A.W.A.I.R. A WORKPLACE ACCIDENT AND INJURY AND REDUCTION PROGRAM MAPLE RIVER PUBLIC ISD #2135. DAN ANDERSON SUPERINTENDENT (507) , ext.

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1 A.W.A.I.R. A WORKPLACE ACCIDENT AND INJURY AND REDUCTION PROGRAM MAPLE RIVER PUBLIC ISD #2135 PROGRAM ADMINISTRATOR CONTACT INFO DAN ANDERSON SUPERINTENDENT (507) , ext. 223 PROGRAM REVIEW/UPDATE: December 12, 2013 September 16, 2014 March 10, 2015 HOLLAND SOLUTIONS COMPANY, LLC 2015 Page 1

2 TABLE OF CONTENTS 1.0 HEALTH AND SAFETY POLICY STATEMENT 2.0 PROGRAM GOALS/OBJECTIVES 3.0 ADMINISTRATION LEADERSHIP 4.0 EMPLOYEE & STAFF INVOLVMENT 5.0 AUTHORITY, RESPONSIBILITY AND ACCOUNTABILITY 6.0 RESOURCES 7.0 HAZARD IDENTIFICATION 8.0 HAZARD REPORTING SYSTEM 9.0 ACCIDENT INVESTIGATION AND INJURY/ILLNESS ANALYSIS 10.0 HAZARD PREVENTION AND CONTROL 11.0 EMERGENCY PLANNING AND PREPARATION 12.0 MEDICAL PROGRAM 13.0 SAFETY AND HEALTH TRAINING 14.0 PROGRAM REVIEW HOLLAND SOLUTIONS COMPANY, LLC 2015 Page 2

3 SECTION 1.0 HEALTH &SAFETY POLICY STATEMENT Maple River Public School observes safety and health as an integral component of its operation. Safe work practices and methods will be established to provide and maintain a safe and healthful working environment. Safe work practices and methods will be incorporated into all programs including instruction, athletics, extra-curricular activities, community events and transportation. Safe work practices and methods will be designed to prevent injuries and illnesses and to comply with federal, state and local safety and health regulations. Administration, from the superintendent, school board and supervisors must reflect an interest in improving safety and health objectives and set a good example by observing safe work practices and methods as a part of the normal work routine. Examples shall be vocal, visible and ongoing. Employees shall work in a way that maintains the high safety and health standards developed and sanctioned by the district. Instructional employees will incorporate safe work practices and methods into curriculum to prevent injuries and illness to students. The goal of our safety and health program is to identify and minimize hazards. Through recognition and minimizations of hazards, injuries to all can be reduced and hopefully eliminated. Superintendent Date Board Chair Date HOLLAND SOLUTIONS COMPANY, LLC 2015 Page 3

4 SECTION 2.0 PROGRAM GOALS/OBJECTIVES The goal of safety and health programs is to identify and minimize hazards throughout the district. To achieve this goal, the following objectives and activities have been established: Objective: Air Emissions Procedures 1. Calculate Potential to Emit (PTE) levels for each building. 2. File PTE calculations in each building and update as conditions change 3. Complete air-permitting form (if required) Objective: Asbestos Containing Building Materials (ACBM) 1. Maintain an Asbestos Management Plan in accordance with A.H.E.R.A. 2. Identify and train an Asbestos Program Manager 3. Develop and distribute an annual notification to parents and employees 4. Conduct six month periodic surveillance of ACBM 5. Maintain an update all records relating to ACBM 6. Conduct appropriate training of affected staff Objective: Bloodborne Pathogens Program (BBP) 1. Implement a BBP Exposure Control Plan encompassing OSHA Standard 29 CFR and review annually 2. Identify and train an Exposure Control Officer 3. Determine affected staff using the assessment tool 4. Provide training to affected staff 5. Offer Hepatitis B vaccination to affected staff 6. Make Exposure Control Kits available to affected staff 7. Inform all staff of locations of personal protective equipment and exposure control kits 8. Maintain a regular cleaning schedule for areas with frequent blood related incidents 9. Develop post exposure procedures related to BBP 10. Determine valid exposures, provide post-exposure evaluation, record and report on First Report of Injury for proper insurance procedures 11. Monitor or provide updates on regulatory changes and new information HOLLAND SOLUTIONS COMPANY, LLC 2015 Page 4

5 Objective: Chemical Hygiene 1. Review the written Chemical Hygiene Plan on an annual basis 2. Identify and train a Chemical Hygiene Officer 3. Appropriately train laboratory supervisor(s) 4. Maintain accurate and up to date chemical inventories within laboratory 5. Maintain chemical handling, dispensing, storage and disposal procedures 6. Create Standard Operating Procedures (SOP s) for laboratories 7. Evaluate engineering controls (fume hood, localized exhaust & ventilation) 8. Complete fume hood/exhaust ventilation survey and post results on hood 9. Create an emergency evacuation route and post in laboratory 10. Conduct safety inspections of laboratory facilities Objective: Confined Spaces 1. Develop and implement a written plan for confined spaces encompassing Federal OSHA Standard 29 CFR and review annually 2. Identify and train responsible person 3. Inventory all potential confined spaces within the facility 4. When required, complete entry permits for permit required confined spaces 5. Train all potentially affected staff on proper confined space entry methods and techniques 6. Use proper ventilation, communication, personal protective and gas testing equipment as needed Objective: Community Right To Know (CRTK) 1. At the time of editing this document Maple River Public School has no extremely hazardous substances. Tier II Reporting to the MN Emergency Response Commission does not apply to the district at this time Objective: Compressed Gas 1. Review annually a written plan for compressed gasses 2. Identify and train district contact person 3. Develop safety procedures for working with and handling compressed gases 4. Inventory facility for all compressed gasses HOLLAND SOLUTIONS COMPANY, LLC 2015 Page 5

6 5. Train all potentially affected staff on proper compressed gas methods and techniques 6. Conduct annual compressed gas audits Objective: Employee Right To Know (ERK) 1. Review written plan annually 2. Identify and train district contact person 3. Annually train potentially affected staff 4. Identify ERK functional areas such as kitchens, science department, custodial, industrial arts etc. 5. Perform inventories identifying hazards such as chemical, physical, radiological etc. 6. Maintain proper MSDS inventories in affected departments throughout the facility 7. Maintain MSDS book location list in health and safety record keeping system Objective: Emergency Action Plan 1. Develop and implement a written plan to address procedures for as many emergency scenarios as feasible such as fire, natural disaster, bomb threat, intruder, armed intruder etc. 2. Identify district contact person 3. Create emergency evacuation routes and shelters for each area of the facility 4. Post routes and shelter locations in visible locations in each classroom of the facility 5. Inform/train employees of appropriate actions Objective: First Aid/CPR 1. Annually review written plans for first aid situations 2. Identify contact person 3. Identify first aid treatment areas within each facility 4. Survey facilities for First Aid/CPR needs 5. Develop and implement program for providing first aid kits 6. Train affected employees regarding appropriate first aid response procedures Objective: Hazardous Waste 1. Annually review written plan related to hazardous waste. 2. Identify contact person 3. Inventory quantity and locations of hazardous wastes generated 4. Complete MPCA annual permit for each building generating hazardous waste if necessary HOLLAND SOLUTIONS COMPANY, LLC 2015 Page 6

7 5. Implement proper waste disposal and recycling procedures complete proper manifests 6. Train all affected staff regarding proper disposal/recycling methods and procedures. Objective: Hearing Conservation 1. Annually review and update written program regarding Hearing Conservation if needed 2. Identify district contact person 3. Inventory and identify areas with equipment exceeding 85 dba 4. Test areas and equipment for actual sound level and approximate exposure duration 5. Provide hearing protection if sound levels cannot be reduced through other controls 6. Train affected staff regarding sound levels and hearing conservation Objective: Indoor Air Quality (IAQ) 1. Develop, implement and review annually a written plan related to IAQ encompassing the US EPA Tools for Schools 2. Identify district IAQ Coordinator 3. Survey, identify and document situations and work practices that require IAQ remediation 4. Train employees and building occupants on optimum IAQ in areas such as ventilation, moisture, pets/animals in the building and chemical exposures 5. Maintain record keeping procedures related to IAQ 6. Monitor and provide updates on regulatory changes and new information regarding IAQ Objective: Integrated Pest Management (IPM) 1. Maintain compliance with Janet B. Johnson Parents' Right-to-Know Actof Notify and/or provide method for notification of staff, students and parents regarding scheduled pesticide applications and that more information is available from the district office Objective: Lead in Water 1. Annually review written management plan related to possible lead content/contamination for all drinking, cooking or human consumption fixtures 2. Identify contact person 3. Survey facility to determine water sources used for consumption 4. Conduct water testing according to MDH and US EPA rules and guidelines HOLLAND SOLUTIONS COMPANY, LLC 2015 Page 7

8 5. Implement replacement or flushing procedures should a fixture used for human consumption be found to have lead levels exceeding those recommended by MDH and/or US EPA 6. Ensure all replacement fixtures meet current NSF Lead FREE criteria 7. Train affected staff regarding flushing procedures and testing requirements if necessary 8. Inform building occupants of availability of lead in water sample results Objective: Lockout / Tagout(LO/TO) 1. Annually review written plan outlining procedures for control of residual energy 2. Annually update inventory of equipment subject to release of residual energy 3. Maintain adequate inventory of LO/TO devices such as locks, hasps and tags 4. Annually review procedures for LO/TO of equipment with multiple residual energy sources 5. Train affected staff in proper LO/TO procedures and techniques Objective: Machine Guarding 1. Identify an MDE-Certified District Contact person and obtain training and issued certification number 2. Conduct initial survey of equipment needing to be brought into compliance with MDE Best Practices standard 3. Update, safe-guard, decommission and/or replace equipment as soon as feasible and per MDE Best Practices and Specifications Objective: OSHA Inspections/Mock OSHA Inspections/MDE Management Assistance 1. Participate and support MDE Management Assistance Activities 2. Coordinate and respond to third party risk assessment activities such as insurance and consulting companies 3. Maintain all required OSHA postings including labor rights posters as well as OSHA 300 log with form 300A posted annually February 1 through April 30 Objective: Personal Protective Equipment (PPE) 1. Annually update PPE written program as it pertains to protection of head, eyes, ears hand, feet etc. 2. Establish a district contact person 3. Assess facilities and work tasks to determine PPE needs 4. Provide PPE training to staff as needed for tasks and work assignment as well as how to care for assigned PPE HOLLAND SOLUTIONS COMPANY, LLC 2015 Page 8

9 Objective: Playground Safety 1. Annually review written management plan pertaining to playgrounds, their safety and upkeep 2. Identify district contact person regarding Playground Safety 3. Regularly conduct playground equipment maintenance checklists 4. Train staff on recognizable hazards associated with playground safety 5. Have all playground equipment inspected by certified playground inspector in order to authorized to utilize Health and Safety resources Objective: Radon 1. Annually review Radon written program which includes plans for testing and mitigating any elevated radon levels as per MDH and US EPA guidelines 2. Identify a district contact person 3. Train and inform affected staff, building occupants and district members Objective: A.W.A.I.R. Safety Committees 1. Annually review and assess safety committee 2. Identify Safety Committee chairperson 3. Define roles, responsibilities and activities associated with the Safety Committee 4. Schedule and conduct regular Safety Committee meetings that elicit employee membership quantities that exceed administration SECTION 3.0 MANAGEMENT/ADMINISTRATION ROLE Responsibility of implementing Safety and Health programs resides with management/administration. The board and administration will show commitment to and involvement by adhering to the rules and regulations, promoting positive attitudes toward safety and health programs, attending trainings and/or meetings when requested and listening to employee concerns regarding safety and health issues. Safety committee members are also expected to lead by example further promoting the attitude of Health and Safety and providing resources to other staff and district members. SECTION 4.0 EMPLOYEE & STAFF INVOLVEMENT HOLLAND SOLUTIONS COMPANY, LLC 2015 Page 9

10 Employees are ultimately responsible for their role in the districts Safety and Health programs. Employees are allowed to directly influence these programs through: 1. Serving as members of the safety committee 2. Attending applicable trainings related to Safety and Health programs 3. Completion of appropriate tasks, checklist, inspections or alike as they pertain to their position within the organization 4. Reporting all unsafe conditions and following through to ensure they are corrected in a timely manner SECTION 5.0 AUTHORITY, RESPONSIBILITY AND ACCOUNTABILITY Board of Education / Superintendent shall provide leadership and feasible resources to implement Health and Safety policies as well as to correct any unsafe conditions Building Principal(s)/Dean of Students shall require employees, students, contractors/vendors and visitors to adhere with district Safety and Health policies. They shall also evaluate employee performance including each members safety and health behavior and work methods and by encouraging their participation in the districts Safety and Health Committee. Departmental Supervisors shall ensure their department members attend applicable trainings as they pertain to Safety and Health. Obtain and maintain up-to-date resources to detect safety and health violations and/or hazards such as improperly operating equipment, tools or other devices Assign clear responsibility for all aspects of the districts Safety and Health programs. Investigate and remediate all hazards and accidents as well as investigate and mitigate all nearmiss incidents as resources allow. Employees shall attend all required or applicable trainings and meetings as specified by the Safety and Health programs. Take no short cuts and completely understand all aspects of work assignment as it pertains to possibly Safety and Health programs. HOLLAND SOLUTIONS COMPANY, LLC 2015 Page 10

11 Employees shall also report all hazards, accidents and near-misses to supervisors or others such as administration, safety committee members and/or Board of Education members. Employees shall also adhere to and comply with all aspects of good housekeeping of their work areas. Compliance with the districts AWAIR and safety and health programs is a condition of employment. Violation of safety standards and expectations by an employee opens them up to disciplinary action by the district. Examples of violations may be but are NOT limited to failure to wear PPE, removal of safety guards or equipment or working in a KNOWN unsafe environment. SECTION 6.0 RESOURCES Resources available to members of the organization are Financial 1. Health and Safety local tax levy as authorized by MDE 2. Matching MDE H & S levy funds (if qualified) 3. OSHA grants Personnel 1. Board of Education Members 2. District Superintendent 2. Safety Committee Members 3. School Nursing Staff 4. Custodial Department 5. MDE Management Assistance Program Karen Olsen 6. MDE H & S Program Supervisor 7. Environmental, Health & Safety Consultant Chandler Holland HSC, LLC SECTION 7.0 HAZARD IDENTIFICATION Following are methods and resources for employees to assist in determining hazards. HOLLAND SOLUTIONS COMPANY, LLC 2015 Page 11

12 1. State Inspectors Fire Marshal and Building Inspectors 2. Insurance Inspectors Workman s Compensation and Steam Boiler Inspectors 3. Private Consultant Holland Solutions Company, LLC 4. Internal Employee Inspections/Checklists 5. Local officials Fire Department, MDE Management Assistance Personnel 6. Regulatory Compliance Officials from MDE, MDH, MPCA etc. Since its inception, the A.W.A.I.R. program has identified the following hazards or potential for hazard: 1. Exposure to blood and body fluids 2. Repetitive motion aka Ergonomics 3. Chemical handling & disposal 4. Noise exposure 5. Welding, cutting & brazing 6. Power equipment 7. Compressed gases 8. Control of residual energy (LO/TO) 9. Respiratory hazards 10. Material handling 11. Fire hazards SECTION 8.0 HAZARD REPORTING SYSTEM Reporting of all actual or perceived safety and health concerns is encouraged. All employees are expected to watch for, report and if feasible correct any hazardous situation or concern. Reporting may be done to direct supervisors or submitting a completed Safety and Health Hazard Report Form (appendix A) to a supervisor, building administrator, safety committee member as soon as feasible. Hazards will be addressed by appropriate supervisor or administration/superintendent if applicable. When and how the concern is addressed will be communicate back to the employee who raised the concern by returning the bottom portion of the reporting form and/or via the employees . SECTION 9.0 ACCIDENT INVESTIGATION AND INJURY /ILLNESS ANALYSIS HOLLAND SOLUTIONS COMPANY, LLC 2015 Page 12

13 It is understood that even with all the hazard prevention programs and fail safe measures in place the possibility for accidents, incidents and/or illnesses may occur on the job. Investigation of these items will be done as follows: 1. Employee reports incident to the districts Workman s Compensation contactperson 2. A communication will be sent to the employees supervisor with an Accident Investigation form for all incidents as they pertain to OSHA 300 Log of recordable cases and for tracking of near-misses if applicable 3. Completed Accident Investigation form will be returned to the Workman s Compensation contact person within 24 hours of incident and copied to the safety committee 4. Safety Committee will address all items at their next meeting and develop prioritized corrective actions as necessary SECTION 10.0 HAZARD PREVENTION AND CONTROL Engineering Controls 1. Remove the hazard or substitute with a less hazardous product or equipment 2. If removal is not feasible implement other engineering controls to isolate the unsafe condition Written Programs Written plans have been created to address specific hazards addressed by OSHA and/or other regulatory agencies. Written plans outline procedures for dealing with specific hazards. The organization maintains an ongoing relationship with all regulatory agencies as well as independent consultants to obtain current information regarding regulations. Written plans are a part of the districts electronic Environmental Health and Safety Recordkeeping programs on file in the district office. Personal Protective Equipment (PPE) HOLLAND SOLUTIONS COMPANY, LLC 2015 Page 13

14 1. Gloves Issued to employees working with corrosive or caustic materials or with physical hazards that can cause damage to employee hands and fingers 2. Eye protection Issued to employees exposed to airborne particulate or hazardous chemicals potentially damaging to employees eyes and sight 3. Protective Clothing Issued to employees in maintenance, housekeeping, food service, chemical science etc. that may come in contact or handling potentially hazardous chemicals or materials 4. Respirators At the time of updated this document, no employees are authorized or required to wear respirators 5. Hearing Protection Issued to employees exposed to greater than 85 dba over an 8 hour time weighted average Preventative Maintenance Program Preventative maintenance programs and procedures are utilized to: 1. Convey information to supervisors as hazardous situations are identified in order to allow prioritization and correction 2. Document corrective actions through Safety Committee recommendations and repair, replacement or decommissioning authorizations SECTION 11.0 EMERGENCY PLANNING AND PREPARATION Following are identified emergency scenarios that have been evaluated and specific procedures developed as part of the Crisis and/or Emergency Management Plan of Action Fire Utility Failure Vandalism/Burglary Bomb/Bomb Threat Violence Prevention Unauthorized Person/Intruder Assault and/or Rape Bus Accidents Child Abuse Civil Defense Alerts Demonstrations Hazardous Materials Medical Emergencies Suicide Code Red Lockdowns Severe Weather thunderstorms, tornado s, blizzards SECTION 12.0 MEDICAL PROGRAM HOLLAND SOLUTIONS COMPANY, LLC 2015 Page 14

15 The organization has both on site and off site occupational health delivery systems available for employees On-Site School Nursing Staff Nursing staff is available to treat minor injuries and illness. They may also answer employee questions regarding simplistic health issues Athletic Director The athletic director is a member of the local emergency response team and trained in First Aid/CPR Off-Site Immanuel St. Joseph s Mayo Health Clinic Mankato Clinic Gold Cross Ambulatory Service Training First aid and CPR training is available when funding is feasible to employees who request it. Classes will be coordinated by the school nurse. BBP training is conducted annually for applicable staff. First Aid/BBP Spill Kits First aid kits are available from the school nurse. Kits are intended for employee and student use and can be found in the following locations: Nursing office Industrial Technology Department Food Service Kitchen Athletic Department Coaching Kits Gloves, absorbent materials and band-aids are available in the kits; use of these items help control transmission of blood borne pathogens. SECTION 13.0 SAFETY AND HEALTH TRAINING HOLLAND SOLUTIONS COMPANY, LLC 2015 Page 15

16 Safety and health training are vital in maintaining a safe and healthy work environment. Training allows the district to achieve the goals set forth in section 2.0 of this document. Trainings are conducted annually or as often as needed and/or required. Training on Employee Right to Know, Blood Borne Pathogens and other pertinent subjects are performed by Holland Solutions Company, LLC during fall workshops each year. Additionally, specific trainings for science, food service, industrial technology and operations, maintenance, grounds and housekeeping are conducted throughout the year. Employees attending these trainings are required to sign-in and record of these trainings are maintained for a period of five years. SECTION 14.0 PROGRAM REVIEW Each specific Safety and Health program is reviewed annually or more often as specific conditions change and therefore mandate. HOLLAND SOLUTIONS COMPANY, LLC 2015 Page 16

17 APPENDIX A SAFETY & HEALTH HAZARD REPORT FORM HOLLAND SOLUTIONS COMPANY, LLC 2015 Page 17

18 MAPLE RIVER PUBLIC SCHOOL ISD#2135 SAFETY CONCERN FORM BUILDING: DATE: DEPT/AREA: NAME: SAFETY CONCERN(S) RECOMMENDATION(S) SEPERATE & RETURN TO EMPLOYEE RESPONSE: VERBAL WRITTEN DATE RECEIVED IMMEDIATE RESPONSE DATE RESPONDED RESPONSE/COMMITTEE RECOMMENDATION: COMMITTEE CHAIRPERSON DATE HOLLAND SOLUTIONS COMPANY, LLC 2015 Page 18