrol from 6.30pm on the evening of the disco. Intermittent spot checks of the area around the gym should be made every hour (7.30pm, 8.30pm and 9.30pm). Management of the disco evening Heads of Year to go over the pupil rules in assembly the week before. Tutors to reiterate the rules in tutor time during the week of the disco. Ensure that staff on duty have mobile phones to contact the duty caretaker if there are trespassers or if any other assistance is required. 29

30 If there is a serious accident involving a pupil, emergency services will need to be called (our Medical Centre is closed and staff are not on call). Use a paper register to tick off the pupils as they arrive. List of pupils to be alphabetical and in tutor group order. This will be the list used to check pupils if there is an emergency evacuation. Emphasise the evacuation procedure to pupils: designated assembly point; lining up in tutor groups. At least two members of staff on the door throughout the evening. Staff of appropriate sex in groups of two to check the toilets as and when considered necessary but at least every 20 minutes. Male and female staff present at all times. At the end of the evening, staff should not depart until they have ensured that all pupils have been collected by an adult. Report any discipline incidents or accidents to the Deputy Headmaster immediately Any discipline incidents will need to be summarised by the disco organiser in an the morning after the event. Send to the Deputy Headmaster. Any security issues should also be passed on by the caretaker on duty to the Operations Manager, who will inform the Deputy Headmaster and Bursar. Before all pupils depart at the end, supervise a group of responsible pupils from the older year groups in tidying up, picking up litter. This should be seen as a duty and not a punishment. Make a final check of the changing rooms/loos before pupils depart. Rules for pupils attending the disco The rules which follow are designed to ensure the pupils attending the disco are safe, that the conditions exist for them to enjoy the social function, and that the event is appropriately supervised by members of staff. Rules for pupils attending the disco Pupils must dress in a way which would not cause offence to members of the public or staff. If in doubt, pupils should ask their Head of Year for guidance. Staff on the door will bar admission to the disco if they judge that pupils are inappropriately dressed. Pupils must remain in location of the disco and not explore the campus. Arrangements must be made for prompt collection by parents or another responsible adult at the finish time, or earlier. Note there is sometimes a Parents Curry and Quiz Night coinciding with the times of the disco the timings for both events will help with dropping pupils off and collecting them safely at the end. Pupils must leave the school site after school or after their organised activities and not return until the start of the disco; we recommend pupils go home after school or go to a friend s house. Pupils must take all their school bags home do not leave them lying around as they have proven to be an attraction for local thieves. Pupils may not get changed in any school changing rooms, classrooms or any other unsupervised area of the school premises. Pupils must not go to the boarding houses unless they are boarders. Anyone wishing to use a boarding house and take boarders tea would need special permission in advance from the Housemaster or Housemistress, with agreement from the house staff on duty that evening. This must be agreed a couple of days in advance and there will be a charge for this. Pupils must eat supper before arriving at the disco. Pupils must not bring any food on site no Dominos pizzas, no Burger King, etc. Pupils must not arrive more than 5 or 10 minutes before the start time of 7.00pm and they must not wander around the school campus. 30

31 If possible, pupils should bring mobile phones to contact their parents if there is an emergency. Pupils must not walk home on their own or make their own way home without supervision by their parents or another responsible adult. The disco finishes at 10.00pm at the latest, but pupils may be collected by parents earlier if they wish. Pupils must remember that at all times they are ambassadors of Truro School when in or out of uniform and when in or out of school. Nick Fisher Deputy Headmaster 31

32 Appendix 9: Commendation Certificates These are awarded in year group assemblies. 32